The URL can be used to link to this page

Home My WebLink About06/26/95 Board of Public Works Minutes3-2 REGULAR MEETING JUNE 26. 1995 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, June 26, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, Agenda items for a Project Completion Affidavit, Recommendation for Sidewalk Sale Permit, Request to Advertise for the Receipt of Bids, and a Request for a Sidewalk Sale Permit were added to the Agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on June 19, 1995, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANT LICENSE Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning the issuance of a Transient Merchant License, as submitted by Mr. Richard Bradford Crosier, 3440 Back Creek Road, Waddy, Kentucky, to conduct a Northern Indiana Gun & Outdoor Show at St. Joseph County 4H Fairgrounds, South Bend, Indiana, on Saturday, August 12 and Sunday, August 13, 1995, from 9:00 a.m. until 5:00 p.m. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department and the Building Commissioner. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Application for Transient Merchant License was approved, and forwarded to the Deputy Controller's office for issuance of a license. OPENING OF BIDS - COLLEGE FOOTBALL HALL OF FAME - FURNITURE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SPB ENTERPRISES INC 15834 South Lakeshore Drive Granger, Indiana 46530 Bid was signed by Ms. Sandra P. Barry Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted e Division 1 ty. Item Amount 6 Admin. Desk with Computer $ 584.50 Stand/Credenza-Hutch Bookcase 8 File Cabinet - 2 drawer $ 311.10 12 Admin. Desk Chairs 10 Admin. Visitor Chairs 2 Office Station $ 125.12 $ 95.45 $1,370.00 TOTAL, DIVISION 1 Total $ 3,507.00 $ 2,488.80 $ 1,501.44 $ 954.50 $ 2,740.00 $11,191.74 1 REGULAR MEETING Division 2 Qjy. Item Amount 3 Basic Desk $ 244.38 2 Basic Visitor Chairs $ 110.40 TOTAL, DIVISION 2 Division 3 ty. Item Amount 2 Reception Chairs $ 306.76 1 Reception Couch/Loveseat $ 471.21 2 Tables $ 85.39 a. Magazine b. Lamp/End 1 Reception Station $ 4,898.08 TOTAL, DIVISION 3 Division 4 Qt�L Item Amount 1 Conference Room Table $ 1,154.14 1 Conference Room Credenza $ 992.68 10 Conference Room Chairs $ 169.80 TOTAL, DIVISION 4 Division 5 ty. Item Amount 4 Lamps $ 42.43 TOTAL, DIVISION 5 Division 6 Q_t�L Item Amount 2 Stool $ 193.22 TOTAL, DIVISION 5 Alternate 1 Item Amount 8 File Cabinet - 4 Drawer $ 519.80 10 Wastebaskets $ 11.34 DUNE 26, 1995 Total $ 733.14 $ 220.80 $ 9,53.94 Total $ 613.52 $ 471.21 $ 170.78 $ 4,898.08 $ 6,153.59 Total $ 1,154.14 $ 992.68 $ 1,698.00 $ 3,844.82 Total $ 169.72 $ 169.72 Total $ 386.44 $ 386.44 Total $ 4,158.40 $ 113.40 REGULAR MEETING JUNE 26, 1995 Alternate 2 t Item Amount Total 12 Admin. Desk Chairs $ 159.00 $ 1,908.00 10 Admin. Visitor Chairs $ 123.90 $ 1,239,00 LUMP SUM TOTAL $22,700.25 ALTERNATE 3 Less Discount for Endorsement Rights $ 227.00 Alternate 4 - Accessories Item A $ 85.55 - Indoor Ash/Trash Receptacles Item B $ 35.63 - Stacking Banquet Chairs Item C $269.00 - Outdoor Ash/Trash Receptacles NET TOTAL $22,473.25 OFFICE INTERIORS. INC. 1628 W. Beardsley Avenue Elkhart, Indiana 46515 Bid was signed by Ms. Maria Slager, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted IC 1 Division 1 Qty. Item Amount Total 6 Admin. Desk with Computer $1,624.34 $ 9,746.04 Stand/Credenza-Hutch Bookcase 8 File Cabinet - 2 drawer $ 264.46 $ 2,115.68 12 Admin. Desk Chairs $ 214.43 $ 2,573.16 10 Admin. Visitor Chairs $ 168.32 $ 1,683.20 2 Office Station $1,119.65 $ 2,239.30 TOTAL, DIVISION 1 $18,357.38 Division 2 tom. Item Amount Total 3 Basic Desk $ 212.15 $ 636.45 2 Basic Visitor Chairs $ 78.19 $ 156.38 TOTAL, DIVISION 2 $ 792.83 1 L 1 1 n REGULAR MEETING Division 3 Qt .. Item Amount 2 Reception Chairs $ 284.36 1 Reception Couch/Loveseat $ 484.56 2 Tables $ 91.63 a. Magazine B. Lamp/End 1 Reception Station $ 3,254.40 TOTAL, DIVISION 3 Division 4 Q!y. Item Amount 1 Conference Room Table $ 791.33 1 Conference Room Credenza $ 444.72 10 Conference Room Chairs $ 214.43 TOTAL, DIVISION 4 Division 5 Qty. Item Amount 4 Lamps Budgeted 100 TOTAL, DIVISION 5 Division 6 ty. Item Amount 2 Stool $ 186.19 