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HomeMy WebLinkAbout10/30/95 Board of Public Works MinutesREGULAR MEETING OCTOBER 30, 1995 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, October 30, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on October 23, 1995, were approved. PUBLIC HEARING - INTENT OF THE CITY OF SOUTH BEND TO LEASE OFFICE SPACE AND ENTER INTO AN AGREEMENT - 4TH FLOOR, FIRST BANK BUILDING Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning the intent of the City of South Bend to lease office space on the 4th floor of the First Bank Building, for a term of three (3) years, with a monthly rental of One Thousand Six Hundred Twenty -Two and 50100 Dollars ($1,622.50) with an option to renew for an additional two (2) years at this same monthly rental. Mrs. Manier noted that the original Resolution indicated that the Lease Agreement was for three (3) years, and that the Lease Agreement presented today was for a one (1) year term, with the option of two (2) one (1) year renewals. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Lease Agreement was approved. PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANT - KRIS KRINGLE CRAFT SHOW Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant, as submitted by Ms. Elinor L. Tyl, 1154 East LaSalle, South Bend, Indiana, to conduct a Kris Kringle Craft Show, at Union Station, 310 West South Street, South Bend, Indiana, on Sunday, November 26, 1995, from 6:00 a.m. until 6:00 p.m., for the sale of craft items. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. OPENING AND AWARD OF BID - CORBY STREET LIFT STATION CONTROL INFORMATION AND COMMUNICATION ADDITIONS - PROJECT NO 95-68 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SHAUM ELECTRIC 1125 North Napanee Street Elkhart, Indiana Bid was signed by Mr. Gary Shaum, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $22,034.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bid was referred to the Division of Engineering for review and recommendation. Mr. Robert Flores, Division of Environmental Services, advised the Board that he reviewed the bid and recommended that the Board award the contract to Shaum Electric, 1125 North Napanee Street, Elkhart, Indiana in the amount of $22,034.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. I� REGULAR MEETING OCTOBER 30, 1995 OPENING OF QUOTATIONS - RIVERSIDE DRIVE HISTORICAL STREET LIGHTING - PROJECT NO. 95-30 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: TRANS TECH ELECTRIC, INC. 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. Robert Urbanski, President QUOTATION: $20,280.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above Quotation was referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - VACTOR DUMP SITE - PROJECT NO 95-103 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER-SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Daniel Kaser, Vice -President QUOTATION: 136,400,00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. James R. Walsh, Sales Manager QUOTATION: $56,800.00 ZIOLKOWSKI CONSTRUCTION INC. Post Office Box 1106 South Bend, Indiana 46624 Quotation was submitted by Mr. Ben Ziolkowski, President QUOTATION: $55,399.00 L.L. GEANS & SONS. INC. 1923 North Home Street Mishawaka, Indiana Quotation was submitted by Mr. Mike Geans, President QUOTATION: $49.067.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to the Division of Environmental Services for review and recommendation. 7' REGULAR MEETING OCTOBER 30. 1995 OPENING OF QUOTATIONS - GRIT CHANNEL REBUILD - PROJECT NO 95-75A Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: INDUSTRIAL INSTALLATIONS INC. 55587 Currant Road Mishawaka, Indiana Quotation was submitted by Mr. Derek Bobson, President QUOTATION: $27,720.00 BOWEN ENGINEERING CORPORATION Post Office Box 40729 Indianapolis, Indiana 46240 Quotation was submitted by Mr. Daniel F. Clark, Secretary/Treasurer QUOTATION: $24,000.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Environmental Services for review and recommendation. AWARD BID - SANITARY SEWER EXTENSION - BLACKTHORN CORPORATE PARK - LOTS 4A AND 4B - PROJECT NO. 95-83 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 23, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to HRP Construction, 5777 Cleveland Road, South Bend, Indiana in the amount of $34,417.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - ORGANIC RESOURCES OFFICE UPGRADE - PROJECT NO 95-71 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 23, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana in the amount of $36,850.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - INSTALLATION OF EXHAUST SYSTEMS IN SOUTH BEND FIRE STATIONS - PROJECT NO. 95-84 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 23, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to O.J. Shoemaker, 1008 Lincoln Way West, South Bend, Indiana in the amount of $250,227.50. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD QUOTATION - CLAYTON DRIVE DRAINAGE IMPROVEMENT - PROJECT NO 95-72 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 23, 1995, quotations were received and opened for the above referred to project. After reviewing those qutations, Mr. Littrell recommends that the Board award the contract to Northern Indiana Construction Company, Post Office Box 1333, Mishawaka, Indiana in the amount of $5,430.