HomeMy WebLinkAbout02/20/95 Board of Public Works MinutesREGULAR MEETING FEBRUARY 20, 1995
The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, February
20, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell
and Mrs. Jenny Pitts Manier present. Board Attorney Anne Bruneel was not present.
ADD AGENDA ITEM/STRICKEN AGENDA ITEM
Upon a motion made by Mr. Leszczysnki, seconded by Mrs. Manier and carried, an agenda item
for Title Sheets was added, and the agenda item for Resolution No. 7-1995 was stricken from the
agenda.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the
regular meeting of the Board held on February 13, 1995, were approved.
OPENING AND AWARD OF BIDS - ERSKINE GOLF COURSE CLUBHOUSE REMODELING
- PROJECT NO. 95-06
This was the date set for receiving and opening of sealed bids for the above referred to project. The
Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News
which were found to be sufficient. The following bids were opened and publicly read:
ZIOLKOWSKI CONSTRUCTION, INC.
1005 S. Lafayette Boulevard
South Bend, Indiana 46624
Bid was signed by Mr. Ben Ziolkowski, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID:
Division "A"
Provide complete remodeling and additions to $ 9,441.00
mechanical system at Clubhouse per plans/specs
Division "B"
Provide complete remodeling and additions $20,180.00
to electrical system at Clubhouse per plans/specs
Division "C"
Provide complete remodeling and additions to $31,840.00
HVAC system at Clubhouse per plans/specs
Division "D"
Provide complete carpet installation at Clubhouse $24,927.00
per plans/specs
Division "E"
Provide complete window and door replacement NO BID
at the Clubhouse per plans/specs F
TOTAL AMOUNT OF BID $86,388.00
REGULAR MEETING FEBRUARY 20, 1995
IDEAL CONSOLIDATED, INC.
806 W. Sample Street
South Bend, Indiana 46601
Bid was signed by Mr. Richard A. Krieg, Vice President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
In
Division "A"
Provide complete remodeling and additions to
mechanical system at Clubhouse per plans/specs
Division "B"
Provide complete remodeling and additions
to electrical system at Clubhouse per plans/specs
Division "C"
Provide complete remodeling and additions to
HVAC system at Clubhouse per plans/specs
Division "D"
Provide complete carpet installation at Clubhouse
per plans/specs
Division "E"
Provide complete window and door replacement
at the Clubhouse per plans/specs
TOTAL AMOUNT OF BID
MIDWEST TILE & INTERIORS, INC.
1805 N. Cedar Street
Mishawaka, Indiana 46545
Bid was signed by Mr. Gregory J. Gluchowski, President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
Division "A"
Provide complete remodeling and additions to
mechanical system at Clubhouse per plans/specs
Division "B"
Provide complete remodeling and additions
to electrical system at Clubhouse per plans/specs
Division "C"
Provide complete remodeling and additions to
HVAC system at Clubhouse per plans/specs
Division "D"
Provide complete carpet installation at Clubhouse
per plans/specs
$18,468.00
$18,468.00
$13,975.00
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REGULAR MEETING FEBRUARY 20, 1995
Division "E"
Provide complete window and door replacement NO BID
at the Clubhouse per plans/specs
TOTAL AMOUNT OF BID $13,975.00
O.J. SHOEMAKER INC.
1008 Lincolnway East
South Bend, Indiana 46601
Bid was signed by Mr. Stephen J. Meyer, Vice President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
IC I0
Division "A"
Provide complete remodeling and additions to $50,000.00
mechanical system at Clubhouse per plans/specs
Division "B"
Provide complete remodeling and additions NO BID
to electrical system at Clubhouse per plans/specs
Division "C"
Provide complete remodeling and additions to $50,000.00
HVAC system at Clubhouse per plans/specs
Division "D"
Provide complete carpet installation at Clubhouse NO BID
per plans/specs
Division "E"
Provide complete window and door replacement NO BID
at the Clubhouse per plans/specs
COMBINED BID (INCLUDES DIVISION "A" & "B") $37,500.00
SLUTSKY-PELTZ PLUMBING & HEATING
844 South Rush Street
South Bend, Indiana 46601
Bid was signed by Mr. Robert M. Peltz, Vice President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Five per cent (5%) Bid Bond was submitted
BID: $15,800.00
It was noted that the bid form as submitted by Slutsky-Peltz was not on the proper bid form.
Therefore, upon a motion made by Mr. Leszczysnki, seconded by Mrs. Manier and carried, the bid
from Slutsky-Peitz Plumbing & Heating was rejected.
