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Home My WebLink About12/11/95 Board of Public Works Minutes05177 REGULAR MEETING DECEMBER 11, 1995 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, December 11, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Mrs. Jenny Pitts Manier was not present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the agenda item for a Request to Advertise for the Receipt of Bids for a Fire Department pumper apparatus was stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on December 4, 1995, were approved. OPENING OF BIDS - OLIVE STREET/LOCUST ROAD SEWER IMPROVEMENTS - PROJECT NO. 95-60 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. James R. Walsh, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $283,205.78 HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $324,542.25 RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Dale Clingerman, P.E. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $284,147.93 WARNER AND SONS, INC. Post Office Box 87 Elkhart, Indiana 46515 REGULAR MEETING DECEMBER I I. 1995 Bid was signed by Mr. Jack Warner, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $310,599.75 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. AGREEMENTS TABLED - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Agreements were tabled until the December 18,1995 meeting, as Mr. Caldwell is a Neighborhood Resources and Technical Services Corporation Board member, and a lack of quorum existed. APPROVE CHANGE ORDER NO. 1 and 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - STUDEBAKER NATIONAL MUSEUM - SPRINKLER SYSTEM - PROJECT NO. 95-48 Mr. Leszczynski advised that Mr Phil Cook, Shambaugh & Sons, Inc., 7614 Opportunity Drive, Fort Wayne, Indiana, has submitted Change Orders No. 1 and 2 (Final) indicating that the contract amount be increased by $2,400.00 (Change Order 1) and $511.00 (Change Order 2) for a new contract sum including these Change Orders in the amount of $27,237.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Change Orders No. 1 and 2 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF RECOMMENDATION - RIVERSIDE RUN/WALK ROADRACE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan O'Connor, South Bend Recreation Department to conduct the above referred to run/walk roadrace, on Saturday, June 29, 1996, beginning at 7:00 a.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - ERSKINE BOULEVARD CANDLELIGHT WALK Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Cowper, Erskine Boulevard Association, 2720 Erskine Boulevard, South Bend, Indiana, to conduct the above referred to Candlelight Walk, on Saturday, December 16,1995, from 6:00 p.m. until 9:00 p.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Thomas E. Squibb, President, Milton Inc., Post Office Box 5027, Mishawaka, Indiana to vacate the following street: East Madison Street from the east line of the first north south alley east of North Michigan Street to the west line of Saint Joseph River plat situated in the original plat of South Bend, St. Joseph County, Indiana Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Leszczynski seconded the motion which carried. 051;19 0 C REGULAR MEETING DECEMBER 11, 1995 REQUEST TO PURCHASE CITY -OWED PROPERTY TABLED - KENMORE STREET - LOTS 23 AND 24 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the bid received from Mr. Anthony P. Adamo, Post Office Box 611, South Bend, Indiana, for One Dollar ($1.00) for the above referred to City -owned properties was tabled, pending further review. AWARD OF BID - TO PURCHASE CITY -OWNED PROPERTY - 1113 BURNS STREET Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the bid received from Mr. Elvis Willis, 302 Napoleon, South Bend, Indiana, for Fifty Dollars ($50.00) for the above referred to City -owned property was approved. The Legal Department will prepare the necessary Purchase Agreement and Quit Claim Deed for the sale of 1113 Burns Street. REQUEST REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF AN AWNING - 123 WEST WASHINGTON In a letter to the Board, Mr. Gene V. Stauffer, Stauffer & Associates Enterprises, Inc., 56834 Inwood Court, Elkhart, Indiana, requested permission to install an awning at 123 West Washington Street, South Bend, Indiana, for a new restaurant, according to detailed drawings as submitted. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Donald and Ruth Anthony. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to 17005 State Road 23, South Bend, Indiana, (Key # 02-2019-041306), the Anthony's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Gary and Donna Mitschelen. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to 17179 Hagey Street, South Bend, Indiana, (Key # 02-2061-2630), the Mitschelen's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by James and Gabriella Cole. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to 17340 McErlain, South Bend, Indiana, (Key # 02-2151-6961), the Cole's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FIVE (5 MORE OR LESS 1996 MID -SIZE POLICE PATROL VEHICLES In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the sale of bids for the above referred to vehicles. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. REGULAR MEETING DECEMBER 11, 1995 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - EDISON ROAD SANITARY SEWER EXTENSION ROM SNOWBERRY ROAD WESTWARD 1250 LFT - PROJECT NO. 95-102 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project will extend sanitary sewer service westward on Edison Road to serve new industry in the I/N Tek and I/N Kote industrial areas. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following traffic control devices were approved: REMOVAL OF: LOCATION: REMARKS: REMOVAL OF: LOCATION: REMARKS: Handicap Sign 710 East Altgeld Signs are not needed Handicap Sign 913 Leland Avenue Signs are not needed REMOVAL OF: Handicap Sign LOCATION: 226 North Birdsell REMARKS: Signs are not needed REMOVAL OF: Handicap Sign LOCATION: 1528 Kemble REMARKS: Signs are not needed NEW INSTALLATION: Handicap Sign LOCATION: 1814 South Carroll REMARKS: Mr. Joseph Plajer has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 1703 South William REMARKS: Mr. Jonnie Ballmer has met all requirements Y; REMOVAL OF: Turn signal, east bound left LOCATION: Michigan and Chippewa REMARKS: Traffic no longer meets warrants for left turn signals. Signals are now a standard two phase REMOVAL OF: No Parking Sign LOCATION: 100 East Farneman (north side) REMARKS: North side of Farneman homes are being built and new residents requested signs be removed APPROVE AND/OR RELEASE EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bonds be approved and/or released as follows: EXCAVATION BONDS D&B Concrete & Excavation, Inc. Approved Retroactive to October 5, 1995 Williams Contracting Released December 4, 1995 MCI Telecommunications Approved Retroactive to October 30, 1995 0581 REGULAR MEETING DECEMBER 11, 1995 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: McDougal Enterprises, Inc. 22377 Adams Road South Bend, Indiana 46628 D.b.a. Schuell Fence Company APPROVE TITLE SHEET - EDISON ROAD SANITARY SEWER EXTENSION - PROJECT NO. 95-102 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,182,007.55 and $1,069,281.93 and recommended approval. Additionally, Ms. Ann Kolata, Department of Community and Economic Development, submitted lists containing claims for Century Center remodeling and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:55 a.m. BOARD OF PUBLIC WORKS 5'0!hn E. Leszczyns ", resident ames R.(CWdwell, Member Jenny Pitt7Ndanier, Member A ST: Angela K. acob, Clerk