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. REGULAR MEETING OCTOBER 30, 1995 AWARD QUOTATION - IRELAND/NIICHIGAN STREETS ASPHALT PAVING - PROJECT NO. 95-79 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 23, 1995, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana in the amount of $27,285.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - SOUTHEAST PARTNERSHIP CENTER SERVICE AREA - SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO 95-11 Mr. Leszczynski, advised that in accordance with the bid awarded on October 9, 1995, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $69,887.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - NEW IRRIGATION SYSTEM - ELBEL GOLF COURSE - PROJECT NO. 95-16 Mr. Leszczynski advised that in accordance with the bid awarded on October 16, 1995, to Wissco Irrigation, Inc., 1820 South Bend Avenue, South Bend, Indiana, in the amount of $583,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - UTILITY AGREEMENT - OLD DARDEN ROAD BRIDGE Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Board of Commissioners of St. Joseph County, Indiana, for sanitary sewers, services and appurtenances located within the project limits of the Old Darden Road Bridge in St. Joseph County, to be located on the bridge or within the adjacent right-of-way in accordance to the drawings as submitted. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - SOUTIEAST REDEVELOPMENT AREA - STORM SEWER SURVEY AND PLANNING - PROJECT NO 95-93 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Cole Associates, 2211 East Jefferson, South Bend, Indiana, for services to design a parkway - type roadway, including storm drainage within the project limits. This roadway will separate and provide access to the Parkview Juvenile Center, under construction, and the new Ivy Tech site, now being designed. This design will be coordinated with the master infrastructure plan, also being developed by Cole Associates. Mr. Leszczynski noted that the Agreement is in the amount of $84,292.00 if all the enumerated services are found to be necessary to complete the study and design(s). Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - SOUTHEAST REDEVELOPMENT AREA - FIELD SURVEY INFRASTRUCTURE AND MASTER PLAN STUDY - ROADWAY AND STORM SEWER DESIGN - PROJECT NO. 95-93 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Cole Associates, 2211 East Jefferson, South Bend, Indiana, for services to study and design a storm water management system for the Southeast Redevelopment Area. Further, this study will determine the feasibility of storm sewer separation, re -use and/or replacement of existing combined sewers as storm or sanitary sewers, and design those facilities including roadway replacements as the study may show to be necessary for the trunk lines. The area being studied is from Michigan Street to High Street, Sample Street to Broadway. Mr. Leszczynski noted that the Agreement is in REGULAR MEETING OCTOBER 30, 1995 the amount of $132,343.00 if all the enumerated services are found to be necessary to complete the study and design(s). Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF OCCUPANCY AGREEMENT - LEX INVESTMENTS Mr. Leszczynski stated that the Board is in receipt of an Occupancy Agreement, as submitted by Lex Investments, Inc., to facilitate the demolition of a fire -damaged structure located at 505 West Washington, South Bend, Indiana. Mr. Leszczynski stated that LaFree Earth, Inc., will occupy the easternmost portion of the property in order to stage and accomplish the demolition of the structure. Upon amotion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER - NEW IRRIGATION SYSTEM - tLBEL GOLF COURSE - PROJECT NO. 95-16 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1, on behalf of Wissco Irrigation, 1820 South Bend, Avenue, South Bend, Indiana, indicating that the Contract amount be decreased for a new Contract sum including this Change Order in the amount of $500,000.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Neighborhood Residential Security Extends Contract through 12/31/95 Activity (CD94-113) Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT JINGLE BELL RUN - ARTHRITIS FOUNDATION Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Marylynn Becker, Arthritis Foundation, 8646 Guion Road, Indianapolis, Indiana to conduct the above referred to Jingle Bell Run, on Saturday, December 2, 1995, from 9:30 a.m. until 11:00 a.m., on the designated route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO TRANSFER CERTAIN PARCELS OF PROPERTY TO HABITAT FOR HUMANITY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Department of Economic Development, Department of Code Enforcement and the Park Department, in reference to a request as submitted by Mr. Matt Fitzgerald, Notre Dame Habitat for Humanity, Box F, Notre Dame, Indiana, to transfer two (2) parcels of City property to Habitat for Humanity, located at 902 Sorin and 906 Sorin, for the purpose of constructing a single family, three bedroom home for an approved family. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. ADOPT RESOLUTION NO. 81-1995 - TRANSFER OF CERTAIN PARCELS OF PROPERTY TO HABITAT FOR HUMANITY Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: �rnw 1 REGULAR MEETING OCTOBER 30, 1995 RESOLUTION NO. 81-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HABITAT FOR HUMANITY WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of two (2) parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Key No. 18-5026-0907 Key No. 18-5026-0908 Commonly known as 902 Sorin Commonly known as 906 Sorin WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, Habitat for Humanity (hereinafter "Habitat"), an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-I(a)(7), desires to obtain ownership of the above -described real estate, which will be used for the construction of a single family, three bedroom home for an approved family; and WHEREAS, the use of said properties for such purpose will be beneficial to the community, and the City is willing to transfer said property to Habitat for the purpose of construction a single family home. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to Habitat two (2) parcels of real property more particularly described as follows: Key No. 18-5026-0907 Key No. 18-5026-0908 Commonly known as 902 Sorin Commonly known as 906 Sorin 2) Such transfer shall be accomplished by Quit -Claim Deeds, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfers shall be made by the City to Habitat in an "as is" condition with no warranties, indemnities or representations made relative to said real properties. Adopted this 30th day of October, 1995. ATTEST: s/Angela K. Jacob, Clerk SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member REGULAR MEETING OCTOBER 30, 1995 APPROVAL OF REQUEST TO DONATE PROPERTY TO THE CITY OF SOUTH BEND - 1514 KENDALL STREET Mr. Leszczynski stated that favorable recommendations have been received by the Mayor's Office, Division of Engineering, Department of Code Enforcement, Department of Economic Development, and the Park Department, in reference to a request submitted by Mr. Bruce Reid, to donate his property located at 1514 Kendall Street, South Bend, Indiana, Key Number 18-8026-1040/Lot #17, to the City of South Bend, as part of the Rum Village Partnership Center Public Works Project. Mr. Reid stated that he would like to facilitate the project by donating his lot to the City of South Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was approved, subject to title insurance commitment. PETITION FOR THE ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE REFERRED Mr. Leszczynski stated that the Board is in receipt of a Petition for the Establishment of a Residential Parking Zone, on Kenmore Street, from Western Avenue to Jefferson Boulevard, as submitted by Mr. Melton T. Sanders, 206 South Kenmore, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Petition was forwarded to the appropriate Bureaus and Departments for their recommendation. APPROVAL OF REQUEST TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY In a letter to the Board, Mr. Douglas Way, Assistant Vice President, First Source Bank, Post Office Box 1602, South Bend, Indiana, requested permission to construct a protective walkway along the south and west elevations of the First Bank Building at 205 West Jefferson Boulevard, South Bend, Indiana. Mr. Way stated that reconstruction of the exterior of the building requires the protective walkway in order to complete this reconstruction safely. Further, the walkways and barricades will be constructed and paid for by First Source Bank, and will be provided to insure the safety of pedestrians during the reconstruction process. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was approved. REQUESTS REFERRED Upon a motion made by W. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY In a letter to the Board, Mr. Kenneth S. Johnson, H&G Infotech, 225 South Lafayette Boulevard, South Bend, Indiana, requested permission to install a temporary fiber optic cable from the roof at 225 South Lafayette Boulevard to the roof of the Trigon Building, due to a relocation of Infotech to the Trigon Building. Mr. Johnson stated that the cable is one-half ('/2) inch in diameter, and the temporary overhead cable will be removed in the spring of 1996 when a permanent underground cable is installed from H&G Services to paragon and paragon to Trigon. APPROVE TITLE SHEETS - SANITARY AND STORM SEWERS - HAMLIN COURT/LINDENWOOD EAST DRIVE - IRONGATE ESTATES - SANDPIPER COVE Mr. Leszczynski advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheets were approved and signed. APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR George Martin d/b/a Martin Construction EXCAVATION BONDS Asphalt Paving Co., Inc. Approved Retroactive to October 20, 1995 Approved Retroactive to October 24, 1995 0 c, "" [1 1 REGULAR MEETING OCTOBER 30, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mrs. Manier seconded the motion which carried. FILING OF MONTHLY NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION REPORT - OCTOBER 1995 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the monthly Neighborhood Business Development Corporation Report for October, 1995, as submitted by Mr. Sam Mercantini, Executive Director, was filed as submitted. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Advanced Environmental Systems, Inc. 15214 Tonkel Road Leo, Indiana 46765 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,457,396.93 and $3,358,755.86 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. ATTEST: Qgelal. Jacob, Clerk BOARD OF PUBLIC WORKS L hn E. Leszczynski, resident am, es ldwell, ember /� Jenny Pitts anier, Member