HomeMy WebLinkAbout10/09/95 Board of Public Works MinutesREGULAR MEETING OCTOBER 9, 1995
The regular meeting of the Board of Public Works was convened at 9:35 a.m on Monday, October
9, 1995, by Board Member James R. Caldwell, with Mrs. Jenny Pitts Manier present. Board
President John E. Leszczynski was not present. Also present was Board Attorney Anne Bruneel.
AGENDA ITEMS ADDED
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, agenda items for a
Change Order and a Title Sheet were added to the agenda.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the
regular meeting of the Board held on October 2, 1995, were approved.
OPENING OF BIDS - RUM VILLAGE NEIGHBORHOOD PARTNERSHIP CENTER SERVICE
AREA - KENDALL STREET PARK - PROJECT NO. 95-25
This was the date set for receiving and opening of sealed bids for the above referred to project. The
Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient. The following bids were opened and publicly read:
BRADBERRY BROTHERS, INC.
200651 West Dice Street
South Bend, Indiana 46614
Bid was signed by Mr. W.J. Bradberry, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $22,951.00
KASER-SPRAKER CONSTRUCTION, INC.
25487 West State Road 2
South Bend, Indiana 46619
Bid was signed by Mr. Gary L. Spraker, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $17,486.00
RIETH RILEY CONSTRUCTION CO., INC.
Post Office Box 1775
South Bend, Indiana 46634
Bid was signed by Mr. John M. Szuba, Sales Manager
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $21,133.20
WALSH & KELLY, INC.
243 5 8 State Road 23
South Bend, Indiana 46614
REGULAR MEETING
Bid was signed by Mr. James R. Walsh, Sales Manager
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $16,382.50
LAPORTE CONSTRUCTION CO. INC.
Post Office Box 577
LaPorte, Indiana 46352
Bid was signed by Mr. Thomas G. Blackburn, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $18,884.11
PHEND & BROWN, INC.
Post Office Box 218
Milford, Indiana 46542
Bid was signed by Mr. Daniel F. Brown, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $23,281.00
OCTOBER 9, 1995
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were
referred to the Division of Engineering for review and recommendation.
AWARD BID - SOUTHEAST PARTNERSHIP CENTER SERVICE AREA - PROJECT NO 95-
11
Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 2, 1995,
bids were received and opened for the above referred to project. After reviewing those bids, Mr.
Littrell recommends that the Board award the contract to Walsh and Kelly, Inc., 24358 State Road
23, South Bend, Indiana, in the amount of $69,887.00. Mr. Littrell stated that Bedrock Inc., 128
Mick Court, Mishawaka, Indiana, submitted a bid on Form 96, but omitted the Proposal, and
recommended that the bid be rejected. Additionally, the specifications for the project are somewhat
ambiguous as to their intent for the scope of work for Item 17, `B" Borrow", of the Proposal. The
proposal listed it as per square yard. Two of the bidders noted on their proposal that they were
bidding per cubic yard, and the apparent low bidder did not. For the purpose of bid comparison,
the Division of Engineering adjusted the proposal prices to reflect a per square yard pay item, which
is shown on the tabulation. The Division of Engineering also compared the bids with the prices as
written, per square yard, and adjusted, per cubic yard, and found that these changes did not affect
the ranking of the total bid amounts. Engineering then consulted with the lowest bidder and
ascertained that he had implied our intent from the specifications and would be happy to receive the
award at the unit price bid, per square yard. Therefore, Mrs. Manier made a motion that the
recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the
motion which carried.
AWARD BID - 1995 SEWER LINING PROGRAM
Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 11,
1995, bids were received and opened for the above referred to project. After reviewing those bids,
Mr. Littrell recommended that the Board award the contract to Insituform Midwest, Inc., 12907
Main Street, Lemont, Illinois, in the amount of $306,733.77. This amount includes a 5.5% discount
bid for award of all eight networks. Mr. Littrell stated that the voluntary alternate bids of Pipeline
REGULAR MEETING OCTOBER 9, 1995
Systems, Inc. and Environmental Pipeliners, Inc. be considered non -responsive to the specifications.
The specifications for the project require lining by the CIPP (cured -in -place plastic pipe) method.
The alternates volunteered are for fold and form pipe, which appears to be a sound and reasonable
method of pipe lining, but has not been fully evaluated by this Division or the Bureau of Sewers.
Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be
awarded as outlined above. Mrs. Manier seconded the motion which carried.
APPROVE CONSTRUCTION CONTRACT - IRONWOOD DRIVE ROADWAY
RECONSTRUCTION - PHASE I - PROJECT NO. 93-05
Mr. Caldwell advised that in accordance with the bid awarded on September 25, 1995, to Rieth
Riley Construction Co., Inc., Post Office Box 1775, South Bend, Indiana, in the amount of
$307,419.40 for the above referred to project, a Contract in said amount was being submitted for
Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the
Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor
and Materials Payment Bond as submitted were filed.
APPROVE CONSTRUCTION CONTRACT - FIRE STATION NO. 3 - TOWER DEMO AND
BEAM RESTORATION - PROJECT NO. 95-08
Mr. Caldwell advised that in accordance with the bid awarded on September 18, 1995, to Kaser
Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana, in the amount of
$13,450.00 for the above referred to project, a Contract in said amount was being submitted for
Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the
Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor
and Materials Payment Bond as submitted were filed.
APPROVE CONSTRUCTION CONTRACT - WILLIAM RICHARDSON DRIVE EXTENSION -
PROJECT NO. 95-51
Mr. Caldwell advised that in accordance with the bid awarded on September 18, 1995, to Walsh
& Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $145,818.75 for the
above referred to project, a Contract in said amount was being submitted for Board approval. Upon
a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved
and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment
Bond as submitted were filed.
APPROVE CONSTRUCTION CONTRACT - SOUTHEAST REDEVELOPMENT AREA SITE
CLEARANCE - PHASE II - ASBESTOS ABATEMENT - PROJECT NO. 95-81
Mr. Caldwell advised that in accordance with the bid awarded on September 25, 1995, to Advanced
Environmental Systems, Inc., 15214 Tonokel Road, Leo, Indiana, in the amount of $12,316.00 for
the above referred to project, a Contract in said amount was being submitted for Board approval.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was
approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials
Payment Bond as submitted were filed.
APPROVE CONSTRUCTION CONTRACT - PARK DEPARTMENT PAVING PROGRAM -
PROJECT NO. 95-58
Mr. Caldwell advised that in accordance with the bid awarded on September 18, 1995, to Rieth
Riley Construction Co., Inc., Post Office Box 1775, South Bend, Indiana, in the amount of
$94,427.00 for the above referred to project, a Contract in said amount was being submitted for
Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the
Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor
and Materials Payment Bond as submitted were filed.
APPROVAL OF UTILITY AGREEMENT - BOARD OF COMMISSIONERS
Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend
and the Board of Commissioners of St. Joseph County, for granting a permit for the sanitary sewers
and appurtenances located within the project limits of the New Darden Road Bridge in St. Joseph
County to be located within the highway right-of-way as indicated on the plans for the proposed
project.
REGULAR MEETING
OCTOBER 9, 1995
Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the
Agreement was approved and executed.
APPROVE COMMUNITY DEVELOPMENT CONTRACTS
The following Community Development Contracts were presented to the Board for approval:
1995 R.E.W.A.R.D. Contract $95,000 Grant assistance to 63 low and
moderate income households
1995 Staff Support - HDC $47,000 Provide staff support to HDC
Staff Support - CHC $25,000 Provide Staff Support
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to
Contracts were approved and executed.
APPROVE CHANGE ORDER - NEAR NORTHWEST PARTNERSHIP CENTER SERVICE
AREA - PROJECT NO. 95-52
Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manger, has submitted Change Order
No. 1, on behalf of Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana
indicating that the Contract amount be increased $1,580.35 for a new Contract sum including this
Change Order in the amount of $37,797.30. Upon a motion made by Mrs. Manier, seconded by Mr.
Caldwell and carried, the Change Order was approved.
APPROVE CHANGE ORDER - NEAR WEST SIDE PARTNERSHIP CENTER SERVICE AREA
- PROJECT NO. 94-89
Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manger, has submitted Change Order
No. 1, on behalf of Phend & Brown, Post Office Box 218, Milford, Indiana indicating that the
Contract amount be increased $3,181.84 for a new Contract sum including this Change Order in the
amount of $130,920.34. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the Change Order was approved.
