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HomeMy WebLinkAbout06/12/95 Board of Public Works Minutes�1 REGULAR MEETING JUNE 12. 1995 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, June 12, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board Member James R. Caldwell was not present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, Agenda items for a Traffic Control Device and a Request to Conduct a Block Party were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on June 5, 1995, were approved. OPENING OF QUOTATIONS - CHALFANT HEIGHTS ENTRANCE SIGN INSTALLATION PROJECT NO. 94-97 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: MASONRY RESTORATION SPECIALISTS INC 1904 Hartman Drive South Bend, Indiana 46617 Quotation was submitted by Mr. James Marnocha, President QUOTATION: $5,095.00 MJW MASONRY INC. 62276 Orange Road South Bend, Indiana 46614 Quotation was submitted by Mr. Michael Whitman, Owner QUOTATION: $2,800.00 MARVIN A. CRAYTON CONSTRUCTION CO. INC. 305 South Lake Street South Bend, Indiana Quotation was submitted by Mr. Marvin A. Crayton, President QUOTATION: $7,522.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVAL OF AUTHORIZATION TO SIGN A PLAT Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, an Authorization to Sign a Plat was approved for the South Bend Industrial Addition, which is a part of the SE 1/4 of Section 15, T. 37 N., R. 2E. (Being a replat of Lots 36, 37, 38, 69, 70 71) and a portion of a vacated alley adjacent to Lot 71, and Lots 85 and 86, all in South Bend Industrial Addition, as submitted by Mr. Larry Magliozzi, Community and Economic Development, on behalf of Habitat for Humanity, 402 E. South Street, South Bend, Indiana. APPROVAL OF AGREEMENT - POWER LINE RELOCATION - INDIANA MICHIGAN POWER COMPANY Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Indiana Michigan Power Company, for the relocation of a power line in order to facilitate the development of the site over which that power line currently traverses on, which includes the REGULAR MEETING JUNE 111995 property bounded by the Indiana State Police/Toll Road Commission to the west, the Indiana Toll road to the north, and the east line of the Airport property to the east, commonly known as the Airport 2010 Economic Development area. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - SOUTH BEND ORGANIC RESOURCES OFFICE UPGRADE Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for engineering services in an effort to upgrade the facility at the Organic Resources Building. Mr. Leszczynski noted that the Proposal is in the amount of $4,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Proposal was approved and executed. APPROVAL OF ESCROW AGREEMENT - WATER WORKS FIELD COATING - PROJECT NO. 94-94 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Icarus Industrial Painting and Contracting Company, Inc., Post Office Box 5177, Lake Station, Indiana, for the above referred to project. Mr. Leszczynski noted that the Contract for this project was signed on May 1, 1995, in the amount of $240,932.50, and an Escrow Agreement is required as the Construction Contract is in excess of $100,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - LANDSCAPE DESIGN AT SOUTH BEND WASTEWATER TREATMENT PLANT - SITESCAPES. INC. Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and SiteScapes Inc., 1816 North Main Street, Mishawaka, Indiana, for professional services to the Division of Environmental Services for the landscape design at the South Bend Wastewater Treatment Plant. Mr. Leszczynski noted that the Agreement is in the amount of $1,200.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER NATIONAL MUSEUM - TEMPORARY FENCE - PROJECT NO. 95-46 Mr. Leszczynski advised that in accordance with the bid awarded on May 8, 1995, to Schuell Fence, 22377 Adams Road, South Bend, Indiana, in the amount of $7,300.