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HomeMy WebLinkAbout03/06/95 Board of Public Works MinutesREGULAR MEETING MARCH 6, 1995 The regular meeting of the Board of Public Works was convened at 9:35 on Monday, March 6, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board Member Jenny Pitts Manier was not present. Also present was Board Attorney Anne Brunel. ADD AGENDA ITEMS Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, agenda items for an Agreement and Requests to Advertise for Receipt of Bids were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on February 27, 1995, were approved. OPENING OF BIDS - COMPUTERS AND RELATED EQUIPMENT - COLLEGE FOOTBALL HALL OF FAME This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MICROSOURCE TECHNICAL SERVICES, INC. 2301 North Bendix Drive, Suite 600 South Bend, Indiana 46628 Bid was signed by Mr. Jon R. Shultz, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1e Qy.. Description Unit Extension 1 Mega Pentium PCI Computer, configured $3,403.82 $ 3,403.82 as per specifications 1 Mega 486 PCI Computer, configured as $2,446.98 $ 2,446.98 per specifications 8 Mega Pentium Computer, configured as $1,956.88 $15,655.04 per specifications 1 Mega Pentium Computer, configured as per $2,297.10 $ 2,297.10 specifications 1 Mega Pentium Computer, configured as $2,076.71 $ 2,076.71 per specifications 1 Mega Pentium Computer, configured as $1,754.29 $ 1,754.29 per specifications 2 Mega Pentium Computer, configured as $1,956.88 $ 3,913.76 per specifications 8 Ethernet adapter $ 119.63 $ 119.63 AUDIO SPECIALISTS, INC. D/B/A COMPUTER SPECIALISTS 401 N. Michigan Street South Bend, Indiana 46601 Bid was signed by Mr. Bruno Eidietis, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ra REGULAR MEETING MARCH 6, 1995 m Description Unit Extension 1 Mega Pentium PCI Computer, configured $3,434.03 $ 3,434.03 as per specifications Computrend Premio P560 1 Mega 486 PCI Computer, configured as $2,350.00 $ 2,350.00 per specifications Computrend Premio 4100 8 Mega Pentium Computer, configured as $1,898.67 $15,189.36 per specifications Computrend Premio P560 1 Mega Pentium Computer, configured as per $2,221.96 $ 2,221.96 specifications Computrend Premio P560 1 Mega Pentium Computer, configured as $2,004.00 $ 2,004.00 per specifications Computrend Premio P560 1 Mega Pentium Computer, configured as $1,679.18 $ 1,679.18 per specifications Computrend Premio P560 2 Mega Pentium Computer, configured as $1,898.67 $ 3,797.34 per specifications Computrend Premio P560 8 Ethernet adapter $ 125.00 $ 125.00 It was noted that a bid submitted by AT&T Global Information Solutions, 1601 South Main Street, Dayton, Ohio 45479, was rejected due to lack of bid security. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to Gerard Hilferty & Associates, 14240 Route 550, Athens, Ohio, for review and recommendation. kiri'i1V11V1J C1LV1J 1"1 VV C1L\lJ kill 1J11J1.7 — ILJ.J1JlilJ \JIJLl' uv Vl\1,J• \it 11\1 1.J i vi\t iv�..i i e ivii..ii i i PROJECT NO. 95-06 This was the date set for receiving and opening of sealed bids for the above referred to project. Th Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GIBSON-LEWIS, INC. 1001 West llth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $47,700.00 Alternate No. 1 - Add $4,200.00 Alternate No. 2 - Add $3,000.00 ZIOLKOWSKI CONSTRUCTION, INC. Post Office Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $54,181.00 Alternate No. 1 - Add $7,036.00 Alternate No. 2 - Add $6,700.00 REGULAR MEETING MARCH 6, 1995 R & E CONSTRUCTION CORPORATION 10289 McKinley Osceola, Indiana 46561 Bid was signed by Mr. Rufus S. Martin, Vice, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $53,000.00 Alternate No. 1 -Add $6,840.00 Alternate No. 2 - Add $2,130.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Park Department for review and recommendation. Mr. Phil St. Clair, Superintendent of the Park Department, reviewed the bids, and recommended to the Board that the bid be awarded to the low bidder, Gibson Lewis, in the amount of $50,700.00, which is the base bid and Alternate No. 2. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the bid was awarded to Gibson -Lewis. OPENING OF QUOTATIONS - ASBESTOS PLASTER REMOVAL - 1911 S. IRONWOOD DRIVE, SOUTH BEND, INDIANA Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the Asbestos Plaster Removal at 1911 S. Ironwood Drive, South Bend, Indiana. The following Quotations were opened and read: ENVIRONMENTAL MANAGEMENT SPECIALISTS, INC. Post Office Box 39 Huntertown, Indiana 46748 Quotation was submitted by Mr. Thomas Papaih QUOTATION: $3,058.00 VLS INSULATING COMPANY, INC. 2104 North Lynn Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Dennis L. Gradeless QUOTATION: $4,930.00 SPECIALTY SYSTEMS OF SOUTH BEND, INC. 1408 Elwood Avenue South Bend, Indiana 46628 Quotation was submitted by Mr. Joe W. Taylor QUOTATION: $6,155.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. APPROVE ACCESS AGREEMENT - SAFETY KLEEN CORPORATION Mr. Leszczynski stated that the Board is in receipt of an Access Agreement from LTI-Limn-Tech, Inc., 2395 Huron Parkway, Ann Arbor, Michigan, on behalf of Safety-Kleen, 2217 Western Avenue, South Bend, Indiana, for the purpose of collecting groundwater samples from several locations within the City's right-of-way, at the southern boundary of Safety-Kleen. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. REGULAR MEETING MARCH 6, 1995 APPROVE AGREEMENT - PROFESSIONAL SERVICES - STUDEBAKER NATIONAL MUSEUM- COLE ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of a Letter of Agreement for professional services for the Studebaker National Museum, as submitted by Mr. Joseph Zwierzynski, P.E., Cole Associates, Inc., 2211 East Jefferson, South Bend, Indiana, concerning asbestos containing materials at the Studebaker Museum in South Bend, Indiana. Further, the fee for these services will be a total of $7,500.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVE CONTRACT FOR ERSKINE GOLF COURSE CLUBHOUSE REMODELING - ELECTRICAL WORK - PROJECT NO. 95-05 Mr. Leszczynski advised that the Board is in receipt of a Contract between Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $18,468.00, and that services to be provided include electrical work for the clubhouse remodeling. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVE CONTRACT FOR ERSKINE GOLF COURSE CLUBHOUSE REMODELING - MECHANICAL AND HVAC WORK - PROJECT NO. 95-05 Mr. Leszczynski advised that the Board is in receipt of a Contract for the mechanical and HVAC work for the Erskine Golf Course Clubhouse remodeling between O.J. Shoemaker, Inc., 1008 Lincolnway West, South Bend, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $37,500.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: C.A.N.C.O. $ 42,500 Social Service Support Activity Task Force on $ 5,000 Printing Costs/Publications - Housing Resource Disadvantaged Citizens Guide for St. Joseph County Area Business Dev. $550,000 Central High School Rehab Activity Corporation Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Contracts were approved and executed. ADOPT RESOLUTION NO. 8-1995 - TRANSFER OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA, TO THE CITY OF SOUTH BEND Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board: RESOLUTION NO. 8-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM ST. JOSEPH COUNTY, INDIANA WHEREAS, St. Joseph County, Indiana (the "County") is the owner of the certain real property situated in St. Joseph County, Indiana and being more particularly described at Exhibit "A," hereto (hereinafter referred to as the "Real Property"); and WHEREAS, the City of South Bend, Indiana (City), acting by and through the Board of Public Works, hereby expresses its desire to acquire Real Property from the County; and WHEREAS, the County is desirous of transferring the Real Property to the City; and 101 REGULAR MEETING MARCH 6, 1995 WHEREAS, pursuant to I.C. 36-2-2-20, the Board of Commissioners of St. Joseph County, Indiana (the "Board") has custody of and may maintain all real property of St. Joseph County; and WHEREAS, pursuant to I.C. 36-1-11-8, County, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and more particularly described at Exhibit "A," hereto, by St. Joseph County, Indiana to the City of South Bend, Indiana, shall be, and hereby is, accepted, subject to the adoption of a resolution by the Board of Commissioners of St. Joseph County, substantially identical in its terms and conditions to this resolution. 2. That upon receipt of fully executed quitclaim deed(s) to the Real Property from the County, the Clerk of the Board of Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the recording of said quitclaim deed(s) in the Office of the St. Joseph County Recorder. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on March 6, 1995, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ATTEST: s/Angela K. Jacob, Clerk s/John E. Leszczynski s/James R. Caldwell 10.14 go IIC Key No Address 1. 18-7010-0415 1414 High 2. 18-7012-0473 1501 Lebanon 3. 18-8025-0999 1522 Catalpa 4. 18-5099-3493 1056 Burns 5. 18-5099-3497 1054 Bums 6. 18-5099-3499 1047 Burns 7. 18-5099-3504 1043 Bums ADOPT RESOLUTION NO. 9-1995 - TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION - 415 KEASEY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board: RESOLUTION NO. 9-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPROVING THE TRANSFER OF REAL PROPERTY TO THE SOUTH BEND REDEVELOPMENT COMMISSION 10 REGULAR MEETING MARCH 6. 1995 WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following described real property situated in St. Joseph County, Indiana: Lot Numbered Thirty-two (32) as shown on the recorded Plat of John F. Kirby's Addition to the City of South Bend, recorded June 21, 1869 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 2, page 56; Key No. 18-7008-0330; Commonly known as 415 Keasey Street (hereinafter the Real Property); and; WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, Pursuant to I.C. 36-1-11-8, the City, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the City, through the Board, is desirous of transferring the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment for use in the redevelopment of the Sample -Ewing Development Area. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and generally described as follows: Lot Numbered Thirty-two (32) as shown on the recorded Plat of John F. Kirby's Addition to the City of South Bend, recorded June 21, 1869 in the Office of the Recorder of St. Joseph County, Indiana, in Plat Book 2, page 56; Key No. 18-7008-0330; Commonly known as 415 Keasey Street by the City of South Bend, Indiana to the City of South Bend, for the use and benefit of its Department of Redevelopment for the sum of One Dollar ($1.00) shall be, and hereby is, approved. 2. That the Mayor of the City of South Bend and the South Bend City Clerk shall be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim deed conveying all of the right, title and interest of the City of South Bend, Indiana in and to the Real Property to the City of South Bend, for the use and benefit of its Department of Redevelopment upon the occurrence of the conditions set forth immediately above. 3. That this Resolution shall be in full force and effect upon its adoption by the Board of Public Works of the City of South Bend. ADOPTED at a meeting of the Board of Public Works of the City of South Bend held on March 6, 1995, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. ATTEST: s/Angela K. Jacob, Clerk CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell REGULAR MEETING MARCH 6. 1995 ADOPT RESOLUTION NO. 10-1995 - DISPOSAL OF PERSONAL PROPERTY Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board: RESOLUTION NO. 10-1995 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: Typewriters Olympia Olympia ES 101 Canon Ap200 IBM Selectric II Royal Silver Reed EX55 IBM Selectric II Mnn itnrc Leading Tech 1280A Leading Tech 1270A Leading Tech 1280A Goldstar Goldstar Amdex IBM Dictaphones Lanier P-100 Lanier MCT Lanier P-90 Sony BM-25A Lanier MCT Lanier MCT Miscellaneous Microfilm Viewer Microfilm Viewer Microfilm Viewer Check Endorser Check Endorser Cash Register Cash Register Coin Dispenser Coin Dispenser Microstreamer IBM 5150 IBM Keyboard IBM Keyboard Copier Savin 7045 Blueprinter XL120 Serial Number 10022669 670430289 A72036979 26-3599339 47100870 85038738 2270856 Serial Number 1R03789 10902338 1R03791 MB 10404503 MB00300916 4508493 3180AF608 Serial Number 3522494 146208 5444156 10452 168448 139787 Serial Number J024D678 020590 14241 7922 B541WI111 21100497 21100478 11328 11653 C502378790059 09362525150 6503206 6110347 5441200693 143894 Calculators Royal Victor Olympia Marchant Fax Machines Xerox Mitka Serial Number 70910239 4102314 2173080408863 814571 Serial Number 701233YO 14702 37100007 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. REGULAR MEETING MARCH 6, 1995 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 6th day of March, 1995. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 11-1995 - TRANSFER OF REAL PROPERTY TO HABITAT FOR HUMANITY Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board: RESOLUTION NO. 11-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF CERTAIN PARCELS OF REAL PROPERTY TO HABITAT FOR HUMANITY OF ST. JOSEPH COUNTY, INDIANA WHEREAS, the City of South Bend, Indiana (hereinafter the "City"), is the owner of two (2) parcels of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Key No. 18-5099-3497 Lot 97 Hartman & Millers Add Commonly known as 1054 Burns Avenue; and Key No. 18-5099-3493 Lot 98 Hartman & Millers Add Commonly known as 1056 Burns Avenue; and WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, Habitat for Humanity of St. Joseph County, Indiana (hereinafter "Habitat"), an Indiana not -for -profit corporation meeting the requirements of I.C. 36-1-11-I(a)(7), desires to obtain ownership of the above -described real estate for the purpose of constructing a single-family home on each of these properties, which will provide a home ownership opportunity for low-income individuals in the community; and WHEREAS, the use of said properties for such purposes will be beneficial to the community, and the City is willing to transfer said properties to Habitat for the construction of said single-family homes. 105 REGULAR MEETING MARCH 6, 1995 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The City shall transfer to Habitat two (2) parcels of real property more particularly described as follows: Key No. 18-5099-3497 Lot 97 Hartman & Millers Add Commonly known as 1054 Burns Avenue; and Key No. 18-5099-3493 Lot 98 Hartman & Millers Add Commonly known as 1056 Burns Avenue. 2) Such transfers shall be accomplished by Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfers shall be made by the City to Habitat in an "as is" condition with no warranties, indemnities or representations made relative to said real properties. Adopted this 6th day of March, 1995. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk ADOPT RESOLUTION NO. 12-1995 - APPOINT A CITY NEGOTIATING TEAM FOR TEAMSTER NEGOTIATIONS Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board: RESOLUTION NO. 12-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, APPOINTING A CITY NEGOTIATING TEAM TO REPRESENT THE CITY FOR TEAMSTER NEGOTIATIONS WHEREAS, the Board of Public Works of the City of South Bend, Indiana, is the appropriate Board to approve any contract or agreement reached with the Teamster Bargaining Unit, and WHEREAS, the Board of Public Works has found, through prior experience, that a joint City ■ negotiating team is an effective way of negotiating with representatives of the Teamsters No. 364, and WHEREAS, the South Bend Common Council has passed a resolution designating certain members of the City administration and departments to a negotiating team along with three (3) members of the Common Council to negotiate with the Teamsters No. 364, and WHEREAS, because each meeting for a negotiation session between the City of South Bend and Teamsters No. 364 will be for collective bargaining purposes, the same are closed sessions unless otherwise designated as open to the public. REGULAR MEETING MARCH 6, 1995 NOW, THEREFORE, BE IT RESOLVED, that the Board of Public Works of the City of South Bend, Indiana, hereby appoints a City negotiating team to represent, recommend to it, and authorize it to negotiate on its behalf with the Teamsters No. 364; said members to be as follows: Kevin Horton, Chairperson; Jeffrey M. Jankowski, Spokesperson; Kathleen Cekanski-Farrand; Jeffrey Rinard; Catherine Hubbard-Shead; John Leszczynski; Eugene Ladewski; Steve Luecke; Roland Kelly. ADOPTED this 6th day of March, 1995. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - LICENSE APPLICATION FOR CIRCUS Mr. Leszczynski noted that favorable recommendations have been received from the Police Department, City Attorney's Office, Division of Engineering, Park Department and Code Enforcement, in reference to the License Application for a Circus. Mr. Leszczynski noted that the South Bend Shrine Club, Inc., requested permission to conduct a circus at the 4-H Fairgrounds, on June 2 and June 3, 1995, from 4:30 p.m. to 7:30 p.m. each day. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the License Application was approved. APPROVAL OF RECOMMENDATION - REQUEST TO ACQUIRE CITY -OWNED PROPERTY - HABITAT FOR HUMANITY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement, Community and Economic Development and the Park Department, in reference to the request to acquire City -owned property by Habitat for Humanity, specifically, 1612-1614 Philippa, 1616 Philippa, 1802 Philippa, 1808 Philippa, and 1814 Philippa. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVE RECOMMENDATIONS - TO REJECT BIDS - WATER WORKS FIELD COATING - PROJECT NO. 94-94 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, recommended that the bids which were opened for the above referred to project be rejected, as the bids exceed the Engineer's estimate. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request to reject the bids was approved. - SOUTH BEND DAM AND CANOE PORTAGE AND PARK REPAIRS - PROJECT NO. 94-67 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the bids which were opened for the above referred to project be rejected, as they exceeded the Engineer's estimate. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the bids were rejected. APPROVAL OF REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - WATER WORKS FIELD COATING - PROJECT NO. 94-94R In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requeste permission to advertise for the above referred to project. Mr. Littrell stated that this project will paint the water reservoir at the Ireland Station. Additionally, this work was previously bid as Project No. 94-94 with work at another location, and the consultant and the Water Works have revised and clarified the plans and specifications. Mr. Littrell noted that the plans and specifications are being prepared by S.G. Pinney and Associates, and the Division of Engineering and the Legal Department are reviewing them. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski, the request to advertise for the receipt of bids was approved. REGULAR MEETING MARCH 6, 1995 - SOUTH BEND DAM AND CANOE PORTAGE AND PARK REPAIRS - PROJECT NO. 94-67 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. It is to be noted that this is a rebid for this project. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. - ELECTRICAL DISTRIBUTION SYSTEM - ETHNIC FESTIVAL In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to equipment, on behalf of the Department of Community Affairs. Mr. Littrell stated that this project will solicit bids from licensed electrical contractors to provide goods and services for portable electrical control and distribution equipment for use at the Ethnic Festival and other events. Additionally, the equipment would become the property of the Department of Community Affairs, and would also provide for that contractor to install, operate, and remove that system to storage for the 1995 Ethnic Festival. Mr. Littrell stated that the plans and specifications are being prepared by the Engineering Division and the Legal Department is reviewing them. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. - COMPUTERS AND RELATED EQUIPMENT In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Littrell stated that this project is being rebid, as the South Bend Tribune informed the Board of Public Works that legal notices scheduled for publication would not appear in the newspaper. Because of rigid statutory requirements for periods between advertisement and bidding dates, new advertising dates and bidding dates must be scheduled for this equipment. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. CHLORINE/SULFUR DIOXIDE- WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to items. Mr. Littrell stated that these items are being rebid, as the South Bend Tribune informed the Board of Public Works that legal notices scheduled for publication would not appear in the newspaper. Because of rigid statutory requirements for periods between advertisement and bidding dates, new advertising dates and bidding dates must be scheduled for these items. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. 1995 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - PROJECT NO. 95-20 In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project is being rebid, as the South Bend Tribune informed the Board of Public Works that legal notices scheduled for publication would not appear in the newspaper. Because of rigid statutory requirements for periods between advertisement and bidding dates, new advertising dates and bidding dates must be scheduled for this project. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. - ORGANIC RESOURCES- BUILDING ADDITION AND VENTILATION UPGRADE - PROJECT NO. 95-09 In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project is being rebid, as the South Bend Tribune informed the Board of Public Works that legal notices scheduled for publication would not appear in the newspaper. Because of rigid statutory requirements for periods between advertisement and bidding dates, new advertising dates and bidding dates must be scheduled for this project. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. REGULAR MEETING MARCH 6, 1995 - IRRIGATION SYSTEM - UPGRADE FOR STUDEBAKER GOLF COURSE AND EQUIPMENT UPGRADE FOR ERSKINE GOLF COURSE - PROJECT NO. 95-14 In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct a new irrigation system at Studebaker Golf Course and upgrade the control equipment for the irrigation system at Erskine Golf Course. Additionally, the plans and specifications are being prepared by the Engineering Division, and the Legal Department is reviewing them. Also, in a previous request to advertise, Elbel Golf Course was included for a new irrigation system, and this portion of work will be postponed. Mr. Littrell stated that this project is being rebid, as the South Bend Tribune informed the Board of Public Works that legal notices scheduled for publication would not appear in the newspaper. Because of rigid statutory requirements for periods between advertisement and bidding dates, new advertising dates and bidding dates must be scheduled for this project. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. - SAMPLE STREET/EWING REDEVELOPMENT AREA SITE CLEARANCE PHASE I, STRUCTURE REMOVAL PACKAGE 3 - PROJECT NO. 95-15 In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project is being rebid, as the South Bend Tribune informed the Board of Public Works that legal notices scheduled for publication would not appear in the newspaper. Because of rigid statutory requirements for periods between advertisement and bidding dates, new advertising dates and bidding dates must be scheduled for this project. Therefore, upon a motion made by Mr. Leszczysnki, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. NO. 94-85 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on November 21, 1994, bids were opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Midland Engineering Company, 52369 U.S. 33 North, South Bend, Indiana, in the amount of $704,195.00. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. REQUEST TO CONDUCT 1 OTH ANNUAL WALK FOR HOSPICE Mr. Leszczynski noted that the Board has received a letter from Mr. Mark Murray, Hospice of St. Joseph County, Inc., 108 N. Main Street, South Bend, Indiana, requesting permission to conduct the loth Annual Walk for Hospice, on Sunday, October 8, 1995, commencing at 1:00 p.m., through 5:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszcyznski and carried, the request was referred to the appropriate Bureaus for recommendation. APPROVE AND/OR RELEASE EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bonds be approved and/or released as follows: Ideal Consolidated Approved Effective March 6, 1995 Mateco Drilling Company Released Effective March 6, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing twenty-five (25) City -owned and miscellaneous properties which were cleaned by the Department from February 22 through February 24, 1995. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. REGULAR MEETING MARCH 6, 1995 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,538,009.46 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one list containing claims in the amount of $178,769.88 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:53 a.m. 1 ATTEST: An el g a .Jacob, Cle 1 BOARD OF PUBLIC WORKS 5oLh n E. Leszczynski, s dent AJas. Caldwell, Member Jenny Pitts Manier, Member