APPROVE CHANGE ORDER MODIFICATION - TWYCKENHAM DRIVE
Mr. Caldwell advised that Mr. Toy Villa, Project Engineer, has submitted Change Order No. 9, on
behalf of HRP Construction, 5777 West Cleveland Road, South Bend, Indiana, indicating that the
Contract amount be increased $63,143.53 for a new Contract sum including this Change Order in
the amount of $1,439,616.80. Mr. Villa stated that Change Order Number 9, which was originally
approved on February 27,1995, for an increase of $70,035.06, was incorrect. Upon a motion made
by Mrs. Manier, seconded by Mr. Caldwell and carried, the Change Order was approved.
APPROVE CHANGE ORDER - NEAR NORTHWEST PARTNERSHIP CENTER SERVICE
AREA -PROJECT NO. 95-10
Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manger, has submitted Change
Order No. 1 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend,
Indiana indicating that the Contract amount be increased $26,514.49 for a new Contract sum
including this Change Order in the amount of $179,649.69. Upon a motion made by Mr. Caldwell,
seconded by Mrs. Manier and carried, the Change Order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT - SITE CLEARANCE - 202 SOUTH
CHAPIN AND 239-241 SOUTH CHAPIN - DIVISION B - UNDERGROUND STORAGE TANK
REMOVAL - PROJECT NO 95-23
Mr. Caldwell advised that Mr. Ken Herceg, Ken Herceg & Associates, 224 East Jefferson, South
Bend, Indiana, has submitted the Project Completion Affidavit on behalf of Warner & Sons, 29099
U.S. 33, Elkhart, Indiana, for the above referred to project, indicating a final cost of $14,791.50.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project
Completion Affidavit was approved.
REGULAR MEETING OCTOBER 9 1995
APPROVE PROJECT COMPLETION AFFIDAVIT - SITE CLEARANCE - 202 SOUTH
CHAPIN AND 239-241 SOUTH CHAPIN - DIVISION C - UNDERGROUND STORAGE TANK
REMOVAL - PROJECT NO 95-23
Mr. Caldwell advised that Mr. Ken Herceg, Ken Herceg & Associates, 224 East Jefferson, South
Bend, Indiana, has submitted the Project Completion Affidavit on behalf of Wagoner Excavating,
South Bend, Indiana, for the above referred to project, indicating a final cost of $22,950.00. Upon
a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion
Affidavit was approved.
APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
CURB AND SIDEWALK PROGRAM - ZONE 11B - PROJECT NO 94-22R
Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order
No. 1 (Final), on behalf of LaPorte Construction, Post Office Box 577, LaPorte, Indiana, indicating
that the contract amount be decreased by $49,412.88 for a new contract sum including this Change
Order in the amount of $86,267.82. Additionally submitted was the Project Completion Affidavit
indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject
to the filing of the appropriate three-year Maintenance Bond.
APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
CURB AND SIDEWALK PROGRAM - ZONE 11 C - PROJECT NO 94-22R
Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order
No. 1 (Final), on behalf of LaPorte Construction, Post Office Box 577, LaPorte, Indiana, indicating
that the contract amount be decreased by $74,006.17 for a new contract sum including this Change
Order in the amount of $67,263.03. Additionally submitted was the Project Completion Affidavit
indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject
to the filing of the appropriate three-year Maintenance Bond.
APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
CURB AND SIDEWALK PROGRAM - ZONE 11A - PROJECT NO 94-22R
Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manger has submitted Change Order
No. 1 (Final), on behalf of LaPorte Construction, Post Office Box 577, LaPorte, Indiana, indicating
that the contract amount be decreased by $48,140.31 for a new contract sum including this Change
Order in the amount of $87,540.39. Additionally submitted was the Project Completion Affidavit
indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and
carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject
to the filing of the appropriate three-year Maintenance Bond.
ADOPT RESOLUTION NO. 68-1995 - ACCEPTING THE TRANSFER OF REAL PROPERTY
FROM THE SOUTH BEND REDEVELOPMENT COMMISSION
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 68-1995
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND INDIANA
ACCEPTING THE TRANSFER OF REAL PROPERTY
FROM THE SOUTH BEND REDEVELOPMENT COMMISSION
WHEREAS, the City of South Bend, Department of Redevelopment (Redevelopment),
whose governing body is the South Bend Redevelopment Commission (the "Commission") is the
owner of or is negotiating for the purchase of the following described real property situated in St.
