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HomeMy WebLinkAbout08/14/95 Board of Public Works Minutes4- 0 REGULAR MEETING AUGUST 14. 1995 The regular meeting of the Board of Public Works was convened at 9:34 on Monday, August 14, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. ADD AGENDA ITEMS Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, Agenda items for an Agreement and a Final Change Order and Project Completion Affidavit were added. AGENDA ITEMS STRICKEN Upon a motion made by Mr. Caldwell, seconded by Mr. Mr. Leszczynski and carried, Agenda items for a Certificate of Insurance and Award of Bid for College Football Hall of Fame Furniture were stricken from the Agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on August 7, 1995, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - FIESTA MICHIANA - LA CASA DE AMISTAD Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a request for a Transient Merchant License, as submitted by Mr. Chris Nanni, La Casa De Amistad, 746 South Meade Street, South Bend, Indiana, to conduct Fiesta Michiana, on Saturday, August 19, 1995, from 10:00 a.m. until 8:00 p.m., in front of the Morris Civic Auditorium, South Bend, Indiana. Mr. Nanni was present and stated that this is the second annual Fiesta, and will include arts and crafts, music, food and beverages. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request for a Transient Merchant License was approved. OPENING OF BIDS - NEW IRRIGATION SYSTEM FOR STUDEBAKER GOLF COURSE AND IRRIGATION EQUIPMENT UPGRADE FOR ERSKINE GOLF COURSE - PROJECT NO 95 14 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WI S S CO IRRIGATION. INC 1820 South Bend Avenue South Bend, Indiana 46637 Bid was signed by Mr. Bryan Wynen, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Lump Sum: $116,445.00 Studebaker Golf Course Lump Sum: $192,885.00 Erskine Golf Course Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bid was referred to the Division of Engineering for review and recommendation. REGULAR MEETING AUGUST 14, 1995 AWARD BID - ONE (1) AERIAL LIFT BOOM TRUCK Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on August 7, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Dueco, N4 W22610 Bluemound Road, Waukesha, Wisconsin, in the amount of $48,055.00. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CONTRACT FOR STAFF SUPPORT - CHRISTMAS IN APRIL Mr. Leszczynski advised that the Board is in receipt of a Contract for staff support between Christmas in April of St. Joseph County and the Department of Community and Economic Development. It is noted that services to be provided include staff support. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVAL OF AGREEMENT - SHIVELY FAMILY TRUST AND AT OF INDIANA. LLC AND A RELATED ESCROW AGREEMENT Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Shively Family Trust, for the extension of William Richardson Drive in the Toll Road Industrial Park to provide access to a development site for AT of Indiana, LLC. The land owner, the Shively Family Trust ,will provide half of the cost of construction of the road over their property, or $40,000.00. The City of South Bend is committing to provide the funds for the cost of extending the road to the Shively property. The Escrow Agreement establishes St. Joseph Title Corporation as an agent to hold the Shively's commitment of $40,000.00 in escrow for the City to use during construction of the road. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - BLACKTHORN GOLF CLUB ADDITIONS TO CART PATHS - PROJECT NO. 95-47 Mr. Leszczynski advised that Mr. Bob Allen, Manager of Public Construction, has submitted Change Order No. 1 (Final), on behalf of Asphalt Paving Company, Inc., 1205 East 8th Street, Mishawaka, Indiana, indicating that the contract amount be increased by $135.37 for a new contract sum including this Change Order in the amount of $61,642.02. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Paul Hayden, Historic District Yard Sale Committee, 914 Lincolnway West, South Bend, Indiana to conduct the above referred to block parry, on Saturday, September 9,1995, from 8:00 a.m. until 5:00 p.m., on LaPorte Avenue, from West Washington to West Colfax Streets, in conjunction with the Historic District Yard Sale. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Robert Daily, 1203 East Wayne, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 26, 1995, from 10:00 a.m. until 12:00 p.m., on East Wayne Street South from Eddy Street to Sunnyside. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. 432 REGULAR MEETING AUGUST 14, 1995 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Katie Johnston, 1511 East Madison, South Bend, Indiana to conduct the above referred to block party, on Sunday, August 27, 1995, from 4:00 p.m. until 8:00 p.m., on Madison Street, from Twyckenham to Esther Streets. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MILLION DOLLAR SALMON RUN Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Madison Center, 403 East Madison Street, South Bend, Indiana to conduct the Million Dollar Salmon Run, on Saturday, October 14, 1995, from 1:00 p.m. until 5:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MARCH - NORTHERN INDIANA HISTORICAL SOCIETY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathy Deka, Northern Indiana Center for History, 808 West Washington, South Bend, Indiana to conduct the above referred to march, on Saturday, August 26, 1995, beginning at 9:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - WALK-A-THON - C H E E T A Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Janice Hildabridle, 5002 Cedarwood, South Bend, Indiana, to conduct the above referred to walk-a-thon for the Coalition of Hoosiers Encouraging the Ethical Treatment of Animals, on Sunday, October 1, 1995, beginning at 12:00 noon, on the designated route as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT HOMECOMING PARADE - RILEY HIGH SCHOOL Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Anthony Byrd, Assistant Principal, Riley High School, 405 East Ewing, South Bend, Indiana to conduct the above referred to homecoming parade, on Friday, September 22, 1995, beginning at 6:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREETS IN CONJUNCTION WITH THE COLLEGE FOOTBALL HALL OF FAME GRAND OPENING Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Paul Borowski, Community Affairs, to close various streets in conjunction with the Grand Opening, on Wednesday, August 23, 1995, through Saturday, August 26, 1995, on the designated streets as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE PHILLIPA STREET - HABITAT FOR HUMANITY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Glinda Nicodemus, Habitat for Humanity, 402 East South Street, South Bend, Indiana to close Phillipa Street, in conjunction with Habitat for Humanity and the building of several homes in the Philippa Street area, on Saturday, August 12, 1995, from 7:00 a.m. until 5:00 p.m., and REGULAR MEETING AUGUST 14. 1995 Monday, August 14, 1995, through Saturday, August 19, 1995, from 7:00 a.m. until 5:00 p.m. on Phillipa Street from Indiana Avenue to Calvert Street. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1995 SEWER LINING PROGRAM - PROJECT NO. 95-66 Mr. Dan Weisel, Division of Engineering, submitted a request to advertise for the receipt of bids for the above referred to project, and recommended approval. Mr. Weisel stated that this program will install liners in existing sanitary and combined storm and sanitary sewers in various areas of South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT MARCH In a letter to the Board, Ms. Jan C. Halperin, YWCA, 802 North Lafayette, South Bend, Indiana, requested permission to conduct a march for "A Week Without Violence", on Wednesday, October 18, 1995, beginning at 11:00 a.m., on the designated route as submitted. - LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Leszczynski stated that the Board is in receipt of the above referred to License Application, as submitted by Mr. Joe E. Howard, 414 Walsh Street, South Bend, Indiana, requested approval of a License Application for 414 Walsh Street, South Bend, Indiana. Mr. Leszczynski stated that the Department of Sanitation has inspected the vehicles to be used, and recommended approval. APPROVE LICENSE APPLICATION - PUBLIC PARKING FACILITY Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following license application was approved: Center City Associates 102-119 North Michigan Street South Bend, Indiana The above licence application was approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the application. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,259,401.81 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $62,641.51 and recommended approval. Ms. Ann Kolata, Department of Community and Economic Development, submitted a claim for the College Football Hall of Fame and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Caldwell stated that he would like to extend his appreciation for a job well done by the City of South Bend Police Department, Fire Department, Building Department and the Street Department, for the prompt attention and safety measures they gave the citizens of South Bend, in conjunction with the van explosion on Saturday, August 12, 1995. REGULAR MEETING AUGUST 14, 1995 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:45 a.m. BOARD OF PUBLIC WORKS hn E. Leszczynski, Pre ident James . Caldwell, Me ber Jenny Pi s Manier, Member AITITEST: Angela . Jacob, Clerk 1