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HomeMy WebLinkAbout06/19/95 Board of Public Works MInutesREGULAR MEETING JUNE 19, 1995 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, June 19, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM STRICKEN Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agenda item for the Chapin Street Redevelopment Area Contract was stricken from the Agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on June 12, 1995, were approved. OPENING OF BIDS - STUDEBAKER NATIONAL MUSEUM - ELECTRICAL REPAIR, FIRE ALARM SYSTEM. FIRE SPRINKLER SYSTEM - PROJECT NO. 95-48 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TRANS TECH ELECTRIC, INC. 4601 Cleveland Road South Bend, Indiana 46628 Bid was signed by Mr. John A. Martell, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Electrical Repair $22,700.00 Fire Alarm System $35,900.00 Fire Sprinkler System NO BID MCDANIEL FIRE SYSTEMS 1055 West Joliet Road Valparaiso, Indiana 46383 Bid was signed by Mr. Patrick T. Borns, Vice President, Special Hazards Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Electrical Repair $14,966.00 Fire Alarm System $33,275.00 Fire Sprinkler System $33,673.00 SHAMBAUGH AND SON, INC. 7614 Opportunity Drive Ft. Wayne, Indiana 46825 REGULAR MEETING Bid was signed by Mr. J. Phil Cook, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted IC 9 Electrical Repair NO BID Fire Alarm System NO BID Fire Sprinkler System $24,326.00 VFP FIRE SYSTEMS 3371 Cleveland Road South Bend, Indiana 46628 Bid was signed by Mr. Boyd M. Timm, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted o Electrical Repair NO BID Fire Alarm System NO BID Fire Sprinkler System $38,512.00 GLOBAL FIRE PROTECTION COMPANY 601 East Lincolnway, Suite 2E Valparaiso, Indiana 46383 Bid was signed by Mr. Donald H. Teske, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted we Electrical Repair NO BID Fire Alarm System NO BID Fire Sprinkler System $65,453.00 HERRMAN & GOETZ, INC. 225 S. Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted JUNE 19; 1995 1 1 1 REGULAR MEETING no Electrical Repair Fire Alarm System $16,302.00 $26,700.00 JUNE 19, 1995 Fire Sprinkler System NO BID Upon a motion made by Ms. Manier, seconded by Mr. Caldwell and carried, the bid received from River Bend Electric Inc., 59311 Myrtle Road, South Bend, Indiana, was rejected, as no bid bond was included. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - NEAR WESTSIDE PARTNERSHIP CENTER SERVICE AREA SIDEWALK. CURB. AND APPROACH REPAIRS - PROJECT NO. 94-89 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DIAMOND ASSOCIATES DEVELOPMENT CO.. INC. INDIANA 52042 Beech Road Granger, Indiana 46530 Bid was signed by Mr. Charles T. Compton, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $148,846.00 REINKE CONSTRUCTION CORPORATION 1216 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. H.G. Reinke Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $166,255.50 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Daniel Kaser, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $142,353.00 ZIOLKOWSKI CONSTRUCTION. INC. Post Office Box 1106 South Bend, Indiana 46624 REGULAR MEETING Bid was signed by Mr. Ben Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $167,959.20 PHEND AND BROWN, INC. Post Office Box 218 Milford, Indiana 46542 Bid was signed by Mr. Daniel F. Brown, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $127,070.00 RIETH-RILEY CONSTRUCTION, INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $152,648.85 JUNE 19, 1995 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - TWO (2) 15,000 GVW DUMP TRUCKS WITH SNOW EQUIPMENT This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: ffa Two (2) 1995 Chevrolet GVW Dump Trucks with snow equipment, and as specifications on file. Option: Add $685.00 for A/C per vehicle Alternate bid One Unit Two Units $32,513.00 $65,026.00 $31,761.00 $63,522.00 1 1 I REGULAR MEETING JUNE 19, 1995 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - ONE (1) SINGLE AXLE DUMP TRUCK WITH SNOW EOUIPMENT AND REMOVABLE TAIL GATE HOIST This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WISE INTERNATIONAL TRUCKS 4849 West Western South Bend, Indiana 46619 Bid was signed by Mr. Edward Wise Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted One (1) Dump per bid with Deeds body $58,036.00 One (1) Dump per bid with Neils body $57,104.00 WHITEFORD FORD TRUCKS; INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted HIM One (1) 1996 Ford L800 with Neils body $57,476.00 One (1) 1996 Ford 800 with Deeds body $58,583.