Joseph County, Indiana:
See Exhibit "A," attached
REGULAR MEETING
(hereinafter collectively referred to as the Real Property) and;
OCTOBER 9 1995
WHEREAS, the Commission desires to transfer the Real Property to the City of
South Bend with the intent and upon the condition that the City of South Bend reconvey the
real property to the South Bend Heritage Foundation, Inc. (SBHF) for the sum of One Dollar
($1.00) per lot subsequently conveyed, for use in connection with its house move project
taking place in the Sample -Ewing Development Area; and
WHEREAS, the Commission, prior or subsequent to the conveyance of the Real
Property to the City intends to replat or cause the replat of the Real Property and to relocate
to the Real Property a certain number of residential structures and intends that the
subsequent reconveyance to SBHF, and the purchase price of One Dollar ($1.00) per lot
conveyed to SBHF, may include the conveyance of both the Real Property (or a portion
thereof) and any structures subsequently moved thereon; and
WHEREAS, the City desires to acquiring the Real Property from the Commission
upon these terms and conditions and desires to facilitate the house move project in this
manner; and
WHEREAS, pursuant to I.C. 36-9-6 3, the Board of Public Works of the City of
South Bend (the "Board") has custody of and may maintain all real property of the City of
South Bend; and
WHEREAS, pursuant to I.C. 36-1-11-8, the City of South Bend, acting by and
through the Board, may exchange or transfer property with another governmental entity
upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption
of substantially identical resolutions of each entity.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND AS FOLLOWS:
1. That the transfer of the following described real property situated in St.
Joseph County, Indiana by the City of South Bend, Department of Redevelopment, acting
by and through the South Bend Redevelopment Commission to the City of South Bend,
Indiana:
See Exhibit "A," attached
for the sum of One Dollar ($1.00) per parcel, and pursuant to the terms set forth above, shall
be, and hereby is, accepted.
2. That the acceptance of the conveyance of the Real Property from the
Commission is conditioned upon the adoption of a resolution substantially similar in its
terms to the terms of this resolution by the South Bend Redevelopment Commission.
3. That to the extent necessary, the Board and City agree to cooperate with the
replat of the Real Property.
4. That upon receipt of a fully executed quitclaim deed to the Real Property from
the Commission, the Clerk of the Board is hereby authorized and directed to pay to the
Commission, on behalf of the Board, the sum of One Dollar ($1.00) per parcel conveyed and
to cause the recording of said quitclaim deed.
5. That this Resolution shall be in full force and effect upon its adoption.
ADOPTED this 9th day of October, 1995.
7"
0
REGULAR MEETING
ATTEST:
s/Angela K. Jacob, Clerk
Lot A
OCTOBER 9, 1995
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/James R. Caldwell
s/Jenny Pitts Manier
That part of the Northeast Quarter of Section 13, Township 37 North, Range
2 East, Portage Township, City of South Bend, St. Joseph County, Indiana
which is described as: Lot A of the Recorded Plat of "Wengers &
Krieghbaums Replat of a part of M.L. Wengers' 6th Addition to the City of
South Bend First Replat" as shown on Document No. 9520714 in the
Records of the St. Joseph County, Indiana, Recorder's Office. Subject to all
legal highways, easements and restrictions of record.
Key Number will be coming from:
18-7015-0572
18-7015-0571
18-7015-0570
Lot B:
That part of the Northeast Quarter of Section 13, Township 37 North, Range
2 East, Portage Township, City of South Bend, St. Joseph County, Indiana
which is described as: Lot B of the Recorded Plat of "Wengers &
Krieghbaums Replat of a part of M.L. Wengers' 6th Addition to the City of
South Bend First Replat" as shown on Document No. 9520714 in the
Records of the St. Joseph County, Indiana Recorder's Office. Subject to all
legal highways, easements and restrictions of record.
Key Number will be coming from:
18-7015-0575
18-7015-0573
Lot C:
That part of the Northeast Quarter of Section 13, Township 37 North, Range
2 East, Portage Township, City of South Bend, St. Joseph County, Indiana
which is described as: Lot C of the Recorded Plat of "Wengers &
Krieghbaums Replat of a part of M.L. Wengers' 6th Addition to the City of
South Bend First Replat" as shown on Document No. 9520714 in the
Records of the St. Joseph County, Indiana Recorder's Office. Subject to all
legal highways, easements and restrictions of record.
