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Home My WebLink About07/10/95 Board of Public Works MinutesREGULAR MEETING JULY 10. 1995 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 10, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Agenda items to request permission to conduct a block party and a walk were added to the Agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on July 3, 1995, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - RIVER PARK FESTIVAL Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, in conjunction with the River Park Festival, to be held on Saturday, August 12, 1995, from 8:00 a.m. to 3:00 p.m., on Mishawaka Avenue, between Ironwood and Logan Streets, to conduct the sale of food and craft. Mr. Leszczynski noted that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the License Application for a Transient Merchant License was approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - MICHIANA GEM AND MINERAL SOCIETY Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a License Application for a Transient Merchant License, as submitted by Ms. Margaret Heinek, 7091 East Park Lane, New Carlisle, Indiana, to conduct the Michiana Gem and Mineral Society on Friday, September 1, 1995, from 2:00 p.m. until 5:00 p.m., on Saturday, September 2,1995, from 10:00 a.m. until 5:00 p.m. and Sunday September 3, 1995, from 10:00 a.m. until 4:00 p.m. at Century Center. Mr. Leszczynski noted that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. Mr. Bill Crowell, 17651 Bryan Street, South Bend, was present, and stated that the Michiana Gem and Mineral Show has been conducted in South Bend for the past six (6) years, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the License Application for a Transient Merchant License was approved. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER NATIONAL MUSEUM - FIRE ALARM SYSTEM - PROJECT NO 95-48 Mr. Leszczynski advised that in accordance with the bid awarded on June 26, 1995, to Herrman & Goetz, Inc., 225 South Lafayette Boulevard, South Bend, Indiana, in the amount of $26,700.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER NATIONAL MUSEUM - ELECTRICAL REPAIR - PROJECT NO. 95-48 Mr. Leszczynski advised that in accordance with the bid awarded on June 26, 1995, to McDaniel Fire Systems, 1055 West Joliet Road, Valparaiso, Indiana, in the amount of $14,966.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. QJ REGULAR MEETING JULY 10, 1995 APPROVAL OF AGREEMENT - (REVISED) - ENGINEERING DESIGN SERVICES - EXTENSION OF EDISON ROAD SANITARY SEWER TO MOSS ROAD - COLE ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, for revised engineering design services for the extension of Edison Road sanitary sewer to Moss Road, as submitted by Mr. Mark Nye, Manager, Public Works Department, Cole Associates. Mr. Nye noted that Cole Associates has eliminated the premium time and has reduced the fee to $35,000.00, In addition, the schedule for this project was also changed to fifty-three (53) days for preliminary design and thirty- one (31) days for final design. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. AWARD BID - ABANDONED VEHICLES Ms. Kathy Dempsey, Director, Department of Code Enforcement, advised the Board that on July 3, 1995, bids were received and opened for the above referred to abandoned vehicles. After reviewing those bids, Ms. Dempsey recommends that the Board award the bids as follows: SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Red Tag # Make Year VIN Bid 25450 Chevy 1978 CGR3580126657 $ 78.87 25656 Mercury 1979 9F14Y642825 $ 32.89 26316 Olds 1981 1G3AR47A4BM497341 $121.29 26361 Plymouth 1985 1P3BP36C3FC218092 $ 27.50 26509 26511 Dodge Volvo 1985 1980 1B3BG2641FX626927 VC26445AI090268 1 $ 63.79 93.89 25624 Plymouth 1984 1P3BM18A2ED234687 $ 47.79 26756 AMC 1982 IAMCA0506CK160891 $ 47.79 26446 Dodge 1987 1B3BZ18C5HD695584 $ 58.97 TOTAL $572.78 JERRY' S DISCOUNT TOWING 2711 West Western Avenue South Bend, Indiana 46619 Red Tag_# Make Year VIN Bid 25653 Olds 1975 3K57K5M167386 $ 45.30 26345 Chevy 1979 1T19M9K601527 $150.30 25712 Volvo 1976 VC26265E1000870 $ 33.00 26150 Chevy 1983 1G8EC16CDF109407 $380.09 26196 Ford 1985 1FAB4037FG223373 $ 80.80 TOTAL $689.49 STEVE AND GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 Red Tag # Make Year VIN Bid 26198 Chevy 1986 1G1TB68C7GA185203 $ 32.85 25564 Ford 1964 1FABP0440EW237373 $ 32.85 TOTAL $ 65.70 REGULAR MEETING K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 JULY 10, 1995 Red Tag _# Make Year VIN Bid 25798 Ford 1977 71-130F140575 $ 61.00 26080 Olds 1983 1G3AM19R6 D413426 $ 76.00 26197 Chevy 1986 1 G1 JD69P 1 G7149796 $ 76.00 26305 Ford 1982 1FABP22X1 K148768 $ 121.00 26361 Plymouth 1985 1P3BP36C3FC218092 $ 36.00 26378 Chevy 1983 1GCBS14A6D0101383 $ 315.00 26493 Ford 1978 FlHBBE3704 $ 82.00 25648 Mercury 1982 1MEDP83F7CZ647514 $ 82.00 26282 Ford 1973 F10YLS4861.5 $ 54.00 25776 Chevy 1988 3G1AW51R6JS508585 $ 137.00 TOTAL $1,040.00 DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 Red Tag # Make Year VIN Bid 26777 Dodge 1985 2B4FK41GXFR123274 $363.00 TOTAL $363.00 JON NIEMIEC 1698 Ford Street South Bend, Indiana 46619 Red Tag # Make Year VIN Bid 26022 Toyota 1985 J2AE82E5F3188754 $269.99 TOTAL $269.99 JIM BIVER Post Office Box 3286 South Bend, Indiana 46619 Red Tag # Make Year VIN Bid 26192 Ford 1987 IFAPP2894AHW294994 $111.00 26266 Lincoln 1973 3Y82A834713 $ 95.00 26059 Ford 1985 1FTJE34YXFHB06005 $156.00 TOTAL $362.00 Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - WESTERN AVENUE AT TAYLOR STREET - SIDEWALK REPAIRS - PROJECT NO. 95-54 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on July 3, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Kaser-Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $2,025.