The bids were referred to the Division of Engineering and the Park Department for review and
recommendation. Mr. Carl Littrell, P.E., Director, Division of Engineering, recommended to the
Board that the bid be awarded as follows:
68,
REGULAR MEETING
Division "A"
Provide complete remodeling and additions to
mechanical system at Clubhouse per plans/specs
Division "C"
Provide complete remodeling and additions to
HVAC system at Clubhouse per plans/specs
Division "B"
Provide complete remodeling and additions
to electrical system at Clubhouse per plans/specs
Division "D"
Provide complete carpet installation at Clubhouse
per plans/specs
FEBRUARY 20, 1995
O.J. Shoemaker $37,500.00
(Div. A & C)
O.J. Shoemaker
Ideal Consolidated $18,468.00
Midwest Tile $13,975.00
Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the bid
was awarded as outlined above.
OPENING OF BIDS - COMPUTERS, COPIERS AND RELATED EQUIPMENT
This was the date set for receiving and opening of sealed bids for the above referred to equipment.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were opened and publicly read:
TENEX
56848 Ferrettie Court
Mishawaka, Indiana 46545
Bid was signed by Ms. Darlene Berg
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
BID:
Description
24 more or less, 486DX2/66 computers
1 more or less, Pentium 100Mhz computer
2 more or less, Pentium 90Mhz computers
3 more or less, Pentium 66Mhz computers
3 more or less, 486/33 Pen -based Color Notebook computers
1 more or less, Pentium 90Mhz file server
2 more or less, 486DX2/66 file servers
1 more or less, Toshiba Color Notebook Computer, Model T1960CS
or Model T2400CS or equivalent
2 more or less, Lexmark 1200 dpi laser printers or equivalent
6 more or less, HP LaserJet 4M+ laser printers or equivalent
4 more or less, Canon Bubble Jet printers, Model BJ-600 or equivalent
3 more or less, Canon Bubble Jet printers, Model BJ-200E or equivalent
1 more or less, HP Deskjet 540 printer or equivalent
1 more or less, HP Deskjet 1200C printer or equivalent
1 more or less, Panasonic KX-P2023 24-pin Dot Matrix Printer
or equivalent
3 more or less, Panasonic KX-P2624 24-pin Dot Matrix Printers
or equivalent
5 more or less, HP 4P+ laser printers or equivalent
1 more or less, 17" MAG DX17F Color Monitor or equivalent
1 more or less, 17" NEC XP 17 Color Monitor or equivalent
1 more or less, 14" SVGA Color Monitor
Unit Price
$1,399
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
$1,524
$ 485
$ 236
$ 305
$1,563
$ 187
$ 421
$1,030
NO BID
$1,297
$ 216
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REGULAR MEETING
FEBRUARY 20, 1995
Description
Unit Price
4 more or less, 15" NEC Flat Tube Multisync Color Monitors or equivalent$
574
1 more or less, HP Scanjet IICX flatbed color and monochrome scanner
NO BID
or equivalent
1 more or less, Data Disc CDR4x CD-ROM Recorder - external or
NO BID
equivalent
1 more or less, Pioneer DRM-1804X External CD-ROM Player or
NO BID
equivalent
1 more or less, OCE-Bruning Model 6035 Digital Scanner or equivalent
NO BID
1 more or less, CalComp Model 33600 Drawing Tablet or equivalent
NO BID
2 more or less, Wang DAT 2GB internal SCSI tape backup or equivalent
NO BID
2 more or less, Exabyte 2.2GB internal SCSI tape backup or equivalent
NO BID
2 more or less, Colorado 2GB external SCSI tape backup or equivalent
NO BID
11 more or less, 486DX2/66 Processor Upgrades
$ 187
11 more or less, 486DX4/100 Processor Upgrades
$ 280
1 more or less, 486DX2/50 Processor Upgrade
$ 133
1 more or less, 486DX4/75 Processor Upgrade
$ 222
1 more or less, ADAPTEC 1740A SCSI Controller Board or equivalent
$ 340