Key Number will be coming from:
18-7015-0576
18-7015-0575
ADOPT RESOLUTION NO. 69-1995 - TRANSFER OF REAL PROPERTY TO THE
SOUTH BEND HERITAGE FOUNDATION
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following
Resolution was adopted by the Board of Public Works:
REGULAR MEETING OCTOBER 9, 1995
RESOLUTION NO. 69-1995
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIAN&
APPROVING THE TRANSFER OF REAL PROPERTY
TO THE SOUTH BEND HERITAGE FOUNDATION, INC.
WHEREAS, the City of South Bend, Indiana (the "City") is or soon will be the
owner of the following described real property situated in St. Joseph County, Indiana:
See Exhibit "A," attached hereto
(hereinafter collectively referred to as the Real Property) and;
WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend
(the 'Board") has custody of and may maintain all real property of the City of South Bend; and
WHEREAS, pursuant to I.C. 36-1-11-1(b), the City of South Bend, acting by and through
the Board, may exchange or transfer property with an Indiana nonprofit corporation organized for
educational, literary, scientific, religious, or charitable purposes that is exempt from federal income
taxation under Section 501 of the Internal Revenue Code ("Indiana nonprofit corporation") upon
such terms and conditions as the parties agree; and
WHEREAS, the South Bend Heritage Foundation, Inc. (SBHF) is an Indiana nonprofit
corporation and is desirous of acquiring the Real Property from the City so that SBHF may use the
Real Property in connection with its Southeast House Move Project, making the Real Property
available for purchase and rehabilitation to low and moderate income individuals; and
WHEREAS, the City, through the Board, is desirous of transferring the Real Property to
SBHF for a nominal sum so that the Real Property may be used for that purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR
THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and
generally described as follows, by the City of South Bend, Indiana to the South Bend Heritage
Foundation, Inc.:
See Exhibit "A," attached hereto
for the sum of One Dollar ($1.00) each shall be, and hereby is, approved.
2. That the Mayor of the City of South Bend and the South Bend City Clerk shall be,
and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed
conveying all of the right, title and interest of the City of South Bend, Indiana in and to the Real
Property to the South Bend Heritage Foundation, Inc. upon the occurrence of the conditions set forth
immediately above.
3. That this Resolution shall be in full force and effect upon its adoption by the Board of
Public Works of the City of South Bend.
ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on
October 9, 1995, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana
46601.
OmP
REGULAR MEETING
Lot A
OCTOBER 9, 1995
That part of the Northeast Quarter of Section 13, Township 37 North, Range 2 East,
Portage Township, City of South Bend, St. Joseph County, Indiana which is
described as: Lot A of the Recorded Plat of "Wengers & Krieghbaums Replat of a
part of M.L. Wengers' 6th Addition to the City of South Bend First Replat" as shown
on Document No. 9520714 in the Records of the St. Joseph County, Indiana,
Recorder's Office. Subject to all legal highways, easements and restrictions of
record.
Key Number will be coming from:
18-7015-0572
18-7015-0571
18-7015-0570
Lot B:
That part of the Northeast Quarter of Section 13, Township 37 North, Range 2 East,
Portage Township, City of South Bend, St. Joseph County, Indiana which is
described as: Lot B of the Recorded Plat of "Wengers & Krieghbaums Replat of a
part of M.L. Wengers' 6th Addition to the City of South Bend First Replat" as shown
on Document No. 9520714 in the Records of the St. Joseph County, Indiana
Recorder's Office. Subject to all legal highways, easements and restrictions of
record.
Key Number will be coming from:
18-7015-0575
18-7015-0573
Lot C:
That part of the Northeast Quarter of Section 13, Township 37 North, Range 2 East,
Portage Township, City of South Bend, St. Joseph County, Indiana which is
described as: Lot C of the Recorded Plat of "Wengers & Krieghbaums Replat of a
part of M.L. Wengers' 6th Addition to the City of South Bend First Replat" as shown
on Document No. 9520714 in the Records of the St. Joseph County, Indiana
Recorder's Office. Subject to all legal highways, easements and restrictions of
record.
