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HomeMy WebLinkAbout11/13/95 Board of Public Works Minutes0547 REGULAR MEETING NOVEMBER 13. 1995 The regular meeting of the Board of Public Works was convened at 9:40 a.m., on Monday, November 13, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on November 6, 1995, were approved. AWARD QUOTATION AND APPROVE CONSTRUCTION CONTRACT - CLUB DRIVE SEWER RECONSTRUCTION - PROJECT NO. 95-89 In a letter to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board accept the low quotation of Walsh and Kelly, Inc., 24357 State Road 23, South Bend, Indiana, in the amount of $42,171.35 for the above referred to project. It was noted that quotations for this project were opened by the Board on November 6, 1995. Mr. Leszczynski further advised that in accordance with the award of this quotation, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above quotation was awarded and the Contract approved, subject to the filing of the appropriate insurance, Performance Bond and Labor and Materials Payment Bond. AWARD QUOTATION - YORK ROAD DRAINAGE CONTROL STRUCTURE - PROJECT NO 93-45 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on November 6, 1995, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana, in the amount of $9,600.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - WALKWAY RENOVATIONS - WWTP - PROJECT NO 95-90 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on November 6, 1995, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana, in the amount of $44,000.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - VACTOR DUMP SITE - PROJECT NO 95-103 Mr. Leszczynski advised that in accordance with the bid awarded on November 6, 1995, to Kaser Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana, in the amount of $36,400.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Neighborhood Partnership Program Add $3,346.58 Interior/Exterior N.E. Neighborhood Center Subcontract Rehabilitation Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Addendum was approved and executed. REGULAR MEETING NOVEMBER 13. 1995 APPROVAL OF AGREEMENT - GRANT AGREEMENT - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Neighborhood Resources and Technical Services Corporation, for the purpose of funding a program of neighborhood planning activities in the River Park neighborhood in the City of South Bend. Mr. Leszczynski noted that the Agreement is in the amount of $12,500.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - ESCROW AGREEMENT - WISSCO IRRIGATION INC. - IRRIGATION SYSTEM - ELBEL GOLF COURSE - PROJECT NO. 95-16 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Wissco Irrigation, 1820 South Bend, Avenue, South Bend, Indiana, for the Construction Contract for the above referred to project, which is in excess of $100,000.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - WESTIDE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 95-44 Mr. Leszczynski advised that Mr. Toy Villa, Construction Engineer„ has submitted the Project Completion Affidavit on behalf of Rieth Riley Construction, Inc., Post Office Box 1775, South Bend, Indiana, for the above referred to project, indicating a final cost of $184,775.25. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. 11 1 1\V v 1J 1 1\yJ L\il \i VLVlI LlillVlV C'11'1'11JC"1 V 11 - 1Vll l.J111\J li1V 0 11V_L'ili l/11\LiLCi1VL 1\llL'iL INTERSECTION UPGRADE - PROJECT NO. 95-79 Mr. Leszczynski advised that Mr. Toy Villa, Construction Engineer, has submitted the Project Completion Affidavit on behalf of Rieth Riley Construction, Inc., Post Office Box 1775, South Bend, Indiana, for the above referred to project, indicating a final cost of $35,903.44. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MEMORIAL DAY PARADE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Adeline Jaskowiak, West Side Memorial Committee, 727 South Illinois, South Bend, Indiana to conduct the above referred to Memorial Day Parade, on Monday, May 27, 1996, from 8:00 a.m. until 10:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF REQUEST TO REJECT QUOTATIONS - GRIT CHANNEL REBUILD - PROJECT NO. 95-75A In a memorandum to the Board, Mr. Robert Flores, Division of Environmental Services, requested permission to reject all quotations for the above referred to project. Mr. Flores noted that quotations were received by the Board on October 30, 1995, and recommends that they be rejected. Further, Mr. Flores stated that Environmental Services is changing the scope for the project and changes are required for the successful outcome of the project, which were not foreseen at the time of the original request. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CALCIUM CHLORIDE SLAG/SAND/SALT MIX In a memorandum to the Board, Mr. Sam Hensley, Director, Division of Transportation, requested permission to advertise for the sale of bids for the above referred to items. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was approved. REGULAR MEETING NOVEMBER 13, 1995 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS UNDERGROUND TANK REMOVAL - MUNICIPAL SERVICES FACILITY - PROJECT NO. 95-73 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project will remove underground fuel storage tanks and dispensing equipment from the Municipal Services Facility. Further, new underground fuel storage tanks were put into service in July and are now fully operational and in compliance with all environmental protection regulations. The items to be removed were installed nearly thirty (30) years ago and would soon reach their life expectancy, and cannot be upgraded to the current standards for such facilities. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Pamela Brockway. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 60059 Walton Court, South Bend, Indiana, (Key # 01-1122-3762), Ms. Brockway waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mrs. Manier made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Bernard Leblang. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to a parcel of land being apart of the east half of the northeast quarter of Section 32, Township 3 North, Range 5 East, Clay Township, as described in Exhibit A as submitted, South Bend, Indiana, Mr. Leblang waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mrs. Manier made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,177,343.11 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Leszczynski stated that due to the inclement weather and snowfall during the weekend, the leaf pickup program will continue, but the process will be slower, as snow removal is warranted at this time. The leaf pick up program will most likely be extended. REGULAR MEETING NOVEMBER 13 1995 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:47 a.m. BOARD OF PUBLIC WORKS �ohn E. Leszczynski, esident James R. Caldwell, Member Jenny Pitts anier, Member jSAT: K. acob, Cl