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HomeMy WebLinkAbout05/15/95 Board of Public Works MinutesE 1 REGULAR MEETING MAY 15. 1995 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, May 15, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board member James R. Caldwell was not present. Also present was Board Attorney Anne Bruneel. RECOMMENDATION - LICENSE APPLICATION FOR TRANSIENT MERCHANT LICENSE - VALCAR RENTAL CAR SALES Mr. Leszczynski advised that this was the date set for the recommendation of the issuance of a Transient Merchant License for Val Car Rental Car Sales, as submitted by Gary L. Levine, 3184 Smokey Ridge Lane, Carmel, Indiana, to conduct a used car sale on Wednesday through Friday, June 14 through June 16, 1995, from 9:00 a.m. until 9:00 p.m., and Saturday, June 17, 1995, from 9:00 a.m. until 6:00 p.m. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was tabled until the May 22, 1995 Board of Public Works meeting. OPENING OF BIDS - RADIO AND RELATED EQUIPMENT - ENVIRONMENTAL SERVICES This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: J & K COMMUNICATIONS. INC. 222 South Tower View Drive Columbia City, Indiana 46725 Bid was signed by Mr. Ted Hurley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted I: B Mobile/Control Station Radios: 36 - TK-705DK Mobile Radios with Accessories 4 - K-705DK Control Stations with Power Supplies TOTAL Alternate Bid for Mobile/Control Station Radios: 36 - VX-FTL-2011C/12 Mobile Radios with Accessories 4 - VX-FTL-2011C/12 Control Stations with Power Supplies $14,901.00 $ 1,857.00 $16,758.00 $16,432.00 $ 1024.00 TOTAL $18,456.00 Handheld Radios: 7 - TK-250K Handheld Radios with Accessories TOTAL $ 3,711.75 Antenna Systems: A. Scottsdale Water Tank $ 3,024.53 B. Four Control Stations $ 2,218.36 TOTAL $ 5,242.89 282 REGULAR MEETING EMERGENCY RADIO SERVICE. INC. Post Office Box 110 Ligonier, Indiana 46767 Bid was signed by Mr. Brian Hull Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted e MAY 15. 1995 VHF Repeater One (1) C63RLB7106 T, MSF "Limited" VHF Repeater base station with C 182 in -cabinet duplexer, C28 battery recharger, 60 AH battery, rack, manual and shipping $ 8,200.00 Mobiles and Control Stations: Thirty-six (36) GM300: As specified, 8-channel, 25-watt (12.5 KHz) mobile with HAD4008, HKN 9327AR, and G24 full 3-year warranty. $435.00 @ $15,660.00 Ten (10) HSN8145, 7.5 watt speaker $ 32.00 @ $ 320.00 Four (4) SL11R, ASTRON power supply with integrated GM300 as specified with palm mic for control station operation. $500.00 @ $ 2,000.00 Options: a) Desk mic in lieu of palm mic, add $ 63.00 @ b) Delete palm mic only, deduct $ 18.00 @ Portables: Seven (7) P110: As specified 6F, 5-watt VHF portable with compact charger, full 3-year depot warranty and belt -clip carrying holder $470.00 @ $ 3,290.00 Seven (7) HNN8148, Spare Battery $ 60.00 @ $ 420.00 TOWER ERECTORS. CO. 13436 Erectors Plymouth, Indiana Bid was signed by Mr. Donald Feece, Sr. Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: Antenna systems for Environmental Services: Furnish and install antennas and coax as specified in bid package. Furnish root and wall mounts for antennas at Riverside Drive and Cleveland Road locations. $8,200.00 REGULAR MEETING SHEARER COMMUNICATIONS; INC. 52245 Filbert Road Granger, Indiana 46530 Bid was signed by Mr. Thomas Shearer, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: One (1) VHF Repeater C64RLB7106T One (1) In -Cabinet High Band Duplexer C182 One (1) Battery Back-up w/Batteries MAY 15,, 1995 $ 5,400.00 $ 1,110.00 $ 588.00 TOTAL $ 7,098.00 Thirty-six (36) GM-300 25 Watt VHF $395.00 $14,220.00 Mobile Radio/Eight Channel Thirty-six (36) 1 + 2 extended $ 21.00 $ 756.00 warranty Thirty six (36) VHF roof Mount $ 11.00 $ 396.00 Antenna HAD4008-R Thirty-six (36) Ignition Switch $ 6.00 $ 216.00 Cable HKN-9327 Ten (10) 7.5 Watt External $ 27.50 $ 275.00 Speaker HSN-8145 Four (4) GM-300 25Watt, VHF $460.00 $ 1,840.00 Control Station M33GMC0022-A Four (4) 1+ 2 Year Extended $ 21.00 