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Home My WebLink About02/27/95 Board of Public Works Minutess 3 REGULAR MEETING FEBRUARY 27, 1995 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, February 27, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Brunel. APPROVE CORRECTED MINUTES OF PREVIOUS MEETING Mrs. Manier noted that page 67 incorrectly stated the award of a bid to O.J. Shoemaker, Inc., in that the Combined Bid (includes Division "A" & "B") should be corrected to read Division "A" and "C". Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the corrected minutes of the regular meeting of the Board held on February 13, 1995, were approved. OPENING OF BIDS - FIELD COATING WORK - IRELAND STATION RESERVOIR AND FELLOWS STATION ELEVATED BOOSTER TANK - PROJECT NO. 94-94 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: JETCO, LTD Post Office Box 934 Prospect Heights, Illinois 60070 Bid was signed by Mr. Steve Brend, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Division "A" $290,800.00 Division "B" $ 56,000.00 Division "B" Alternate $268,000.00 Total of "A" & "B" $346,800.00 Total Base + Alternate $614,800.00 Note: The bid does not include the 45 working days for Division "A" and Division "B" due to the changes by addendum. UNIVERSAL PAINTING CO., INC. 1319 S. Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. William Fortson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Division "A" $439,037.00 Division "B" $ 90,918.00 Division "B" Alternate $229,650.00 Total of "A" & "B" $529,955.00 Total Base + Alternate $759,605.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Department of Water Works for review and recommendation. REGULAR MEETING FEBRUARY 27, 1995 OPENING AND AWARD OF BIDS - ERSKINE GOLF COURSE - PARKING LOT EXPANSION - PROJECT NO. 94-76 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Douglas V. Kesler, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $26,360.00 RIETH RILEY CONSTRUCTION CO. INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Kenneth G. Noble, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $28,173.85 NIBLOCK EXCAVATION, INC. Post Office Box 211 Bristol, Indiana 46507 Bid was signed by Mr. Gary Niblock, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $34,402.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Park Department for review and recommendation. Upon review, Mr. Phil St. Clair, Superintendent of Parks, recommended to the Board that the bid be awarded to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana, in the amount of $26,360.00. Mr. St. Clair noted that Walsh & Kelly was the low bid. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the bid was awarded to Walsh & Kelly. OPENING OF BIDS - CHEMICAL & FERTILIZERS - PARK DEPARTMENT This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: TURF SPECIALITIES CORPORATION 430 W. Cook Road Fort Wayne, Indiana 46825 Bid was signed by Mr. Jon F. Fuller Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1 REGULAR MEETING FEBRUARY 27, 1995 Quqnfity Unit Description Unit Price Amount 21 cs 2 Plus 2 Herbicide $ 94.50 $ 1,984.50 4 cs Banner 2 x 1 gal. $ 463.00 $ 1,852.00 8 cs Banner GL $ 480.00 $ 3,840.00 2 ea Banner Turf Pak (15 gal.) $3,450.00 $ 6,900.00 23 cs Banol $ 488.00 $11,224.00 8 bg Pre San 7G 40# bag $ 52.00 $ 416.00 27 cs Blazon $ 189.00 $ 5,103.00 Alternate: 27 cs Turf Mark 2 x 2.5 $ 153.75 $ 4,151.25 103 bg Calo Gran (we have 76 bags $ 92.00 $ 6,992.00 available. 