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Home My WebLink About12/18/95 Board of Public Works Minutes0582 JeF 2 REGULAR MEETING DECEMBER 18, 1995 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, December 18, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, agenda items for a License Agreement and a Construction Agreement were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on December 11, 1995, were approved. OPENING OF BIDS - ONE (1) TYPE I MEDIUM HEAVY DUTY MODULAR AMBULANCE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GOGGAN & ASSOCIATES INC. 50811 Killian Lane Elkhart, Indiana 46514 Bid was signed by Mr. Thomas P. Goggan Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $114,545.00 One (1) 1996 Horton 603 Ambulance built on a 1996 Navistar Chassis in full accordance with specifications. MARQUE INCINC 64598 U.S. 33 East Goshen, Indiana 46526 Bid was signed by Mr. Bruce Adkins Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $110,965.00 One (1) ambulance Type I - Medium Duty TRUSTY PROFESSIONAL VEHICLE SALES 325 W. Wiley, Office "A" Greenwood, Indiana Bid was signed by Mr. Jack Trusty Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $108,050.00 0 583 REGULAR MEETING DECEMBER 18, 1995 One (1) 1996 Medtec Voyager 166" module attached to a 1996 4700LP 4x2 170" Wheelbase with 102 inch cab to axle. Also included are all indicated ancillary equipment and radios. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Fire Department for review and recommendation. APPROVE CONSTRUCTION CONTRACT - CHIPPEWA AVENUE DETENTION BASIN - TREE PLANTING - PROJECT NO 95-117 Mr. Leszczynski advised that in accordance with the bid awarded on December 4, 1995, to Foegley Landscape Inc., 52215 North Lilac Road, South Bend, Indiana, in the amount of $4,227.65 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Contract Amount Purpose AIDS ministries/AIDS Assist $207,360.00 Provide agency rental subsidies for six housing units over a five year period Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Contract was approved and executed. APPROVE CHANGE ORDER - SOUTH BEND DAM CANOE PORTAGE AND PARK REPAIRS - PROJECT NO. 94-67 Mr. Leszczynski advised that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted Change Order No. 2, on behalf of American Inland Marine, Inc., Post Office Box 360568, Columbus, Ohio indicating that the Contract amount be decreased $15,116.16 for a new Contract sum including this Change Order in the amount of $269,379.84. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME Mr. Leszczynski advised that the following Change Orders for the College Football Hall of Fame have been submitted to the Board for approval: Change Order Contractor Amount New Contract Sum #1 Atta, Inc. Decrease $ 850.00 $ 253,150.00 00006 Dye Plumbing Decrease $ 119.67 $ 687,901.83 11 Exhibit Concepts Increase $ 2,355.00 $1,447,416.00 12 Exhibit Concepts Increase $ 2,13 8.00 $1,464,184.00 00003 Harmon Contract Increase $19,628.75 $ 302,416.75 00004 Harmon Contract Increase $ 933.00 $ 303,349.75 00002 Interior Finishes Increase $ 19,862.01 $ 221,546.01 00002 Johnson Controls Increase $ 456.00 $ 55,141.00 00001 Kiefer Specialty Decrease $ 2,682.98 $ 152,917.02 00006 O.J. Shoemaker Increase $ 3,241.00 $ 372,334.84 00001 Pangere Corp. Increase $ 511.91 $ 224,823.91 00010 Reinke Increase $ 2,944.75 $ 377,157.19 00006 Ritschard Bros. Increase $ 460.00 $ 300,462.29 00003 Shambaugh Increase $ 1,322.98 $ 80,722.98 00007 St. Joe Valley Increase $ 11,445.22 $ 594,657.97 12 Troyer Group Increase $ 2,865.00 $ 630,860.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Change Orders were approved. 0584 REGULAR MEETING DECEMBER 18, 1995 APPROVE PROJECT COMPLETION AFFIDAVIT - CLUB DRIVE SEWER REPLACEMENT - PROJECT NO. 95-89 Mr. Leszczynski advised that Mr. Toy Villa, Project Engineer, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, for the above referred to project, indicating a final cost of $41,943.95. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - MICHIGAN STREET/IRELAND ROAD - ASPHALT PAVING - PROJECT NO. 95-79 Mr. Leszczynski advised that Mr. Toy Villa, Project Engineer, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, for the above referred to project, indicating a final cost of $32,368.88. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. AWARD BID - OLIVE STREET/LOCUST ROAD SEWER IMPROVEMENTS - PROJECT NO. 95-60 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on December 11, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell stated that the proposals included four (4) items, 80-1 through 808-4 inclusive, having to do with pavement markings. The work intended for these items can be done at less expense with similar items and with the City's own forces, and therefore recommends that the Board award the contract to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, for the reduced amount of $267,874.53. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - CITY OWNED PROPERTY - KENMORE STREET - LOTS 23 AND 24 Mr. Leszczynski stated that a bid was received from Mr. Anthony P. Adamo, Post Office Box 611, South Bend, Indiana, for the above referred to City -owned properties, for $1.00. It was noted that favorable recommendations have been received from the Division of Engineering, Department of Code Enforcement, Department of Economic Development, Park Department and the Mayor's Office to sell these properties. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the bid of $1.00, plus recording fees of $14.00, from Mr. Anthony Adamo was accepted and approved. The Legal Department will draw up the necessary Purchase Agreement and Quit Claim Deed. ADOPT RESOLUTION NO. 80-1995 - DISPOSAL OF CITY -OWNED PROPERTY - ]KENMORE STREET - LOTS 23 AND 24 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 80 -1995 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that certain parcels of real estate now owned by the City of South Bend are not necessary to the public use and is not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the properties described below have an assessed valuation of less than $2,000.00, that the cost of maintaining said parcels equals or exceeds the estimated fair market value of the parcels, and that the highest and best use of the parcels is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcels of real estate pursuant to State statutes. J 0A5 REGULAR MEETING DECEMBER 18, 1995 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: That the parcels of real estate owned by the City contained in the following list are not necessary to the public use, are not set aside by State or City laws for public purposes, that the cost of maintaining said parcels equals or exceeds the estimated fair market value of said parcels and the highest and best use of said parcels is sale to an abutting landowner: ADDRESS Lot 23 - Lincoln Park 1st - South Kenmore Street Key No. 18-4076-2771 Lot 24 - Lincoln Park 1 st - South Kenmore Street Key No. 18-4076-2769 ADOPTED this 18th day of December, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF AGREEMENT - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Neighborhood Resources and Technical Services Corporation, for the purpose of funding a program of neighborhood planning activities in the River Park neighborhood in the City of South Bend. Mr. Leszczynski noted that the Agreement is in the amount of $27,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Neighborhood Resources and Technical Services Corporation, for the purpose of funding an evaluation of the Neighborhood Partnership Center program in the City of South Bend. Mr. Leszczynski noted that the Agreement is in the amount of $20,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - LICENSE AGREEMENT - GRAND TRUNK WESTERN RAILROAD, INC Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Grand Trunk Western Railroad Inc., 1333 Brewery Park Boulevard, Detroit, Michigan, for the purpose of using an existing ten (10) foot wide driveway from Walnut Street northeasterly to closed Arnold Street for maintenance of utilities in Arnold Street. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. REGULAR MEETING DECEMBER 18. 1995 APPROVAL OF AGREEMENT - COMPUTERIZED SIGNAL SYSTEM, PHASE 2B - PROJECT NO. 90-03B Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Transportation, for construction of the above referred to project. Mr. Leszczynski stated that this Agreement pledges the City of South Bend to financial responsibility for a twenty percent (20%) share of the cost of this project, the remaining portion to be paid by the Federal Highway Administration through the Intermodal Surface Transportation Efficiency Act. Funds to meet this obligation have been appropriated in sufficient amount from the Local Roads and Streets Funds. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT RESPECT LIFE MARCH - KNIGHTS OF COLUMBUS Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Arthur Leinen, St. Joseph Valley Chapter Knights of Columbus, 19557 Glendale, South Bend, Indiana to conduct the above referred to march, on Sunday, January 21, 1996, from 1:30 p.m. until 2:15 p.m., on the designated route as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Leszczynski stated that the following secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: This N That Robert Tavernier 1117 Western Clothing, furniture, toys, bicycles, tv's, misc. Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF REQUEST TO MOVE A HOUSE - 1756 MISHAWAKA AVENUE TO 821 NORTH IRONWOOD DRIVE Mr. Leszczynski stated that Mr. Don Fozo, Building Commissioner, requested permission to move a house from 1756 Mishawaka Avenue to 821 North Ironwood Drive. Mr. Fozo stated that no definite date has been made for the move, and the utility companies, South Bend Police Department, and the Division of Engineering have given favorable recommendations. Further, the appropriate certificate of insurance has been received. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES c Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-seven (27) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above request was approved. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: 0587 REGULAR MEETING DECEMBER 18 1995 - TO CONDUCT CROP WALK - CHURCH WORLD SERVICE Mr. Leszczynski stated that Mr. Rob Ercoline, Church World Service, submitted an Application for Use of Public Right -of -Way for a CROP Walk, to be held on Saturday, January 27, 1996, from 4:00 p.m., until 4:30 p.m., on the designated route as submitted. - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - MICHIGAN AND WESTERN In a letter to the Board, Mr. Thomas C. Panzica, Panzica Construction, 422 East Monroe Street, South Bend, Indiana, requested permission to occupy the public sidewalk right-of-way area on the south side of Western Avenue and occupancy of the triangular public plaza at the corner of Michigan and Western. Mr. Panzica stated that a six (6) foot tall open chain link construction fencing will be installed during the course of construction operations within the fenced area for landscaping, planters, walls, sidewalks and pavements, excavation for a new building basement, foundations, and structural steel erection, for a period of not more than 250 days in the summer of 1996. Additionally, at some point during the project the north south alley between Wayne and Monroe Street will need to be closed to accommodate construction operations for a period of up to 90 days. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following traffic control devices were approved: INSTALLATION OF: No Parking Sign LOCATION: 3400 block Hepler, north side of street REMARKS: Parents parking in acceleration/deceleration lanes off Hepler at Creekwood REMOVAL OF: Handicap Sign LOCATION: 620 LaPorte REMARKS: Signs not needed REMOVAL OF: Handicap Sign LOCATION: 514 South Phillipa REMARKS: Signs not needed REMOVAL OF: Handicap Sign LOCATION: 624 South Bendix REMARKS: Signs not needed REMOVAL OF: Handicap Sign LOCATION: 309 North Huey REMARKS: Signs not needed NEW INSTALLATION: Handicap Sign LOCATION: 1322 North Adams REMARKS: Mr. Stanley Zygulski has met all requirements APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,841,574.45 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $40,428.32 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. 0-55 48 REGULAR MEETING DECEMBER 18, 1995 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:46 a.m. BOARD OF PUBLIC WORKS qbhn ZE1Lgeszczynski,Vr1sident James R. Caldwell, Member Jenny Pitt Manier, Member AT EST: Angela WJacob, Clerk 1