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HomeMy WebLinkAbout06/05/95 Board of Public Works MinutesREGULAR MEETING JUNE 5, 1995 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, June 5, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, a Request for Permission to Advertise for the Receipt of Bids for 1995 Street Materials Rebid, Items 12 to 17, was added as an agenda item. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on May 30, 1995, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - GLOBAL SPORT SPECIALITIES AT BLACKTHORN GOLF CLUB Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning the transient merchant license application of Global Sport Specialties, which proposes to conduct a sale of golf apparel and accessories to be sold at Blackthorn Golf Course, on Tuesday, August 8, 1995, from 7:00 a.m. until 5:00 p.m. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. James R. Caudwell and carried, the transient merchant license application of Global Sport Specialties was approved. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids for the purchase of City -owned property commonly known as 537 East Haney Street. The Clerk tendered proofs of publication of Notice which appeared in the South Bend Tribune and the Tri- County News. It was noted that this parcel of property has been appraised at $700.00. The following bid was opened and read: Gary C. Peterson Post Office Box 309 North Liberty, Indiana BID: $100.00 There being no other bids received, Mr. Leszczynski made a motion that the bid submitted by Mr. Gary C. Peterson be referred for review. Mr. Caudwell seconded the motion which carried. APPROVAL OF AGREEMENT - CLEVELAND ROAD IMPROVEMENTS - HERCEG AND ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ken Herceg & Associates, Inc. for Cleveland Road Pavement Rehabilitation Study from Portage to Bendix. Mr. Leszczynski noted that the Agreement is in the amount of $13,780.00. Therefore, I pon a motion made by Mrs. Manier, seconded by Mr. Caudwell and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - LOCUST ROAD IMPROVEMENTS - LAWSON FISHER Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson Fisher Associates, for Locust Road Control Improvements. Mr. Leszczynski noted that the Agreement is in the amount of $21,126.00. Therefore, upon a motion made by Mr. Caudwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. REGULAR MEETING JUNE 5, 1995 APPROVE CONSTRUCTION CONTRACT - STUDEBAKER NATIONAL MUSEUM - REMOVAL OF LOOSE CEILING MATERIAL - KASER-SPRAKER - PROJECT NO 95-40 Mr. Leszczynski advised that in accordance with the bid awarded on May 30, 1995, to Kaser- Spraker, Inc. 25487 West State Road 2, Post Office Box 3605, South Bend, Indiana, in the amount of $38,776.56 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER -UNDERGROUND FUEL STORAGE TANKS & DISPENSING EQUIPMENT INSTALLATION - PROJECT NO 94-40 Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, Bureau of Public Construction, has submitted Change Order Nos. 1, 2, and 3, on behalf of Advanced Pollution Technologists, Ltd., 3505 North Home Street, Suite 100, Mishawaka, Indiana, indicating that the Contract amount be increased/decrease as submitted: Increase Decrease New Contract Amount Change Order 1 $13,040.00 <$8,680.00> $204,279.00 Change Order 2 $3,725.00 $208,004.00 Change Order 3 $1,070.00 $209,074.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caudwell and carried, the Change Orders were approved. APPROVAL OF RESIDENTIAL PARKING ZONE Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Division of Engineering and the Legal Department, in reference to the Establishment of a Residential Parking Zone on North Meade Street, bounded by Elwood Street on the South and Bulla Street on the north. Mr. Leszczynski noted that a traffic study was conducted, and results show that average occupancy is seventy-seven (77) percent, with the Ordinance requiring seventy- five (75) percent, and the average non-resident is forty-one (41) percent, with the Ordinance requiring twenty-five (25) percent. In addition, restricted parking will be from 6:00 a.m. until 4:00 p.m., Monday through Friday. Upon a motion made by Mrs. Jenny Pitts Manier, seconded by Mr. James R. Caudwell and carried, the Petition to Establish a Residential Parking Zone in the area of North Meade Street bounded by Elwood Street on the south and Bulla Street on the north was approved. APPROVAL OF RECOMMENDATION - STREET CLOSINGS/SPECIAL EVENTS - 1995 ETHNIC FESTIVAL Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department, Park Department and the City Attorney's office, in reference to a request to hold the 1995 Ethnic Festival, as submitted by Mr. Jon Williams, Events Supervisor, Office of Community Affairs to conduct the above referred to, on Friday, June 30, 1995, from 3 :00 p.m. until 8:00 p.m.; Saturday, July 1, 1995 from 11:00 a.m. until 8:00 p.m.; and Sunday, July 2, 1995, from 11:00 a.m. until 7:00 p.m., on the designated streets as submitted. Upon a motion made by Mr. Caudwell, seconded by Mrs. Manier and carried, the recommendation was approved. AMENDMENT TO BID AWARD - ABANDONED VEHICLES In a memorandum to the Board, Ms. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to award the bid for a 1987 Dodge vehicle to Mr. Rick Ferrara, 51519 U.S. 31 North, South Bend, Indiana, as the low bidder, Mr. John Streebel, failed to reclaim this vehicle. Upon a motion made by Mrs. Manier, seconded by Mr. Caudwell and carried, the award of the bid to Mr. John Streebel was rescinded and the request was approved. AWARD BID - COLLEGE FOOTBALL HALL OF FAME - ARCHITECTURAL SIGNAGE Mr. David W. Fox, of Gerard Hilferty and Associates, Inc., advised the Board that on May 30, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. David W. Fox recommends that the Board award the contract to Exhibit Concepts, 700 Crossroads 1 REGULAR MEETING JUNE 5, 1995 Court, Vandalia, Ohio in the amount of $176,674.76. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - BLACKTHORN GOLF CLUB CARTPATHS - PROJECT NO 95-47 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on May 30, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Asphalt Paving Company, Inc., 1205 East Eight Street, Mishawaka, Indiana in the amount of $61,506.65. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - CHAPIN STREET REDEVELOPMENT AREA - PROJECT NO 95-23 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on May 30, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract for Division A and Division B to Warner and Sons, Inc., Post Office Box 87, Elkhart, Indiana in the amount of $14,891.50. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - 1995 STREET MATERIALS Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on April 10, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to the following bidders: RIETH-RILEY CONSTRUCTION, INC. Post Office Box 1775 South Bend, Indiana 46634 ITEM NO. TOTAL 1 $294,000.00 2 $135,000.00 3 $ 19,500.00 4 $ 20,600.00 5 $297,750.00 6 $136,000.00 7 $108,000.00 8 $ 54,750.00 9 $ 54,000.00 11 $ 33,950.00 MISHAWAKA ASPHALT, INC. 727 South Beiger Street Mishawaka, Indiana 46544 ITEM NO. TOTAL 10 $25,500.00 KOCH MINERALS COMPANY One North Buchanan Gary, Indiana 46402 ITEM NO. TOTAL 18 $40,500.00 20 $40,250.00 24 $38,750.00 REGULAR MEETING ST. JOSEPH MATERIALS COMPANY, INC. 60669 Orange Road South Bend, Indiana 46614 ITEM NO. TOTAL 19 $32,500.00 21 $32,500.00 25 $34,750.00 VULCAN MATERIALS COMPANY Post Office Box 247 Wanatah, Indiana 46390 ITEM NO. TOTAL 22 $6,585.00 23 $ 439.00 ROSE FUEL AND MATERIALS, INC. 513 East Madison Street South Bend, Indiana 46617 ITEM NO. TOTAL 26 $9,900.00 27 $8,550.00 28 $1,960.00 HASS CONCRETE PRODUCTS 24423 St. Rd. 23 South Bend, Indiana 46614 ITEM NO. TOTAL 29 $10,125.00 30 $10,725.00 31 $10,050.00 32 $10,650.00 33 $ 300.00 JUNE 5, 1995 Items 12 to 17 no bids were received. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - COLLEGE FOOTBALL HALL OF FAME - FURNITURE In a letter to the Board, Ms. Mikki Dobski, Project Director, College Football Hall of Fame, requested permission to advertise for the receipt of bids for the above referred to items. Upon a motion made by Mr. Caudwell, seconded by Mrs. Manier and carried, the request was approved. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - REBID OF 1995 STREET MATERIALS - ITEMS 12 TO 17 In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to re -advertise for the receipt of bids for the above referred to items. Upon a motion made by Mrs. Manier, seconded by Mr. Caudwell and carried, the request was approved. ADOPT RESOLUTION NO. 34-1995 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mrs. Jenny Pitts Manier, seconded by Mr. James R. Caudwell and carried, the following Resolution was adopted: RESOLUTION NO. 34-1995 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY 1 REGULAR MEETING JUKE 5, 1995 WHEREAS, the following described property has been determined by the Board of Public Works to be unfit for the purpose for which it was intended, no longer needed by the City of South Bend to have an estimated total value of less than one thousand dollars ($1,000.00): ONE 1) 1983 FORD THUNDERBIRD VIN. #1FABP4632DH139329 WHEREAS, Indiana Code 36-1-11-60 provides for the disposal at private or public sale or transfer of personal property with an estimated total value of less than one thousand dollars ($1,000.00) which is unfit for the purpose for which it was intended and which is no longer needed by the City; and WHEREAS, an insurance settlement for the loss incurred by the City due to the destruction of the above -referenced vehicle has been reached by the City and the Farmer's Insurance Company, which settlement includes payment to the city of $2,000.00 upon receipt of the vehicle and title to the vehicle; and WHEREAS, release of the title to the above -referenced vehicle to Farmer's Insurance Company is a necessary condition of said settlement. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend as follows: 1. That the above referenced vehicle has been destroyed as the result of an accident, is no longer needed by the City, is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). 2. That title to said vehicle shall be released and the vehicle transferred to the Farmer's Insurance Company as part of the insurance settlement reached with respect to said vehicle. 3. This Resolution shall be effective upon adoption by the Board of Public Works of the City of South Bend. Adopted this 5th day of June, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 35-1995 - DISPOSAL OF CITY PROPERTY Upon a motion made by Mr. Caudwell, seconded by Mr. Leszczynski and carried, the following Resolution was approved: RESOLUTION NO.35-1995 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January " _0 REGULAR MEETING JUKE 5, 1995 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used -by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, Daniel Tafelski and John Dembinski have retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that they have retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by these Firefighters is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by these Firefighters is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 5th day of June, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Moore's Concrete Construction EXCAVATION BONDS C&E Excavating, Inc. C&E Excavating, Inc. Approved Effective May 30, 1995 Released Effective June 5, 1995 Approved Effective June 5, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mrs. Manier seconded the motion which carried. 0"'_ REGULAR MEETING JUNE 5; 1995 FILING OF HUMANE SOCIETY MONTHLY REPORT - FEBRUARY 1995 Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of February, 1995. The report indicates the type and umber of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Likowski Construction, Inc. 21707 W. Ireland Road South Bend, Indiana American Diabetes Association 7363 East 21 st Street Indianapolis, Indiana 46219 St. Joseph's Medical Center 801 East LaSalle Street South Bend, Indiana - Sportsmed IOK APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,672,574.24 and $946,671.48 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $185,166.48 and $38,767.28 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:46 a.m.. BOARD OF PUBLIC WORKS J hn E. yLeszczynskf, FnEsident James R. Caldwell, Member 2 X zx/� 1z Jenny Pitts anier, Member '9, - �-- ST: �-o . Angela Jacob, C1 k " I 0