12 cs Chipco 26019 Flowable $ 440.00 $ 5.280.00 1 cs Cleary 3336 WP NO BID 6 gl Confront $ 101.00 $ 606.00 20 cs Curalan DF $ 448.00 $ 8,960.00 35 cs Daconil Ultrex 2 x 25# $ 395.00 $13,825.00 3 cs Dylox 80 TO NO BID 2 cs Dyrene 4 $ 245.00 $ 490.00 9 cs Fore WP $ 210.00 $ 1,890.00 6.5 cs Fungo Flo $ 542.00 $ 3,523.00 1 cs Mavrick NO BID 119 bg Merit .5G $ 43.75 $ 5,206.25 8 cs Merit 75 WP $ 340.00 $ 2,720.00 19 cs Pace WSB $ 210.00 $ 3,990.00 132 gl Panasea Plus $ 60.00 $ 7,920.00 11 5 cs gl Primer 604 Prograss $ $ 300.00 74.55 $ 3,300.00 $ 372.75 4 cs Proxol80SP $ 180.00 $ 720.00 6 cs Roundup 2 x 2.5 $ 232.00 $ 1,392.00 1 cs Rubigan $ 275.00 $ 275.00 18 cs Sea Quential w/Micros $ 166.50 $ 2,997.00 7 cs Sentinel NO BID 3 ea Subdue Turf Pak $ 3,000.00 $ 9,000.00 19 cs Subdue WSP $ 310.00 $ 5,890.00 15 gl Surflan $ 83.30 $ 1,249.50 69 bg Par Ex 20-0-16 $ 23.55 $ 1,624.95 540 bg Country Club 8-4-24 $ 10.50 $ 5,670.00 65 bg County Club 8-4-24 Greens $ 10.50 $ 682.50 790 bg Country Club 18-3-18 $ 13.95 $11,020.95 135 bg Country Club 7-3-22 Dimension $ 27.40 $ 3,699.00 107 bg Par Ex 10-18-22 $ 13.95 $ 1,492.65 188 bg Sand Aid $ 40.00 $ 7,520.00 92 bg Par Ex 16-0-24 $ 24.35 $ 2,240.00 41 bg Eco Soil 0-2-30 $ 17.75 $ 727.75 23 bg Par Ex 31-0-0 $ 28.35 $ 652.05 140 bg NX Pro 17-3-17 $ 15.49 $ 2,168.60 180 bg NX Pro 17-3-17 $ 15.49 $ 2,788.20 160 bg NX Pro 17-3-17 $ 15.49 $ 2,478.40 380 bg Lebanon 18-9-18 30% SCU $ 9.85 $ 3,743.00 sulfate 200 bg Lebanaon 21-0-21 60% SCU $ 10.65 $ 2,130.00 sulfate 640 bg Lebanon 18-5-9 30% SCU $ 8.45 $ 5.408.00 sulfate 760 bg Lebanon 8-4-24 30% SCU $ 8.50 $ 6,460.00 sulfate REGULAR MEETING FEBRUARY 27, 1995 CANNON TURF SUPPLY INC. 12840 Ford Drive Fishers, Indiana 46038 Bid was signed by Mr. Robert Alex Cannon Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted RHO Quantily Unit Description Unit Price Amount 21 cs 2 Plus 2 Herbicide NO BID 4 cs Banner 2 x 1 gal. $ 496.00 $ 1,984.00 8 cs Banner GL $ 480.00 $ 3,840.00 2 ea Banner Turf Pak (15 gal.) $3,450.00 $ 6,900.00 23 cs Banol $ 487.80 $11,219.40 8 bg Pre San 7G 40# bag NO BID 27 cs Blazon $ 173.30 $ 4,679.10 103 bg Calo Gran NO BID 12 cs Chipco 26019 FLOWABLE $ 437.90 $ 5,254.80 1 cs Cleary 3336 WP $ 189.00 $ 189.00 6 gl Confront $ 86.00 $ 516.00 20 cs Curalan DF $ 441.90 $ 8,838.00 35 cs Daconil Ultrex 2 x 25# * $ 162.50 $14,218.75 3 cs Dylox 80 TO $ 338.90 $ 1,016.70 2 cs Dyrene 4 NO BIDS 9 cs Fore WP $ 193.50 $ 1,741.50 6.5 cs Fungo Flo See Below 1 cs Mavrick See Below 119 bg Merit .5G $ 41.85 $ 4,980.15 8 cs Merit 75 WP $ 334.20 $ 2,673.60 19 cs Pace WSB NO BID 132 gl Panasea Plus NO BID 11 cs Primer 604 NO BID 5 gl Prograss $ 81.00 $ 405.00 4 cs Proxol80SP $ 186.00 $ 744.00 6 cs Roundup 2 x 2.5 $ 238.00 $ 1,428.00 1 cs Rubigan $ 258.00 $ 258.00 18 cs Sea Quential w/Micros NO BID 7 cs Sentinel $ 1,299.00 $ 9,093.00 3 ea Subdue Turf Pak $ 3,000.00 $ 9,000.00 19 cs Subdue WSP $ 310.00 $ 5,890.00 15 gl Surflan $ 72.40 $ 1,086.00 87.5 cs Daconil Ultrex 4.51b * Note case size Alternate for Fungo Flo: Systec 1998 6.5 cases 2.2.5 gl $ 597.80 $ 3,885.70 Banner Turf Pak Includes Pump, Meter, Delivery and Return of each Subdue Turf Pak Includes Pump, Meter, Delivery and Return of each Alternate Mavrick 3 gallons $ 270.00/gl $ 810.00 (Note container size) 1 n REGULAR MEETING FEBRUARY 27, 1995 CORY ORCHARDS & TURF 6739 Guion Road Indianapolis, Indiana 46268 Bid was signed by Mr. James