Key Number will be coming from:
18-7015-0576
18-7015-0575
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/James R. Caldwell
s/Jenny Pitts Manier
ATTEST:
s/Angela K. Jacob, Clerk
ADOPT RESOLUTION NO. 70-1995 - TRADE-IN OR EXCHANGE OF CITY OWNED
PROPERTY ON PROPERTY OF SEVIILAR NATURE
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following
Resolution was adopted by the Board of Public Works:
REGULAR MEETING
RESOLUTION NO. 70-1995
OCTOBER 9, 1995
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY
ON PROPERTY OF SIMILAR NATURE
WHEREAS, Indiana Code 36-1-11-6(b) permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
WHEREAS, the Board of Public Works of the City of South Bend has determined that the
items listed below are no longer needed by the City; are unfit for the purpose for which they were
intended and have an estimated total value of Five Thousand Dollars ($5,000.00) or less.
WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that
the following described property is unfit for the purpose for which it was intended and should be
traded for property of a similar nature:
SIG SAUR P-229 .40 CALIBER
REMINGTON 12 GAUGE MODEL #870 "MAGNUM"
FEDERAL .40 CALIBER HI-SHOK 155 GRAIN AMMUNITION
AMERICAN EAGLE .40 CALIBER BALL AMMUNITION
AMERICAN EAGLE 9MM BALL AMMUNITION
QUALITY CLEANING SOLVENTS BORE BRUSHES PATCHES FOR THE ABOVE
LISTED CALIBER OR GAUGE WEAPONS
CANIDEX_ AUTOMATIC BULLET LOADER 1/3 H P "DAYTON ' MOTOR INCLUDING
SOME SPARE PARTS AND .38 AND .45 CALIBER DIES
SYNTRON 6 AMP PARTS FEEDER, STYLE #7 AC-4, TUBE LOADER FOR PISTOL
PRIMERS
SYNTRON 6 AMP PARTS FEEDER STYLE #10 A90 TUBE FEEDER FOR PISTOL
CASINGS
2,250 LEAS BULLETS IN .38 CALIBER IN PLASTIC TUBES
APPROXIMATELY 28,000 CARTRIDGE CASINGS 357 CALIBER
APPROXIMATELY 25,000 CARTRIDGE CASINGS 38 CALIBER
APPROXIMATELY 7,000 "COR-BON" JACKETED HOLLOW POINT 185 GR 45
CALIBER
APPROXIMATELY 16,000 AMERICAN EAGLE (FEDERAL) 45 CALIBER BALL
CARTRIDGES
1,500 FEDERAL IOMM CARTRIDGES
6,000 FEDERAL .357 MAGNUM CARTRIDGES
ONE LOT OF MISCELLANEOUS PARTS FOR SMITH AND WESSON STAINLESS
STEEL REVOLVERS
TWO "REDFIELD" 16X RM 6400 TARGET SCOPES, ONE WITH MOUNT
WEAVER V-12 "MICRO TRAC" RIFLE SCOPE
WEAVER V-9-B RIFLE SCOPE WITH MOUNT
WHEREAS, it has been determined by the Board of Public Works of the City of South Bend
that the following described property is of a similar nature to the above -described property and
should be purchased with the above -described property being traded -in for the following property:
ONE 1) L&R "OUANTREX" ULTRASONIC WEAPON CLEANING SYSTEM
ONE (1) WEAPON LUBRICATION SYSTEM ACCESSORY TO THE CLEANING SYSTEM
SIX 6) REMINGTON MODEL #870 112 GAUGE POLICE SHOTGUNS
WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange
City -owned property for partial or full reduction in the purchase price of property of similar nature.