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF QUOTATIONS - POTAWATOMI ZOO - RED BARN RESTROOM REMODELING - PROJECT NO. 95-41 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: WOODCOX BUILDING CONTRACTOR, INC. 51175 Prescott Avenue South Bend, Indiana 46637 Quotation was submitted by Mr. Steven R. Little, Vice President QUOTATION: 9'34 REGULAR MEETING Item 1 Base Bid $ 36,678.00 Item A-1 ($2,080.00) Item A-2 ($3,900.00) Item A-3 ($1,482.00) Item A-4 ($2,730.00) Item A-5 ($1,560.00) KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46610 Quotation was submitted by Mr. Gary Spraker, President QUOTATION: Item 1 Base Bid $ 32,650.00 Item A-1 ($ 940.00) Item A-2 ($1,360.00) Item A-3 ($1,185.00) Item A-4 ($2,200.00) Item A-5 ($1,980.00) JUNE 19. 1995 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. OPENING OF OUOTATIONS - 219 NORTH HILL STREET - SIDEWALK. CURB AND APPROACH REPAIRS - ALLEY LIGHTING - PROJECT NO. 95-29 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: KASER SPRAKER CONSTRUCTION 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary Spraker, President QUOTATION: $24,803.00 L.L. GEANS 1923 North Home Street Mishawaka, Indiana Quotation was submitted by Mr. Boyd Geans, President QUOTATION: $26,201.00 1 1 REGULAR MEETING ZIOLKOWSKI CONSTRUCTION, INC Post Office Box 1106 South Bend, Indiana 46624 Quotation was submitted by Mr. Ben Ziolkowski, President QUOTATION: $37,599.15 TRANS TECH ELECTRIC, INC. 4601 Cleveland Road South Bend, Indiana 46628 JUNE 19. 1995 Quotation was submitted by Mr. Robert Urbanski, President QUOTATION: $24,990.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVE CONSTRUCTION CONTRACT - BLACKTHORN GOLF COURSE - ADDITION TO CART PATHS - PROJECT NO. 95-47 Mr. Leszczynski advised that in accordance with the bid awarded on June 5, 1995, to Asphalt Paving Company, Inc., 1205 East Eighth Street, Mishawaka, Indiana, in the amount of $61,506.65 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - RELOCATION OF AN ELECTRICAL POWER LINE AND RELATED MATTERS - MIDWEST LAND COMPANY Mr. Leszczynski stated that the Board is in receipt of an Agreement among the City of South Bend, the South Bend Department of Redevelopment and Midwest Land Company, for the relocation of a power line to be relocated to facilitate the purchase and development by Midwest Land Company of certain property owned by the Department of Redevelopment and located in the Airport Economic Development area. Mr. Leszczynski noted that the Agreement is in the amount of Grant Funds of $65,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - SANITARY SEWER DESIGN - MIAMI ROAD - KEN HERCEG AND ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg and Associates, 211 West Washington, South Bend, Indiana, for professional engineering and surveying services to the City of South Bend in its effort to provide sanitary sewer service to fifteen (15) residential houses and the Community Baptist Church along Miami Road from Kern Road to 2,400 feet north to the Community Baptist Church. Mr. Leszczynski noted that the Proposal is in the amount of $26,300.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Addendum I Police Patrols Activity Extends Service Area to Beacon Heights Apartments Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Addendum were approved and executed. REGULAR MEETING JUNE 19. 1995 APPROVE CHANGE ORDER - SOUTH BEND DAM, CANOE PORTAGE AND PARK REPAIRS - PROJECT NO.94-67 Mr. Leszczynski advised that Mr. Tim Garnette, Commercial Division Service, Post Office Box 360568, Columbus, Ohio, has submitted Change Order No. 1 for the above referred to project, indicating that the Contract amount be increased $13,822.80 for a new Contract sum including this Change Order in the amount of $298,318.80. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVAL OF RECOMMENDATION - LICENSE APPLICATION FOR OPEN-AIR BUSINESS Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation for theLicense Application for an Open Air Business was tabled. APPROVAL OF RECOMMENDATION - RENEWAL OF LICENSE APPLICATION - RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Leszczynski stated that favorable recommendations have been received by the Building Department, Code Enforcement, and the City Attorney's office, in reference to a request as submitted by Mr. Stephen G. Smith, 409 E. Fairview, South Bend, Indiana, for a Renewal of License Application for Rubbish and Garbage Removal Service, at 409 E. Fairview, South Bend, Indiana. Mr. Leszczynski noted that the Bureau of Sanitation has inspected the vehicles. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the License Application was approved, and forwarded to the Deputy Controller's office for issuance of a license. APPROVAL OF RECOMMENDATION - RENEWAL OF LICENSE APPLICATION - RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Leszczynski stated that favorable recommendations have been received by the Building Department, Code Enforcement, and the City Attorney's office, in reference to a request as submitted by Mr. Milton Lax, 750 North Olive, South Bend, Indiana, for a Renewal of License Application for Rubbish and Garbage Removal Service, at 750 North Olive, South Bend, Indiana. Mr. Leszczynski noted that the Bureau of Sanitation has inspected the vehicles. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the License Application was approved, and forwarded to the Deputy Controller's office for issuance of a license. APPROVAL OF RECOMMENDATION - BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Lillian Bogart, 924 N. Allen, South Bend, Indiana to conduct the above referred to block party for Crime Prevention, on Saturday, June 24, 1995, from 12:00 p.m. until 3:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF RECOMMENDATION - TEMPORARY ALLEY CLOSING FOR AUCTION Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, City Attorney's Office and the Division of Engineering, in reference to the request as submitted by Ms. Sue Konya -Bolin, Sue's Auction Service, to temporarily close the alley in the 400 block of South Carlisle street, on Saturday, June 24, from 6:30 a.m. until 3:00 p.m., to conduct an auction. Upon a motion made by Ms. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. REQUEST DENIED - PURCHASE OF CITY -OWNED LOTS - 530 AND 534 EAST BROADWAY Mr. Leszczynski stated that an unfavorable recommendation has been received by the Department of Community and Economic Development, in reference to a request as submitted by Mrs. Lue Jarett, Broadway Street, South Bend, Indiana, to purchase two (2) City -owned lots at 530 and 534 East Broadway. Mr. Larry Magliozzi, stated that these two (2) properties should be retained by the City until such time that a builder is interested in constructing a single-family residence, which the Southeast Plan encourages development of vacant property. Further, the staff would note that Mrs. Jarrett is currently using a privately owned lot off of Rush Street to access her property, and there is an open alley behind her house which is available to her. Therefore, upon a motion made by Mrs. �337 REGULAR MEETING JUNE 19. 1995 Manier, seconded by Mr. Caldwell and carried, the request was denied. ADOPT RESOLUTION NO. 37-1995 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Resolution was adopted: RESOLUTION NO.37 -1995 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that a certain parcel of real estate now owned by the City of South Bend is not necessary to the public use and is not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the property described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of the parcel, and that the highest and best use of the parcel is sale to an abutting landowner. WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcel of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS DEED NO. 537 East Haney 1499 Key No. 18-7014-0569 Lot 246 EX 66 Ft N End Wenger & Kreighbaum 3rd ADOPTED this 19th day of June, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 38-1991- TRANSFER OF TWO (2) VEHICLES FROM THE SOUTH BEND POLICE DEPARTMENT TO THE SOUTH BEND FIRE DEPARTMENT Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted: RESOLUTION NO. 38-1995 338 REGULAR MEETING JUNE 19, 1995 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR THE TRANSFER OF TWO (2) VEHICLES FROM THE SOUTH BEND POLICE DEPARTMENT TO THE SOUTH BEND FIRE DEPARTMENT WHEREAS, I.C. 36-1-11-8 governs the exchange of property by the City with another governmental entity; and WHEREAS, the City of South Bend Police Department owns the following vehicles which are obsolete and no longer suited for use in the motor vehicle fleet of the Department 1993 Chevrolet Caprice - VIN# 1GIBL5379PWI32065 1993 Chevrolet Caprice - VIN# lGlBL5370PW132617 and WHEREAS, the City of South Bend Fire Department is in need of these vehicles to add to its motor vehicle fleet and seeks the transfer by the South Bend Police Department to it of said vehicles; and WHEREAS, it is the desire of the South Bend Police Department to transfer said vehicles to the City of South Bend Fire Department. NOW THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend the transfer to the Park Department of the two (2) vehicles as indicated above. ADOPTED this 19th day of June, 1995. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Manier, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 39-1995 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following Resolution was adopted: RESOLUTION NO.39-1995 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: 1975 FORD TRASH PACKER - VIN #N76EVW46262 1975 FORD TRASH PACKER - VIN #N76EVW46261 1975 INTERNATIONAL TRASH PACKER - VIN #10672EHA18414 WHEREAS, Indiana Code 36-1-11-6 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. REGULAR MEETING JUNE 19, 1995 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the three (3) items listed above are no longer needed by the City, are unfit for the purpose for which they were intended; and have an estimated value of less than Five Thousand Dollars ($5,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 19th day of June, 1995. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk AWARD BID - RADIOS AND RELATED EQUIPMENT - ENVIRONMENTAL SERVICES Mr. Allen Miller, Division of Environmental Services, advised the Board that on May 15, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Miller recommends that the Board award the contract as follows: SHEARER COMMUNICATIONS. INC. 52245 Filbert Road Granger, Indiana 46530 One (1) VHF Repeater C64RLB7106T One (1) In -Cabinet High Band Duplexer C182 One (1) Battery Back-up w/Batteries TOTAL Mobile and Control Stations 34 GM300 Mobile Radios 34 G24 1 + 2 Extended Warranty 34 VHG Root Mount Antenna 34 Ignition Switch Cable 10 HSN 8145 External Speaker 4 GM 300 VHF Control Station W/Power Supply 4 1 + 2 Year Extended Warranty 4 Desk Microphone TOTAL *Four (4) optional Desk Microphone for Control Stations $ 76.00 Seven (7) P-110 VHF Portable Radio $399.00 5-Watt P43QLCOOB2-A Seven (7) 1 +2 Year Extended $ 18.00 Warranty H885 TOTAL $ 5,400.00 $ 1,110.00 $ 588.00 $ 7,098.00 $ 395.00 Each $ 21.00 Each $ 11.00 Each $ 6.00 Each $ 27.50 Each $ 460.00 Each $ 21.00 Each $ 76.00 Each $ 17,225.00 $ 304.00 $ 2,793.00 $ 126.00 $ 2,919.00 Ox: REGULAR MEETING J & K COMMUNICATIONS, INC. 222 South Tower View Drive Columbia City, Indiana 46725 Antenna Systems: A. Scottsdale Water Tank B. Four Control Stations JUNE 19, 1995 $ 3,024.53 $ 2,218.36 TOTAL $ 5,242.89 Mr. Miller noted that the bid of J&K Communications bid for mobile and control stations be rejected, as their primary and alternate equipment does not meet all specifications, with no exception requested. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - CHALFANT HEIGHTS ENTRANCE SIGNS - PROJECT NO. 94-97 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on June 12, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to MJW Masonry, Inc., 62276 Orange Road, South Bend, Indiana the amount of $2,800.00. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ABANDONED VEHICLES Ms. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the receipt of bids for abandoned vehicles. Mr. Caldwell made a motion that the request be approved. Ms. Manier seconded the motion which carried. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were forwarded to the appropriate Departments and Bureaus for recommendation: - TO CONDUCT A BLOCK PARTY Ms. Melissa DeClercq,130 N. Hawthorn Drive, South.Bend, Indiana, submitted a request to conduct a block party on Saturday, August 19, 1995, from 3:00 p.m. until 10:00 p.m., on Hawthorne Drive, from Colfax to Washington. - TO CONDUCT A BLOCK PARTY Ms. Susan Farrell, 1842 Wilber Street, South Bend, Indiana, submitted a request to conduct a block party on Tuesday, July 4, 1995, from 1:00 p.m. until 8:00 a.m., in the 1800 block of Wilber Street. - TO CONDUCT A BLOCK PARTY Ms. Lois Hugins, 822 South Bendix Drive, South Bend, Indiana, submitted a request to conduct a block party on Sunday, July 2, 1995, from 1:00 p.m. until 10:30 p.m., in the 800 block of South Bendix Drive. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved and/or released as follows: BOND OF CONTRACTOR Samuel L. Wright, Construction Phend & Brown Released Effective June 19, 1995 Approved Effective June 19, 1995 1 1 E REGULAR MEETING JUNE 19. 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following three (3) traffic control devices were approved: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: Handicap Sign 1951 N. Johnson Mrs. Sommons has met all the requirements Handicap Sign 1909 W. Linden Mrs. Williams has met all the requirements Handicap Sign 412 South 26th Street Ms. Payne has met all the requirements FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: American Oilfield Divers, Inc. American Inland Divers formerly Midwest Marine 130 E. Kaliste Saloom Road Lafayette, Louisiana 70508 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,300,856.21 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $440,068.21 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:00 a.m. ATTEST: BOARD OF PUBLIC WORKS Jenny Pitts Manier, Member