A. Scott Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Quantijy Unit Description Unit Price Amount 21 cs 2 Plus 2 Herbicide $ 89.20 $ 1,873.20 23 cs Banol $ 483.50 $11,120.50 8 bg Pre San 7G 40# bag $ 52.00 $ 416.00 Substitute: 27 cs Turf Mark 2 x 2.5 $ 97.40 $ 2,629.80 12 cs Chipco 26019 FLOWABLE $ 440.00 $ 5,280.00 1 cs Cleary 3336 WP $ 181.20 $ 181.20 6 gl Confront $ 85.20 $ 511.20 Substitute 20 cs Vorlan DF $ 240.00 $ 4,800.00 35 cs Daconil Ultrex 4x 5# $ 40.63/5# 3 cs Dylox 80 TO $ 330.00 $ 990.00 9 cs Fore WP $ 192.00 $ 1,728.00 6.5 cs Fungo Flo $ 632.00 $ 4,108.00 1 cs Mavrick $ 852.00 $ 852.00 119 bg Merit .5G $ 53.10 $ 6,318.90 8 cs Merit 75 WP $ 412.00 $ 3,296.00 19 cs Pace WSB $ 210.00 $ 3,990.00 5 gl Prograss $ 74.50 $ 372.50 4 cs Proxol80SP $ 180.65 $ 722.60 12 cs Roundup 2 x 2.5 $ 220.00 $ 6,600.00 1 cs Rubigan $ 123.70 $ 123.70 15 gl Surflan $ 71.00 $ 1,065.00 Fertilizer: Item 15 $ 8.00/50 lb bag Item 16 $ 6.75/50 lb bag TYLER ENTERPRISES Post Office Box 365 Elwood, Illinois 60421 Bid was signed by Mr. Rob Knapp Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Quantijy Unit Description Unit Price Amount 21 cs 2 Plus 2 Herbicide NO BID 4 cs Banner $ 245.32 $ 1,961.84 8 cs Banner GL NO BID 2 cs Banner Turf Pack NO BID 23 cs Banol $ 249.86 $11,493.56 8 bg Betasan 7G NO BID 27 cs Blazon NO BID Zi REGULAR MEETING FEBRUARY 27, 1995 Quantijy Unit Description Unit Price Amount 103 bg Calo Gran NO BID 12 cs Chipco 26019 FLOWABLE $ 88.13 $ 5,287.80 1 cs Cleary 3336 WP $ 193.20 $ 193.20 20 cs Curalan DF NO BID 35 cs Daconil Ultrex 4x 5# $ 461.98 $16,169.30 3 cs Dylox 80 TO $ 328.81 $ 986.43 9 cs Fore WP $ 202.00 $ 1,818.00 6.5 cs Fungo Flo NO BID 1 cs Mavrick $ 72.59 $ 871.08 119 bg Merit .5G $ 42.66 $ 5,076.54 8 cs Merit 75 WP $ 345.76 $ 2,766.08 19 cs Pace WSB NO BID 132 gl Panasea Plus NO BID 11 cs Primer 604 NO BID 5 gl Prograss NO BID 4 cs Proxo180SP $ 190.12 $ 760.48 32 gl Roundup NO BID 1 cs Rubigan $ 131.86 $ 131.86 18 cs Seaquential Micros NO BID 7 cs Sentinol NO BID 3 unit Subdue Turf Pack NO BID 19 cs Subdue WSP NO BID 15 gl Surflan $ 75.64 $ 1,134.60 TOTAL BID $49,582.73 LESCO, INC. 20005 Lake Road Rocky River, Ohio 44116 Bid was signed by Mr. Vince Carter Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted IC 16 uantit Unit Description Unit Price Amount 21 cs 2 Plus 2 Herbicide NO BID 4 cs Banner NO BID 8 cs Banner GL NO BID 2 cs Banner Turf Pack NO BID 23 cs Banol $ 482.80 $11,104.40 8 bg Betasan 7G NO BID 27 cs Blazon $ 125.00 $ 3,375.00 103 bg Calo Gran NO BID 12 cs Chipco 26019 FLOWABLE $ 324.00 $ 4,860.00 1 cs Cleary 3336 WP NO BID 6 gl Confront $ 85.20 $ 511.20 20 cs Curalan DF NO BID 35 cs Daconil Ultrex 4x 5# NO BID 3 cs Dylox 80 TO $ 325.50 $ 976.50 2 cs Dyrene NO BID 9 cs Fore WP $ 144.00 $ 1,296.00 6.5 cs Fungo Flo NO BID 1 cs Mavrick NO BID 119 bg Merit .5G $ 47.00 $ 5,593.00 REGULAR MEETING FEBRUARY 27. 1995 Quantijy Unit Description Unit Price Amount 8 cs Merit 75 WP $ 365.00 $ 2,920.00 19 cs Pace WSB NO BID 132 gl Panasea Plus NO BID 11 cs Primer 604 NO BID 5 gl Prograss $ 76.10 $ 380.50 4 cs Proxo180SP $ 325.50 $ 651.00 32 gl Roundup $ 44.15 $ 1,324.50 1 cs Rubigan $ 244.70 $ 244.70 18 cs Seaquential Micros NO BID 7 cs Sentinol NO BID 3 unit Subdue Turf Pack NO BID 19 cs Subdue WSP NO BID 15 gl Surflan $ 66.05 $ 990.75 TERRA INTERNATIONAL. INC. 1800 Jim Neu Drive, Suite 3 Plymouth, Indiana 46563 Bid was signed by Mr. David L. Whan Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1e Quanti1y