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF ADDENDUM NO. 7 - COLLEGE FOOTBALL HALL OF FAME - PROFESSIONAL SERVICES - GERARD HILFERTY AND ASSOCIATES, INC. Mr. Leszczynski stated that the Board is in receipt of Addendum No. 7 for Professional Services for the College Football Hall of Fame, as submitted by Mr. Andres Merriell, Senior Associate, Gerard Hilferty 14240 Route 550, Athens, Ohio. Mr. Leszczynski noted that the Addendum is for an increase of $37,912.00 for the additional services to the Exhibit Elements for the College Football Hall of Fame, approved by the Design Committee, April 19, 1995; Exhibit Content Acquisition and Authentication; the 1994 Inductee class; and the 1995 Inductee class, as submitted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Addendum was approved and executed. APPROVE CHANGE ORDER - CENTURY CENTER ROOF REPAIRS - MIDLAND ENGINEERING - PROJECT NO. 94-85 Mr. Leszczynski advised that Mr. Joseph Mathews, Mathews-Purucker-Anella, Inc., 218 South Frances Street, South Bend, Indiana, has submitted Change Order No. R-2 on behalf of Midland Engineering Company, 52369 U.S. 33 North, South Bend, Indiana, indicating that the Contract amount be increased $4,300.00 for a new Contract sum including this Change Order in the amount of $692,395.00. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. L 1 [�I REGULAR MEETING JUNE 12. 1995 APPROVE CHANGE ORDER - CENTURY CENTER REMODELING - REINKE CONSTRUCTION - PROJECT NO.94-83 Mr. Leszczynski advised that Mr. Joe Matthews, Mathews-Purucker-Anella, Inc., 218 South Frances, South Bend, Indiana, has submitted Change Order No. G-9, on behalf of Reinke Construction, 1216 West Sample, South Bend, Indiana, indicating that the Contract amount be increased $5,236.00 for a new Contract sum including this Change Order in the amount of $2,336,526.16. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME - EXHIBIT CONCEPTS Mr. Leszczynski advised that Ms. Mikki Dobski, Project Manager, College Football Hall of Fame, has submitted the following Change Orders on behalf of Exhibit Concepts, 700 Crossroads Court, Vandalia, Ohio, and recommended approval as follows: Change Order 2 3 4 5 6 7 L1 Amount Increase $ 3,400.00 Increase $ 8,911.00 Increase $ 5,250.00 Increase $16,590.00 Increase $23,000.00 Increase $ 1,690.00 Increase $ 7,680.00 Increase $ 2,097.60 Increase $ 1,053.00 New Contract Sum $1,377,884.00 $1,386,795.00 $1,392,045.00 $1,408,635.00 $1,431,635.00 $1,433,325.00 $1,441,005.00 $1,443,102.60 $1,444,155.60 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Orders were approved. REQUEST TO VACATE AN ALLEY DENIED Mr. Leszczynski stated that an unfavorable recommendation has been received from the Division of Engineering in reference to the Request to Vacate an Alley, as submitted by Ms. Eugenia S. Schwartz, Nickle & Piasecki, 205 W. Jefferson, South Bend, Indiana, to vacate the following alley: The first north -south alley west of South Franklin Street on West Indiana, and a portion of the east -west alley parallel to West Indiana Avenue continuing west therefrom Mr. Leszczynski stated that this alley cannot be vacated without provisions for a turn around or an easement through the petitioner's parking lot. Therefore, upon a motion made by Mrs. Manier, econded by Mr. Leszczynski and carried, the Request to Vacate an Alley was denied. APPROVE LICENSE APPLICATIONS - SECOND HAND DEALER Mr. Leszczynski stated that the following secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING Encore Boutique Ms. Jacqueline L. Coleman 127 W. Washington Street clothing, jewelry, shoes, purses, accessories Ellis Furniture and Variety Store Mr. Robert Ellis 803-807 Lincolnway West used furniture and appliances; children's toys REGULAR MEETING DUNE 12, 1995 Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. RECOMMENDATION TO INSTALL NEW SIGN Mr. Leszczynski stated that the request to install a sign at 2914 West Western, South Bend, Indiana, as submitted by Mr. Richard Gonzalez, 2714 Bonds Avenue, South Bend, Indiana, does not encroach onto the public right-of-way, and therefore no action is required from the Board of Public Works. REQUEST DENIED - PURCHASE OF CITY -OWNED PROPERTY - 1039 LASALLE COURT Mr. Leszczynski stated that an unfavorable recommendation has been received by the Department of Community and Economic Development, in reference to the request to purchase a City -owned lot at 1039 LaSalle Court, as submitted by Ms. Cheryl Moore, 305 LaPorte Avenue, South Bend, Indiana. Mr. Larry Magliozzi stated that the Division of Planning and Neighborhood Development has reviewed the request and does not recommend the sale of this lot at this time. Further, the lot immediately adjacent to the subject lot is also owned by the City, purchased at a tax sale in 1992, to take advantage of an opportunity to combine and be able to market two lots as one building site. The sale of one of the lots would compromise that effort, and they should remain under City ownership until all efforts have been exhausted to market these properties for construction of a single-family unit. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to purchase the City -owned lot at 1039 LaSalle Court was denied. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY - 1500-1700 SUNNYMEDE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Tom Wisniewski, 1620 Sunnymede Avenue, South Bend, Indiana, to conduct the above referred to block party, on Saturday, July 8, 1995, from 10:00 a.m. until 6:00 p.m., in the 1500-1700 blocks of Sunnymede Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY - 500 BLOCK IRVINGTON AVENUE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kim Basham, 505 East Irvington Avenue, South Bend, Indiana, to conduct the above referred to block party, on Saturday, July 1, 1995, from 3:00 p.m. until 11:00 p.m., in the 500 block of Irvington Avenue. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was approved. AWARD BID - CHAPIN STREET REDEVELOPMENT AREA - 202 AND 239-241 SOUTH CHAPIN STREET - PROJECT NO. 95-23 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on May 30, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract for Division "C" to Wagoner Excavating, 1373 East State Road 2, LaPorte, Indiana, in the amount of $22,950.00. Mr. Littrell noted that the bid awards for Divisions "A" and `B" were awarded on the June 5, 1995 Board of Public Works meeting. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. BID AWARD - DOUBLE FOLD FINES STACKER Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to purchase a Double Fold Fines Stacker Model DFF-24, which is an attachment that lengthens standard overs conveyor by an additional six (6) feet to achieve greater stacking height of ten (10) REGULAR MEETING JUNE 12. 1995 feet. This unit goes with the Re -Tech Model Eliminator Screen Machine that was the low bid. In addition, this option was bid at the same time and, if included, will remain the low bid. The cost of this Fines Stacker is $8,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the request to purchase the above referred to equipment was approved. AWARD OF BID - 1995 STREET MATERIALS Mr. Carl P. Littrell, Director, Division of Engineering, stated that on April 10, 1995, the Board of Public Works opened and read ten bids for supplying street repair materials during the current year, and on June 5, 1995, the Board of Public Works awarded bids for items one (1) through eleven (11) and eighteen (18) through thirty-three (33). No bids were received for Items twelve (12) through seventeen (17). Mr. Littrell recommended that the Division of Engineering and the Street Department negotiate with contractors in relation to last years prices for those items at local prices. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, Items twelve (12) through seventeen (17) will be negotiated upon with contractors based on last year's prices. REQUESTS Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were forwarded to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT BLOCK PARTY- CRIME PREVENTION Ms. Lillian Bogart, 924 North Allen, South Bend, Indiana, requested permission to conduct a Crime Prevention Block Party on Saturday, June 24, 1995, from 12:00 p.m. until 3:00 p.m. in the 900 block of North Allen. - TO CLOSE AN ALLEY - 400 BLOCK SOUTH CARLISLE In a letter to the Board, Ms. Sue Konya -Bolin, 400 South Carlisle, South Bend, Indiana, requested permission to close the alley in the 400 block of South Carlisle on Saturday, June 24, 1995, from 6:30 a.m. until 3:00 p.m., to conduct an auction for the Valentine Frankiewicz Estate, of 422 South Carlisle Street. - TO ACQUIRE CITY -OWNED PROPERTY In a letter to the Board, Mr. Robert A. Schlifke, Attorney at Law, 914 East Jefferson, South Bend, Indiana, requested permission to acquire a City -owned lot for the sum of One Dollar ($1.00), at Lot #80, Haney's Addition, Key Number 18-7025-003. - TO CONDUCT BLOCK PARTY - DALE STREET FROM ECKMAN TO IRVINGTON Mr. Richard Chapman, 1020 East Irvington, South Bend, Indiana, requested permission to conduct a block party on Saturday, July 1, 1995, from 1:00 p.m. until 10:00 p.m., on Dale Street, from Eckman to Irvington. - INSTALLATION OF FOUR-WAY STOP SIGN AT LEER AND DUBAIL STREETS In a letter to the Board, Police Chief Ronald G. Marciniak requested permission to install a four-way stop sign at Leer and Dubail Streets. Chief Marciniak stated that at a recent meeting, the members of the Unified Neighbors Investing Time and Energy Neighborhood Association expressed their concerns and desire to have a four-way