Loading...
HomeMy WebLinkAbout11/06/95 Board of Public Works Minutes0� REGULAR MEETING NOVEMBER 6, 1995 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, November 6, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and approved, a Resolution to Dispose of City -Owned Property was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on October 30, 1995, were approved. OPENING OF QUOTATIONS - CLUB DRIVE SEWER REPLACEMENT - PROJECT NO. 95-89 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. John M. Szuba, Sales Manager QUOTATION: $45,771.80 HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624 Quotation was submitted by Mr. Paul Fallon, President QUOTATION: $47,725.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. James R. Walsh, Sales Manager QUOTATION: $42,171.35 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - WALKWAY RENOVATIONS - WWTP - PROJECT NO 95-90 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President QUOTATION: $44,000.00 REGULAR MEETING NOVEMBER 6, 1995 H.G. CHRISTMAS CONSTRUCTION CO., INC. 850 South Fellows Street South Bend, Indiana 46601 Quotation was submitted by Mr. Howard E. Emmons, President QUOTATION: $49,677.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Environmental Services for review and recommendation. OPENING OF QUOTATIONS - YORK ROAD DRAINAGE CONTROL STRUCTURE - PROJECT NO. 93-45 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: HRP CONSTRUCTION, INC. Post Office Box 266 South Bend, Indiana 46624 Quotation was submitted by Mr. Paul Fallon, President QUOTATION: $22,200.00 UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. Thomas J. Herrman, President QUOTATION: $ 9,600.00 LAFREE EARTH, INC. Post Office Box 1752 Mishawaka, Indiana 46546 Quotation was submitted by Mr. Greg LaFree, President QUOTATION: $15,800.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARD QUOTATION - RIVERSIDE DRIVE HISTORICAL STREET LIGHTING - PROJECT NO. 95-30 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 30, 1995, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Trans Tech Electric, 4601 Cleveland Road, South Bend, Indiana, in the amount of $20,280.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mrs. Manier seconded the motion which carried. Aar REGULAR MEETING NOVEMBER 6, 1995 AWARD QUOTATION - ENVIRONMENTAL SERVICES VACTOR DUMP SITE - PROJECT NO. 95-103 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 30, 1995, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Kaser-Spraker Construction, Inc. 25487 West State Road 2, South Bend, Indiana, in the amount of $36,400.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - RUM VILLAGE NEIGHBORHOOD PARTNERSHIP CENTER SERVICE AREA - KENDALL STREET PARK - PROJECT NO 95-26 Mr. Leszczynski advised that in accordance with the bid awarded on October 16, 1995, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $16,382.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - 1995 SEWER LINING PROGRAM - PROJECT NO. 95-66 Mr. Leszczynski advised that in accordance with the bid awarded on October 9, 1995, to Insituform Midwest, Inc., 12897 Main Street, Lemont, Illinois, in the amount of $308,482.77 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Rnnd ac enhmittPri warp filprl PROJECT NO. 95-71 Mr. Leszczynski advised that in accordance with the bid awarded on October 30, 1995, to Kaser- Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana, in the amount of $36,850.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - REVISED ENGINEERING SERVICES - VARIOUS COMBINED SEWER OVERFLOW DISCONNECTIONS - COLE ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, for professional services for the above referred to project. Mr. Leszczynski noted that the Agreement is in the amount of $22,850.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD SUMMER YOUTH GRANT AGREEMENTS Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the South Bend Housing Authority/C.O.P.E., for funds for the purchase of hockey and soccer equipment for youth to participate in organized hocky and soccer games. Youth from the housing development as well as youth from neighborhoods outside the development will be participating. Mr. Leszczynski noted that the Agreement is in the amount of $2,000.00 for the hockey equipment and $2,000.00 for the soccer equipment and uniforms. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 82-1995 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING NOVEMBER 6, 1995 RESOLUTION NO. 82-1995 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, the following described property has been determined by the Board of Public Works to be unfit for the purpose for which it was intended, and no longer needed by the City of South Bend: ONE 11 1991 CHEVROLET CAPRICE VIN. #IG1BL5373MW240967 WHEREAS, Indiana Code 36-1-1 T-6 prpyides for the disposal at private or public sale or transfer of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City; and WHEREAS, an insurance settlement for the loss incurred by the City due to the destruction of the above -referenced vehicle has been reached by the City and the Allstate Insurance Company, which settlement includes payment to the City of $8,114.00 upon receipt of the vehicle and title to the vehicle; and WHEREAS, release of the title to the above -referenced vehicle to Allstate Insurance Company is a necessary condition of said settlement. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend as follows: 1. That the above referenced vehicle has been destroyed as the result of an accident, is no longer needed by the City, is unfit for the purpose for which it was intended. 2. That title to said vehicle shall be released and the vehicle transferred to the Allstate Insurance Company as part of the insurance settlement reached with respect to said vehicle. 3. This Resolution shall be effective upon adoption by the Board of Public Works of the City of South Bend. Adopted this 6th day of November, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Angela K. Jacob, Clerk APPROVE CHANGE ORDER - WESTSIDE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO 95-44 Mr. Leszczynski advised that Mr. Toy Villa, Contract Engineer, has submitted Change Order No. 1, on behalf of Rieth-Riley Construction, Inc., 25200 State Road 23, South Bend, Indiana, indicating that the Contract amount be increased $13,514.95 for a new Contract sum including this Change Order in the amount of $184,775.25. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. REGULAR MEETING NOVEMBER 6, 1995 APPROVE CHANGE ORDER - MICHIGAN STREET/IRELAND ROAD INTERSECTION UPGRADE - PROJECT NO. 95-79 Mr. Leszczynski advised that Mr. Toy Villa, Contract Engineer, has submitted Change Order No. 1, on behalf of Rieth-Riley Construction, Inc., 25200 State Road 23, South Bend, Indiana indicating that the Contract amount be decreased $8,796.56 for a new Contract sum including this Change Order in the amount of $35,903.44. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - F.J. NIMTZ PARKWAY - PHASE III - PROJECT NO 94-46 Mr. Leszczynski advised that Mr. Toy Villa, Contract Engineer, has submitted Change Order No. 1 (Final) indicating that the contract amount be increased by $25,269.00 for a new contract sum including this Change Order in the amount of $728,261.23. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF 1996 HOLIDAY SCHEDULE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following 1996 Holiday Schedule was approved: New Year's Day Monday January 1, 1996 Good Friday Friday April 5, 1996 Memorial Day Monday May 27, 1996 Independence Day Thursday July 4, 1996 Labor Day Monday September 2, 1996 Veteran's Day Monday November 11, 1996 Thanksgiving Day Thursday November 28, 1996 Day after Thanksgiving Friday November 29, 1996 Christmas Day Wednesday December 25, 1996 Mr. Leszczynski stated that the above referred to 1996 Holiday Schedule is for all City employees, with the exception of the sworn Police and Fire personnel. In addition to the nine (9) designated holidays above, employees may choose one (1) additional holiday from the holidays as listed below: Martin Luther King Day Monday January 15, 1996 President's Day Monday February 19, 1996 Columbus Day Monday October 14, 1996 Employee's Birthday Day after Fourth of July Friday July 5, 1996 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by James and Edyth Robinson. The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to 17201 Hagey Street, South Bend, Indiana, (Key # 02-2061-2629), the Robinson's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. 1 REGULAR MEETING NOVEMBER 6, 1995 APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Bogrd is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Debdrah and William Blower. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 53130 Nadine Street, South Bend, Indiana, (Key # 02-1158-7461), the Blower's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT HOG ROAST - BENCHWARMER' S SPORTS LOUNGE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Fire Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Stephen Mitchell, Benchwarmer's Inc., 236 South Michigan Street, South Bend, Indiana, to conduct the above referred to hog roast, on Saturday, November 11, 1995, on the sidewalk in front of Benchwarmer's, from 2:00 p.m. until 12:00 midnight. Mr. Leszczynski noted that alcohol or beer will not be served. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Leszczynski stated that the following secondhand dealer's license application has been received: NAME: Bargains Galore BY: Harold Wise ADDRESS: 3316 Mishawaka Avenue FOR THE PURPOSE OF SELLING: Used Items Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT OF WAY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Building Department, Redevelopment Design Review Committee, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Kenneth Johnson, H&F Services, 225 South Lafayette Boulevard, South Bend, Indiana, to install a temporary fiber optic cable from the roof at 225 South Lafayette to the roof of the Trigon Building, as referenced by the drawings submitted. The temporary overhead cable will be removed in the spring of 1996 when a permanent underground cable is installed from H&G Services to Paragon and Paragon to the Trigon Building. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. PETITION FOR THE ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE DENIED - KENMORE STREET FROM WESTERN TO JEFFERSON Mr. Leszczynski stated that an unfavorable recommendation has been received by the Division of Engineering in reference to the request as submitted by Mr. Melton Sanders, 206 South Kenmore, South Bend, Indiana, for the establishment of a residential parking zone on Kenmore from Western to Jefferson Boulevard. Ms. Marcia Qualls, Traffic Investigator, Division of Engineering, stated that a traffic study was preformed on October 26, 1995, and warrants were not met to justify the residential parking zone. South Bend Municipal Code indicates that curb space must be occupied seventy-five (75%) per cent of the time and that the curb space must be occupied twenty-five (25%) per cent of the time by non-residents. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Petition for the Establishment of a Residential Parking Zone was denied. REGULAR MEETING NOVEMBER 6, 1995 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWENTY-FIVE (25) 1996 POLICE PATROL VEHICLES In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the sale of bids for the above referred to police patrol vehicles. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. Manier, seconded by Mr traffic control devices were approved: REMOVAL OF: Handicapped Signs LOCATION: 750 S. Falcon 1402 Lincolnway West 1730 S. Catalpa 1226 E. Bissell 901 Donmoyer 126 S. Chicago 2421 Westmore 1116 N. St. Peter Caldwell and carried, the following ten (10) 1014 Campeau 615 S. 29th REMARKS: Signs not needed, due to handicap file update APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $174,916.97 and $23,561.35 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs., Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:47 a.m. BOARD OF PUBLIC WORKS " "- r John E. Leszczynsk ,' esident `'Jen PiAs Manier, Member J� AT ST: Angela K. Jacob, Cler