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. 1 1 REGULAR MEETING JULY 10. 1995 AWARD QUOTATION - WHITCOMB & KELLER SUNNYMEDE ADDITION- PROJECT NO. 95-45 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on July 3, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Masonry Restoration Specialists, Inc., 1904 Hartman Drive, South Bend, Indiana, in the amount of $4,950.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD QUOTATION - STUDEBAKER MUSEUM - CONCRETE PATCHING - PROJECT NO. 95-40 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on July 3, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, in the amount of $17,414.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. ADOPT RESOLUTION NO.41-1995 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted: RESOLUTION NO.41-1995 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL MORRIS DEGEYTER has retired from the South Bend Police Department after twenty-one (21) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD18977, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 1 Oth day of July, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/ James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk REGULAR MEETING JULY 10, 1995 APPROVAL OF RECOMMENDATION - RIVER PARK DAY FESTIVAL - PARADE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. K.R. Palmer, River Park Business Association, 2528 Mishawaka Avenue, South Bend, Indiana, to conduct the above referred to parade, on Saturday, August 12, 1995, beginning at 10:00 a.m., on the designated route as submitted. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE A PORTION OF BULLA STREET Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering and the Police Department, in reference to a request as submitted by Mr. Charles Mack, 1601 North Johnson, South Bend, Indiana, to close Bulla Street from Johnson to O'Brien, on Friday, July 7, 1995, from 2:00 p.m. until 6:00 p.m., in conjunction with a funeral dinner for friends and family. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. REQUESTS REFERRED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT THE 1995 ALZHEIMER'S ASSOCIATION MEMORY WALK In a letter to the Board, Ms. Jo Maternowski, Executive Director, Alzheimer's Association, 919 East Jefferson, South Bend, Indiana, submitted a request to conduct the 1995 Alzheimer's Association Memory Walk to be held on Sunday, October 15, 1995, beginning at 11:00 a.m., on the designated route as submitted. Ms. Matemowski stated that this is a combined 5K and 1 OK walk, to begin at Howard Park. - TO CLOSE A PORTION OF MCPHERSON STREET - ST. STEPHEN'S PARISH ANNUAL FESTIVAL In a letter to the Board, Reverend Thomas F. Lemos, Pastor, St. Stephen's Parish, 1102 West Thomas Street, South Bend, Indiana, submitted a request to conduct an annual parish festival, which will be held Sunday, August 6, 1995, on McPherson, from Thomas to Napier, from 9:00 a.m. until 6:00 p.m. -TO CONDUCT WALK - UNIVERSITY OF NOTRE DAME TRIO PROGRAM In a letter to the Board, Ms. Dorine Blake -Smith, Director, University of Notre Dame Upward Bound Project, Post Office Box 458, Notre Dame, Indiana, requested permission to conduct a walk in conjunction with the support of educational opportunities for South Bend residents, on Wednesday, July 26, 1995, beginning at 9:30 a.m. at the South Bend Public Library, on the route as submitted. - TO CONDUCT BLOCK PARTY Ms. Vita Johnson, 821 North Allen, South Bend, Indiana, requested permission to conduct a block party on Allen Street, from Van Buren to California, on Saturday, July 15, 1995, from 1:00 p.m. until 6:00 p.m., in conjunction with the Near Northwest Neighborhood block party activities. APPROVE RELEASE OF CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: Herrman & Goetz, Inc. Released Effected May 5, 1995 Mrs. Manier made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Caldwell seconded the motion which carried. REGULAR MEETING DULY 10. 1995 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Greeley & Hansen Mr. Paul Haglund 100 South Wacker Drive Chicago, Illinois 60606 APPROVE CLAIMS Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the College Football Hall of Fame and the Century Center Remodeling, and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Dave Rumbach, South Bend Tribune, was present, and inquired of the Board of the status of the Studebaker National Museum. Mr. Leszczynski stated that the Museum is open. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:45 a.m. A ST: Angela K. Jacob, Clerk 1 BOARD OF PUBLIC WORKS 5oLhn E. Leszczynski, resident /James R. ell, Member ?Jenny Pitts anier, Member