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HomeMy WebLinkAbout08/28/95 Board of Public Works MinutesREGULAR MEETING AUGUST 28, 1995 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, August 28, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board Member James R. Caldwell and Board Attorney Anne Bruneel were not present. ADD AGENDA ITEM/AGENDA ITEM STRICKEN Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agenda item for a Contract for engineering services was stricken from the Agenda, and an Agreement for equipment purchase was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on August 21, 1995, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - SHIPSHEWANA ON THE ROAD Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning Shipshewana on the Road, to be held at the Century Center, on Tuesday, December 12 and Wednesday, December 13, 1995, from 11:00 a.m. until 9:00 p.m., and Thursday, December 14, 1995, from 11:00 a.m. until 7:00 p.m., for the purpose of selling clothing, jewelry, home decorating, housewares, crafts, cleaning supplies, toys, wood furniture, and other miscellaneous items. Mr. Darrell Lepper, 3031 Harrison Road, East Leroy, Michigan submitted the Transient Merchant License for Board approval. Mr. Lepper was present, and stated that this would be the third year they have conducted this event in South Bend, and the past two (2) years were well attended. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Application for Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - VAL CAR RENTAL CAR SALES Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchant License, as submitted by Mr. Gary L. Levine, 3184 Smokey Ridge Lane, Carmel, Indiana, to conduct the sale of used vehicles on Wednesday, October 11 through Friday, October 13, 1995, from 9:00 a.m. until 9:00 p.m. and Saturday, October 14, 1995, from 9:00 a.m. until 6:00 p.m. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - GRIT CHANNEL REBUILD - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BEARING HEADQUARTERS 1625 Commerce Drive South Bend, Indiana 46628 Bid was signed by Ms. Anne M. Vargyas Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $24,902.67 REGULAR MEETING AUGUST 28, 1995 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bid was referred to the Division of Environmental Services for review and recommendation. AWARD BID - WESTSIDE PARTNERSHIP CENTER - SIDEWALK CURB AND APPROACH REPAIRS - PROJECT NO. 95-44 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on August 21, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $171,260.30. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVAL OF AGREEMENT - EQUIPMENT PURCHASE - AMERITECH Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, 135 North Pennsylvania, Indianapolis, Indiana, for the purchase of telephone equipment. Mr. Leszczynski noted that the Agreement is in the amount of $7,633.64. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER - WATER WORKS RENOVATIONS - PROJECT NO 94-93 Mr. Leszczynski advised that Mr. Timothy Wall, Mathews-Purucker-Anella, Inc., has submitted Change Order No. G-1, on behalf of Gibson -Lewis, Inc., 1001 West I Ith Street, Mishawaka, Indiana,indicating that the Contract amount be increased $18,294.00 for a new Contract sum including this Change Order in the amount of $192,094.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER - CENTURY CENTER REMODELING - PROJECT NO 94-83 Mr. Leszczynski advised that Mr. Joseph Matthews, Mathews-Purucker, Inc., 218 South Frances, South Bend, Indiana, has submitted Change Order No. G-11, on behalf of Reinke Construction, 1216 West Sample Street, South Bend, Indiana,indicating that the Contract amount be increased $14,973.39 for a new Contract sum including this Change Order in the amount of $2,370,059.55. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CURB AND SIDEWALK PROGRAM - ZONE I ID - PROJECT NO 94-22 Mr. Leszczynski advised that Mr. Bob Allen, Manager, Public Construction has submitted Change Order No. 1 (Final), on behalf of Marvin Crayton Construction, 305 South Lake Street, South Bend, Indiana, indicating that the contract amount be decreased by $52,222.77 for a new contract sum including this Change Order in the amount of $63,038.13. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. ADOPT RESOLUTION NO.48-1995- TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.48-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING AUGUST 28. 