stop sign installed at this location. Further, their concerns centered around cars speeding through the area, the number of accidents on Leer street and the fact that a day care center and a church are located in the area. ADOPT RESOLUTION NO.36-1995 - TRANSFER OF REAL PROPERTY TO THE BOARD OF SCHOOL TRUSTEES OF THE SOUTH BEND COMMUNITY SCHOOL CORPORATION Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following Resolution was adopted: REGULAR MEETING JUNE 12, 1995 RESOLUTION NO.36-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA APPROVING THE TRANSFER OF REAL PROPERTY TO THE BOARD OF SCHOOL TRUSTEES OF THE SOUTH BEND COMMUNITY SCHOOL CORPORATION WHEREAS, the City of South Bend, Indiana ("City") is the owner of the following described real property situated in St. Joseph County, Indiana: Lot Numbered One Hundred Sixty -One (161) as shown on the recorded Plat of Henry Studebaker's Second Addition to the City of South Bend, in St. Joseph County, Indiana, recorded April 26, 1904 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, pages 164-165. Commonly known as 517 E. Calvert, South Bend, Indiana; and WHEREAS, the Board of School Trustees of the South Bend Community School Corporation ("Board of Trustees"), in Resolution , adopted on _, 1995, expressed its desire to accept the transfer of the Real Property from the City of South Bend, Indiana; and WHEREAS, the City of South Bend is desirous of transferring the Real Property to the Board of Trustees; and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend has custody of and may maintain all real property of the City of South Bend; and WHEREAS, pursuant to I.C. 36-1-11-8, the City of South Bend, acting by and through its Board of Public Works, may exchange or transfer property with a another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Board of Trustees has agreed to accept the transfer of the Real Property from the City of South Bend, and the City of South Bend, acting by and through its Board of Public Works, has agreed to transfer the Real Property to the Board of Trustees for the payment of Two Thousand Seven Hundred and Seventy -Two Dollars ($2,772.00), NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: That the transfer of the following described real properly situated in St. Joseph County, Indiana by the City of South Bend, Indiana to the Board of School Trustees of the South Bend community School Corporation: Lot Numbered One Hundred Sixty -One (161) as shown on the recorded Plat of Henry Studebaker's Second Addition to the City of South Bend, in St. Joseph County, Indiana, recorded April 26, 1904 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, pages 164-165. Commonly known as 517 E. Calvert, South Bend, Indiana; and For the sum of Two Thousand Two Hundred and Seventy -Two Dollars ($2,772.00) each shall be, and hereby is, approved: 2. That the Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a warranty deed conveying all of the right, title and interest of the City of South Bend, Indiana in and to the Real Property to the South Bend Community School Corporation upon the occurrence of the conditions set forth immediately above. REGULAR MEETING JUNE 12. 1995 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. Adopted at a meeting of the Board of Public Works of the City of South Bend held on June 12, 1995, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Terry Horein Builders Approved Effective June 12, 1995 EXCAVATION BONDS L.E. Myers Company Approved Effective June 12, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following traffic control device was approved: REMOVAL OF: Remove 1 hour parking 6 a.m. - 6 p.m. REVISED TO: Loading Zone LOCATION: 1814 South Main REMARKS: Michiana Construction Supply request FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following Certificate of Insurance was accepted for filing: Saint Joseph's Medical Center 801 East LaSalle Street South Bend, Indiana 46634 (Sportsmed 10-K) APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,053,965.31 and recommended approval. Additionally, Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the College Football Hall of Fame and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. REGULAR MEETING JUNE 111995 ADJOURNMENT There being no futther business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:02 a.m. BOARD OF PUBLIC WORKS s ohn E. Leszczynski, P e ident James FAaldwell,mber ///-x envy Pitt Manier, Member MA TEST: h Angel K. Jacob, rk 1