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HomeMy WebLinkAbout04/03/95 Board of Public Works Minutes2 4 REGULAR MEETING APRIL 3. 1995 The regular meeting of the Board of Public Works was convened at 9:34 on Monday, April 3, 1995, with Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Board President John E. Leszczynski was not present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on March 27, 1995, were approved. AGENDA ITEM DELETED Upon a motion made by Mrs. Manier, seconded by Mrs. Caldwell and carried, the Agenda item to Award Bids for the College Football Hall of Fame computers was deleted from the Agenda. PUBLIC HEARING - INTENT TO LEASE PROPERTY AT 2202 WEST HURON STREET - PARTNERSHIP CENTER Mr. Caldwell advised that this was the date set for the Board's Public Hearing concerning the lease of property at 2202 West Huron Street for use as a Partnership Center. Ms. Carla Spradlin, Community and Economic Development Planning Department was present, and stated to the Board that the lease will be for Six Hundred Dollars ($600.00) per month, for a total rent for the first year of the lease term not to exceed Seven Thousand Two Hundred Dollars ($7,200.00). There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Lease Agreement for the property at 2202 West Huron Street to be used as a Partnership Center was approved. OPENING OF BIDS - WATER WORKS FIELD COATING - PROJECT NO.94-94 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: JOHN B. CONOMOS, INC. Post Office Box 279 Bridgeville, Pennsylvania 15017 Bid was signed by Mr. John B. Conomos, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $358,992.00 ICARUS INDUSTRIAL PAINTING & CONTRACTING Post Office Box 5177 Lake Station, Indiana 46405 Bid was signed by Mr. Stelios Tsahas, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $240,932.50 UNIVERSAL PAINTING CO.. INC 1319 S. Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. William Fortson, President Non -Collusion Affidavit was in order REGULAR MEETING APRIL 3, 1995 Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $350,255.00 J.L. MANTA, INC. 5233 South Hohman Avenue Hammond, Indiana 46320 Bid was signed by Mr. Leo Manta, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $249,945.00 THE PANGERE CORPORATION 4050 West 4th Avenue Gary, Indiana 46406 Bid was signed by Mr. Nicholas J. Pangere, Vice President -Secretary Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $258,401.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering and the Water Works for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-four (24) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above request was approved. SUPER AUTO PARTS 3300 South Main South Bend, Indiana 46614 Bid was signed by Mr. Samuel Puelo, Manager Red Tag # Vehicle Year VIN Bid 25296 Chevy 1986 1G1TB68C4GA121040 $ 25.00 25615 Chevy 1984 1G1AN47H8EH120624 $ 75.00 25631 Olds 1981 1 G3AR47A7BM461062 $ 65.00 25638 Mercedes 1973 114.060-12 006523 $ 50.00 25707 Mercury 1979 9H93H672749 $ 35.00 25710 Olds 1983 1G3AJ19R7D0316681 $ 55.00 25720 Olds 1979 3H35A92477286 $ 45.00 25740 Buick 1984 1G4AN69A9EH852078 $ 55.00 25778 Dodge 1987 2B4FJ5130HR23568 $239.00 25805 Dodge 1984 1B3BE46G5EC194912 $ 40.00 25811 Olds 1980 3R47AAM455017 $ 35.00 25813 Buick 1981 9G4AB6958BT119380 $ 35.00 25814 Olds 1980 3Z57YAE302550 $125.00 25825 Pontiac 1962 626MI189 $ 40.00 25930 Buick 1979 4J47A9H179028 $ 35.00 26250 Ford 1978 8U63H166477 $ 35.00 1 1 51 REGULAR MEETING APRIL 3. 