1995 WHEREAS, the City of South Bend, Department of Redevelopment (Redevelopment), whose governing body is the South Bend Redevelopment Commission (the "Commission") is the owner of or is negotiating for the purchase of the following described real property situated in St. Joseph County, Indiana: See Exhibit "A," attached (hereinafter collectively referred to as the Real Property) and; WHEREAS, the Commission desires to transfer the Real Property to the City of South Bend with the intent and upon the condition that the City of South Bend reconvey the real property to the South Bend Heritage Foundation, Inc. (SBHF) for the sum of One Dollar ($1.00) per lot subsequently conveyed, for use in connection with its house move project taking place in the Sample -Ewing Development Area; and WHEREAS, the Commission, prior or subsequent to the conveyance of the Real Property to the City intends to replat or cause the replat of the Real Property and to relocate to the Real Property a certain number of residential structures and intends that the subsequent reconveyance to SBHF, and the purchase price of One Dollar ($1.00) per lot conveyed to SBHF, may include the conveyance of both the Real Property (or a portion thereof) and any structures subsequently moved thereon; and WHEREAS, the City desires to acquiring the Real Property from the Commission upon these terms and conditions and desires to facilitate the house move project in this manner; and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the 'Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, pursuant to I.C. 36-1-11-8, the City of South Bend, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. That the transfer of the following described real property situated in St. Joseph County, Indiana by the City of South Bend, Department of Redevelopment, acting by and through the South Bend Redevelopment Commission to the City of South Bend, Indiana: See Exhibit "A," attached for the sum of One Dollar ($1.00) per parcel, and pursuant to the terms set forth above, shall be, and hereby is, accepted. 2. That the acceptance of the conveyance of the Real Property from the Commission is conditioned upon the adoption of a resolution substantially similar in its terms to the terms of this resolution by the South Bend Redevelopment Commission. 3. That to the extent necessary, the Board and City agree to cooperate with the replat of the Real Property. 4. That upon receipt of a fully executed quitclaim deed to the Real Property from the Commission, the Clerk of the Board is hereby authorized and directed to pay to the Commission, on behalf of the Board, the sum of One Dollar ($1.00) per parcel conveyed and to cause the recording of said quitclaim deed. REGULAR MEETING AUGUST 28. 1995 5. That this Resolution shall be in full force and effect upon its adoption. ADOPTED this 28th day of August, 1995. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Jenny Pitts Manier ATTEST: s/Angela K. Jacob, Clerk EXHIBIT A A parcel of land Fifty-five (55) feet in length, North and South, taken off of the entire North end of Lot Numbered One Hundred Fifty-five (155) as shown on Wenger and Krieghbaum's Replat of a part of Martin L. Wenger's Sixth Addition to the City of South Bend. Key No. 18-7015-0570; Lot Numbered One Hundred Fifty-five (155) as shown on the recorded Plat of Martin L. Wenger's Sixth Addition to the City of South Bend, in St. Joseph County, Indiana, excepting therefrom a lot or parcel of land fifty-five (55) feet in length, North and South, taken off of and from the entire width of the North end thereof, and excepting also a lot or parcel of land Forty (40) feet in length, North and South, taken off of and from the entire width of the South end thereof. Key No. 18-7015-0571; A lot or parcel of land 40 feet in width, North and South, taken off of and from the entire width of the South end of Lot Numbered 155 as shown on the recorded Plat of Wenger and Krieghbaum's Replat of part of Martin L. Wenger's Sixth Addition to the City of South Bend, Also a part of Lot Numbered 154 as shown on the recorded Plat of Wenger and Krieghbaum's Replat of a part of Martin L. Wenger's Sixth Addition to the City of South Bend described as follows, viz: Beginning at the Southwest corner of said Lot Numbered 154; thence North on the West line of said Lot a distance of 40 feet; thence East 36 feet; thence South 40 feet; thence West 36 feet to the place of beginning. Key No. 18-7015-0572; Lot Numbered One Hundred Fifty-three (153) as shown on the recorded Plat of Wengers & Krieghbaum Replat of a part of M.L. Wenger's Sixth Addition, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0575; Lot Numbered One Hundred Fifty-two (152) as shown on the recorded Plat of Wengers & Krieghbaum Replat of a part of M.L. Wenger's 