TOTAL, DIVISION 5 Alternate 1 Qt .. Item 8 File Cabinet - 4 Drawer 10 Wastebaskets Alternate 2 Qty.. Item 12 Admin. Desk Chairs 10 Admin. Visitor Chairs Amount $ 446.48 $ 13.50 Amount $ 214.43 $ 168.32 LUMP SUM TOTAL JUNE 26, 1995 Total $ 569.72 $ 484.56 $ 183.26 $ 3,254.40 $ 4,491.94 Total $ 791.33 $ 444.72 $ 2,144.30 $ 3,380.35 Total $ 400.00 $ 400.00 Total $ 186.19 $ 72.38 Total $ 3,571.84 $ 135.00 Total $ 2,573.16 $ 1,683.20 $27,794.88 '846-` REGULAR MEETING ALTERNATE 3 Less Discount for Endorsement rights NET TOTAL Alternate 4 - Accessories Budgeted OFFICE MART 2830 U.S. 31 North Niles, Michigan 49120 Bid was signed by Ms. Lynn Grounds Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted :6 Division 1 tom.. Item Amount 6 Admin. Desk with Computer Stand/Credenza-Hutch Bookcase 8 File Cabinet - 2 drawer $ 254.91 12 Admin. Desk Chairs $ 196.95 10 Admin. Visitor Chairs $ 119.21 2 Office Station TOTAL, DIVISION 1 Division 2 Q Item Amount 3 Basic Desk $ 321.21 2 Basic Visitor Chairs $ 73.97 TOTAL, DIVISION 2 Division 3 Qty. Item Amount 2 Reception Chairs $ 265.99 1 Reception Couch/Loveseat $ 346.04 2 Tables a. Magazine $ 87.55 B. Lamp/End $ 106.39 1 Reception Station TOTAL, DIVISION 3 JUNE 26, 1995 $ 0 $27,794.88 $ 500.00 Total $ 7,845.79 $ 2,039.28 $ 2,363.44 $ 1,192.12 $ 2,186.51 $15,627.14 Total $ 963.64 $ 147.93 $ 1,111.57 Total $ 531.82 $ 346.04 $ 175.30 $4,186.13 $ 5,239.29 1 1 L REGULAR MEETING Division 4 Qjy. Item Amount 1 Conference Room Table $ 42.46 1 Conference Room Credenza $ 401.77 10 Conference Room Chairs $ 186.88 TOTAL, DIVISION 4 Division 5 ty. Item Amount 4 Lamps 3 @ $109.75 1 @ # 50.46 TOTAL, DIVISION 5 Division 6 ty. Item Amount 2 Stool $ 125.74 TOTAL, DIVISION 5 Alternate 1 _ty. Item Amount 8 File Cabinet - 4 Drawer $ 425.94 10 Wastebaskets $ 10.67 Alternate 2 tom. Item Amount 12 Admin. Desk Chairs $ 214.85 10 Admin. Visitor Chairs $ 133.38 LUMP SUM TOTAL ALTERNATE 3 Less Discount for Endorsement Rights NET TOTAL BUSINESS SYSTEMS, INC 3618 Grape Road Mishawaka, Indiana 46545 Bid was signed by Mr. Thomas Tucker Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted JUNE 26, 1995 Total $ 342.46 $ 401.77 $ 1,868.82 $ 2,613.05 Total $ 379.71 $ 379.71 Total $ 251.48 $ 251.48 Total $ 3,407.52 $ 106.70 Total $ 2,578.20 $ 1,333.80 $25,222.24 Included in quote $25,222.24 5- REGULAR MEETING DUNE 26� 1995 BID: Division 1 Qty. Item Amount Total 2 Admin. Desk with Computer $1,430.00 $2,860.00 or Stand/Credenza-Hutch Bookcase 4 Admin. Desk with Computer $2,261.00 $9,060.00 or Stand/Credenza-Hutch Bookcase 4 Admin. Desk with Computer $2,305.00 $9,220.00 Stand/Credenza-Hutch Bookcase 8 File Cabinet - 2 drawer $ 248.00 $ 1,984.00 or 8 File Cabinet - 2 drawer $ 214.00 $ 1,712.00 12 Admin. Desk Chairs $ 200.00 $ 2,400.00 10 Admin. Visitor Chairs $ 65.00 $ 650.00 2 Office Station $ 2,736.00 $ 5,472.00 Division 2 tom. Item Amount Total 3 Basic Desk $ 247.00 $ 741.00 or 3 Basic Desk $ 467.00 $1,401.00 2 Basic Visitor Chairs $ 141.00 $ 282.00 or 2 Basic Visitor Chairs $ 154.00 $ 308.00 or 2 Basic Visitor Chairs $ 40.00 $ 160.00 Division 3 Q y. Item Amount Total 2 Reception Chairs $ 265.00 $ 530.00 or 2 Reception Chairs $ 289.00 $ 578.00 or 2 Reception Chairs $ 242.00 $ 484.00 or 2 Reception Chairs $ 254.00 $ 508.00 1 Reception Couch/Loveseat $ 452.00 $ 452.00 or 1 Reception Couch/Loveseat $ 492.00 $ 492.00 or 1 Reception Couch/Loveseat $ 790.00 $ 790.00 or 1 Reception Couch/Loveseat $ 895.00 $ 895.00 1 1 1 REGULAR MEETING JUNE 26, 1995 2 Tables a. Magazine $ 109.00 B. Lamp/End $ 88.00 $ 197.00 2 Tables a. Magazine $ 262.00 B. Lamp/End $ 158.00 $ 420.00 1 Reception Station $ 3,344.00 $3,344.00 Division 4 Q!y.. Item Amount Total 1 Conference Room Table $ 759.00 $ 759.00 1 Conference Room Credenza $ 484.00 $ 484.00 10 Conference Room Chairs $ 150.00 $ 1,500.00 Division 5 tj. Item Amount Total 4 Lamps $ 107.00 $ 214.00 Division 6 omt.. Item Amount Total 2 Stool $ 139.00 $ 278.00 Alternate 1 �t .. Item Amount Total 8 File Cabinet - 4 Drawer $ 419.00 $ 3,352.00 or 8 File Cabinet - 4 Drawer $ 353.00 $ 2,824.00 10 Wastebaskets $ 21.00 $ 210.00 Alternate 2 Qty.. Item Amount Total 12 Admin. Desk Chairs $ 218.00 $ 2,616.00 10 Admin. Visitor Chairs $ 71.00 $ 710.00 ALTERNATE 3 Less Discount for Endorsement Rights n/a Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to Hilferty and Associates, 14240 Route 550, Athens, Ohio, for review and recommendation. REGULAR MEETING JUNE 26; 1995 AWARD BID - NEAR WESTSIDE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 94-89 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 19, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Phend and Brown, Post Office Box 218, Milford, Indiana, in the amount of $127,070.00. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BIDS - STUDEBAKER NATIONAL MUSEUM - ELECTRICAL REPAIR, FIRE ALARM SYSTEM, FIRE SPRINKLER SYSTEM - PROJECT NO. 95-48 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 19, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contracts to the lowest bidder in each division as follows: Electrical Repair McDaniel Fire Protection, Inc. $14,966.00 Fire Alarm System Herrman & Goetz, Inc. $26,700.00 Fire Sprinkler System Shambaugh & Son $24,326.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD OUOTATION - 219 N. HILL STREET - SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO. 95-29 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 19, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Kaser-Spraker, 25487 West State Road 2, South Bend, Indiana, in the amount of $24,803.00. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD OUOTATION - POTAWATOMI ZOO - RED BARN RESTROOM REMODELING - PROJECT NO. 95-41 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 19, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Woodcox Building Contractor, Inc., 51175 Prescott Avenue, South Bend, Indiana, in the amount of $24,926.00. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - CHAPIN STREET REDEVELOPMENT AREA - DIVISION "A" & `B" - PROJECT NO. 95-23 Mr. Leszczynski advised that in accordance with the bid awarded on June 5, 1995, to Warner and sons, Post Office Box 87, Elkhart, Indiana, in the amount of $14,891.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - CHAPIN STREET REDEVELOPMENT AREA - DIVISION "C" - PROJECT NO.95-23 Mr. Leszczynski advised that in accordance with the bid awarded on June 12, 1995, to Wagoner Excavating, 1373 East State Road 4, LaPorte, Indiana, in the amount of $22,950.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. 1 I F 1 1 REGULAR MEETING JUNE 26. 1995 APPROVE CONSTRUCTION CONTRACT - STUDEBAKER NATIONAL MUSEUM - ELECTRICAL REPAIR - PROJECT NO 95-48 Mr. Leszczynski advised that in accordance with the bid awarded on June 26, 1995, to McDaniel Fire Protection, Inc. 1055 West Joliet Road, Valparaiso, Indiana, in the amount of $14,966.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER NATIONAL MUSEUM - FIRE ALARM SYSTEM - PROJECT NO 95-48 Mr. Leszczynski advised that in accordance with the bid awarded on June 26, 1995, to Herrman & Goetz, 225 South Lafayette, South Bend, Indiana, in the amount of $26,700.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER NATIONAL MUSEUM - FIRE SPRINKLER SYSTEM - PROJECT NO 95-48 Mr. Leszczynski advised that in accordance with the bid awarded on June 26, 1995, to Shambaugh and Son, Inc., 7614 Opportunity Drive, Fort Wayne, Indiana, in the amount of $24,326.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: 1995 CDBG Contract $20,000 Affirmative fair housing activities 1995 Partnership Program $60,000 Renovation ofNortheast Neighborhood Center Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Contracts were approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: South Bend Heritage Foundation Modifying goals which are eligible under Contract CD95-106.3 l/l/95 - 12/31/95 Bureau of Housing Extends Activities through 12 /31/95 for Emergency Repair, Roof Loan, R.E.W.A.R.D. and HDC Problem Properties Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Addenda were approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - ERSKINE CLUBHOUSE REMODELING - DIVISION "A" - MECHANICAL WORK & DIVISION "C" - HVAC WORK - PROJECT NO.95- 05 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of O.J. Shoemaker, 1008 Lincolway East, South Bend, Indiana, for the above referred to project, indicating a final cost of $40,781.