1995 Red Tag # Vehicle Year VIN Bid 26391 Chevy 1988 1GIJC117JJ210342 $ 45.00 26396 Caddy 1976 6S69R60483417 $ 75.00 26410 Olds 1980 3X69RAM107025 $ 75.00 25673 Chevy 1984 1G1AE7YP6EJ121062 $ 35.00 25614 Sabaru 1977 A67L-013838 $ 25.00 25572 Toyota 1980 RA42 627130 $ 45.00 25641 Buick 1982 1G4AL19R5GT406590 $135.00 25055 Ford 1979 52HDJ8878 $ 85.00 STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 Bid was signed by Mr. Gene Hancz, Partner Red Tag # Vehicle Year VIN Bid 25296 Chevy 1986 1G1TB68C4GA121040 $ 32.85 25615 Chevy 1984 1G1AN47H8EH120624 $ 59.85 25631 Olds 1981 1 G3AR47A7BM461062 $ 29.85 25638 Mercedes 1973 114.060-12 006523 $ 49.85 25707 Mercury 1979 9H93H672749 $ 59.85 25710 Olds 1983 1G3AJ19R7D0316681 $ 49.85 25720 Olds 1979 3H35A92477286 $ 59.85 25740 Buick 1984 1G4AN69A9EH852078 $ 59.85 25778 Dodge 1987 2B4FJ5130HR23568 $175.85 25805 Dodge 1984 1B3BE46G5EC194912 $ 39.15 25811 25813 Olds Buick 1980 1981 3R47AAM455017 9G4AB6958BT119380 $ $ 49.85 49.00 25814 Olds 1980 3Z57YAE302550 $ 59.85 25825 Pontiac 1962 626M1189 $ 59.85 25830 Buick 1979 047A91-1179028 $ 59.85 26250 Ford 1978 8U631-1166477 $ 59.85 26391 Chevy 1988 lGlJC117JJ210342 $ 85.00 26396 Caddy 1976 6S69R60483417 $ 59.85 26410 Olds 1980 3X69RAM107025 $ 59.85 25673 Chevy 1984 1G1AE7YP6EJ121062 $ 49.95 25614 Sabaru 1977 A67L-013838 $ 39.85 25572 Toyota 1980 RA42 627130 $ 29.85 25641 Buick 1982 1G4AL19R5GT406590 $ 85.85 25055 Ford 1979 52HDJ8878 $ 85.00 DAVID W. EDMONDS 1919 Ontario Niles, Michigan 49120 Bid was signed by Mr. David W. Edmonds Red Tag # Vehicle Year VIN Bid 25615 Chevy 1984 1G1AN47H8EH120624 $ 75.32 25710 Olds 1983 1G3AJ19R7D0316681 $ 52.23 25778 Dodge 1987 2B4FJ5130HR23568 $525.23 25641 Buick 1982 1G4AL19R5GT406590 $101.23 RICK FERRARA 51519 U.S. 31 North South Bend, Indiana 46637 Bid was signed by Mr. Rick Ferrara REGULAR MEETING Red Tag # Vehicle Year VIN 25778 Dodge 1987 2B4FJ5130HR23568 JOHN STREEBEL 19966 Kelley Niles, Michigan 49120 Bid was signed by Mr. John Streebel Red Tag # Vehicle Year VIN 25778 Dodge 1987 2B4FJ5130HR23568 JAMES J. BIVER Post Office Box 3286 South Bend, Indiana 46619 APRIL 3. 1995 Bid was signed by Mr. James J. Biver Red Tag # Vehicle Year VIN 25615 Chevy 1984 1G1AN47H8EH120624 Bid $823.49 Bid $1,151.00 Bid $111.00 OPENING OF QUOTATIONS - CHALFANT HEIGHTS ENTRANCE SIGN INSTALLATION - PROJECT NO.94-93 There were no quotations submitted to the Board of Publics Works for this quotation opening. APPROVE CONTRACT FOR WATERWORKS RENOVATIONS - GIBSON LEWIS - PROJECT NO. 94-93 Mr. Leszczynski advised that the Board is in receipt of a Contract for the renovations for the Water Works building, at 125 West Colfax Avenue, South Bend, Indiana, between the City of South Bend and Gibson -Lewis, 1001 West 1 Ith Street, Mishawaka, Indiana. It is noted that this Contract is in the amount of $173,800.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE CONTRACT FOR SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KASER'S AUCTION - POLICE DEPARTMENT Mr. Leszczynski advised that the Board is in receipt of a Contract for an auction to be conducted in the garage at the rear of the Police Station at 701 W. Sample Street, South Bend, Indiana, on April 22, 1995, for unclaimed property between Kaser's Auction Service, 68099 Sycamore Road, North Liberty, Indiana, and the City of South Bend. Therefore, upon a motion made by Mr. Caldwell,seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: Agency Amount Use Family & Children's $ 6,000 Essential Services Services, Inc. St. Joe County Aids $10,000 Essential Services Task Force YWCA $29,750 Essential Services Youth Service Bureau $14,000 Operation of Safe House Dismas of Michiana $ 2,000 Operation of Dismas House Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Contracts were approved and executed. 1 1 E u REGULAR MEETING APRIL 3, 1995 APPROVAL OF AGREEMENT - ETHNIC FESTIVAL SOFT DRINK SPONSORSHIP - COCA COLA Mr. Caldwell stated that the Board is in receipt of a South Bend Ethnic Festival Soft Drink Sponsorship Contract, between the City of South Bend, and Coca-Cola Bottling Company of Indianapolis, South Bend Division, for the 1995 and 1996 Ethnic Festival. Further, the Sponsor agrees to pay a sponsorship fee to the City in the amount of $4,000.00 per year; provide camera ready art work of Sponsor's logos, etc.; make available a souvenir plastic cup;, tag normal radio advertising schedules; and provide all vendor advertising materials. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF ESCROW AGREEMENT - WATER WORKS RENOVATIONS - GIBSON LEWIS - PROJECT NO. 94-93 Mr. Caldwell stated that an Escrow Agreement for the Construction Contract between the City of South Bend and Gibson -Lewis, 1001 West 11th Street, Mishawaka, Indiana, which is in excess of $100,000, dated April 3, 1995, covering the renovations to the South Bend Water Works at 125 West Colfax, South Bend, Indiana, has been submitted for approval. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Escrow Agreement was approved and executed. APPROVE CHANGE ORDERS Mr. Caldwell advised that the following Change Orders have been submitted to the Board for approval: Change Order R-1 00005 00001 00005 00001 Co=My Midland Engineering Dye Plumbing Rieth Riley Ritschard Brothers Interior Finishes 00001 Hagerman Construction 00004 Hagerman Construction 00006 St. Joseph Valley Steel 00005 O.J. Shoemaker 00006 Hunter Corporation Amount Contract Sum Decrease $16,100.00 $688,095.00 Increase $7,165.50 $688,022.40 Increase $10,775.75 $ 80,275.75 Increase $1,888.00 $300,002.29 Increase $4,979.00 $201,684.00 Increase $20,527.00 $348,527.00 Decrease $8,974.37 $587,375.63 Increase $9,595.75 $583,212.75 Increase $15,144.00 $369, 093.84 Increase $12,808.55 $592,171.53 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Orders were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - BUREAU OF HOUSING - 512 ECLIPSE - INTERIOR ALTERATION AND ENTRANCE RAMP - PROJECT NO 94-90 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted on behalf of Ziolkowski Construction, the Project Completion Affidavit, for the above referred to project, indicating a final cost of $24,651.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 19-1995 - APPROVE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted: Resolution No. 19-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING APRIL 3. 1995 WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following described real property situated in St. Joseph County, Indiana: Lot Numbered One Hundred Fifty-two (152) as shown on Wengers and Krieghbaum Replat of a part of M. L. Wenger's 6th Addition recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0576; Commonly known as 1312 Rush Street A parcel of land Fifty-five (55) feet in length, North and South, taken off of and from the entire North end of Lot Numbered One Hundred Fifty-five (155) as shown on Wenger and Krieghbaum's Replat of Martin L. Wenger's Sixth Addition to the City of South Bend. Key No. 18-7015-0570; Lot Numbered One Hundred Fifty-three (153) as shown on Wenger and Krieghbaum's Replat of M. L. Wenger's Sixth Addition, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0575; Lot Numbered One Hundred Fifty-four (154) as shown on Wenger and Krieghbaum's Replat of M. L. Wenger's Sixth Addition to the City of South Bend, excepting therefrom a lot or parcel of land bounded by a line running as follows, viz: Beginning at the Southwest corner of said Lot No. One Hundred Fifty-four (154), thence running North on the West line of said Lot a distance of 40 feet; thence East 36 feet; thence South 40 feet to the South line of said lot; thence West on said South line 36 feet to the place of beginning, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0573; Lot Numbered One Hundred Fifty-five (155) as shown on Wenger and Krieghbaum's Replat of Martin L. Wenger's Sixth Addition to the City of South Bend, in St. Joseph County, Indiana, excepting therefrom a lot or parcel of land fifty-five (55) feet in length, North and South, taken off of and from the entire width of the North end thereof, and excepting also a lot or parcel of land Forty (40) feet in length, North and South, taken off of and from the entire width of the South end thereof. Key No. 18-7015-0571; (hereinafter collectively referred to as the Real Property) and; WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, Pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the City, through the Board, is desirous of transferring the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment for use in the redevelopment of the Sample -Ewing Development Area. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lot Numbered One Hundred Fifty-two (152) as shown on Wengers and Krieghbaum Replat of a part of M. L. Wenger's 6th Addition recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0576; Commonly known as 1312 Rush Street 15 REGULAR MEETING APRIL 3. 1995 A parcel of land Fifty-five (55) feet in length, North and South, taken off of and from the entire North end of Lot Numbered One Hundred Fifty-five (155) as shown on Wenger and Krieghbaum's Replat of Martin L. Wenger's Sixth Addition to the City of South Bend. Key No. 18-7015-0570; Lot Numbered One Hundred Fifty-three (153) as shown on Wenger and Krieghbaum's Replat of M. L. Wenger's Sixth Addition, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0575; Lot Numbered One Hundred Fifty-four (154) as shown on Wenger and Krieghbaum's Replat of M. L. Wenger's Sixth Addition to the City of South Bend, excepting therefrom a lot or parcel of land bounded by a line running as follows, viz: Beginning at the Southwest corner of said Lot No. One Hundred Fifty-four (154), thence running North on the West line of said Lot a distance of 40 feet; thence East 36 feet; thence South 40 feet to the South line of said lot; thence West on said South line 36 feet to the place of beginning, recorded April 1, 1903 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 8, page 103. Key No. 18-7015-0573; Lot Numbered One Hundred Fifty-five (155) as shown on Wenger and Krieghbaum's Replat of Martin L. Wenger's Sixth Addition to the City of South Bend, in St. Joseph County, Indiana, excepting therefrom a lot or parcel of land fifty-five (55) feet in length, North and South, taken off of and from the entire width of the North end thereof, and excepting also a lot or parcel of land Forty (40) feet in length, North and South, taken off of and from the entire width of the South end thereof. Key No. 18-7015-0571; by the City of South Bend, Indiana to the City of South Bend, for the use and benefit of its Department of Redevelopment for the sum of One Dollar (11,00) shall be, and hereby is, approved. 2. That the Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed conveying all of the right, title and interest of the City of South Bend, Indiana in and to the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment upon the occurrence of the conditions set forth immediately above. 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on April 3, 1995, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Angela K. Jacob, Clerk AWARD BIDS - LIQUID CHLORINE AND LIQUID SULFUR DIOXIDE Mr. Robert Toppel, Process Specialist, Wastewater Treatment Plant, advised the Board that on March 27, 1995, bids were received and opened for the above referred to chemicals. After reviewing those bids, Mr. Toppel recommends that the Board award the bids as follows: Liquid Chlorine K.A. Steel $320.00/Ton Liquid Sulfur Dioxide Alexander Chemical $400.00/Ton REGULAR MEETING APRIL 3,, 1995 Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - SOUTH BEND DAM/CANOE PORTAGE - PROJECT NO. 94-67 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 27, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Commercial Diving Service, Inc, 1120 Rarig Avenue, Columbus, Ohio, in the amount of $284,496.00. Mr. Littrell noted that Commercial Diving Service was the low bidder. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - ORGANIC RESOURCES BUILDING ADDITION AND VENTILATION UPGRADE - PROJECT NO. 95-09 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 27, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Ziolkowski Construction, 1005 South Lafayette, South Bend, Indiana, in the amount of $174,850.00. Mr. Littrell noted that Ziolkowski Construction was the low bidder. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVAL OF RECOMMENDATIONS: Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following recommendations were approved: - COALITION FOR RACE UNITY Mr. Caldwell noted that favorable recommendations have been received by the Police Department, Legal Department, Division of Engineering and the Park Department, in reference to the request to conduct a Coalition for Race Unity, on Sunday, May 21, 1995, from 2:00 p.m. until 3:00 p.m. - POPPY DAY SALE Mr. Caldwell noted that favorable recommendations have been received by the Police Department, Legal Department, Division of Engineering and the Park Department, in reference to the request to conduct a Poppy Day Sale, on Friday and Saturday, May 19th and 20th, 1995, throughout the City of South Bend. - MARCH FOR JESUS Mr. Caldwell noted that favorable recommendations have been received by the Police Department, Legal Department, Division of Engineering and the Park Department, in reference to the request to conduct a March for Jesus, on Saturday, May 27, 1995, from 10:00 a.m. until 11:30 a.m., subject to all activities being conducted on the sidewalks. - WALK FOR HOSPICE Mr. Caldwell noted that favorable recommendations have been received by the Police Department, Legal Department, Division of Engineering and the Park Department, in reference to the request to conduct the Walk for Hospice, on Sunday, October 8, 1995, from 12:00 p.m. until 5:00 p.m. - WORLD'S LARGEST GARAGE SALE Mr. Caldwell noted that favorable recommendations have been received by the Police Department, Legal Department, Division of Engineering and the Park Department, in reference to the request to conduct the "World's Largest Garage Sale, on Friday, June 2, 1995, from 6:00 p.m. until 9:00 p.m., and Saturday, June 3, 1995, from 9:30 a.m. until 2:30 p.m., and - BLOCK PARTY Mr. Caldwell noted that favorable recommendations have been received by the Police Department and the Division of Engineering, regarding the request to conduct a block party on Kenmore Street, between Western and Jefferson, on June 11, 1995, from 12:00 p.m. to 10:00 p.m. ,5? REGULAR MEETING APRIL 3. 1995 - CRIME STOPPERS MOONLIGHT WALK Mr. Caldwell noted that favorable recommendations have been received by the Police Department, Legal Department, Division of Engineering and the Park Department, in reference to the request to conduct the Annual Crime Stoppers Moonlight Walk, on Sunday, June 11, 1995, from 6:30 p.m. until 8:30 p.m. APPROVAL OF RECOMMENDATIONS FOR LICENSE APPLICATION Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following recommendations for License Applications were approved: - SECONDHAND STORE Mr. Caldwell noted that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Police Department and Fire Department, in reference to the License Application for a Secondhand Store, for Ozark Trading Post/Western Electric, 1530 Western Avenue, South Bend, Indiana. - PUBLIC PARKING FACILITIES Mr. Caldwell noted that favorable recommendations have been received by the Fire Department and Code Enforcement, for License Application for Public Parking Facility, as submitted by Ampco System Parking, at 123 North St. Joseph Street and 119 West Wayne Street. - RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Caldwell noted that favorable recommendations have been received by Code Enforcement for the following License Applications for Rubbish & Garbage Removal Service. Additionally, it is noted that inspections of the trucks to be used have been conducted by the Bureau of Solid Waste and the applicants were found to be in compliance. Superior Waste Systems 20645 West Ireland Road South Bend, Indiana Carter Buchanon 121 North Wellington South Bend, Indiana Oscar Moody 5227 Linden Avenue South Bend, Indiana Bureau of Solid Waste City of South Bend 3113 Riverside Drive South Bend, Indiana Dead or Alive Towing 1532 Miami Street South Bend, Indiana Clarks Trash Removal 2615 Kenwood Avenue South Bend, Indiana Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to License Applications were approved. APPROVAL OF REQUEST TO REJECT BIDS - _ETHNIC FESTIVAL ELECTRICAL DISTRIBUTION SYSTEM - PROJECT NO. 94-87 In a memorandum to the Board, Mr. Carl P. Littrell, P.E., Director, Division of Engineering, submitted a request to reject bids for the above referred to project. Mr. Littrell stated that the one (1) bid exceeds the budget and estimate for the work. The Department of Community Affairs concurs in the recommendation that this bid be rejected. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was approved. REGULAR MEETING APRIL 3. 1995 APPROVAL OF REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS: - ETHNIC FESTIVAL ELECTRICAL DISTRIBUTION SYSTEM - PROJECT NO. 94-87 In a memorandum to the Board, Mr. Carl P. Littrell, P.E., Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that the one (1) bid was rejected in the April 3, 1995 meeting, as the bid exceeded the estimate for the work. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. - TRUCKING BELT PRESSED WASTEWATER SLUDGE FOR LAND APPLICATION In a letter to the Board, Mr. Jack Dillon, Director of Environmental Services, requested permission to advertise for the receipt of bids for the above referred to service. Mr. Dillon stated that this service will be required at various dates throughout the 1995 calendar year to haul belt pressed wastewater sludge from the City's Organic Resources Facility. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. - PAINT AND PAINTING SUPPLIES Mr. George S. Zana, Purchasing Manger, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to items. Therefore, upon a motion made by Mrs. Manier, seconded by Mrs. Caldwell and carried, the request to advertise for the receipt of bids was approved. REQUESTS REFERRED: Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for review and recommendation: - TO CLOSE WASHINGTON STREET FOR MEMORIAL DAY ACTIVITIES - ST. JOSEPH COUNTY MEMORIAL DAY SOCIETY In a letter to the Board, Ms. Virginia Hanson, Secretary, St. Joseph County Memorial Day Society, requested permission to close Washington Street between Main and Lafayette for approximately one hour on Monday, May 29,1995, beginning at 2:00 p.m., in conjunction with Memorial Day activities to be conducted in front of the Sailors and Soldiers Monument on the Court House lawn. - TO ENCROACH ON PUBLIC RIGHT-OF-WAY - CARNIVAL FOR THE ARTS In a letter to the Board, Ms. Diane Bradley -Kantor, Carnival for the Arts, Box 1543, South Bend, Indiana, requested permission to put a lighted portable sign at the corner of Bendix and Cleveland, which is the site of Fire Station #11, in conjunction with the Carnival for the Arts, scheduled for April 21 and 22, 1995. APPROVAL OF RELEASE OF OCCUPANCY BONDS Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following occupancy Bonds were released: The Austin Company Released Effective April 3, 1995 Memorial Health Systems Released Effective April 3, 1995 APPROVE RELEASE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors Bond be released as follows: Gibson -Lewis Inc. Released Effective April 3, 1995 Mrs. Manier made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Caldwell seconded the motion which carried. 1 REGULAR MEETING APRIL 3, 1995 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Certificates of Insurance were accepted for filing: Woodruff & Sons, Inc. Post Office Box 450 Michigan City, Indiana 46361 Montgomery Kone Inc. One Montgomery Court Moline, Illinois 61265 Warner & Sons Post Office Box 87 Elkhart, Indiana 46515 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $411,732.54 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $187,533.64 and recommended approval. Mrs. Manier made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. PRIVILEGE OF THE FLOOR Mr. Mike Danch, a representative of Peirce & Associates was present, and inquired of the status of the request to leave the existing free-standing signs for 3575 Portage Road where they are presently located. It was discovered that the existing signs were placed improperly by the sign company, which came to their attention after a survey was performed. This request was sent to the appropriate Bureaus for recommendation on March 13, 1995. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request was approved, subject to review by the Legal Department, and a revokable license to be prepared by the Legal Department. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 10:16 a.m. TEST: Angela . Jacob, Cl k BOARD OF PUBLIC WORKS �:/ �i �►PA AA Jenny Pitt anier, Member