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HomeMy WebLinkAbout09/05/95 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 5. 1995 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, September 5, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on August 28, 1995, were approved. PUBLIC HEARING - LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - HEIRLOOM IMAGES Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for Transient Merchant, as submitted by Mr. Roger L. Smith, 8863 East Black Point Road, Syracuse, Indiana, to conduct a camera and computer swap meet at Century Center, On Sunday, September 17, 1995, from 7:00 a.m. until 5:00 p.m. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Mr. Roger Smith was present, and recommended approval by the Board. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the License Application for Transient Merchant License was approved. OPENING OF QUOTATIONS - CONCRETE CURB INSTALLATION AND APPURTENANCES - MICHIGAN STREET AND IRELAND ROAD INTERSECTION - PROJECT NO. 95-79 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: PHEND & BROWN, INC. Post Office Box 218 Milford, Indiana 46542 Quotation was submitted by Mr. Daniel F. Brown, President QUOTATION: $62,537.50 WALSH & KELLY. INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was submitted by Mr. James R. Walsh, Sales Manager QUOTATION: $45,275.00 L.L. GEANS & SONS. INC. 1923 North Home Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Rocky Geans, President QUOTATION: $47,109.50 RIETH-RILEY CONSTRUCTION CO.,INC Post Office Box 1775 South Bend, Indiana 46634 Quotation was submitted by Mr. John Szuba, Sales Manager QUOTATION: $44,700.00 454 REGULAR MEETING SEPTEMBER 5. 1995 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. AWARD BID - ONE (1) 1995 SKID STEER LOADER Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on August 7, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Aggregate Equipment Company, 2222 West Washington, South Bend, Indiana, in the amount of $36,485.00. Mr. Chlebowski noted that this was not the low bid received. The explanation for not accepting the low bid is listed as follows: The Case Model 1856C Uniloader does not meet the advertised specifications in several areas. Most of these areas have to do with size and performance which is very critical in order for this unit to perform the necessary work needed by the Street Department. Specification Advertised Case 1845C Difference Width - 69" max 72" 3" over Weight 6200 min 6085 1151bs. Less Ground Clearance 10" min. 7.5" 2.5" less Operating Cap 2050 min. 1700# 350# less Tipping Load 4100# 3445# 655# less Max Reach 35 in. 23 in. 12 in. Less Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVAL OF AGREEMENT - INDEMNITY AGREEMENT - HOLLADAY PROPERTY SERVICES Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Holladay Property Services, Inc., 220 West Colfax, South Bend, Indiana, an agent for One Michiana Partners, to mount electrical boxes on the garage wall at One Michiana Square. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL ENGINEERING SERVICES - SAMPLE STREET UNDERGROUND STORAGE TANKS REMOVAL - EIS ENVIRONMENTAL ENGINEERS, INC. Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and EIS Environmental Engineers, Inc., 1701 North Ironwood Drive, South Bend, Indiana, for professional engineering services for the Sample Street underground storage tanks removal. Mr. Leszczynski noted that the estimated fee for these services are as follows: Item 1 - Assessment of fuel storage system $4,000.00 Item 2 - Plan and specifications for removal $7,700.00 Item 3 - Monitoring of removal process $6,000.00 Item 4 - Collect/analyze samples $5,000.00 Item 6 - Preparation of necessary forms for IDEM $1,500.00 for each submittal Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE CONTRACT FOR PRELIMINARY ENGINEERING - METHANE GAS USAGE - WASTEWATER TREATMENT PLANT - LAWSON-FISHER ASSOCIATES Mr. Leszczynski advised that the Board is in receipt of a Contract for preliminary engineering on methane gas usage for the South Bend Wastewater Treatment Plant between the City of South Bend and Lawson -Fisher Associates, 525 West Washington, South Bend, Indiana. It is noted that this Contract is not to exceed the amount of $30,000.00. It is further noted that services to be provided 1 1 REGULAR MEETING SEPTEMBER 5. 1995 include preliminary engineering for the above referred to project and design of improvements for methane gas resource recovery. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - EOUIPMENT PURCHASE - AMERITECH Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, 135 North Pennsylvania, Indianapolis, Indiana, for the purchase of telephone equipment. Mr. Leszczynski noted that the Agreement is in the amount of $7,543.27. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - CITY-WIDE VOICE MAIL SERVICE - AMERITECH Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, 135 North Pennsylvania, Indianapolis,Indiana, for City-wide voice mail service. Mr. Leszczynski noted that the Agreement is in the amount of $162,305.46. Therefore, upon a motion made Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF INDEMNIFICATION AND HOLD HARMLESS AGREEMENTS - GUS MACKER 3-ON-3 BASKETBALL TOURNAMENT Mr. Leszczynski stated that the Board is in receipt of seven (7) Indemnification and Hold Harmless Agreements, in conjunction with the Gus Macker 3-on-3 Basketball Tournament, to be conducted on September 8, 9, and 10, 1995, for the City's use of the following properties: Batteast Construction Co. 430 E. LaSalle Avenue South Bend, Indiana Rose Fuel Niles and Madison South Bend, Indiana Holladay Corporation Niles and Colfax South Bend, Indiana The Works Hotel 475 North Niles Avenue South Bend, Indiana Madison Center and Hospital 403 East Madison South Bend, Indiana St. Joseph Medical Center Hill and Madison South Bend, Indiana Holladay Corporation 431 East Colfax South Bend, Indiana Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreements were approved and executed. APPROVE CHANGE ORDER - WASHINGTON AVENUE AT CIRCLE AVENUE IMPROVEMENTS - PROJECT NO.95-63 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1, on behalf of Kaser-Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana indicating that the Contract amount be increased $659.50 for a new Contract sum including this Change Order in the amount of $15,436.50. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT - WASHINGTON AT CIRCLE AVENUE IMPROVEMENTS - PROJECT 95-63 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Kaser-Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project, indicating a final cost of $15,436.50. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. 56 REGULAR MEETING SEPTEMBER 5, 1995 ADOPT RESOLUTION NO.63-1995 - DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 63 -1995 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: AB DICK COPIER, MODEL K355 SERIAL # 003523 IBM COPIER, MODEL 70, SERIAL # 003423339 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 5th day of September, 1995 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CLOSE WASHINGTON STREET BETWEEN MAIN AND LAFAYETTE BOULEVARD - 50TH ANNIVERSARY OF END OF WORLD WAR II Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. John Hanson, St. Joseph County Veterans Commanders, Council, South Bend, Indiana to conduct the above referred to activity, on Saturday, September 2, 1995, beginning at 9:00 a.m., on Washington Street at the Sailors and Soldiers Monument at the Court House Lawn. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Suzanne Gibbons, 1238 Academy Place, South Bend, Indiana to conduct the above referred to block party, on Sunday, October 1,1995, from 1:00 p.m. until 8:00 p.m., on Academy Place, from Inglewood Place to Riverside Drive. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. REGULAR MEETING SEPTEMBER 5. 1995 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jeanne Weir, 1525 East LaSalle Avenue, South Bend, Indiana to conduct the above referred to block party, on Sunday, September 24, 1995, from 3:00 p.m. until 8:00 p.m., on LaSalle Avenue, from Twyckenham to Esther. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Andrea Jones, 1608 Devon Circle, South Bend, Indiana to conduct the above referred to block party, on Sunday, September 17, 1995, from 3:00 p.m. until 9:00 p.m., on Devon Circle to Esther, which is a cul-de-sac. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Joyce Johnson, 2518 West Hamilton, South Bend, Indiana to conduct the above referred to block party, on Saturday, September 23, 1995, from 12:00 p.m. until 6:00 p.m., on Fremont, from Hamilton to Marquette. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rachel Phillips, 1314 North Meade, South Bend, Indiana to conduct the above referred to block party, on Saturday, September 2, 1995, from 12:00 p.m. until 12:00 a.m., on Bulla to Olive to Fremont. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Carol Baker, 1030 Bellevue, South Bend, Indiana to conduct the above referred to block party, on Sunday, September 3, 1995, from 3:00 p.m. until 10:00 p.m., on Bellevue, from Ruskin to Hildreth. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO CLOSE EAST -WEST ALLEY SOUTH OF THE FEDERAL BUILDING Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department, Fire Department, Legal Department, Building Department, Code Enforcement, Park Department and the Street Department, in reference to a request as submitted by Police Chief Ronald G. Marciniak, to close the east -west alley directly to the south of the Federal Building to all vehicular traffic, to provide security to the Federal Building. The vacation of this alley would eliminate the dumpster location at the parking garage, and requirements would be to close the approach on Main Street with curbing, and the east end of the alley would require some type of barrier to close the alley to traffic. As the alley was platted in one subdivision, along with the properties on the north and south of the alley, both properties would receive one half the alley width, if vacated. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved for the closure of the east -west alley only, and the restricted parking was denied. REGULAR MEETING SEPTEMBER 5. 1995 APPROVAL OF RECOMMENDATION FOR HOUSE MOVE - 1015 MARIETTA TO 602 PENNSYLVANIA - SOUTH BEND HERITAGE FOUNDATION Mr. Leszczynski stated that favorable recommendations have been received by the Engineering Department, Police Department and the utility companies, in reference to a request as submitted by Mr. Don Fozo, Building Commissioner, for a moving permit to move a home from 1015 Marietta to 602 Pennsylvania Street for the South Bend Heritage Foundation. Mr. Fozo stated that the insurance certificate has also been submitted, and the tentative schedule to move the home is September 6, 1995. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ELBEL GOLF COURSE - IRRIGATION SYSTEM - PROJECT NO. 95-16 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SOUTHEAST REDEVELOPMENT AREA SITE CLEARANCE - PHASE II - STRUCTURE REMOVAL AND ASBESTOS ABATEMENT PACKAGE 1 - PROJECT NO. 95-81 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will remove eighteen (18) residential structures from the Southeast Redevelopment Area. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: 1 Hour Parking, 6 a.m. to 6 p.m. 2502 S. Michigan (Victoria Street side) Mr. Scott Allen requested for business turnover Handicap Sign 810 South Gladstone Mrs. Agnes Longnecker has met all requirements APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR James E. Ready d/b/a Ready Concrete Approved Retroactive to August 16, 1995 EXCAVATION BOND Solid Rock Inc. Approved Retroactive to August 31, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mrs. Manier seconded the motion which carried. FILING OF MONTHLY NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION REPORT - AUGUST. 1995 Mr. Sam Mercantini, Executive Director, Neighborhood Business Development Corporation, submitted the monthly report for August, 1995, and requested approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the report was accepted and filed. 1 I 1 1 REGULAR MEETING SEPTEMBER 5. 1995 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $593,013.17 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:48 a.m. 7SW T: Angela Jacob, Cl k BOARD OF PUBLIC WORKS ohn E. Leszczynski, P esident Jenny Pi Manier, Member