1 more or less, ADAPTEC 2740AT SCSI Controller Board or equivalent
$ 305
1 more or less, ADAPTEC 2742W SCSI Controller Board or equivalent
$ 382
1 more or less, ADAPTEC 2940 SCSI Controller Board or equivalent
$ 292
1 more or less, Seagate ST3125ON 1.5GB SCSI Hard Drive or equivalent
$ 554
1 more or less, Seagate ST12550N 2.1GB SCSI Hard Drive or equivalent
$1,260
1 more or less, NEC 2Vi CD-ROM Drive or equivalent
$ 177
1 more or less, NEC 4Xi CD-ROM Drive or equivalent
$ 398
1 more or less, NEC 4Xe CD-ROM Drive or equivalent
$ 959
6 more or less, Sony Double Speed internal CD-ROM Drives or equivalent
$ 148 (Sanyo)
1 more or less, NEC 3Xe Multispin SCSI-1 external CD-ROM Drive or
NO BID
equivalent
1 more or less, NE 3200 EISA busmaster NIC - BNC or equivalent
NO BID
3 more or less, 14.4 V.42/V.42 bis/MNP internal fax/modem
$ 76
3 more or less, 14.4 V.42/V.42 bis/NlNP external fax/modem
$ 104
2 more or less, 4 Wire Leased line 19.2K modems
NO BID
2 more or less, Codex 4800 FP modems
NO BID
2 more or less, 28,800 Fax, Voice and Data modems
NO BID
2 more or less, 2MB Windows accelerated video card - ISA
NO BID
2 more or less, Graphics Accelerator Card w/lMB VRAM
NO BID
3 more or less, Diamond Stealth Pro video cards w/1MB VRAM
NO BID
20 more or less, Microsoft Serial mice
$ 30
1 more or less, Network upgrade (see specifications)
NO BID
6 more or less, 486DX2/66 VLB Motherboards
$ 85
(w128Kcache, no CPU)
12 more or less, 4MB - 70nsec SIMM Memory Modules
$ 165
10 more or less, Coactive Connectors for Windows
NO BID
2 more or less, DC Auto Adapters for Toshiba 1910CS Laptop computers
NO BID
1 more or less, HP24 Port Hub for Novell 10 Base T Network
NO BID
1 more or less, 200MB Hard Drive for Macintosh SE
NO BID
1 more or less, Plain Paper Fax Machine
NO BID
1 more or less, Multimedia Kit (see specifications)
NO BID
1 more or less, Ethernet network card for HP Laserjet 4M printer
NO BID
2 more or less, 72 pin, 2MB, SINAMS chips for IBM PS2, Model 70
NO BID
4 more or less, (1M bit x 9), 80ns, 30-pin SIMMS chips for DTK
$ 41
1 more or less, Microsoft Natural Keyboard
$ 92
5 more or less, IBM 5250 Emulation Cards with adapters
$ 368
4 more or less, Network cards compatible with Windows for Work
NO BID
Groups 3.11
1 more or less, Set of cables and connectors for Windows for Work
NO BID
Groups network
Oa'
REGULAR MEETING FEBRUARY 20. 1995
Description
Unit Price
1 more or less, 12 volt auto adapter to convert 12 volts to 110 volts,
NO BID
125 watts
1 more or less, PCMCIA type three Ethernet adapter for use with
NO BID
Windows for Work Groups work
10 more or less, Ethernet adapter cards for 10 Base T Novell Network
$ 90 SMC
1 more or less, 16-bit Audio Card
NO BID
1 more or less, UPS for Network Hub
NO BID
1 more or less, set of High Performance Multimedia Speakers
NO BID
2 more or less, PCMCIA Fax Modem/Ethernet Adapters Combo
NO BID
(see specifications)
2 more or less, Novell 3.12 for 10 users
$1,592
2 more or less, Novell 3.12 for 10 - 25 users
$2,357 (25 users)
33 more or less, Network upgrades for WordPerfect 6.x (latest release)
NO BID
for Windows
33 more or less, Network upgrades for Lotus Smart Suite 3.x (latest
NO BID
release) for Windows
1 more or less, MapInfo Enhanced Street Layer for St. Joseph County
NO BID
20 more or less, Windows (latest release)
$ 95
10 more or less, WordPerfect for Windows (latest release)
NO BID
10 more or less, upgrades for WordPerfect for DOS (latest release)
NO BID
10 more or less, Lotus for Windows (latest release)
NO BID
10 more or less, Lotus for DOS (latest release)
NO BID
OCE-BRUNING, A DIVISION OF OCE-USA, INC.