0,M0,7
REGULAR MEETING OCTOBER 9. 1995
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF
THE CITY OF SOUTH BEND, AS FOLLOWS:
The following described property shall be traded -in for the following described property of
a similar nature:
PROPERTY TO BE TRADED -IN:
SIG SAUR P-229 .40 CALIBER
REMINGTON 12 GAUGE MODEL #870 "MAGNUM"
FEDERAL .40 CALIBER HI-SHOK 155 GRAIN AMMUNITION
AMERICAN EAGLE .40 CALIBER BALL AMMUNITION
AMERICAN EAGLE 9MM BALL AMMUNITION
QUALITY CLEANING SOLVENTS, BORE BRUSHES, PATCHES FOR THE ABOVE
LISTED CALIBER OR GAUGE WEAPONS
CAMDEX, AUTOMATIC BULLET LOADER 1/3 H P "DAYTON" MOTOR, INCLUDING
SOME SPARE PARTS AND .38 AND .45 CALIBER DIES
SYNTRON 6 AND PARTS FEEDER, STYLE #7 AC-4, TUBE LOADER FOR PISTOL
PRIMERS
SYNTRON 6 AMP PARTS FEEDER STYLE #10 A90, TUBE FEEDER FOR PISTOL
CASINGS
2,250 LEAS BULLETS IN .38 CALIBER IN PLASTIC TUBES
APPROXIMATELY 28,000 CARTRIDGE CASINGS .357 CALIBER
APPROXIMATELY 25,000 CARTRIDGE CASINGS .38 CALIBER
APPROXIMATELY 7,000 "COR-BON" JACKETED HOLLOW POINT 185 GR..45
CALIBER
APPROXIMATELY 16,000 AMERICAN EAGLE (FEDERAL) .45 CALIBER BALL
CARTRIDGES
1,500 FEDERAL IOMM CARTRIDGES
6,000 FEDERAL .357 MAGNUM CARTRIDGES
ONE LOT OF MISCELLANEOUS PARTS FOR SMITH AND WESSON STAINLESS
STEEL REVOLVERS
TWO "REDFIELD" 16X RM 6400 TARGET SCOPES, ONE WITH MOUNT
WEAVER V-12 "MICRO TRAC" RIFLE SCOPE
WEAVER V-9-B RIFLE SCOPE WITH MOUNT
PROPERTY TO BE OBTAINED:
ONE (1) L&R "QUANTREX" ULTRASONIC WEAPON CLEANING SYSTEM
ONE 1) WEAPON LUBRICATION SYSTEM ACCESSORY TO THE CLEANING SYSTEM
SIX (6) REMINGTON MODEL #870 112 GAUGE POLICE SHOTGUNS
2. That the latter described property, in No. 1 immediately above, shall be obtained and
exchanged from Kiesler Police Supply Co., Inc., 3300 Industrial Parkway, Jeffersonville, Indiana.
3. That the traded in or exchanged property, to wit:
SIG SAUR P-229 .40 CALIBER
REMINGTON 12 GAUGE MODEL #870 "MAGNUM"
FEDERAL .40 CALIBER HI-SHOK 155 GRAIN AMMUNITION
AMERICAN EAGLE .40 CALIBER BALL AMMUNITION
AMERICAN EAGLE 9MM BALL AMMUNITION
QUALITY CLEANING SOLVENTS, BORE BRUSHES PATCHES FOR THE ABOVE
LISTED CALIBER OR GAUGE WEAPONS
CAMDEX_ AUTOMATIC BULLET LOADER 1/3 H P "DAYTON" MOTOR, INCLUDING
SOME SPARE PARTS AND .38 AND .45 CALIBER DIES
SYNTRON 6 AMP PARTS FEEDER. STYLE #7 AC-4, TUBE LOADER FOR PISTOL
vr�os
REGULAR MEETING
OCTOBER 9, 1995
PRPv1ERS
SYNTRON 6 AMP PARTS FEEDER STYLE #10 A90, TUBE FEEDER FOR PISTOL
CASINGS
2,250 LEAS BULLETS 1N .38 CALIBER IN PLASTIC TUBES
APPROXIMATELY 28,000 CARTRIDGE CASINGS .357 CALIBER
APPROXIMATELY 25,000 CARTRIDGE CASINGS .38 CALIBER
APPROXIMATELY 7,000 "COR-BON" JACKETED HOLLOW POINT 185 GR. A5
CALIBER
APPROXIMATELY 16,000 AMERICAN EAGLE (FEDERAL) .45 CALIBER BALL
CARTRIDGES
1,500 FEDERAL IOMM CARTRIDGES
6,000 FEDERAL .357 MAGNUM CARTRIDGES
ONE LOT OF MISCELLANEOUS PARTS FOR SMITH AND WESSON STAINLESS
STEEL REVOLVERS
TWO "REDFIELD" 16X RM 6400 TARGET SCOPES, ONE WITH MOUNT
WEAVER V-12 "MICRO TRAC" RIFLE SCOPE
WEAVER V-9-B RIFLE SCOPE WITH MOUNT
shall be removed from the inventory of the City of South Bend.