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. 352 REGULAR MEETING JUNE 26, 1995 APPROVE PROJECT COMPLETION AFFIDAVIT - SAMPLE EWING REDEVELOPMENT AREA - PHASE I - PACKAGE 3 - PROJECT NO.95-15 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Warner & Sons, 29099 U.S. 33 West, Elkhart, Indiana, for the above referred to project, indicating a final cost of $29,950.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved. APPROVAL OF AGREEMENTS - NEIGHBORHOOD SUMMER YOUTH GRANTS In a letter to the Board, Ms. Pamela Meyer, Director, Community and Economic Development, submitted the following Grant Agreements and recommended approval: River Bend Historic Neighborhood/NNN, Inc. Riley Environmental Educational Society S.E. Gardening Project Rum Village Neighborhood Association Recreational, educational, cultural and sports activities for approximately thirty (30) River Bend Historic District Neighborhood youth, located at Leeper Park. The Society will purchase equipment to clean and paint graffiti defaced bridges, overpasses, and viaducts in South Bend neighborhoods. A group of youngsters all under sixteen (16) years of age will be harvesting and selling food from gardens developed on vacant lots int he Southeast neighborhood. Involves the coordination of three (3) projects and a Neighborhood Fund Day, with weekly activities every Tuesday afternoon. Ms. Myers stated that these are the first Grant Agreements awarding four (4) Neighborhood Summer Youth Grants as part of South Bend's Good Neighbors/Good Neighborhoods Program. Further, these awards were based on applications reviewed by a Youth Development Commission/City committee, and were awarded for $2,000.00 each. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Grant Agreements were approved and executed. APPROVE CHANGE ORDER - CENTURY CENTER SOUND SYSTEM - PROJECT NO.94-92 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manger, has submitted Change Order No. S-1, on behalf of Communication Company of South Bend Inc., 60200 South Main Street, South Bend, Indiana, indicating that the Contract amount be decreased $2,100.00 for a new Contract sum including this Change Order in the amount of $37,875.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. ADOPT RESOLUTION NO. 40-1995 - TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Resolution No. 40-1995 was adopted. RESOLUTION NO.40-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following described real property situated in St. Joseph County, Indiana: 1 1 F REGULAR MEETING JUNE 26. 1995 Lot Numbered Twenty-two (22) as shown on the recorded Plat of Wenger and Krieghbaum's First Addition to the City of South Bend, in St. Joseph County, Indiana, recorded April 2, 1892, in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 1. Key No. 18-7009-0366 (Hereinafter referred to as the Real Property) and; WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain al real property of the City of South Bend; and WHEREAS, pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the City, through the Board, is desirous of transferring the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment for use in the redevelopment of the Sample -Ewing Development area. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lot Numbered Twenty-two (22) as shown on the recorded Plat of Wenger and Krieghbaum's First Addition to the City of South Bend, in St. Joseph County, Indiana, recorded April 2, 1892, in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 6, page 1. Key No. 18-7009-0366 by the City of South Bend, Indiana to the City of South Bend, for the use and benefit of its Department of Redevelopment for the sum of One Dollar ($1.00) shall be, and hereby is, approved. 2. That the Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed conveying all of this right, title and interest of the City of South Bend, Indiana in and to the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment upon the occurrence of the conditions set forth immediately above. 