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Home My WebLink About09/18/95 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 18. 1995 The regular meeting of the Board of Public Works was convened at 9:40 a.m. on Monday, September 18, 1995, by Board Member James R. Caldwell and, with Mrs. Jenny Pitts Manier present. Board President John E. Leszczynski was not present. Also present was Board Attorney Anne Bruneel. ADD AGENDA ITEM/AGENDA ITEM STRICKEN Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, an agenda item for a Title Sheet was added, and the agenda item to award bids for the 1995 Sewer Lining Program was stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on September 11, 1995, were approved. OPENING OF OUOTATIONS - EAST BANK REDEVELOPMENT AREA - WALKWAY RESODDING - PROJECT NO. 95-29S Mr. Caldwell advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. One (1) quotation was submitted from Davis Landscaping, 26981 Kline Trail, South Bend, Indiana. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the quotation was taken under advisement, as it was faxed to the Board of Public Works, and was not a sealed quotation. There were no other quotations submitted. OPENING OF BIDS - IRONWOOD DRIVE RECONSTRUCTION - PHASE I - RANDOLPH STREET SANITARY SEWER - PROJECT NO, 95-03 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HERRMAN & GOETZ. DB/A UNDERGROUND SERVICES 225 S. Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $408,423.36 PHEND & BROWN. INC. Post Office Box 218 Milford, Indiana 46542 Bid was signed by Mr. Daniel Brown, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $402,420.50 KANKAKEE VALLEY CONSTRUCTION CO.. INC Post Office Box 1471 LaPorte, Indiana 46352 REGULAR MEETING SEPTEMBER 18, 1995 Bid was signed by Mr. James Nelson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $492,383.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $339,998.60 HRP CONSTRUCTION. INC. Post Office Box 266 South Bend, Indiana 466024 Bid was signed by Mr. Paul Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $355,551.50 RIETH-RILEY CONSTRUCTION CO.. INC Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $307,419.40 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD QUOTATION - FIRE STATION NO 3 - TOWER DEMOLITION AND BEAM RESTORATION - PROJECT NO. 95-08 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 11, 1995, quotations were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Kaser-Spraker Construction Co., Inc., 25487 West State Road 2, South Bend, Indiana, in the amount of $13,450.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. REGULAR MEETING SEPTEMBER 18. 1995 AWARD BID - PARK DEPARTMENT PAVING PROGRAM - PROJECT NO 95-58 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 11, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth-Riley Construction Co., Inc., Post Office Box 1775, South Bend, Indiana, in the amount of $94,427.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - WILLIAM RICHARDSON DRIVE - PHASE I - PROJECT NO 95-51 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 11, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, in the amount of $145,818.75. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on September 11, 1995, bids were received and opened for the above referred to abandoned vehicles. After reviewing those bids, Mr. Libby recommends that the Board award the bids as follows: CAULEY. ROBERT J. 1002 West Washington South Bend, Indiana 46601 Number Red Tag Vehicle Make Year VIN Bid 1 13 24388 26575 Ford 1985 Ford 1984 IFABP3195FW308330 IFABP4633EH161969 $ 76.00 $180.60 19 26833 Dodge 1981 1B3BL14A4BD297702 76.00 TOTAL $332.00 JERRY'S DISCOUNT TOWING 2711 West Western Avenue South Bend, Indiana 46619 Number Red Tag Vehicle Make Year VIN Bid 10 26541 Dodge 1978 NL29D8B281745 $ 37.80 11 26549 Buick 1977 4X37J7H467469 $ 62.90 18 26832 Buick 1972 4Y87U2H920370 $ 62.50 21 26849 Cadillac 1978 6D47S8Q268951 $ 62.20 24 26925 GMC 1979 CCL249F444044 89.20 TOTAL $314.60 K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 Number Red Tag Vehicle Make Year VIN Bid 6 26469 Dodge 1985 2B7FK13C2FR117836 $203.00 7 26525 Cadillac 1977 6D47S7Q174235 $ 81.00 8 26536 Pontiac 1985 262AF19R9F1210267 $ 92.00 17 26788 Buick 1983 1G4AP69Y8DX525521 $136.00 26 26411 Chevy 1961 F60CK163480 $242.00 TOTAL $754.00 4=7 REGULAR MEETING SEPTEMBER 18, 1995 SUPER AUTO 3300 South Main South Bend, Indiana 