ADOPTED this 9th day of October, 1995.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/James R. Caldwell, Member
s/Jenny Pitts Manier, Member
ATTEST:
s/Angela K. Jacob, Clerk
ADOPT RESOLUTION NO. 72-1995 - DISPOSAL OF CITY -OWNED PROPERTY
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 72 -1995
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following
property is unfit for the purpose for which it was intended and is no longer needed by the City of
South Bend:
MAKO AIR COMPRESSOR MODEL # 5000, SERIAL NUMBER 87575
WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City; are unfit for the purpose
for which they were intended and have an estimated value of less than one thousand dollars
($1,000.00).
r�
1
REGULAR MEETING OCTOBER 9, 1995
BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public
auction or private sale, without advertising. However, if the property is deemed worthless, such
may be demolished or junked.
ADOPTED this 9th day of October, 1995
ATTEST:
s/Angela K. Jacob, Clerk
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/James R. Caldwell, Member
s/Jenny Pitts Manier, Member
REQUEST REFERRED
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following request
was referred to the appropriate Bureaus and Departments for recommendation:
- TO CONDUCT RED RIBBON MARCH - UNITED COMMUNITY AGAINST DRUG AND
ALCOHOL ABUSE
In a letter to the Board, Ms. Gladys Muhammad, United Community Against Drug and Alcohol
Abuse, 914 Lincolnway West, South Bend, Indiana, requested permission to conduct a community -
wide Red Ribbon Day march, on Friday, October 27, 1995, beginning at 10:00 a.m., on the
designated route as submitted.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS CORBY STREET
LIFT STATION - PROJECT NO 95-68
In a memorandum to the Board, Mr. Roberto Flores, Environmental Services, requested permission
to advertise for the sale of bids for the above referred to project. Mr. Flores stated that this project
will add monitoring and telemetry to the Corby Lift Station that will communicate to the
Wastewater Plant. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the request was approved.
APPROVE CONTRACTOR BONDS
Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following
Contractors Bonds be approved as follows:
BOND OF CONTRACTOR
David Whitaker Approved retroactive to September 27, 1995
Findley May Jr. Approved retroactive to October 2, 1995
Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved
as outlined above. Mrs. Manier seconded the motion which carried.
FILING OF MONTHLY NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION
REPORT - SEPTEMBER 1995
Mr. Caldwell stated that the Board is in receipt of the monthly Neighborhood Business Development
Corporation for the month of September, 1995, as submitted by Mr. Sam Mercantini, Executive
Director. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the report
was filed as submitted.
APPROVE TITLE SHEET - CORBY STREET LIFT STATION - PROJECT NO. 95-68
Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at
this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the above referred to Title Sheet was approved and signed.
0_
REGULAR MEETING OCTOBER 9, 1995
APPROVE TITLE SHEET - SANITARY SEWER EXTENSION - BLACKTHORN PARK LOTS
4A AND 4B
Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at
this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the above referred to Title Sheet was approved and signed.
FILING OF CERTIFICATE OF INSURANCE
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following
Certificate of Insurance was accepted for filing:
Shambaugh & Son, Ed Grace Co. Havel Bros Guardian Fire Protection and
Complete Controls
Post Office Box 1287
Fort Wayne, Indiana 46801
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount of and recommended approval.
Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two
(2) lists containing claims in the amount of $30,924.00 and $197,649.48 and recommended
approval. In addtion, Ms. Ann Kolata, Department of Community and Economic Development,
submitted claims for the College Football Hall of Fame and the Century Century and recommended
approval. Mrs. Manier made amotion that the claims be approved and the reports as submitted be
filed. Mr. Caldwell seconded the motion which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Caldwell,
seconded by Mrs. Manier and carried, the meeting adjourned at 10.00 a.m.
BOARD OF PUBLIC WORKS
-1P 4� /
&F -50czynsk VPl6sident
James aldwell, M tuber
Jenny Pitts anier, Member
A TEST:
Angela k. Jacob, Cl rk