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on June 26, 1995, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Angela J. Jacob, Clerk REGULAR MEETING JUNE 26, 1995 APPROVAL OF RECOMMENDATION LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE - RENEWAL Mr. Leszczynski stated that favorable recommendations have been received by the Building Commissioner, Code Enforcement and the City Attorney's office, in reference to a Renewal of a License Application as submitted by Mr. Douglas Guest, 225 S. Logan, South Bend, Indiana, for Rubbish and Garbage Removal Service at 229 South Logan, South Bend, Indiana. Further, the Division of Environmental Services has inspected the vehicles to be used in conjunction with the service. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the License Application was approved and forwarded to the Deputy Controller's Office for issuance of the license. APPROVAL OF RECOMMENDATION - BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Chapman, 1020 E. Irvington, South Bend, Indiana, to conduct the above referred to block party on Saturday, July 1, 1995, from 1:00 a.m. until 10:00 p.m., on Dale Street, between Irvington and Eckman Streets. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Ms. Susan Farrell, 1842 Wilber, South Bend, Indiana, to conduct the above referred to block party on Tuesday, July 4, 1995, from 1:00 p.m. until 8:00 p.m., in the 1800 block of Wilber Street. Upon a motion made by Mrs. Manier, seconded by Mrs. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Lois Hugins, 822 South Bendix, South Bend, Indiana, to conduct the above referred to block party on Sunday, July 2, 1995, from 1:00 p.m. until 10:30 p.m., in the 800 block of South Bendix Street. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - SIDEWALK PERMIT APPLICATION Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department, Fire Department and the City Attorney's office, in reference to a request as submitted by Mr. Dan Luczynski, Fantasia Funnyworks, 230 S. Michigan Street, South Bend, Indiana, to conduct the above referred to sale of collectibles and t-shirts, on Friday, June 30,1995, Saturday, July 1,1995, and Sunday, July 2, 1995, in front of 230 S. Michigan, in conjunction with the Ethnic Festival. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - SIDEWALK PERMIT APPLICATION Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Joan Moon, Wig Fashion and Jewelry, 307 S. Michigan Street, South Bend, Indiana, to conduct the above referred to sale of costume jewelry, bandanas, watches, purses, and caps on Friday, June 30, 1995, Saturday July 1, 1995, and Sunday, July 2, 1995, in front of 230 S. Michigan, in conjunction with the Ethnic Festival. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. 35 REGULAR MEETING JUNE 26. 1995 APPROVAL OF RECOMMENDATION - SIDEWALK PERMIT APPLICATION Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. David Hab, Dainty Maid Bake Shop, 231 South Michigan Street, South Bend, Indiana, to conduct the above referred to sale of baked goods and cookies, on June 30, 1995, Saturday, July 1, 1995, and Sunday, July 2, 1995, in front of 231 S. Michigan, in conjunction with the Ethnic Festival. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - RECONSIDERATION OF PETITION TO VACATE AN ALLEY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Jeanie Schwartz, Nickle & Piasecki, 205 West Jefferson, South Bend, Indiana to vacate the following alley: The first north -south alley west of S. Franklin Street, from the north right-of-way line of W. Indiana Avenue, north for a distance of approximately 121.64 feet and a width of approximately 14 feet, thence northwesterly and parallel to the Penn Central Rail Road right- of-way for a distance of approximately 63 feet and a width of approximately 14 feet. Part situated in Stull's Fourth Addition to the City of South Bend. Mr. Leszczynski noted that this request was denied on the June 12, 1995, meeting. Further, the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mrs. Manier made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT A.B.A.T.E. MOTORCYCLE PROCESSION In a letter to the Board, Mr. Harold Grebe, A.B.A.T.E. of Indiana, 1925 Faith Indiana, Bremen, Indiana, submitted a request to conduct a benefit motorcycle ride for Muscular Dystrophy, on Sunday, September 3, 1995, beginning