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HomeMy WebLinkAbout05/22/95 Board of Public Works MinutesREGULAR MEETING MAY 211995 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, May 22, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Agenda items for Change Orders and Project Completion Affidavits were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on May 15, 1995, were approved. RECOMMENDATION - TRANSIENT MERCHANT LICENSE - VALCAR RENTAL CAR SALES Mr. Leszczynski advised that this was the date set for the Board's recommendation concerning the issuance of a Transient Merchant License, submitted by Mr. Gary L. Levine, 3184 Smokey Ridge Lane, Carmel, Indiana, to conduct a used car sale at K-Mart, 4640 South Michigan, South Bend, Indiana, on Wednesday, June 14, 1995, through Friday, June 16, 1995, from 9:00 a.m. until 9:00 p.m., and Saturday, June 17, 1995, from 9:00 a.m. until 6:00 p.m. Board Member Jim Caldwell stated that he did not review the documentation for the recommendation and requested that the Legal Department review this information. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was tabled until the May 30, 1995 Board of Public Works meeting. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - LEEPER PARK ART FAIR Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning the issuance of a Transient Merchant License, submitted by Ms. Judy Ladd, 16200 Continental Drive, Granger, Indiana, to conduct the Leeper Art Fair at Leeper Park, on Saturday, June 17, 1995, and Sunday, June 18, 1995, for the sale of art works. Mr. Leszczynski noted that favorable recommendations have been received by the Police Department, Fire Department, and the St. Joseph County Building Department. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Transient Merchant License was approved. OPENING OF BIDS - FOUR (4) WHEEL DRIVE UTILITY VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .8 Two (2) more or less 1995 Chevrolet full size 4WD suburbans, and as specifications on file, with any exceptions noted below: REGULAR MEETING MAY 22, 1995 Net Price One $29,640.00 Net Price Two $59,280.00 Exception: Warranty is 36 months/36,000 miles, bumper to bumper, with no deductible. Trade-in Vehicles: 1980 Chevrolet Caprice #132 $ 400.00 1991 Chevrolet Suburban #103 $10,500.00 1985 GMC Blazer #115 $ 2,300.00 Trade-in prices to be deducted from net price. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bid was referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - STUDEBAKER _NATIONAL MUSEUM - REMOVAL OF LOOSE CEILING MATERIALS - PROJECT NO.95-40 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Area 1 Lump Sum $ 16,226.16 Area 2 Lump Sum $ 22,550.40 Total Lump Sum $ 38,776.56 CASTEEL CONSTRUCTION 23186 West Ireland Road South Bend, Indiana 46614 Bid was signed by Mr. R.V. Casteel, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Area 1 Lump Sum $103,402.00 Area 2 Lump Sum $ 67,860.00 Total Lump Sum $171,262.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. REGULAR MEETING MAY 22. 1995 OPENING OF QUOTATIONS - ELECTRICAL DISTRIBUTION SYSTEM - ETHNIC FESTIVAL - PROJECT NO.94-87 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: TRANS TECH ELECTRIC 4601 Cleveland Road South Bend, Indiana 46628 Quotation was submitted by Mr. John Martell, Vice President QUOTATION: $22,810.00 HERRMAN & GOETZ, INC. 225 S. Lafayette South Bend, Indiana 46601 Quotation was submitted by Mr. Thomas J. Herrman, President QUOTATION: $21,955.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVE CONSTRUCTION CONTRACT - FIELD COATING WORK_ IRELAND STATION RESERVOIR - ICARUS INDUSTRIAL PAINTING - PROJECT NO 94-94 Mr. Leszczynski advised that in accordance with the bid awarded on May 1, 1995, to Icarus Industrial Painting & Contracting Co., Inc., Post Office Box 5177, Lake Station, Indiana, in the amount of $240,932.