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HomeMy WebLinkAbout04/17/95 Board of Public Works MinutesREGULAR MEETING APRIL 17, 1995 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, April 17, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board Member Jim Caldwell and Board Attorney Anne Bruneel were not present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on April 3, 1995, were approved. ADD AGENDA ITEMS Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Agenda items for a Change Order and a Lease Agreement were added. OPENING OF BIDS - SAMPLE-EWING REDEVELOPMENT AREA SITE CLEARANCE PHASE I - ASBESTOS ABATEMENT FOR STRUCTURE REMOVAL PACKAGE 2 - PROJECT NO. 95-25 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: CLEAN AIR SYSTEMS 23349 State Road 23 West South Bend, Indiana 46614 Bid was signed by Mr. Virgil Cavinder, Chairman Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 67,435.00 SPECIALITY SYSTEMS OF SOUTH BEND INC. 1408 Elwood Avenue South Bend, Indiana 46628 Bid was signed by Mr. Joe W. Taylor, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 42,848.00 ENVIRONMENTAL MANAGEMENT SPECIALISTS INC. Post Office Box 39 Huntertown, Indiana 46748 Bid was signed by Mr. Thomas Papaile, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Security was submitted BID: $ 36,879.00 ENVIRONMENTAL ASSURANCE CO. INC. 2701 Fortune Circle E. Drive, Suite H Indianapolis, Indiana 46241 !ga REGULAR MEETING APRIL 17. 1995 Bid was signed by Mr. Jeff Hart, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $234,639.00 ADVANCED ENVIRONMENTAL SYSTEMS INC 15214 Tonkel Road Leo, Indiana 46765 Bid was signed by Mr. James E. King, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 34,889.00 ENVIRONMENTAL TECHNOLOGY, INC. 1524 Estella Avenue Fort Wayne, Indiana 46803 Bid was signed by Mr. Randy C. Aumsbaugh, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $ 75,795.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - NEAR NORTHWEST PARTNERSHIP CENTER SERVICE AREA SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO 95-10 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Douglas Kesler, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $242,951.35 L.L. GEANS & SONS 1923 Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted REGULAR MEETING APRIL 17, 1995 BID: $197,938.50 RIETH RILEY CONSTRUCTION CO:. INC Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $153,135.20 PHEND & BROWN, INC. Post Office Box 218 Milford, Indiana 46542 Bid was signed by Mr. Daniel F. Brown, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $187,000.00 KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $178,216.00 ZIOLKOWSKI CONSTRUCTION. INC Post Office Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $229,619.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SOUND SYSTEM - CENTURY CENTER - PROJECT NO. 94-92 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NITECH. DIVISION OF MICHIGAN -KAL- ELECTRONIC INC 701 North Main Street Mishawaka, Indiana �l 1 REGULAR MEETING APRIL 17, 1995 Bid was signed by Mr. Thomas Weissert, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five Per cent (5%) Bid Bond was submitted BID: $41,954.40 COMMUNICATION COMPANY SOUTH BEND, INC. 60200 South Main Street South Bend, Indiana 46614 Bid was signed by Mr. Tibor Folding, Secretary/Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five Per cent (5%) Bid Bond was submitted BID: $39,975.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, a bid submitted by TPC Technologies, Post Office Box 433, Bridgman, Michigan, was rejected, as Part III of the Bid Form, Contractor's Financial Statement, was incomplete. Upon a motion made by Ms. Manier, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - USED 1992 OR NEWER MINI -VAN This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: GATES CHEVROLET CORPORATION 401 S. Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $10,500.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bid was referred to the Division of Equipment Services for review and recommendation. OPENING AND AWARD OF QUOTATION - STUDEBAKER_ MUSEUM ASBESTOS ABATEMENT - PROJECT NO. 95-31 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the Studebaker Museum Asbestos Abatement. The following Quotations were opened and read: SPECIALTY SYSTEMS OF SOUTH BEND INC 1408 Elwood Avenue South Bend, Indiana 46628 Quotation was submitted by Mr. Joe Taylor, President QUOTATION: $19,484.00 REGULAR MEETING APRIL 17, 1995 CLEAN AIR SYSTEMS; INC. 23349 State Road 23 West South Bend, Indiana 46614 Quotation was submitted by Mr. Virgil Cavinder, Chairman QUOTATION: $23,383.00 VLS INSULATING COMPANY, INC. 2104 N. Lynn Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Dennis L. Gradeless, Vice -President QUOTATION: $24,789.60 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Speciality Systems of South Bend, Inc., 1408 Elwood Avenue, South Bend, Indiana, in the amount of $19,484.