Unit Description Unit Price Amount 21 cs 2 Plus 2 Herbicide NO BID 4 cs Banner 2 x 1 gal. $ 960.00 $ 3,840.00 8 cs Banner GL NO BID 2 ea Banner Turf Pak (15 gal.) NO BID 23 cs Banol NO BID 8 bg Pre San 7G 40# bag NO BID 27 cs Blazon NO BID Alternate: 33.75 cs Terramrk SPI $ 120.00 $ 4,050.00 103 bg Calo Gran NO BID Alternate: 52 bg PCNB 10% G $ 39.50 $ 2,054.00 12 cs Chipco 26019 FLOWABLE $ 429.50 $ 5,154.00 1 cs Cleary 3336 WP $ 198.36 $ 198.36 6 gl Confront $ 81.50 $ 489.00 20 cs Curalan DF NO BID 35 cs Daconil Ultrex 2 x 25# NO BID Alternate: 87.5 cs Thalonil90DF $ 145.00 $12,87.50 3 cs Dylox 80 TO $ 332.00 $ 996.00 9 cs Fore WP $ 190.56 $ 1,715.04 6.5 cs Fungo Flo NO BID 1 cs Mavrick NO BI Alternate: 1 sc Astro T & O $ 339.00 $ 339.00 119 bg Merit .5G $ 44.00 $ 5,236.00 8 cs Merit 75 WP $ 344.00 $ 2,752.00 19 cs Pace WSB NO BID 132 gl Panasea Plus NO BID 11 CS Primer 604 NO BID 5 gl Prograss NO BID r, REGULAR MEETING FEBRUARY 27. 1995 Qugnjity Unit Description Unit Price Amount 4 cs Proxol 80SP NO BID Alternate: 2 sc Dylox 8 WP $ 332.00 $ 664.00 6 cs Roundup 2 x 2.5 $ 220.90 $ 1,325.40 1 cs Rubigan $ 276.42 $ 276.42 18 cs Sea Quential w/Micros NO BID 7 cs Sentinel NO BID Alternate: 22.5 cs Eagle WSP $ 340.00 $ 7.650.00 3 ea Subdue Turf Pak NO BID 19 cs Subdue WSP NO BID 15 gl Surflan $ 74.90 $ 1,123.50 69 bg Par Ex 20-0-16 NO BID 605 bg 8-4-24 $ 14.40 $ 6,534.00 790 bg Country Club 18-3-18 NO BID 135 bg Country Club 7-3-22 Dimension NO BID 107 bg Par Ex 10-18-22 NO BID 188 bg Sea Plant NO BID 92 bg 16-0-24 NO BID 41 bg 0-2-30 NO BID 23 bg Par Ex 3 1 -0-0 NO BID 140 bg 18-2-24 $ 15.48 $ 2,167.00 180 bg 22-4-18 $ 18.65 $ 3,357.00 160 bg 25-5-15 $ 14.89 $ 2,382.40 380 bg 18-9-18 SOP $ 10.40 $ 3,952.00 Alternate: 380 bg 18-9-18 MOP $ 8.20 $ 3,116.00 200 bg 21-0-21 SOP $ 12.49 $2,498.00 Alternate: 200 bg 21-0-21 MOP $ 10.30 $ 2,060.00 640 bg 18-5-9 SOP $ 8.60 $ 5,504.00 Alternate: 640 bg 18-5-9 MOP $ 7.42 $ 4,748.80 760 bg 8-4-24 SOP $ 8.85 $ 6,726.00 Alternate: 760 bg 8-4-24 MOP $ 6.30 $ 4,788.00 THE SCOTTS COMPANY 14111 Scottslawn Road Marysville, Ohio 43041 Bid was signed by Mr. Jim George Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ID uantit 790 Alternate: 863 180 Alternate: 205 160 I 1 Unit Description Unit Price Amount bg 18-3-18 bg Scotts #8377 $ 14.25 $12,297.75 bg 22-4-13 bg Scotts #8876 $ 11.75 $ 2,408.75 bg 25-5-15 M REGULAR MEETING FEBRUARY 27, 1995 Ouanti1y Unit Description Unit Price Amount Alternate: 202 bg Scotts #8859 $ 13.95 $ 2,817.90 380 bg 18-9-18 Alternate: 415 bg Scotts #8377 $ 14.25 $ 5,913.75 200 bg 21-0-21 Alternate: 212 bg Scotts #8391 $ 14.10 $ 2,989.20 640 bg 18-5-9 Alternate: 292* bg Scotts #8412 $ 21.75 $ 6,351.00 * Quantity based on 5,774 lb. of Actual Nitrogen It was noted that one of the bidders stated that the Park Board requests labels and MSDS which are to be included in the bids, which are special safety data sheets, and noted that he observed that the bids being opened were not thick enough to include this information. Mr. Leszczynski stated that the Board of Public Works was not concerned with the availability of this information at this time. The Board of Public Works is opening the bids, and the recommendations for the award of bids will come from the Park Board. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Park Department for review and recommendation. APPROVE CHANGE ORDER NO. 9 (FINAL) - TWYCKENHAM DRIVE WIDENING_ PROJECT NO. 93-32 Mr. Leszczynski advised that Mr. Toy Villa, Project Engineer, has submitted Change Order No. 9 (Final) indicating that the contract amount be increased by $70,035.06 for a new contract sum including this Change Order in the amount of $1,446,542.33. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 9 (Final) was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - HAMILTON STREET SEWER EXTENSION - HRP - PROJECT NO. 94-73 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $980.00 for a new contract sum including this Change Order in the amount of $16,891.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVE ESCROW AGREEMENTS - REINKE CONSTRUCTION - KEIFER SPECIALITY FLOORING Mr. Leszczynski noted that the Board is in receipt of an Escrow Agreement from Reinke Construction, 1216 West Sample Street, South Bend, Indiana, between the City of South Bend and Reinke Construction, for the renovation of the Century Center. It is noted that the Construction Contract is in excess of $100,000, which was approved and executed on February 17, 1995. Additionally, an Escrow Agreement was submitted between the City of South Bend and Kiefer Specialty Flooring, 1700 Kiefer Drive, Zion, Illinois, for the interior synthetic floorring for the College Football Hall of Fame. It was also noted that the Construction Contract is in excess of $100,000, which was approved and executed on February 27, 1995. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Escrow Agreements were approved and executed. 92, REGULAR MEETING FEBRUARY 27, 1995 APPROVE CONTRACT FOR CENTURY CENTER REMODELING - REINKE CONSTRUCTION - PROJECT NO. 94-83 Mr. Leszczynski advised that the Board is in receipt of a Contract for Reinke Construction, 1216 W. Sample Street, South Bend, Indiana, between Reinke Construction and the City of South Bend. It is noted that this Contract is in the amount of $2,455.600, and services to be provided include the remodeling of Century Center. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. AWARD OF BID/APPROVAL OF CONTRACT FOR INTERIOR SYNTHETIC SURFACES - COLLEGE FOOTBALL HALL OF FAME - KEIFER SPECIALTY FLOORING Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to bid was awarded to Kiefer Speciality Flooring, 1700 Kiefer Drive, Zion, Illinois, in the amount of $155,600.00. Mr. Leszczynski advised that the Board is in receipt of a Contract for Kiefer Specialty Flooring between the City of South Bend and Kiefer Flooring. It is noted that this Contract is in the amount of $155,600.00, and services to be provided include the interior synthetic surfaces for the College Football Hall of Fame. Therefore, upon a motion made by Mrs. Manier. seconded by Mr. Caldwell and carried, the Contract was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts were presented to the Board for approval: Family & Children's Services $25,000 Grace Community's NW Youth Activities Family & Children's Services $25,000 Planning/design for new Boys/Girls Club Neighborhood Resources & $15,000 Funds supporting neighborhood Technical Services NRTSC 1993 Contract Addendum organizations Extends to 6/30/95 NRTSC 1994 Contract Addendum Extends to 9/30/95 1993 Colfax Youth Center Addendum Extends to 6/30/95 City/NRTSC Addendum Amends agreement to authorize City grants of $200,000 each for 1994/1995 to support Partnership Center Program. It is to be noted that Mr. Caldwell is a member of the Neighborhood Resources & Technical Services Corporation, and abstained from voting on those particular Addenda and Contracts. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Contracts/Addenda were approved and executed. APPROVE PROPOSAL - DEVELOPMENT OF ENVIRONMENTAL MANAGEMENT PROGRAM - TRIAD ENGINEERING, INC. In a letter to the Board, Mr. Steven J. Mendygral, Triad Engineering, Inc., 300 North Michigan Street, South Bend, Indiana, submitted a Proposal for the development of an environmental management program and recommended approval. Mr. Mendygral stated that, this proposal will continue to assist the Department of Public Works of the City of South Bend in the development of a comprehensive Environmental Management Program, and the sum of the proposal is $31,500.00. Therefore, upon a motion made by W. Caldwell, seconded by Mrs. Manier and carried, the Proposal was approved and executed. ADOPT RESOLUTION NO.7-1995 - INTENT TO LEASE PROPERTY AT 2202 WEST HURON STREETS FOR USE AS A PARTNERSHIP CENTER In a memorandum to the Board, Mr. John Broden, Assistant City Attorney, submitted Resolution No. 7-1995, expressing the intent to lease property at 2202 West Huron Street for use as a Partnership Center. W. Broden stated that at least fifty (50) taxpayers of the City of South Bend have requested that the Board lease the premises at 2202 West Huron in the amount not to exceed $7,200.00 per year. Further, Mr. Broden stated that a tax exempt status will be sought for this property, which may be reduced the lease amount for the following year. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Resolution No. 7-1995 was adopted. REGULAR MEETING FEBRUARY 27. 1995 APPROVE RECOMMENDATIONS - LICENSE APPLICATIONS FOR RUBBISH AND GARBAGE REMOVAL SERVICES - RENEWALS Mr. Leszczynski advised that the following six (6) Rubbish and Garbage Removal Service license applications have been received: Jessie Love 309 S. Iowa Street South Bend, Indiana Leroy Gorden 218 North Sadie South Bend, Indiana Willie Alsander, Sr. 3719 West Jefferson South Bend, Indiana Charles Hague, II 1323 East Dayton South Bend, Indiana Sylvester Mullins 115 Cherry Street South Bend, Indiana Eddie Ivory 1302 W. Linden Avenue South Bend, Indiana It was noted that inspections of the trucks to be used have been conducted by the Bureau ofSolid Waste and the applicants were found to be in compliance. Additionally, the Department of Code Enforcement has reviewed these applications and recommends approval. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the applications were approved. APPROVAL OF RECOMMENDATION - REQUEST TO PURCHASE CITY -OWNED PROPERTY - TWO LOTS BETWEEN 204 AND 214 EAST BROADWAY Mr. Leszczynski noted that favorable recommendations have been received by the Department of Engineering, Code Enforcement, Department of Community and Economic Development and the Park Department, in reference to a request to purchase two City -owned lots between 204 and 214 East Broadway. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried the request was approved, contingent upon approval by the Mayor. DENIAL OF REQUEST - DONATION OF VACANT LOT TO THE CITY OF SOUTH BEND - 819 SOUTH ARNOLD Mr. Leszczynski noted that unfavorable recommendations have been received from the Department of Public Works, Department of Community and Economic Development and the Park Department, in reference to the donation of a vacant lot from a homeowner to the City of South Bend. These departments have stated that this property would be of no use to the City. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to donate 819 S. Arnold to the City of South Bend was denied. .94 REGULAR MEETING FEBRUARY 27, 1995 APPROVAL OF RECOMMENDATION - HOUSE MOVE - 815 S. LAFAYETTE TO PROPERTY NORTH OF 1130 S. MAIN In a letter to the Board, Mr. Don Fozo, County Building Commissioner, requested approval of a proposed move of the old Policeman's Federal Credit Union building from 815 S. Lafayette to property north of 1130 S. Main Street, by Lykowski Construction Company. Favorable recommendations have been received by the utility companies, the Police Department and Traffic and Lighting. Upon a motion made by Mr. Leszczysnki, seconded by Mrs. Manier and carried, the recommendation was approved. AWARD BID - COMPUTER AND RELATED EQUIPMENT Mr. Kevin Horton, City Controller, advised the Board that on February 20, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Horton recommends that the Board award the contract as follows: Tenex 56800 Magnetic Drive Mishawaka, Indiana 46545 6 more or less HP Laser Jet 4M+ printers 11 more or less 486DX2/66 Processor Upgrades 11 more or less 486DX4/100 Processor Upgrades 1 more or less 486DX2/50 Processor Upgrade 1 more or less 486DX4/75 Processor Upgrade 1 more or less Microsoft Natural Keyboard 12 more or less 4mb 70nsec Simms chips 4 more or less 1Mb x9 80 ns 30 pin Simms chips Computerland of Northern Indiana 3371 Cleveland Road South Bend, Indiana 46628 $1,524.00 each $ 187.00 each $ 280.00 each $ 133.00 each $ 222.00 each $ 92.00 each $ 165.00 each $ 41.00 each 4 more or less Canon Bubble Jet Model BJ-600 $ 470.00 each Printers 3 more or less Canon Bubble Jet model 200e Printers $ 235.00 each 1 more or less Hewlett Packard Desk Jet 540 Printer $ 278.00 each 5 more or less Hewlett Packard Laserjet 4P Printers $ 936.00 each Oce-Bruning DuPage Illinois 1 Oce 6035-5 Digital Scanner w/connector kit and $15,568.00 each software Mr. Horton stated that the remaining items either had only one bid or no bid at all. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the bids were awarded as outlined above. APPROVAL OF REQUESTS TO ADVERTISE FOR RECEIPT OF BIDS Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the followin requests to advertise for the receipt of bids were approved: -1995 GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - CURB AND SIDEWALK PROGRAM - PROJECT NO.-95-20 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will make right-of-way improvements at approximately 500-700 home sites in conjunction with the Good Neighbors/Good Neighborhoods Initiative. The specifications for this year's construction contracts will be much the same as last year, whereby the City has been divided REGULAR MEETING FEBRUARY 27, 1995 into fourteen (14) zones for bidding and administrative purposes. Further, the bids will be divisible so that a bidder may bid one, several, or all zones. The actual amount of work to be done by the Contractors(s) will depend upon the Division of Engineering coming to an agreement with the individual homeowners on the amount of work at each location. - CHLORINE/SULFUR DIOXIDE - WASTEWATER TREATMENT PLANT Mr. Robert E. Toppel. Process Specialist, Division of Environmental Services, requested permission to advertise for the receipt of bids for the above referred to chemicals. Mr. Toppel stated that these bids will be used for the Wastewater Treatment Plant. -COMPUTERS AND RELATED EQUIPMENT In a memorandum