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Contract Amount Purpose South Bend Heritage $120,000.00 Administration -Southeast Housing Project Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Contract was approved and executed. APPROVE CHANGE ORDERS - CENTURY CENTER REMODELING - REINKE CONSTRUCTION - PROJECT NO. 94-83 Mr. Leszczynski advised that Mr. Edward L. Benson, Project Coordinator, Reinke Construction, 1216 West Sample Street, South Bend, Indiana, has submitted the following Change Orders for the above referred to project and recommended approval: Change Order Amount New Contract Sum G-5 Increase $25,004.96 $2,291,086.80 G-6 Increase $ 7,005.00 $2,298,091.80 G-7 Increase $ 8,832.66 $2,306,474.46 G-8 Increase $24,815.70 $2,331,290.16 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Orders were approved. REGULAR MEETING MAY 22, 1995 APPROVE PROJECT COMPLETION AFFIDAVIT - IRONWOOD DRIVE STRUCTURAL REMOVAL - PROJECT NO.94-88 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit, on behalf of Warner and Sons, 29099 U.S. Highway 33, Elkhart, Indiana, for the above referred to project, indicating a final cost of $6,300.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE CHANGE ORDER - ERSKINE CLUBHOUSE REMODELING - DIVISION "A" - MECHANICAL WORK AND DIVISION "C" - HVAC WORK - PROJECT NO. 95-05 Mr. Leszczynski advised that Mr. Carl Littrell, Director, Division of Engineering, has submitted Change Order No. 1 (Final), on behalf of O.J. Shoemaker, 1008 Lincolnway East, South Bend, Indiana, indicating that the Contract amount be increased $3,287.00 for a new Contract sum including this Change Order in the amount of $40,781.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - ERSKINE CLUBHOUSE REMODELING - DIVISION `B" - SITE DEVELOPMENT - PROJECT NO. 95-05 Mr. Leszczynski advised that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted Change Order No. 1 (Final), on behalf of Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, indicating that the contract amount be increased by $3,100.25 for a new contract sum including this Change Order in the amount of $21,568.25. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - ERSKINE CLUBHOUSE REMODELING - DIVISION "D" - CARPETING - PROJECT NO.95-05 Mr. Leszczynski advised that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted Change Order No. 1 (Final), on behalf of Midwest Tile and Interiors, Inc., 1805 North Cedar, Mishawaka, Indiana, indicating that the contract amount be decreased by $297.00 for a new contract sum including this Change Order in the amount of $13,678.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. ADOPT RESOLUTION NO. 31-1995 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted: RESOLUTION NO.31-1995 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana Statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL JAMES GRUMMELL has retired from the South Bend Police Department after twenty-seven (27) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and 2 REGULAR MEETING MAY 22. 1995 WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19136, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 22nd day of May, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 32-1995 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted: RESOLUTION NO.32-1995 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT KENNETH HORVATH has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19131, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 22nd day of May, 1995. " � REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk MAY 22, 1995 BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member AWARD BID - TROMMEL TYPE SCREEN MACHINE Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, advised the Board that on May 8, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Enviroquip Systems, Inc., 341 King Street, Meyertown, Pennsylvania, in the amount of $106,500.00. Mr. Chlebowski noted that this was the low bid. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - JET RODDER/VACUUM MACHINE Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, advised the Board that on April 10, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Deeds Equipment Co., 8015 East 45th Street, Lawrence, Indiana in the amount of $156,720.00, including necessary options. Mr. Chlebowski noted that this was not the low bid received, and the reasons for rejecting the low bid are as follows: One (1) Peabody Myers Vactor Model 2110 $152,980.00 Options: Additional Warranty $ 2,000.00 Ground Level Greasing $ 1,500.00 Hose Footage Counter $ 240.00 Front Waste Discharge N/C Arrow Board N/C NET TOTAL $156,720.00 Mr. Chlebowski noted that the Vac -Con model 390THA/100, which was the bid received from Brown Equipment, Post Office Box 9799, Fort Wayne, Indiana, did not meet the advertised specifications in several areas. By not meeting the specifications in the areas listed below, they compromise operator safety, require more maintenance and are less productive. 