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Home My WebLink About03/20/95 Board of Public Works MinutesREGULAR MEETING MARCH 20, 1995 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, March 20, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Brunel. ADD AGENDA ITEMS Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, agenda items for Traffic Control Devices, a Request to Advertise for Bids, and a Recommendation for Signage were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motiodmade by Mrs Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on March 13, 1995, were approved. APPROVAL OF AGREEMENT - PROFESSIONAL SERVICES - C.I.C.S./WASTEWATER TREATMENT PLANT - LAWSON FISHER ASSOCIATES Mr. Leszczynski stated that Mr. Jack J. Dillon, Director, Division of Environmental Services, has submitted an Agreement for professional engineering services for the Control, Information, and Communication System at the Wastewater Treatment Plant, between Lawson Fisher Associates, 525 W. Washington, South Bend, Indiana and the City of South Bend. Mr. Dillon noted that this project will greatly enhance the efficiency of the plant through remote monitoring and control of the process, and the cost of these design services is not to exceed $391,271.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. A[ i 1\V V 1� l-V1V lltf'sV 1 1' Vi\ %JVLl' t11\tri 1�1V a1V1V - WALSH & KELLY - PROJECT NO. 92-76 Mr. Leszczynski advised that the Board is in receipt of a Contract for the Erskine Golf Course Parking Area Extension, between Walsh & Kelly Construction, 24358 State Road 23, South Bend, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $26,360.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVE CONTRACT FOR ERSKINE GOLF COURSE CLUBHOUSE REMODELING - CARPET INSTALLATION - MIDWEST TILE - PROJECT NO. 95-05 Mr. Leszczynski advised that the Board is in receipt of a Contract for the Erskine Golf Course Clubhouse carpet installation, between Midwest Tile, 1805 North Cedar, Mishawaka, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $13,975.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and executed. APPROVE CONTRACT FOR CENTURY CENTER ROOF REPAIRS - MIDLAND ENGINEERING - PROJECT NO. 94-85 Mr. Leszczynski advised that the Board is in receipt of a Contract for roof repairs for the Century Center, between Midland Engineering, 52369 U.S. 33 North, South Bend, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $704,195.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: CDGB Contract with NHS $30,000 Administration support CDBG/Local Initiatives $25,000 Housing rehabilitation activities NBDC Contract $20,500 Staff support NBDC/Revolving Loan Fund $10,500 Continue fund and use $10,500 for staff support 119 REGULAR MEETING MARCH 20. 1995 It was noted that Mr. Caldwell abstained from voting on the NBDC contracts, as he is a member. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Contracts were approved and executed. AWARD BID - WATER WORKS BUILDING RENOVATIONS - PROJECT NO. 94-93 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 13, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Gibson -Lewis, Inc., 1001 W. 1 lth Street, Mishawaka, Indiana, in the amount of $173,800.00. Mr. Littrell noted that Gibson -Lewis was the low bidder. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BIDS - CHEMICALS AND FERTILIZERS - PARK DEPARTMENT Mr. Randy Nowacki, Park Department, advised the Board that on February 27, 1995, bids were received and opened for the above referred to items. After reviewing those bids, Mr. Nowacki recommends that the Board award the bids as follows: Cannon Turf 12840 Ford Drive Fishers, Indiana uantit Unit Description Unit Price Amount 3 cs Banner GL $ 480.00 $ 1,440.00 1 ea Banner Turf Pak (15 gal.) $3,450.00 $ 3,450.00 1 cs Cleary 3336 WP $ 189.00 $ 189.00 5 cs Curalan DF $ 441.90 $ 2,209.50 1 107 cs bg Mavrick Merit .5G $ 848.00 $ 41.85 $ 848.00 $ 4,477.95 8 cs Merit 75 WP $ 334.20 $ 2,673.60 7 cs Sentinel $1,299.00 $ 9,093.00 6.5 cs Subdue WSP $ 310.00 $ 2,015.00 TOTAL $26,396.55 Cory Orchard 6739 Guion Road Indianapolis, Indiana uantit Unit Description Unit Price Amount 17 cs 2 Plus 2 Herbicide $ 89.20 $ 1,516.40 5 gl Prograss $ 74.50 $ 372.50 30 gl Roundup 2 x 2.5 $ 44.00 $ 1,320.00 1 cs Rubigan $ 123.70 $ 123.70 TOTAL $ 3,332.60 Lesco 200005 Lake Road Rocky River, Ohio Qu4n1ifty Unit Description Unit Price Amount 7 cs Banol $ 482.80 $ 3,379.60 3 cs Dylox 80 TO $ 325.50 $ 976.50 2 cs Mancozeb $ 325.50 $ 651.00 15 gl Surflan $ 66.05 $ 990.75 TOTAL $ 7,294.77 a REGULAR MEETING Terra 1800 Jim Neu Drive, Suite 3 Plymouth, Indiana uantit Unit Description 12 cs Chipco 26019 Flowable 4 gl Confront TOTAL Terra 1800 Jim Neu Drive, Suite 3 Plymouth, Indiana Quantijy Unit Description 140 bg 18-2-24 180 bg 22-4-18 160 bg 25-5-15 TOTAL Turf Specialities 430 W. Cook Road Ft. Wayne, Indiana MARCH 20, 1995 Unit Price $ 429.50 $ 81.50 Unit Price $ 15.49 $ 15.49 $ 15.49 uantit Unit Description Unit Price 4 cs Banner 2 x 1 gal. $ 463.00 3.5 cs Banner GL $ 480.00 1 ea Banner Turf Pak (15 gal.) $3,450.00 8 bg Betasan 7G $ 52.00 28.5 cs Daconil Ultrex 2 x 25# $ 395.00 2 cs Dyrene 4 $ 245.00 5.5 cs Fungo Flo $ 542.00 17 cs Pace WSB $ 210.00 65 gl Panasea Plus $ 60.00 8 cs Primer 604 $ 300.00 10 cs Sea Quential w/Micros $ 166.50 6.5 cs Subdue WSP $ 310.00 TOTAL Quantily Unit Description Unit Price 69 bg Par Ex 20-0-16 $ 23.55 500 bg Country Club 8-4-24 $ 10.50 65 bg County Club 8-4-24 Greens $ 10.50 735 bg Country Club 18-3-18 $ 13.95 125 bg Country Club 7-3-22 Dimension $ 27.40 107 bg Par Ex 10-18-22 $ 13.95 114 bg Sand Aid $ 40.00 92 bg Par Ex 16-0-24 $ 24.35 47 bg Eco Soil 0-2-30 $ 17.75 23 bg Par Ex 3 1 -0-0 $ 28.35 TOTAL Amount $ 5,154.00 $ 326.00 $ 5,480.00 Amount $ 2,168.60 $ 2,788.20 $ 2,478.40 $ 7,435.20 Amount $ 1,852.00 $ 1,680.00 $ 3,450.00 $ 416.00 $11,257.50 $ 490.00 $ 2,981.00 $ 3,570.00 $ 3,900.00 $ 2,400.00 $ 1,665.00 $ 2.015.00 $35,676.50 Amount $ 1,624.95 $ 5,250.00 $ 682.50 $10,253.25 $ 3,425.00 $ 1,492.65 $ 4,560.00 $ 2,240.00 $ 834.25 $ 652.05 $31,014.85 n Ll I� 121 REGULAR MEETING Tyler Enterprises Post Office Box 365 Elwood, Illinois MARCH 20, 1995 Quqnjity Unit Description Unit Price Amount 200 bg 21-0-21 $ 10.65 $ 2,130.00 640 bg 18-5-9 $ 8.45 $ 5,408.00 760 bg 8-4-24 30% SCU $ 8.50 $ 6,460.00 380 bg 18-9-18 $ 9.85 $ 3,743.00 TOTAL $17,741.00 [I 1 It was noted that the following chemicals and fertilizers were rejected for the following reasons: Blazon Calo Gran Subdue Turf Pack Fertilizer, Item #10 Tyler Fertilizer, Item #11 Tyler Scotts Turf Speciality Fertilizer, Item #12 Scotts Tyler Budget Cut Budget Cut Budget Cut Iron not enough, particle size too large Bulk density low and screen size too big No sample, no nutralene No sample Alternate, no sample Smaller amount of iron, bulk density low and screen size too big Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - IRONWOOD DRIVE STRUCTURE REMOVAL - PROJECT NO. 94- 88 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 13, 1995, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the quotation to Warner & Sons, Inc., 29099 U.S. 33 West, Elkhart, Indiana, in the amount of $6,300.