84.00 Warranty G24 TOTAL $17,787.00 *Four (4) optional Desk Microphone for Control Stations $ 76.00 $ 304.00 Seven (7) P-110 VHF Portable Radio $399.00 $ 2,793.00 5-Watt P43QLCOOB2-A Seven (7) 1 +2 Year Extended $ 18.00 126.00 Warranty H885 TOTAL $ 2,919.00 Antenna Systems: NO BID Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Communications Division for review and recommendation. OPENING OF BIDS - RADIO AND RELATED EQUIPMENT - FIRE DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: I & K COMMUNICATIONS. INC. 222 South Tower View Drive Columbia City, Indiana 46725 REGULAR MEETING Bid was signed by Mr. Ted Hurley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted n Tower - Fire Station Number 11 Foundation Excavation Antenna System: Repeater Site Fire Station No. 3 Fire Station No. 10 Fire Station No. 6 Fire Station No. 11 VALCOM, INC. 4515 South High School Road Indianapolis, Indiana 46241 $ 4,594.00 $ 1,859.00 TOTAL $ 6,453.00 $ 3,395.13 $ 3,138.78 $ 2,704.63 $ 3,229.25 1881.83 TOTAL $15,349.62 Bid was signed by Mr. R. Scott DeCoursey Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) Tower - Provide/Installation $ 6,360.00 One (1) Antenna Coax - Provide/Installation $17,597.00 EMERGENCY RADIO SERVICE INC. Post Office Box 110 Ligonier, Indiana 46767 Bid was signed by Mr. Brian Hull Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted BID: Two (2) C63RLB7106 T Repeaters $6,900.00 @ TOWER ERECTORS INC. 13436 5th Road Plymouth, Indiana 46563 Bid was signed by Mr. Donald Feece, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted MAY 15, 1995 $13,800.00 1 1 5 REGULAR MEETING MAY 15. 1995 BID: One (1) Towers - Furnish/Install $ 5,280.00 One (1) Antenna - Furnish/Install $ 7,820.00 SHEARER COMMUNICATIONS, INC. 52245 Filbert Road Granger, Indiana 46530 Bid was signed by Mr. Thomas Shearer, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Two (2) VHF Repeaters $5,400.00 $10,800.00 C64RLB7106T Two (2) In -Cabinet High Band Duplexer $1,110.00 $ 2,220.00 C 182 TOTAL $13,020.00 Voting System $30,638.00 Towers NO BID Antenna System NO BID Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Communications Division for review and recommendation. OPENING OF BIDS - DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR SOUTH BEND FIRE DEPARTMENT FOR 1995 This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CREDIT BUREAU OF SOUTH BEND 312 West Colfax South Bend, Indiana 46601 Proposal was signed by Mr. Steve Vandermhen Non -Discrimination Commitment form was completed PROPOSAL: Collection of Accounts: 28% C.B.M. ACCOUNTS SERVICE. INC. 1320 Mishawaka Avenue South Bend, Indiana 46615 Proposal was signed by Mr. Robert Martin, Jr. Non Discrimination Commitment form was completed Collection of regular accounts 30% Accounts requiring legal services 45% Forward accounts 45% 256 REGULAR MEETING DBS EXECUTIVE SECURITY Post Office Box 11434 South Bend, Indiana 46634 Proposal was signed by Mr. Geoff Rogers Non Discrimination Commitment form was completed PROPOSAL: Collection of Accounts: 25% MAS INCORPORATED 3015 Mishawaka Avenue South Bend, Indiana 46615 Proposal was signed by Mr. Frank R. Kracher, Manager Non -Discrimination Commitment form was completed PROPOSAL: Collection of Accounts: 22% - Phase I 50% - Phase II FEDERATED COLLECTION AGENCY 2015 West Western Avenue South Bend, Indiana 46629 Proposal was signed by Mr. Robert Forgash Non -Discrimination Commitment form was completed PROPOSAL: Collection of Accounts: TRANSWORLD SYSTEMS, INC. 211 West Washington South Bend, Indiana 46601 MAY 15. 1995 30% 50% - If legal action is needed Proposal was signed by Mr. Dennis Mitchell Non -Discrimination Commitment form was completed PROPOSAL: 1,000-1,999 Transmittals 2,000 - 4,999 Transmittals 5,000 - 9,999 Transmittals 10,000 - 14,999 Transmittals 15,000 - 24,999 Transmittals 25,000 - 49,000 Transmittals 50,000 + MALCOM S. GERALD AND ASSOCIATES 332 South Michigan Avenue Chicago, Illinois 60604 $7.25 Account $6.75 Account $6.25 Account $5.75 Account $5.25 Account $4.75 Account $4.55 Account Proposal was signed by Mr. Tom Vaughan Non -Discrimination Commitment form was completed PROPOSAL: All files placed for collection 35% Files forwarded out of state 50% Files requiring litigation 50% 1 1 LUM REGULAR MEETING MAY 15. 