1. Truck Transmission: The specifications stated an Allison MT-653, 5-speed automatic. Browns Equipment bid an Allison MD3060PCR, 5-speed automatic. This transmission is designed for highway use and does not have the off road gear ratio needed by the City. 2. Tires and Wheels: The specifications stated cast spoke wheels which are interchangeable with the other City trucks. Brown Equipment bid disc wheels which do not interchange with the City's fleet. 3. Front Rotation Hose Reel: The specifications stated controls will be supplied on both sides of the hose reel allowing the operator to work from either side of the unit. Vac -Con bid controls on only the driver's side of the hose reel. This hose reel is mounted on the front of the truck and can rotate from side to side 180 degrees. With controls on the driver's side only, when the hose reel is rotated in that direction, the operator is standing in the traffic lane with no protection from the truck. Brown Equipment could have bid this as an option. REGULAR MEETING MAY 22. 1995 4. High Pressure Water System: The specifications state that the high pressure water systems operate at 35 GPM and 60 GPM at a continuous 2,000 P.S.I. On the Vactor Model 2110 the change in GPM while maintaining the 2,000 P.S.I. is accomplished by turning a control knob at the operator's station. On the Vac -Con model 390THA/1000 the change in GPM while maintaining the 2,000 P.S.I. is accomplished by changing the size of hose (600 ft) and the nozzle size, or by changing the stuffing boxes, plungers and packing in the water pump (items not supplied in the bid). Whichever method used would be very time consuming and decrease productivity. Also the water pump cannot be disconnected from its power source as specified. In case of an emergency the auxiliary engine needs to be shut off to stop the 2,000 P.S.I. Other areas not to specifications: Vac -Con uses three (3) steel fans instead of two (2) aluminum fans. The pick-up hose rotation is a gear type drive instead of hydraulic as specified. High pressure water pump belts driven not hydraulic as specified. No oil to water heat exchanger for hydraulic oil as specified. No monitor light to indicate when designed flow or pressure is exceeded. Rear engine gauges on traffic side of truck. Vac -Con did not bid options or extended warranties. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - LIGHT BULBS Mr. George Zana, Purchasing Manager, Division of Equipment Services, advised the Board that on May 8, 1995, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Zana recommends that the Board award the contract as follows: ALL PHASE ELECTRIC SUPPLY 1385 Bendix Drive South Bend, Indiana 46628 Item Est. Unit No. Usage Description Volts Cost 4 600 Inside Frosted 60A17/99/XL 130 $ .53 5 240 Inside Frosted, Daylight 60A17/52/SSXL 130 $ .60 6 480 Inside Frosted Excel - Line 130 $ .54 75A17/67/SSXL 7 240 Double Life 120 $ .41 75A/W/RP/DLS W 8 240 Inside Frost, SuperSaver XL 120 $ .41 10OA17/99XL REGULAR MEETING MAY 211995 9 160 Soft White 130 $ .32 10OA17/90/W/ES 10 180 Inside Frosted Super Saver 130 $ .60 10OA17/90/SSXL 11 240 Soft White Super Saver 130 $ .41 10OA17/90/SSXL 12 48 Inside Frosted Reflector Spot 130 $2.59 75ER30 13 48 Inside Frosted Reflector Spot 120 $1.89 100R/SP 14 48 Flood, SuperSaver 130 $2.83 120ER/FL/SS 15 600 Inside Frost,SuperSaver XL 130 $ .90 150A/135/SSXL 19 300 Flood, Inside Frosted 125/130 $ 2.02 l 50R/FL 28 300 Inside Frosted Excel -Line 125/130 $ 3.37 500/99IF/XL 29 60 Bulbs- Red IOs11n/TR 130 $ .67 30 60 Bulbs - Yellow 130 $ .67 1 OS l IN/TY 31 60 Bulbs - Blue 130 $ .67 l OS l IN/TB 32 60 Bulbs - Green 130 $ .67 1 OS 11N/TG 33 60 Bulbs - White 130 $ .67 1 OS 11N/TO 34 24 Clear (ANSI Code 120 $ 3.67 EHM), 