at 12:00 noon, on the designated route as submitted. - TO CONDUCT RUN, JANE RUN - Y W C A In a letter to the Board, Ms. Kit Banta, Y.W.C.A., 802 N. Lafayette, South Bend, Indiana, submitted a request to conduct the 1 lth Annual run, jane, run, on Saturday, August 19, 1995, from 7:45 a.m. until 10:45 a.m., on the designated route as submitted. - TO CONDUCT DUATHLON - MEMORIAL HOSPITAL/HEALTH SYSTEM In a letter to the Board, Mr. Philip Newbold, Memorial Hospital of South Bend, 615 North Michigan Street, South Bend, Indiana, submitted a request to conduct a duathlon on Sunday, September 10, 1995, beginning at 8:00 a.m., on the designated route as submitted. TO CONDUCT A NEIGHBORHOOD WALK AND PICNIC - NEAR WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER In a letter to the Board, Ms. Carla Spradlin, Planner II, requested permission on behalf of the Near Westside Neighborhood Partnership Center, 504 N. Johnson, South Bend, Indiana, to conduct a Neighborhood Walk and Picnic on Saturday, July 8, 1995, from 10:00 a.m. until 12:00 p.m., in the 500 block of North Johnson. - TO CONDUCT THE RIVER PARK DAY FESTIVAL PARADE In a letter to the Board, Mr. K.R. Palmer, River Park Business Association, 2528 Mishawaka Avenue, South Bend, Indiana, requested permission to conduct the above referred to parade on Saturday, August 12, 1995, from 10:00 a.m. until 12:00 p.m., on the designated route as submitted. REGULAR MEETING JUNE 26. 1995 - TO CONDUCT A SIDEWALK SALE Eduardo's Natural Pizza Restaurant, 235 South Michigan Street, South Bend, Indiana, submitted an Application for Sidewalk Sale Permit, requesting permission to conduct the sale of pizza and pop in front of 235 S. Michigan Street, South Bend, Indiana, on Friday, June 30, 1995, Saturday, July 1, 1995 and Sunday, July 2, 1995, in conjunction with the Ethnic Festival. APPROVAL OF REQUEST TO ADVERTISE FOR THE SALE OF EQUIPMENT In a letter to the Board, Fire Chief Luther Taylor requested permission to advertise the following vehicles for sale: One (1) 1985 Pierce Midi Pumper Model FA-CM-1000-501 GMC Top Kick VIN #1GDM7DIYXGV506307 One (1) 1968 American LaFrance Pumper, Serial #1211059 Chief Taylor noted that these vehicles were declared obsolete by the Board of Public Works'Resolution No. 30-1993, dated August 23, 1993. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the sale of equipment was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS In a Memorandum to the Board, Mr. Carl P. Littrell, P.E., Director, Divison of Engineering, requested permission to advertise for the receipt of bids for the Near Northwest Partnership Center Service Area curb, sidewalk and approach repairs, Phase II. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. APPROVE EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bonds be approved as follows: L. E. Myers Co. Approved Effective June 26, 1995 Louis Seago & Sons, Inc. Approved Effective June 19, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORTS - MARCH/APRIL Mr. Leszczynski indicated that the Board is in receipt of the monthly reports as submitted by the Humane Society of St. Joseph County, Inc., for the months of March and April. These reports indicate the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the reports be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Certificate of Insurance was accepted for filing: St. Joseph County Airport Authority 4477 Terminal Drive South Bend, Indiana 46628 FILING OF CERTIFICATE OF APPRECIATION Mr. Leszczynski stated that a Certificate of Appreciation has been presented to the Board of Public Works, as submitted by Ms. Pat Barham, Coordinator, Southeast Partnership Center, 626 East Broadway, South Bend, Indiana, expressing their sincerest thanks for the Board's participation in their Agency Fair and Neighborhood Picnic. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Certificate of Appreciation was filed. 1 I REGULAR MEETING JUNE 26, 1995 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $826,281.05 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:05 a.m. TTEST: Angela . Jacob, Clerk BOARD OF PUBLIC WORKS WhnE.czynski, Pre ident James R. Caldwell, Member ;E Jenny Pitt Manier, Member