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACT FOR TRACK MOUNTED LIGHT FIXTURES - COLLEGE FOOTBALL HALL OF FAME Mr. Leszczynski advised that the Board is in receipt of a Contract for the track mounted light fixtures for the College Football Hall of Fame between the City of South Bend, and Colip Electric, 714 LaSalle Avenue, South Bend, Indiana. It is noted that this Contract is in the amount of $171,440.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVE AGREEMENT - SERVICE AGREEMENT - ADS ENVIRONMENTAL SERVICES - WASTEWATER TREATMENT PLANT Mr. Leszczysnki noted that the Board is in receipt of a renewal Agreement with ADS Environmental Services, Inc., 6330 E. 75th Street, Indianapolis, Indiana, for the service on the flowmeters in the collection system for the Wastewater Treatment Plant. It is noted that this Agreement shall begin June 7, 1995, and continue for a period of one year or until June 6, 1996, and the sum of the Agreement is $20,160.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE CHANGE ORDER - CENTURY CENTER REMODELING - REINKE CONSTRUCTION - PROJECT NO.94-93 Mr. Leszczynski advised that Mr. Harold Reinke, Reinke Construction, 1216 West Sample, South Bend, Indiana, has submitted Change Order No. G-4 indicating that the Contract amount be increased $2,790.70 for a new Contract sum including this Change Order in the amount of $2,266,081.84. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVE LEASE PURCHASE PROPOSAL - FIRST SOURCE BANK Mr. Leszczynski noted that the Board is in receipt of a Lease Proposal, as submitted by Mr. Robert Kork, Vice President, Lease Manger, First Source Bank, Post Office Box 1602, South Bend, Indiana, for 1995 Capital Acquisitions in the amount of $1,716,387.80. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Lease Purchase Proposal was approved and executed. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: L 1 1 REGULAR MEETING AE Goetze 3605 West Cleveland Road South Bend, Indiana 46628 2. Solvay Automotive, Inc. 1827 North Bendix Drive South Bend, Indiana 46628 3. Bertrand Products, Inc. 2323 Foundation Drive South Bend, Indiana 46628 APRIL 17. 1995 Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Wastewater Discharge Permits were approved. APPROVAL OF RECOMMENDATION - OPEN-AIR BUSINESS Mr. Leszczynski noted that favorable recommendations have been received from the Police Department, Code Enforcement, Division of Engineering, Building Department and the Legal Department, in reference to the License Application for an Open -Air Business, as submitted by the South Bend Shrine Club, Inc., 430 North Main Street, South Bend, Indiana, to conduct the sale of Vandalia onions at Sample and Fellows Streets and Lincolnway and Ironwood, April 12, 1995 through April 30, 1995, from 8:00 a.m. until 5:00 p.m. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the License Application for Open -Air Business was approved. AWARD BID - 1995 PUBLIC WORKS PROGRAM - PROJECT NO 95-20 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 27, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Phend & Brown, Post Office Box 218, Milford, Indiana, as follows: Zone 4 $90,185.00 Zone 5 $90,185.00 Zone 6 $90,185.00 Zone 7 $90,185.00 Zone 8 $90,185.00 Zone 1113 $94,185.00 Zone 11 C $94,185.00 Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVAL OF AMENDMENT TO CERTIFICATE OF PUBLIC CONVENIENCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, this Agenda item was tabled. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Requests to Advertise for the Receipt of Bids were approved: - TROMMEL TYPE SCREENING MACHINE In a letter to the Board, Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for a Trommel Type Screening Machine for use at the Organic Resources Facility. - LIGHT BULBS In a letter to the Board, Mr. George S. Zana, Purchasing Manager, Division of Equipment Services, requested permission to advertise for light bulbs. FIE REGULAR MEETING APRIL 17, 1995 - JANITORIAL SUPPLIES In a letter to the Board, Mr. George S. Zana, Purchasing Manager, Division of Equipment Services, requested permission to advertise for janitorial supplies. REQUESTS TO PURCHASE CITY -OWNED PROPERTY In a letter to the Board, Ms. Cheryl Moore, 305 LaPorte Avenue, South Bend, Indiana, requested permission to purchase a City -owned lot at 1039 LaSalle Court. Additionally, Mrs. Lue Jarrett, Broadway Street, South Bend, Indiana, requested permission to purchase two (2) City -owned lots at 530 and 534 East Broadway. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the requests were forwarded to the appropriate Bureaus for recommendations. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Warner & Sons Post Office Box 87 Elkhart, Indiana 46515 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $717,688.34 and recommended approval. Additionally, Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the College Football Hall of Fame and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:00 a.m. BOARD OF PUBLIC WORKS 4 John E. Leszczynski, YrIsident James R. Caldwell, Member enny Pitts anier, Member ATTEST: Angela . Jacob, C erk