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HomeMy WebLinkAbout01/10/94 Board of Public Works Minutes047 REGULAR MEETING JANUARY 10, 1994 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, January 10, 1,994, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on January 4, 1994, were approved. PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE (MARGARET F. HEINEK, D/B/A SOUTH BEND GEM & JEWELRY) Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the application for a Transient Merchants license for Margaret F. Heinek, d/b/a South Bend Gem & Jewelry, 701 E East Park Lane, New Carlisle, Indiana. It is noted that Ms. Heinek has applied for this license in order to conduct a Gem & Jewelry Show at the Century Center on April 15-17, 1994. Ms. Heinek was present and informed members of the Board that she applied for this license in order to conduct a gem and jewelry show at the Century Center in April. In response to Mr. Leszczynski's inquiry, Ms. Heinek advised that this is not the first show they have sponsored and have been doing this type of event for the last thirty (30) years. In response to Ms. Manier's inquiry, Ms. Heinek stated that the show will consist of displays and sales. Fourteen (14) dealers from all over the United States will participate in this event. Ms. Heinek further informed members of the Board that the only scales that might be used will be for grams or carats. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszczynski closed the Public Hearing on this matter. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and the Building Department. Therefore, Mr. Caldwell made a motion that the application be approved and referred to the Deputy Controller's office for Issuance of a license. Mrs. Manier seconded the motion which carried. APPROVE SUBLEASE - HOUSING DEVELOPMENT CORPORATION (628 SOUTH RUSH) Mrs. Manier informed members of the Board that this Sublease involves the last parcel of property in Monroe Park that the Redevelopment Commission has leased to the Board of Public Works in order for the Board to sublease the property to the Housing Development Corporation who will rehabilitate and rent the property to a low to moderate income family. Therefore, Mrs. Manier made a motion that this Sublease be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Heinz Hayen, President, Board of Directors and Phyllis Wendland, Secretary, Board of Directors, St. Paul's Evangelical Lutheran Church, 51490 Laurel Road, South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary p4b REGULAR MEETING JANUARY 10, 1994 sewer service to Lot Number 1 as shown on the recorded plat of Manion Laurel Road Minor Subdivision, recorded August 16, 1983, (Key #02-1004-0074.02), St. Paul's Evangelical Lutheran Church waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mrs. Manier seconded the motion which carried. APPROVE LEASE OF REAL PROPERTY - 937 SOUTH BEND AVENUE Mr. John Broden, Assistant City Attorney, submitted to the Board a Lease of Real Property for the property located at 937 South Bend Avenue (previously referred to as 926 East Corby). Mr. Broden reminded members of the Board that in 1993 the Board approved a Lease for this property which contained a one (1) year option to renew with the agreement of both parties. Mr. Broden further reminded members of the Board that at that time the procedures required by statute were followed and the Common Council approved this Lease. Mr. Broden noted that the format of the Lease has been changed but the terms of the Lease were not changed. The amount of this Lease is $6,100.00 which is $100.00 higher than the previous Lease. These were the terms of the one (1) year option to renew. In response to an inquiry from Board member Mrs. Manier, Mr. Broden noted that this another one (1) year Lease. Therefore, Mr. Caldwell made a motion that this Lease be approved and executed. Mrs. Manier seconded the motion which carried. Mr. Leszczynski advised that in accordance with the Quotation awarded on December 13, 1993, to Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, South Bend, Indiana, in the amount of $15,688.00 for the above referred to project, a Contract in this amount was submitted for Board approval. Mr. Leszczynski made a motion that this Contract be approved. Mr. Caldwell seconded the motion which carried. APPROVE SOLID WASTE DISPOSAL AGREEMENT - SOUTHEAST BERRIEN COUNTY LANDFILL AUTHORITY Mr. Leszczynski advised that submitted to the Board for consideration was a Solid Waste Disposal Agreement between the City and Southeast Berrien