30OT21/2Q/CL 35 24 Clear Krypton 120 $ 4.56 Filled "SuperSaver" 40OT3Q/CL/SS 37 36 Clear 240 $ 5.00 150OT3Q/CL 39 24 Warmtone - 175 Watts $12.49 H39KC-175/N 41 36 Brite White Deluxe $ 8.73 400 Watts, H33GL-400/DX 11 �I REGULAR MEETING MAY 22, 1995 42 12 Brite White Deluxe, Standard $20.96 1000 Watts, H36GW-1000/DX 43 36 Clear Universal Burning $14.32 Position (c), 250 Watts, M58 ANSI Spec # M250/U 44 90 Clear, Universal Burning $13.05 Position (k), 400 Watts, M59 ANSI Spec # M400/U 45 12 Clear Universal Burning $30.05 Position (k), 1000 watts, M47 ANSI Spec # M1000/U 46 100 Clear, 175 Watts, M57 $11.95 M 175/U/MED 47 30 Clear Universal Burning $37.16 1500 Watts. Ml500/BU-HOR 49 40 Med Frosted 100 Watts $15.56 LU 100/D/Med 52 60 Clear, 100 Watts $15.13 S54 ANSI Spec #LU100 56 20 Clear, 1000 Watts $45.48 S52 ANSI Spec #LU1000 57 2000 69A21/TS/CL 130 $ .78 Min. Lumens - 636 58 2000 116A21/TS/CL 130 $ .86 Min. Lumens - 1280 59 4000 195OL/P25/CL 130 $ 1.46 Nominal Watts - 165 61 48 Deluxe Cool White, 15 Watts $1.87 F15T8/CWX (to be discontinued) 62 48 Warm White, 15 Watts $ 1.63 F15T8/WW 63 48 Warm White, 15 Watts $ 1.76 F15T12/WW 64 240 Cool White, 20 Watts $ 1.47 F20T12/CW/SS 65 100 Warm White SuperSaver $ 2.65 F30T12/WW/RS/SS 67 200 Warm White 40 Watts $ 1.34 F40WW/SS 01"0 REGULAR MEETING MAY 22, 1995 68 100 Daylight 40 Watts $ 1.89 F40/DSGN50 70 1200 Daylight 40 Watts, F40/D30 $ 1.23 71 100 White 40 Watts $ 1.49 F40/W/SS 72 20 U Shaped Lamp - Cool White $ 3.80 40 Watts, FB40/CW/6/SS 73 20 U Shaped Lamp - Warm White $ 3.80 40 Watts, FB40/WW/6/SS 74 50 Cool White $ 4.19 F72T8/CW 75 50 Cool White, 39 Watts $ 2.30 F48T12/CW 76 100 Cool White $ 3.03 F64T12/CW/HO 77 250 Cool White, 75 Watts $ 2.27 F96T12/CW/SS 78 60 Cool White, 60 Watts $ 2.64 F48T12/CW/HO 79 24 Cool White $ 3.41 F36T12/CW/HO/SS 80 30 Cool White (112), 100 Watts $ 2.73 F96T12/CW/H0/SS 81 50 White (112), 110 Watts $ 3.74 F96T12/W/D35/HO/SS 82 50 2 Foot Ballast $ 7.50 447-LR-TC-P 83 100 4 Foot Ballast $ 9.10 R-2540-TP 84 150 72" or 96" High Output $21.50 RS-25110-TP 85 150 60", 72", or 96" Slim Line $15.38 R-2E75-S-ST CONSOLIDATED ELECTRICAL DISTRIBUTORS 213 South Main Street South Bend, Indiana 46601 1 0 REGULAR MEETING MAY 22. 1995 Item Est. Unit No. Usage Description Volts Cost 16 150 Flood 150PAR38/CAP 125/130 $ 4.05 17 100 Spot 150PAR38/CAP 125/130 $ 4.05 18 48 Flood Supersaver 120 $ 2.10 120PAR/FL/SS 20 50 Spot, Inside Frosted 120 $ 1.61 150R/SP 21 450 Inside Frosted 125 $ 1.42 200A/99/XL 22 120 Clear 200A/CL 125/130 $ .87 23 100 I.F., Rough Service 125/130 $ 2.10 200A/RS 24 24 Narrow Spot 120 $ 7.76 300PAR56/NSP 25 24 Wide Flood 125/130 $10.48 300PAR56/WFL 26 240 Clear 300M/99/XL 125 $ 1.66 27 120 Inside Frosted 300/99 IF/XL 120 $ 1.53 INLANDER STEINDLER PAPER COMPANY 915 West Ireland Road South Bend, Indiana Item Est. Unit No. Usage Description Volts Cost 1 120 Inside Frosted 15A15 130 $ .46 2 60 Exit Lamp Ceramic Frost 20T61/2/DC/CF 120 $ .75 3 60 Exit Lamp Frosted 120 $ .75 20T61/2/CF 36 24 Clear (ANSI Code 120 $ 2.84 FCL), 500T3Q/CL 38 72 Bright White Deluxe $6.18 40 24 Brite White Deluxe $ 6.39 250 Watts, H37KC-250/DX 48 24 Clear, 35 Watts, S76 ANSI $11.62 Spec #LU35/ 4ED Vendor Ordering No. 14596 15534 14755 15507 15490 15458 14947 14945 15758 15925 Vendor Offing No. H39KC H37KC :71L.ol j_ ,2 REGULAR MEETING MAY 22. 1995 50 24 Clear, 50 Watts $11.62 LU50 S68 ANSI Spec #LU50 51 48 Clear, 70 Watts $11.95 LU70 S62 ANSI Spec #LU70 53 100 150 Watt, 55 Volt, Clear $12.39 LV1500 S55 ANSI Spec #LU150/55 54 100 Coated, 250 Watts $17.39 LU250D S50 ANSI Spec #LU250/D 55 20 Clear, 400 Watts $12.78 LU400 S51 ANSI Spec #LU400 60 48 Cool White, 15 Watts $ 1.06 F15T8 F15T8/CW 66 150 Cool White, 30 Watts $ 1.84 F30T 69 3000 Cool White, F40/CW/SS, 40 Watts $ .89 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CLOSE A PORTION OF BROADWAY STREET Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Street Department, Fire Department, Police Department, Park Department and the City Attorney's office, in reference to a request as submitted by Ms. Pat Barham, Southeast Neighborhood Partnership Center, 626 East Broadway, South Bend, Indiana, to conduct the above referred to neighborhood picnic, on Saturday, June 3, 1995, from 12:00 noon until 4:00 p.m., in front of the Partnership Center, between Rush and Marietta Streets. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE TWO (2) ALLEYS Mr. Leszczynski indicated that the Common Council has submitted to the Board two (2) Vacation Petitions as completed by Mr. John McNamara, Habitat for Humanity, to vacate the following alleys: The first east -west alley north of W. Calvert St. from the east right-of-way line of S. Philippa St. to the west right-of-way line of the first north -south alley est of S. Philippa St. for a distance of approximately 120 feet and a width of approximately 12 feet. Part situated in South Bend Industrial Addition in the City of South Bend, St. Joseph County, Indiana and The first east -west alley north of E. Ohio Street from the east right-of-way line of South Carroll Street to the west right-of-way line of South Columbia Street for a width of 14 feet and a length of approximately 18 feet; and from the east right-of-way line of South Columbia Street to the west right-of-way line of South Fellows Street for a width of 14 feet and a length of approximately 198 feet; also, Columbia Street from the north right-of-way line of East Ohio Street to the south right-of-way line of East Sample Street for a width of approximately 20 feet and a length of approximately 278 feet. Parts situated in Kirby's addition to the City of South Bend, St. Joseph County, Indiana Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning these Vacation Petitions from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council C" REGULAR MEETING MAY 22. 1995 concerning these Vacation Petitions. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski seconded by Mrs. Manier and carried, the following requests were referred to the appropriate Bureaus and Departments for review and recommendation: - TO CLOSE STREET - OUR LADY OF HUNGARY PARISH FESTIVAL In a letter to the Board, Mr. Richard R. Gratzol, Our Lady of Hungary Church, 829 West Calvert, South Bend, Indiana, requested permission to close one block of South Chapin Street, between West Calvert Street and Bruce Street, to conduct their annual parish Festival, on Saturday, July 15, 1995, from 3:30 p.m. until 11:30 p.m. - TO CLOSE VARIOUS STREETS - ETHNIC FESTIVAL In a memorandum to the Board, Mr. Jon Williams, Events Supervisor, Office of Community Affairs, requested permission to hold the 1995 South Bend Ethnic Festival on June 30, 1995, from 3:00 p.m. until 8:00 p.m.; July 1, 1995, from 11:00 a.m. until 8:00 p.m.; and July 2, 1995, from 11:00 a.m. until 7:00 p.m., in downtown South Bend and in Howard Park, on the streets as submitted. - APPROVAL OF PERMIT TO MOVE A HOME In a memorandum to the Board, Mr. Don Fozo, Building Commissioner, requested approval for a moving permit to Lykowski Construction, to move ahome from 516 Pennsylvania to the southeast corner of Pennsylvania and Rush Street for the South Bend Heritage Founcation, on May 31, 1995. Mr. Fozo stated that the required releases from utility companies, the Division of Engineering, and Police Department, as well as the appropriate insurance certificate have been received. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was approved. APPROVE AND/OR RELEASE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors Bonds be approved and/or released as follows: BOND OF CONTRACTOR Paul F. Raffoul d/b/a P & P Drywall Guadalupe Gonzales - Lara R & E Construction Corporation Approved Effective May 22, 1995 Released Effective May 22, 1995 Released Effective May 22, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Gibson -Lewis Inc. Post Office Box 488 Mishawaka, Indiana 46546 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $923,231.63 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $89,367.81and recommended approval. Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the College Football Hall of Fame and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. "�4 REGULAR MEETING MAY 22, 1995 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:58 a.m. AT ST: Angela K. acob, ClerkU BOARD OF PUBLIC WORKS 51m E. Leszczynski, P ei � ent James R C dwell, Member ?Jennyanier, Member I I