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Home My WebLink About03/13/95 Board of Public Works Minutes#V REGULAR MEETING MARCH 13, 1995 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, March 13, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. ADD AGENDA ITEM Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, an agenda item for a Traffic Control Device was added. OPENING OF BIDS - WATERWORKS BUILDING - RENOVATIONS - PROJECT NO. 94-93 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: VERKLER INC. 4406 Technology Drive South Bend, Indiana 46628 Bid was signed by Mr. Fred Lusk, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $180,000.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 S. Lafayette, Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $183,422.00 REINKE CONSTRUCTION CORPORATION 1216 W. Sample Street, P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Mr. H.G. Reinke, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $184,500.00 GIBSON-LEWIS, INC. 1001 W. llth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $173,800.00 REGULAR MEETING MARCH 13, 1995 BATTEAST CONSTRUCTION COMPANY, INC. 430 E. LaSalle Avenue South Bend, Indiana 46617 Bid was signed by Mr. Robert Batteast, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $185,400.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Water Works for review and recommendation. OPENING OF QUOTATIONS - IRONWOOD DRIVE STRUCTURE REMOVAL - 1901 & 1911 S. IRONWOOD DRIVE - PROJECT NO. 94-88 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: TOROK EXCAVATING 54195 N. Burdette Street South Bend, Indiana Quotation was submitted by Mr. William Torok, Vice President QUOTATION: $7,700.00 B & J EXCAVATION 1104 W. Donald Street South Bend, Indiana 46613 Quotation was submitted by Mr. Julius O'Neal, President QUOTATION: $8,316.00 RITSCHARD BROTHERS, INC. 1204 W. Sample Street South Bend, Indiana 46619 Quotation was submitted by Mr. Carmelo Ritschard, President QUOTATION: $11,400.00 WARNER & SONS. INC. 29099 U.S. 33 West Elkhart, Indiana Quotation was submitted by Mr. Jack Warner, President QUOTATION: $6,300.00 BRADBERRY BROTHERS, INC 200,61 W. Dice Street South Bend, Indiana 46614 Quotation was submitted by Mr. W. Bradberry, President QUOTATION: $7,864.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. REGULAR MEETING MARCH 13, 1995 APPROVAL OF AGREEMENT - CONSTRUCTION/FINANCING OF PUBLIC RIGHT-OF- WAY IMPROVEMENTS Mr. Leszczynski noted that the Board is in receipt of an Agreement between the International Industrial Centre, Inc., and the City of South Bend, regarding the construction and financing of public right-of-way improvements of approximately two hundred (200) acres, located in the Airport Economic Development area. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF DEED OF EASEMENT - I&M Mr. Leszczynski noted that Mr. James F. Quinn, Indiana Michigan Power Company, One Summit Square, Fort Wayne, Indiana., has submitted a Deed of Easement and recommended approval. Mr. Quinn stated that I&M is requesting a sixty (60) foot easement for a line relocation project from Bronson Street to High Street along the north property line of the Conrail Railroad in the City of South Bend. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Deed of Easement was approved and executed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - CURB AND SIDEWALK - ZONE 1 - RIETH RILEY - PROJECT NO. 94-22 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $13,336.52 for a new contract sum including this Change Order in the amount of $119,325.48. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. POLLUTION TECHNOLOGIES - PROJECT NO. 94-40 1 Mr. Leszczynski advised that the Board is in receipt of a Contract for construction between Advanced Pollution Technologies, 3505 North Home Street, Mishawaka, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $199,919.00. It is further noted that services to be provided include installation of two new 20,000 gallon underground storage tank systems, fuel dispensing equipment and an inventory control system a Equipment Services. Therefore, upon a motion made by Mr. Leszczysnki, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE CONTRACT FOR ELBEL GOLF CART STORAGE FACILITY - PROJECT NO 95- 06 Mr. Leszczynski advised that the Board is in receipt of a Contract for construction between Gibson - Lewis, Inc., 1001 West 1 lth Street, Mishawaka, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $50,700.00. It is further noted that services to be provided include construction of a post -frame building with metal siding and roofing. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE CONTRACT FOR FIRE STATION #2 DRIVE APPROACH REPAIR - RIETH RILEY - PROJECT NO. 95-03 Mr. Leszczynski advised that the Board is in receipt of a Contract for construction between Riet Riley Construction, Post Office Box 1775, South Bend, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $7,453.50. It is further noted that services to be provided include driveway and approach replacement. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. REGULAR MEETING MARCH 13, 1995 AWARD BID - TWO (2) TWENTY YARD REFUSE PACKERS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 13, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Best Equipment Co., 2804 N. Catherwood Venue, Indianapolis, Indiana, in the amount of $207,408.00. It was noted that Best Equipment was the low bidder. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - ONE (1) 22' ROLL OFF TRUCK WITH ARTICULATING CRANE Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on February 13, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Best Equipment Company, Inc., 2804 N. Catherwood Avenue, Indianapolis, Indiana, in the amount of $150,115.00. Mr. Chlebowski noted that the low bid of Whiteford Ford, $121,508.00, does not meet the specifications for a cab -over type cab and chassis. The LTS9000 is a conventional type cab, and this unit would have a larger turning radius and longer overall length which would make it very difficult to get in and out of City alleys. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD QUOTATION - ASBESTOS PLASTER REMOVAL - 1911 S. IRONWOOD Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on March 6, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Environmental Management Specialist, Inc., Post Office Box 39, Huntertown, Indiana, in the amount of $3,058.00. Therefore, Mr. ■ Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE LICENSE APPLICATIONS - PUBLIC PARKING FACILITIES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following license applications were approved: Louis Anderson Franklin Street The People's Church of South Bend 304 West Washington The above license applications were approved and referred to the Deputy Controller's Office for issuance of a license. It was noted that the required Proof of Insurance as well as the hours and rates to be charged was attached to the applications. APPROVAL OF RECOMMENDATION - LICENSE APPLICATION FOR RENEWAL OF A SECONDHAND STORE Mr. Leszczynski noted that favorable recommendations have been received by the Division of Traffic and Lighting, Code Enforcement, Police Department and the Fire Department, in reference to the renewal of a License Application for Renewal of a Secondhand Store, as submitted by Karen Raymond, P & K Furniture, 1301 E. Calvert. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - "TOOTSIE ROLL DRIVE" - KNIGHTS OF COLUMBUS Mr. Leszczynski noted that favorable recommendations have been received by the Police Department, the Legal Department, Division of Engineering and the Park Department, in reference to a request submitted by the Knights of Columbus, to conduct a "Tootsie Roll Drive" on Friday May 5th and 12th and Saturday, May 6th and 13th. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved. 1 REGULAR MEETING MARCH 13, 1995 ADOPT RESOLUTION NO. 13-1995 - DISPOSAL OF PERSONAL PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted: RESOLUTION NO. 13-1995 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Computer Keyboards Serial Number Inventory Number BTC 5339 70800877 CD1577 BTC 5050 61023766 BTC 5050 681624 or 61023673 BTC 5050 681772 or 61023794 BTC 5050 681774 or 61023795 BTC 5050 681779 or 61023817 BTC 5050 681621 or 61023671 BTC 5060 P/N 70430909 BTC 681622 EECO 2186002XX 00029651 EECO 00028503 EECO MAXISWITCH 00029632 IBM P/N 1801449 IBM P/N 1081449 CHICONY KB-5181 T10230323 CD1594 CHICONY KB-5161 T10222362 ??? 