46614 Number Red Tag Vehicle Make Year VIN Bid 3 26012 Mercury 1985 IMEBP9230FJ641738 $ 68.99 14 26606 Dodge 1985 1B3BE46G9FC188984 $ 88.99 20 26835 Ford 1977 F14HLAE2517 $125.99 22 26887 Chevy 1973 CC0143F363567 $ 78.79 23 26902 Yugo 1986 VXlBA1218GK324265 $ 32.79 25 25424 Dodge 1977 E218E7X185228 $ 92.79 27 26368 Ford F-600 1960 F60CK163480 $131.79 TOTAL $620.13 STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 Number Red Tag Vehicle Make Year VIN Bid 4 26013 Chevy 1984 1G1AD35P8EJ106528 $ 40.95 5 26467 Datsun 1975 HLG620-003184 $ 29.95 9 26540 Datson 1981 JN1HB02S9BU455407 $ 29.95 12 26552 Plymouth 1983 1P3BP46C7DC105300 36.95 TOTAL $137.70 THOMPSON, JOHN 926 South 13th Niles, Michigan 49120 Number Red Tag Vehicle Make Year VIN Bid 15 26631 Chevy 1979 1Z37J9K505085 $85.00 TOTAL $85.00 Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID WASTEWATER TREATMENT PLANT GRIT CHANNEL REBUILD - PROJECT NO. 95-75 Mr. Jack Dillon, Director, Division of Environmental Services, advised the Board that on August 28, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Dillon recommends that the Board award the contract to Bearing Headquarters, 1625 Commerce Drive, South Bend, Indiana, in the amount of $24,902.67. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVAL OF AGREEMENT - NEIGHBORHOOD SUMMER YOUTH GRANT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Riley High School Peer Mediation, for the preparation of a two day combined training session for Riley and Washington High School youth involved in the Peer Mediation/conflict training program to offer students an alternative method to resolve conflicts using students as mediators. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. 1 1 REGULAR MEETING SEPTEMBER 18. 1995 APPROVAL OF AGREEMENT - NEIGHBORHOOD SUMMER YOUTH GRANT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and Women in Motion/LaSalle S.A.D.D. Chapter, for the preparation of sending 998 students and two (2) Youth Development Commission/City committee members to the O'Laughlin Auditorium to see the play, Where Is My Father, which focuses on teen problems such as pregnancy, drugs, gangs and male responsibilities. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER - UNDERGROUND STORAGE TANKS - PROJECT NO. 94-40 Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manger, has submitted Change Order No. 7, on behalf of Advanced Pollution Technologists, Ltd., 3505 North Home Street, Mishawaka, Indiana, indicating that the Contract amount be increased $4,080.00 for a new Contract sum including this Change Order in the amount of $212,498.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. ADOPT RESOLUTION NO. 64-1995 - APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY FOR PROPERTY OF SIMILAR NATURE Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 64-1995 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded for property of a similar nature: 1. One (1) Chevrolet Blazer VIN #1 G5EK1 8H6FF520121 2. One (1) Chevrolet Suburban VIN #I GNCV26K9MF122984 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased with the above -described property being traded -in for the following property: 1. Two (2) 1995 Chevrolet Suburbans VIN #1GNGK26K2SJ424104 and 1GNGK26K5SJ427563 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE TRADED -IN: 1. One (1) Chevrolet Blazer VIN #1G5EK18H6FF520121 2. One (1) Chevrolet Suburban VIN #I GNCV26K9MF122984 PROPERTY TO BE PURCHASED: 1. Two (2) 1995 Chevrolet Suburbans VIN #1GNGK26K2SJ424104 and 1GNGK26K5SJ427563 149 REGULAR MEETING SEPTEMBER 18. 1995 2. That the latter described property immediately above, shall be purchased from Gates Chevrolet, 401 South Lafayette Boulevard, South Bend, Indiana 46601 for the amount of $46,480.00 which includes a trade-in value of $12,800.00 for the property in Number 1 above. 3. That the traded in or exchanged property, to wit: 1. One (1) Chevrolet Blazer VIN #1 G5EK1 8H6FF520121 2. One (1) Chevrolet Suburban VIN # I GNCV26K9MF 122984 shall be removed from the inventory of the City of South Bend. ADOPTED this 18th day of September 1995. BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE LICENSE APPLICATIONS FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell stated that the following two (2) Rubbish and Garbage Removal Service license applications have been received: 1. Loving Care Trash Service 4419 W. Linden Avenue South Bend, Indiana 2. Howard Trash Removal 414 Washington South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Solid Waste bureau and the applicants were found to be in compliance. Additionally, the Department of Code Enforcement has reviewed these applications and recommends approval. Therefore, Mrs. Manier made a motion that the applications be approved. Mr. Caldwell seconded the motion which carried. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Caldwell stated that the following secondhand dealers license application has been received: NAME: Junk & Stuff BY: James K. Gregg ADDRESS: 2210 Huron Street FOR THE PURPOSE OF SELLING: Secondhand items Mr. Caldwell further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. REGULAR MEETING SEPTEMBER 18. 1995 DENIAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC -RIGHT-OF-WAY - SALE OF T-SHIRTS Mr. Caldwell stated that an unfavorable recommendation has been received by the Police Department, in reference to a request as submitted by Mr. Robert Cressy, 4900 Francisco, Chicago, Illinois, to conduct the sales of T-shirts on the public right-of-ways at Ironwood Road and South Bend Avenue, during all Notre Dame home games, all day. The Police Department stated that the sales of t-shirts would obstruct the busy Notre Dame traffic, and recommended denial. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was denied. APPROVAL OF RECOMMENDATION TO REQUEST PARKING ON BOTH SIDES OF WEST MADISON STREET AND NORTH LAFAYETTE BOULEVARD - TEMPLE BETH-EL ACTIVITIES Mr. Caldwell stated that favorable recommendations have been received by the Police Department, City Attorney's Office, and Traffic and Lighting, in reference to the request as submitted by Mr. David Mirkin, President, Temple Beth -El, 305 West Madison Street, South Bend, Indiana, to conduct activities in conjunction with Holy Day Services for Temple Beth El, on Sunday, September 24, 1995, beginning at 8:15 p.m.; Monday, September 25, 1995, from 9:00 a.m. until 1:00 p.m.; Tuesday, October 3, 1995, beginning at 8:15 p.m.; and Wednesday, October 4, 1995, from 9:00 a.m. until 6:30 p.m. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. South Bend Metal Processing 201 South Cherry Street South Bend, Indiana Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the permit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - RUM VILLAGE NEIGHBORHOOD PARTNERSHIP CENTER AREA - KENDALL STREET PARK - PROJECT NO.95-26 In a memorandum to the Board, Mr. Dan Weisel, Division of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Weisel stated that this project will clear and grade three (3) lots on Kendall Street for future development of a park, and will also repair sidewalks and curbs adjacent to the lots.. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was approved. REQUESTS REFERRED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - TO DONATE PROPERTY TO THE CITY OF SOUTH BEND In a letter to the Board, Mr. Bruce Reid, President, Reid and Associates, Inc., 1065 Gulfshore Boulevard, Naples Florida, requests permission to donate property located at 1514 Kendall Street, South Bend, Key No. 18-8026-1040, Lot #17, to the City of South Bend, as part of the Rum Village Partnership Center Public Works Project. Mr. Reid stated that this lot is needed as part the park development, and would like to facilitate the project by donating this lot to the City of South Bend. REGULAR MEETING SEPTEMBER 18.1995 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: Lykowski Construction, Inc. 21707 W. Ireland Road South Bend, Indiana Bonneyville Carriage Rides 15799 CR 8 Bristol, Indiana 46507 FILING OF HUMANE SOCIETY MONTHLY REPORT - JULY 1995 Mr. Caldwell indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of July 1995. The report indicates the type and umber of animals handled for the City of South Bend. Mrs. Manier made a motion that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. APPROVE TITLE SHEET - SOUTHEAST PARTNERSHIP CENTER SERVICE AREA CURB, SIDEWALK AND APPROACH REPAIRS - PROJECT NO.95-11 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $701,188.79 and $1,481,952.15 and recommended approval. Additionally, Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the Century Center Remodeling and the College Football Hall of Fame and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski, President Awellameember / - Jenny Pitts artier, Member T EST: n Angela . Jacob, Ferk