6th Addition recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8 page 103. Key No. 18-7015-0576; Lot Numbered One Hundred Fifty-four (154) as shown on the recorded Plat of M.L. Wenger's Sixth Addition to the City of South Bend, excepting therefrom a lot or parcel of land bounded by a line running as follows, viz: Beginning at the Southwest corner of said Lot No.One Hundred Fifty-four (154), thence running North on the West line of said Lot a distance of 40 feet; thence East 36 feet; thence South 40 feet to the South line of said lot; thence West on said South line 36 feet to the place of beginning, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0573. Mi REGULAR MEETING AUGUST 28. 1995 FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Brendan Bellina, 1430 Chester Street, South Bend, Indiana to vacate the following alley: a public way located on the centerline of the first vacated alley west of South Twyckenham Drive from the south right-of-way line of East Chester Street to the north right-of-way line of the first east -west alley south of East Chester Street for a width of five (5) feet and a length of approximately 121.2 feet. Part is situated 2.5 feet each way of the centerline of the vacated alley and is in Sunnymede's Third Addition to the City of South Bend, St. Joseph County, Indiana. Part was retained as a public way as described in alley vacation Resolution Number 2515. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mrs. Manier made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Leszczynski seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-six (26) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - IRONWOOD DRIVE ROADWAY RECONSTRUCTION - PHASE II - RANDOLPH STREET SANITARY SEWER EXTENSION - PROJECT NO. 95-03 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the sale of bids for the above referred to project. Mr. Littrell stated that this project will re-route several sanitary sewers west of Ironwood Drive between Ewing Avenue and the Conrail Railroad, ultimately separating the current combined sewer system on Ironwood. Therefore, upon a motion made by Mr. Leszczynski , seconded by Mrs. Manier and carried, the request was approved. APPROVAL OF REQUEST TO CONDUCT PUBLIC AUCTION - SOUTH BEND POLICE DEPARTMENT In a letter the Board, Chief Ronald G. Marciniak, requested permission to conduct a public auction of unclaimed property as allowed by law, to be conducted by Kaser's Auction Service, 68099 Sycamore Road, South Bend, Indiana, on Saturday, October 7, 1995, at 8:30 a.m. at the Police Station, 701 West Sample Street, South Bend, Indiana. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the request was approved. REQUESTS REFERRED Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT BLOCK PARTY Ms. Suzanne Gibbons, 1238 Academy Place, South Bend, Indiana, requested permission to conduct a block party on Sunday, October 1, 1995, from 1:00 p.m. until 8:00 p.m., on Academy Place from Inglewood Place to Riverside Drive. r L— [1 J REGULAR MEETING AUGUST 28, 1995 - TO CONDUCT BLOCK PARTY Ms. Jeanne Weir, 1525 East LaSalle Avenue, South Bend, Indiana, requested permission to conduct a block party on Sunday, September 24, 1995, from 3:00 p.m. until 8:00 p.m., on LaSalle Avenue, from Twyckenham to Esther. FILING OF HUMANE SOCIETY MONTHLY REPORT - JUNE 1995 Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of June, 1995. The report indicates the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mrs. Manier seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved and/or released as follows: BOND OF CONTRACTOR Gary Hartman d/b/a Hartman Home Repair Approved Effective August 21, 1995 Holy Cross Shared Services, Inc. Released Effective August 28, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mrs. Manier seconded the motion which carried. APPROVE TITLE SHEETS - IRONWOOD DRIVE ROADWAY RECONSTRUCTION - PHASE I - RANDOLPH STREET SANITARY SEWER EXTENSION - PROJECT NO 95-03 - MICHIGAN STREET AT IRELAND ROAD INTERSECTION UPGRADE - PROJECT NO 95- 79 Mr. Leszczynski advised that the Title Sheets for the above referred to project s were being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheets were approved and signed. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,063,639.50 and $1,234,570.24 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $56,291.20 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. 4 5- REGULAR MEETING AUGUST 28, 1995 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:45 a.m. BOARD OF PUBLIC WORKS ATTEST: Angela K. acob, Cler 4Jamn R. Caldwell, M mber Zenny Pitt anier, Member