to the Board, Mr. Kevin Horton, City Controller, requested permission to advertise for the receipt to bids for the above referred to equipment. Further, this will be a rebid for those items not accepted from bids opened on February 13, 1995. -SOUTHEAST REDEVELOPMENT AREA SITE CLEARANCE, PHASE I, STRUCTURAL PACKAGE 3 - PROJECT NO. 95-15 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will demolish four commercial structures from the proposed site of the new Parkview Juvenile Center, and plans and specifications are being prepared by the Engineering Division for review by the Legal Department. IRRIGATION SYSTEMS - ELBEL STUDEBAKER AND ERSKINE GOLF COURSES - PROJECT NO. 95-16 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will install new irrigation systems at Elbel Golf Course and Studebaker Golf Course and will also upgrade the Erskine Golf Course irrigation system. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for review and recommendation: -"RUN,JANE,RUN" - YWCA In a letter to the Board, Ms. Kit Banta, YWCA of St. Joseph County, requested permission to hold their 1 lth annual "run, jane, run", which includes a 1 mile fun run, 5K women's run, 5K mile walk, and a 5K incline skating event, to be held on August 19, 1995. -"TOOTSIE ROLL DRIVE" In a letter to the Board, W. Martin Moorman, Chairman, St. Joe Valley Knights of Columbus, requested permission to hold their annual "Tootsie Roll Drive" on Friday, May 5th and May 12th, and Saturday, May 6th and 13th, which will consist of the solicitation of tootsie rolls by members or families of the Knights of Columbus in front of businesses which have granted permission. APPROVAL OF TRIPLE TRAILER COMBINATION PERMIT - YELLOW FREIGHT SYSTEM, INC. Mr. Leszczynski stated that Mr. Art Gapinski, Yellow Freight System, Inc., 215 South Olive Street, South Bend, Indiana, has submitted a permit for Triple Trailer Combination, and requested approval. Further, this special permit allows travel to and from the Indiana Toll Road by Yellow Freight System, Inc., by a designated route. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the permit was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following three (3) traffic control devices were approved: r REGULAR MEETING REMOVAL OF LOCATION: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION LOCATION: FEBRUARY 27, 1995 No Parking Tow Zone revised to 2 Hour Parking 200 Block South Taylor Handicap Sign 1726 South Jackson Mr. Watford has met all requirements Handicap Sign 3 524 Northside Boulevard REMARKS: Mr. Stephens has met all requirements APPROVE RELEASE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be released as follows: Jerry's Concrete Work Released Effective February 27, 1995 Amoco Oil Company Released Effective February 27, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing eighteen (18) City owned and miscellaneous properties which were cleaned by the Department from February 13, 1994 through February 14, 1995. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $973,817.54 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $135,391.57 and recommended approval. Ms. Ann Kolata, Community and Economic Development, submitted a claim for a payment requisition for William Richardson Court, in the amount of $1,538.15 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 10:20 a.m. OUN/ BOARD OF PUBLIC WORKS a r5 ohn E. Leszczynski, Nesident ames R. well, Men&r Jenny Pitts Manier, Member