72709567 Computer Monitors Serial Number Inventory. Number Epson MBM-2095E 02J5056532 CD1819 Epson MBM2095E 02J5065587 Gold Star 1210A MB10504909 CD1561 Gold Star 1210A MB 10404251 Gold Star 1210A MB00301526 Gold Star 1210A MB00303133 Gold Star 1210A MB10705586 CD1571 Packard Bell 80506548 CD1595 Packard Bell PB1272A 80506585 CD1586 Packard Bell PB1272A 90224019 CD 1631 Packard Bell PB1272A 80507240 CD1602 Samsung MA2565 92105607 CD1806 Samsung SM125FA7 8723113789 CD1733 Leading Technology 1R03800 1280A Leading Technology 10903330 1270A Sysdyne MD12A 50474692 CD1748 Sysdyne MD12A 50474931 CD1745 IBM 5153 0306040 1 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. 5 REGULAR MEETING MARCH 13, 1995 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 13th day of March, 1995. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 14-1995 - FIRE HELMET DISPOSAL Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted: RESOLUTION NO. 14-1995 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statues, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, Charles Harrison, Michael Wegenka, Rick Frantom, Stephen Sayer, David Mezykowski, Daniel Jaronik and Lewis LaCosse have retired from the South Bend, Indiana Fire Department after Twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that they have retired in good standing; and WHEREAS, I.C. 36-1-11-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by these Firefighters is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by these Firefighters is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00 ) Dollars. REGULAR MEETING MARCH 13, 1995 BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. ADOPTED this 13th day of March, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for review and recommendation: - TO CONDUCT CROP WALK - CHURCH WORLD SERVICE Mr. Rob Ercoline, Church World Service, 54191 N. Ironwood, South Bend, Indiana, submitted a request to conduct an annual Crop Walk on Sunday, September 24, 1995, beginning at 2:00 p.m., until 5:00 p.m. -TO CONDUCT "FIESTA MICHIANA" - LA CASE DE AMISTAD Mr. Christopher Nanni, LaCasa De Amistad, 746 South Meade, South Bend, Indiana, submitted a request to conduct "Fiesta Michiana", on Saturday, August 19, from 10:00 a.m. to 8:00 p.m., at the iMorris Civic Green. - TO RETAIN SIGNS AT 3575 PORTAGE - PEIRCE & ASSOCIATES Mr. Michael Danch, Vice President, Peirce & Associates, 3231 Sugar Maple Court, South Bend, Indiana, submitted a request for permission to leave the existing free-standing signs for 3575 Portage Road where they are presently located. Mr. Danch noted that their client, GMS Realty, Inc., recently discovered that the existing free-standing signs were placed improperly by the sign company, which came to their attention after a survey was performed. TO CONDUCT "COALITION FOR RACE UNITY WALK" - COALITION FOR RACE UNITY Ms. Glenda Rae Hernandez, Coalition for Race Unity, 702 East South Street, South Bend, Indiana, submitted a request to conduct a "Coalition for Race Unity Walk", on Sunday, May 21, 1995, from 2:00 p.m. until 3:00 p.m. APPROVE RELEASE OF EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bonds be released as follows: David Zupsich Released Effective March 13, 1995 Terry Horein Builder Released Effective March 13, 1995 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be release as outlined above. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following traffic control device was approved: REGULAR MEETING MARCH 13, 1995 REMOVAL OF: 1 Hr. Parking, 6 a.m. to 6 p.m. REVISED TO: 2 Hr. Parking, 6 a.m. to 6 p.m. LOCATION: 225 West Colfax, South Bend Tribune REMARKS: Business turnover, per Tribune FILING OF MONTHLY BUSINESS DEVELOPMENT CORPORATION REPORT Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the monthly Business Development Corporation Report for February 1995, as submitted by Mr. Sam Mercantini, Executive Director, was filed. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,104,023.70 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $33,069.05 and recommended approval. Additionally, Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the College Football Hall of Fame and recommended approval. Mr. Manier made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. ATTEST: 11 BOARD OF PUBLIC WORKS 9ohn E. Leszczynski, Nesident James R. Caldwell, Member JennyjisManier, Member