County Landfill Authority, P.O. Box 142, 3200 Chamberlain Road, Buchanan, Michigan. Mr. Leszczynski noted that this Agreement sets a tipping fee of $5.00 per cubic yard of compacted solid waste during months in which the City disposes of 3,600 or more cubic yards at their landfill. This price is approximately $2.15 per cubic yard less that the City currently pays at the Prairie View Landfill and is $2.00 under the normal gate rate. The potential savings to the program is substantial. Also, if the City does not meet the 3,600 cubic yards, the tipping fee is $7.00 per cubic yard which is till $0.15 per cubic yard less that they City is currently paying. It is noted that this Agreement will remain in effect until January 1, 1995, unless terminated earlier by either party, provided however that payments by the City under this Agreement are subject to annual appropriation by the Common Council. Mr. Caldwell made a motion that this Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE LEASE AGREEMENT - GATES -WAY LEASING Mr. Don Fozo, Building Commissioner, submitted to the Board a 1 1 049 REGULAR MEETING JANUARY 10. 1994 Lease Agreement between the City and Gates -Way Leasing, Division of Gates Chevrolet Corporation, 333 West Western Avenue, South Bend, Indiana for a 1994 Lumina at the price of $340.47 per month. Mr. Bob Nagle, Assistant Zoning Administrator, was present on behalf of Mr. Fozo and informed the Board that the Department sought quotations from three 131 vendors and Gates -Way Leasing was the lowest price offered for the lease of this vehicle. A previous Lease with Gates -Way Leasing for a 1991 Lumina expired on January 7, 1994. Mr. Nagle noted that, due to the low interest rate, the price of this Lease will remain the same as the previous Agreement which was entered into three (3) years ago. Therefore, Mr. Caldwell made a motion that this Lease Agreement be approved. Mrs. Manier seconded the motion which carried. APPROVE PURCHASE AGREEMENT - SALE OF CITY -OWNED PROPERTY AT 1118 BURNS STREET In accordance with the bid awarded on November 1, 1993, for the purchase of the City -owned lot at 1118 Burns Street, in the amount of $50.00 to Mr. Peter Hauser, 18397 Crownhill Drive, South Bend, Indiana, a Purchase Agreement was being submitted at this time for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Purchase Agreement was approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deed. REQUESTS APPROVED: OF THE MARTIN LUTHER KING, JR. FOUNDATION TO CONDUCT ANNUAL MARCH - JANUARY 17, 1994 OF ST. JOSEPH COUNTY RIGHT TO LIFE, INC. TO CONDUCT PROTEST PROCESSION - JANUARY 21, 1994 Mr. Leszczynski advised that the above referred to requests, which were submitted to the Board on January 4, 1994, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Caldwell made a motion that the requests be approved. Mrs. Manier seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the following Rubbish and Garbage Removal Service license application has been received: 1. Sylvester Mullins 115 Cherry Street South Bend, Indiana It was noted that an inspection of the truck to be used has been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Additionally, the Department of Code Enforcement has reviewed this application and recommends approval. Therefore, Mr. Caldwell made a motion that the application be approved. Mrs. Manier seconded the motion which carried. APPROVE APPLICATION FOR PERMIT - SPECIALIZED COLLECTION SERVICES Mr. Leszczynski stated that pursuant to the terms of the trash and rubbish removal ordinance, the Board is in receipt of a Permit application from a private trash hauler who desires to continue his business within the City. The following application has been submitted: 1. Sylvester Mullins 115 Cherry Street South Bend, Indiana 46601 It is noted that attached to the application was a list of 0� REGULAR MEETING JANUARY 10, 1994 individuals to which this vendor will provide services. Mr. Leszczynski made a motion that this Permit application be approved. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, carried, Certificates of Insurance from accepted for filing: 1. Ideal Consolidated, Inc. 806 West Sample Street South Bend, Indiana 46621 2. Verkler, Inc. P.O. Box 3608 South Bend, Indiana 46619 3. Petroleum Equipment, Inc. and Liquid Systems, Inc. 12875 McKinley Highway Mishawaka, Indiana 46545 seconded by Mrs. Manier and the following were APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $328,080.30 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:46 a.m. BOARD OF PUBLIC WORKS 1 1�1 1