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the following Rubbish and Garbage Removal Service License Application has been received: Tommy Swinson 615 Wenger Street South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Bureau of Solid Waste and the applicant was found to be in compliance. Additionally, the Department of Code Enforcement has reviewed the application and recommends approval. Therefore, Mr. Caldwell made a motion that the application be approved. Mrs. Manier seconded the motion which carried. 122 REGULAR MEETING MARCH 20, 1995 APPROVE LICENSE APPLICATIONS - SCRAP METAL DEALERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATIONS - RENEWALS Mr. Leszczynski noted that following applications have been received for Scrap Metal Dealers/Junk Dealers/Recycling Operations/Transfer Stations Licenses: South Bend Scrap & Processing 3113 S. Gertrude South Bend, Indiana South Bend Waste Paper 1519 S. Franklin South Bend, Indiana Northside Iron & Paper Corporation 3123 S. Gertrude South Bend, Indiana Weaver Truck & Equipment 3700 S. Gertrude South Bend, Indiana Hurwich Iron Co., Inc. 1700 S. Lafayette South Bend, Indiana South Bend Baling Iron Co., Inc. 1420 S. Walnut South Bend, Indiana Hurwich Iron Co., Inc. 2016 W. Washington South Bend, Indiana Steve & Gene's Auto Truck Salvage 3109 Gertrude South Bend, Indiana South Bend Iron & Metal 429 W. Indiana South Bend, Indiana A-1 Auto Parts 2014 S. Lafayette South Bend, Indiana Western Avenue Iron & Metal 3123 S. Gertrude South Bend, Indiana Boliden Metech, Inc. 445 N. Sheridan South Bend, Indiana Hurwich Iron Co., Inc. 1602 S. Lafayette South Bend, Indiana Hurwich Iron Co., Inc. 1610 Circle Avenue South Bend, Indiana Super Auto Parts 3300 S. Main South Bend, Indiana Mr. Leszczynski noted favorable recommendations have been received by the Department of Code Enforcement and the South Bend Fire Department. Upon a motion made by Mr. Caldwell, seconded by Mr. Mrs. Manier and carried, the above referred to license applications were approved. ADOPT RESOLUTION NO. 16-1995 - APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 1995 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted: RESOLUTION NO. 16-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND RECOMMENDING APPROVAL OF THE ISSUANCE OF SCRAP METAL/JUNK DEALERS/RECYCLING OPERATIONS AND TRANSFER STATION LICENSES FOR THE CALENDAR YEAR 1995 WHEREAS, scrap metal/junk dealers/transfer stations license renewal applications for the year 1995 have been received by the Board of Public Works; and REGULAR MEETING MARCH 20, 1995 WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: South Bend Scrap & Processing South Bend Iron & Metal 3113 S. Gertrude 429 W. Indiana South Bend, Indiana South Bend, Indiana South, Bend Waste Paper A-1 Auto Parts 1519 S. Franklin 2014 S. Lafayette South Bend, Indiana South Bend, Indiana Northside Iron & Paper Corporation Western Avenue Iron & Metal 3123 S. Gertrude 3123 S. Gertrude South Bend, Indiana South Bend, Indiana Weaver Truck & Equipment Boliden Metech, Inc. 3700 S. Gertrude 445 N. Sheridan South Bend, Indiana South Bend, Indiana Hurwich Iron Co., Inc. Hurwich Iron Co., Inc. 1700 S. Lafayette 1602 S. Lafayette South Bend, Indiana South Bend, Indiana South Bend Baling Iron Co., Inc. Hurwich Iron Co., Inc. 1420 S. Walnut 1610 Circle Avenue South Bend, Indiana South Bend, Indiana Hurwich Iron Co., Inc. Super Auto Parts 2016 W. Washington 3300 S. Main South Bend, Indiana South Bend, Indiana Steve & Gene's Auto Truck Salvage 3109 Gertrude South Bend, Indiana BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and adoption of an appropriate Resolution. DATED this 20th day of March, 1995. REGULAR MEETING MARCH 20, 1995 BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk Mr. Leszczynski stated that Habitat for Humanity would like to rescind the purchase of City -owned property at 1113 Burns Street. Habitat for Humanity could not build on that site without an adjacent lot, therefore they would like to request permission to return the property to the City. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted: RESOLUTION NO. 17-1995 WHEREAS, this Board previously, by Resolution, approved the transfer of 1113 Burns Avenue to Habitat for Humanity; WHEREAS, the offer of Habitat for Humanity to accept transfer of the aforementioned property was premised on the assumption that the property so mentioned was suitable for the construction of a single-family dwelling; and WHEREAS, it has been determined that the aforementioned property is not suitable because of its limited size; and WHEREAS, Habitat for Humanity seeks to withdraw its offer to accept transfer of the aforementioned property. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the offer of Habitat for Humanity be, and hereby is rescinded. 2. That Resolution No. 1-1995 previously executed by this Board on January 9, 1995 is hereby declared null and void. 3. That the City of South Bend will retain all right, title and interest in the real property previously described as 1113 Burns Avenue. ADOPTED this 20th day of March, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION TO MOVE HOUSE FROM 141 E. IRELAND TO 1351 E. NORMAN Mr. Leszczynski noted that favorable recommendations have been received by the Division of Traffic and Lighting and the Police Department, as well as utility companies, for a request by the St. Joseph Building Department to move a home from the rear of 141 E. Ireland Road to 135 E. Norman Street. Additionally, the only street involved is Norman, which will only be crossed. Additionally, the required insurance certificate has been filed and clearances from all utility companies have been obtained. The tentative date of this move is Tuesday, March 21, 1995. Therefore, upon a motion made Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. REGULAR MEETING MARCH 20, 1995 APPROVAL OF RECOMMENDATION TO MOVE FLAG POLES - HOLIDAY INN - DOWNTON Mr. Leszczynski stated that the Board has received favorable recommendations from the Legal Department, Police Department, Building Commissioner, Redevelopment and Design Review Committee, and the Division of Engineering, concerning the request from Holiday Inn Downtown to relocate pre-existing flag poles from the Main Street side to the Washington Street Side, subject to suitable location without interference with street lighting which may require removal of tree and grate. Upon a motion made by Mr. Leszczysnki, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS Upon a motion made by Mr. Leszczysnki, seconded by Mrs. Manier and carried, the following requests to advertise for the receipt of bids were approved: - ABANDONED VEHICLES Ms. Kathy Dempsey, Director, Code Enforcement, requested permission to advertise for the receipt of bids for approximately twenty-four (24) abandoned vehicles. - MISCELLANEOUS VEHICLES - EQUIPMENT SERVICES In a letter to the Board, Mr. Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the following equipment: Four (4) Mid Size Program Car Two (2) Compact Program Car One (1) New Compact Auto One (1) Utility Vehicle Three (3) 3/4 Ton Pick -Up One (1) 3/4 Ton 4WD Pick -Up One (1) 3/4 Ton Extended Chassis Two (2) 3/4 Ton 4WD Suburban One (1) 4WD Compact Pick -Up One (1) FWD Cargo Mini Van One (1) Full Size Cargo Van One (1) 15000 lb. GVW Chassis Two (2) S/A Dump Truck One (1) T/A Dump Truck One (1) Jet Rodder/Vacuum Machine One (1) Set Hydraulic Bucket Machine Two (2) Portable Air Compressor - ARCHITECTURAL SIGNAGE - COLLEGE FOOTBALL HALL OF FAME In a letter to the Board, Mr. David W. Fox, Gerard Hilferty and Associates, Inc., 14240 Route 550, Athens, Ohio, requested permission to advertise for the receipt of bids for architectural signage for the College Football Hall of Fame. - POLYMERS - WASTEWATER TREATMENT PLANT - REBID In a memorandum to the Board, Mr. Robert Toppel, Wastewater Treatment Plant, requested permission to re -advertise for the receipt of bids for polymers. Mr. Toppel stated that due to a process upset in the digester, the dates for polymer evaluation must be moved ahead approximately sixty (60) days. - STREET MATERIALS In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for 1995 Street Materials to be used by the Street Department, Sewer Department and other City agencies during the coming construction season. 126 REGULAR MEETING MARCH 20, 1995 REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate Bureaus and Departments for review and recommendation: - TO CONDUCT MARCH FOR JESUS Ms. Lynne Davis submitted a request permission to conduct "March for Jesus" on Saturday, May 27, from 10:00 a.m. until 11:30 a.m. - TO CONDUCT "THE WORLD'S LARGEST GARAGE SALE" Ms. Rebecca Jasinski, Events Coordinator, Community Affairs, submitted a request for permission to conduct "The World's Largest Garage Sale", on Saturday, June 3, 1995, in the Municipal Parking garage located on the corner of Wayne and St. Joseph Streets, from 5:00 a.m. until 5:00 p.m. In addition, Community Affairs will be using the garage Friday, June 2, after 6:00 p.m. for pre-set up from 6:00 p.m. until 9:00 p.m. - TO CONDUCT POPPY DAY SALE Mr. George Grenert, Veterans of Foreign Wars, South Bend Post No. 1167, 1047 Lincolnway East, South Bend, Indiana, submitted a request for permission to conduct their annual Poppy Day Sale, on Friday and Saturday, May 19 and 20th, 1995, for the purpose of securing funds for welfare and relief work among widows and orphans of veterans. - TO PURCHASE CITY -OWNED PROPERTY Mr. Gary Peterson, Post Office Box 309, North Liberty, Indiana, submitted a request to purchase a City -owned lot next to 533 E. Haney, Key no 18-7014-0569. Mr. Peterson stated that he would like to install a drive and garage, and that he also has been mowing this lot. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: REMOVAL OF: Handicap Sign LOCATION: 741 South Lake REMARKS: Sign not needed INSTALLATION: Handicap Sign LOCATION: 3519 W. Dunham REMARKS: Mr. O'Donnell has met all requirements APPROVE RELEASE OF EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bonds be released as follows: AT&T Communications Released Effective March 20, 1995 Bond 8124-48-47 AT&T Communications Released Effective March 20, 1995 Bond 8124-48-48 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be release as outlined above. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Certificate of Insurance was accepted for filing: Hayes Boiler 2160 N. Ashland Chicago, Illinois 60614 W 1 REGULAR MEETING MARCH 20. 1995 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,241,390.51 and recommended approval. Additionally, Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for Speciality Systems of South Bend, 1408 Elwood Avenue, South Bend, Indiana, and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:50 a.m. ATTEST: 0"j, /<<Z� ,-k, Angela . Jacob, Cle k BOARD OF PUBLIC WORKS a ,'' - 9 (-) V- �� " John E. Leszczynski, resident James R. Caldwell, Member ?Jenny Pitt Manier, Member