1995 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - CITY -OWNED PROPERTY - 206 AND 210 EAST BROADWAY This was the date set for receiving and opening of sealed bids for the above referred to properties. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. As there were no bids for this property submitted to the Board, Mrs. Manier made a motion to offer the sale of property of the above referred to properties to adjacent property owners. Mr. Leszczynski seconded the motion which carried. APPROVAL OF AGREEMENT - AMERITECH Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, 134 N.W. Sixth Street, Evansville, Indiana, for pay phone service for the City of South Bend. Mr. Leszczynski noted that the Agreement is in the amount of $17,520.00, and the Agreement begins on April 1, 1995 and expires on May 31, 1998. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGENCY AGREEMENT - BOARD OF PARK COMMISSIONERS Mr. Leszczynski stated that the Board is in receipt of an Agency Agreement between the City of South Bend and the Board of Park Commissioners, for construction and/or renovation of irrigation systems at Studebaker, Elbel and Erskine Golf Course. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - TRAFFIC SIGNAL MAINTENANCE - INDIANA DEPARTMENT OF TRANSPORTATION Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Transportation, for maintenance of signals at one hundred twenty- seven (127) state highway intersections in South Bend, Mishawaka, and the remainder of St. Joseph County. Mr. Leszczynski noted that this contract replaces a four year Agreement that has just expired. Further, this Agreement is a one-year Agreement, renewable three times, for one year, and the terms of the Agreement will provide annual revenue of about $125,000 to the City in return for the services rendered at flat rates for routine, scheduled maintenance and at hourly rates for response to unexpected or unscheduled incidents. Additionally, this is a $20,000 increase in estimated revenue over the previous Agreement. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE CONTRACT FOR CENTURY CENTER SOUND SYSTEM - PROJECT NO 94-83 Mr. Leszczynski advised that the Board is in receipt of a Contract for construction between the City of South Bend and Communication Company of South Bend, Inc., 60200 South Main Street, South Bend, Indiana, for the sound system. It is noted that this Contract is in the amount of $39,975.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - 1995 PUBLIC WORKS PROGRAM - NILES CONCRETE SAWING - PROJECT NO. 95-20 Mr. Leszczynski advised that in accordance with the bid awarded on March 27, 1995, to Niles Concrete Sawing, 2580 East Detroit, Niles, Michigan, in the amount of $90,185.00 per Zone for Zones 1, 2, 3, 9 and 10 for the above referred to project, Contracts in said amount were being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Contracts were approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT -1995 PUBLIC WORKS PROGRAM - L L GEANS - PROJECT NO. 95-20 Mr. Leszczynski advised that in accordance with the bid awarded on March 27, 1995, to L.L. Geans, 1923 Home Street, Mishawaka, Indiana, in the amount of $96,495.75 per Zone for Zones I IA and I ID for the above referred to project, Contracts in said amount were being submitted for Board REGULAR MEETING MAY 15, 1995 approval. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Contracts were approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - NEAR NORTHWEST PARTNERSHIP CENTER SERVICE AREA - RIETH-RILEY CONSTRUCTION - PROJECT NO. 95-10 Mr. Leszczynski advised that in accordance with the bid awarded on April 24, 1995, to Rieth Riley Construction, Post office Box 1775, South Bend, Indiana, in the amount of $153,135.20 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME - THE TROYER GROUP - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Sam Jones, The Troyer Group, 415 Lincolnway East, Mishawaka, Indiana, has submitted Change Orders No. 1 through 11, and recommends they be approved as follows: Change Order Amount 1 Increase $41,050.00 2 Increase $ 1,985.00 3 Increase $ 9,326.00 4 Increase $ 6,311.00 5 Increase $ 382.00 6 Increase $ 3,243.00 7 Increase $ 4,813.00 8 Increase $ 4,582.00 9 Increase $ 5,184.00 10 Increase $ 1,051.00 11 Increase $ 68.00 New Contract Sum $591,050.00 $593,035.00 $602,361.00 $608,672.00 $609,054.00 $612,297.00 $617,110.00 $621,692.00 $626,876.00 $627,927.00 $627,995.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Orders were approved. APPROVE CHANGE ORDER - COLLEGE FOOTBALL HALL OF FAME - SHAMBAUGH & SON, INC. - PROJECT NO. 93-09 Mr. Leszczynski advised that Mr. Rick Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted Change Order No. 00002, on behalf of Shambaugh & Sons, Inc., Post Office Box 1287, Fort Wayne, Indiana, indicating that the Contract amount be decreased $1,000.00 for a new Contract sum including this Change Order in the amount of $79,400.00. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVAL OF RECOMMENDATION - LICENSE APPLICATION FOR SECONDHAND STORE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the Fire Department, in reference to a request as submitted by Mr. Ray Tanner, 1631 Linden Avenue, South Bend, Indiana, for the issuance of a License for a Secondhand Store, at 1631 Linden Avenue. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - MEMORIAL DAY PARADE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Adeline Jaskowiak, West Side Memorial Committee, South Bend, Indiana to conduct the above referred to Parade, on Monday, May 29, 1995, beginning at 7:45 a.m. at Olive and Ford Streets, on the designated route as submitted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. 1 1 REGULAR MEETING MAY 15. 1995 REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate Bureaus and Departments for review and recommendation: - TO CONDUCT A PROCESSION - FEAST OF CORPUS CHRISTI In a letter to the Board, Reverend Leonard F. Chrobot, Pastor, Saint Adalbert Parish, 2520 West Huron Street, South Bend, Indiana, submitted a request to conduct a procession on Saturday, June 17, 1995, between 5:45 p.m. and 6:45 p.m., on the designated route as submitted. - TO CLOSE STREET - ANNUAL FIELD DAY FOR ST. MATTHEW'S SCHOOL In a letter to the Board, Ms. Susan Clark, St. Matthew Cathedral School, 1015 East Dayton, South Bend, Indiana, requested permission to close the 1000 block of Dayton Street, on Tuesday, June 6, 1995, from 10:00 a.m. until 2:30 p.m., to conduct their annual field day for their students. RESCIND CONSTRUCTION CONTRACT - TRACK LIGHTING - COLIP ELECTRIC Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Construction Contract for Colip Electric, 714 East LaSalle Avenue, South Bend, Indiana, was rescinded. It was noted that this Contract was awarded for track lighting, and a Contract was not necessary. The bid form was signed, in lieu of a Contract. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following traffic control device was approved: NEW INSTALLATION: Handicap Sign LOCATION: 127 North Elm REMARKS: Mr. Hopson has met all requirements APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: Dennis Amos d/b/a A & J Poured Walls Approved Effective May 15, 1995 David Chokey Approved Effective May 15, 1995 Mrs. Manier made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $862,640.38 and recommended approval. Ms. Ann Kolata, Department of Community and Economic Development submitted claims for the College Football Hall of Fame and recommended approved. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. REGULAR MEETING MAY 15, 1995 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:02 a.m. BOARD OF PUBLIC WORKS 8 aohn E. Leszczynski, r dent ames R. Ca 11, Member enny Pitts Mapler, Member ATTEST: r^ Angela KL4acob, Cl 1