1800 Bruning Drive West
Itasca, Illinois 60143-1093
Bid was signed by Mr. Malkon S. Baboyian
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
1e
1 Oce 6035-S Digital Scanner, 500 d.p.i, 36" wide, w/ pedestal $10,543
Connectivity Kit for Above (Specify MAT or PS/2)
12 Month Warranty
Raster to Vector Conversion software (supplied by CGG) $ 5,025
GTX & GTX Plus (requires AutoCAD)
On -site installation (est. 1-2 hours)
On -site training (est. 4 hours)
OVERALL TOTAL $15,568
Alternate Bid Response 1 (upgraded scanner)
One Oce 6045-S Digital Scanner, 800 d.p.i, 36" wide w/pedestal $14,068
Connectivity Kit for Above (specify PC/AT or PS/2)
12 Month Warranty
Raster to Vector Conversion software (supplied by GCG)
GTX & GTX Plus (requires AutoCAD) $ 5,025
On -site installation (est. 1-2 hours)
On -side training (est. 4 hours)
OVERALL TOTAL $19,093
1
REGULAR MEETING FEBRUARY 20,199
Alternate Bid Response 2 (Term Rental)
One Oce 6035-S Digital Scanner, 500 d.p.i, 36" wide, w/pedestal $ 450/month
Connectivity Kit for Above (specify PC/AT or PS/2)
12 Month Warranty
2 Years Express exchange Service
Monthly Payment (for 36 months, w/$1.00 buyout at term)
Raster to Vector Conversion software (supplied by GCG)
GTX & GTX Plus (requires AutoCAD) $ 5,025
On -site installation (est. 1-2 hours)
On -side training (est. 4 hours)
Alternate Bid Response 3 (Promotional Plotter/Scanner Combination)
One Oce 6035-S Digital Scanner, 500 d.p.i, 36" wide, w/pedestal $30,980
Connectivity Kit for Above (specify MAT or PS/2)
One Oce 9055-C Direct Imaging Plotter
Connectivity Kit for Above
24 Month Warranty/Express Exchange service on both units
Raster to Vector Conversion software (supplied by GCG)
GTX & GTX Plus (requires AutoCAD) $ 5,025
On -site installation (est. 1-2 hours)
On -site training (est. 4 hours)
OVERALL TOTAL $36,005
GTX Vendor
GCG Information Systems
2200 N. Stonington Avenue
Suite 240
Hoffmann Estates, Illinois 60195
COMPUTERLAND OF NORTHERN INDIANA
3371 Cleveland Road
South Bend, Indiana 46628
Bid was signed by Mr. Richard DePaepe
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
me
486DX2/66 Computers $2,155.61
Hewlett Packard Vectra VL2-66MHz DX2/66 workstation with 8Mb RAM expandable to
64 Mb, 128 Kb 12 cache, ISA Bus Architecture, 1.44Mb 3.5" & 1,2Mb 5.25" floppy disk
drives, 540 Mb hard disk drive (14 ms), processor upgradeable to Pentium overdrive,
integrated VESA LocalBus SVGA graphics adapter, 15" Relisys SVGA color display
(supports up to 1280x 1024 non -interlaced, .28mm dot pitch, 256 colors, 85Hz), four 16-bit
ISA expansion slots, one parallel and two serial ports, one mouse port, AT 101 keyboard,
2-button MS compatible mouse. Four year on -site warranty.
Pentium 100 MHz computer NO BID
Pentium 90 MHz Computer NO BID
Pentium 66MHz Computer NO BID
REGULAR MEETING
486/33 Pen -based Color Notebooks Computers
FEBRUARY 20, 1995
$4,097.60
IBM ThinkPad 360P Pen NoteBook Computer - 12Mb RAM expandable to 20 Mb, 340Mb
hard disk drive (upgradeable), one type II PCMCIA slot, PCMCIA 14.4 fax/data modem,
3/5" 1.44Mb floppy disk drive, IBM DOS 6.3 and MS PenWindows 3.1 pre -installed,
PenRight Pro pre -installed, cigarette auto adapter, carry case. Four year on -site warranty.
Pentium 90MHz File Server NO BID
486/DX2/66 File Server NO BID
Toshiba T1960CS Color Notebook $2,121.00
Toshiba T1960CS NoteBook Computer-50MHz 486DX2 processor, 8Kb cache, 4Mb RAM,
3.5" 1.44 Mb floppy disk drive, 320 Mb hard disk drive, dual scan 9.5" color display, one
parallel, one serial, one mouse part, trackball, one Type III PCMCIA slot, MS DOS 6.22 and
MS Windows 3.11 pre -installed. Three year warranty, 1 st & 2nd year on -site year carry -in.
Lexmark 1200 dpi Laser Printer $1,397.00
Lexmark OPTRA R, 1200dpi laser, 2Mb RAM with toner cartridge
Two year on -site warranty
Hewlett Packard 4M + Laser Printer $2,156.02
Hewlett Packard LaserJet 4M + printer with toner cartridge, 6Mb AM, 500 dpi printing,
serial, parallel, LocalTalk interface with auto switching, 20MHz, Postscript level 2,
enhanced PCL 5, power envelope feeder. Two year on -site warranty.
Canon BJ-600 Bubble Jet Printer
Two year on -site warranty
$ 470.00
Canon BJ-200e Bubble Jet Printer
$ 235.00
Two year on -site warranty
Hewlett Packard Desk Jet 5430 Printer
$ 278.00
Three year on -site warranty
Hewlett Packard Desk Jet 1200C Printer
NO BID
Panasonic KC-P2023 24-pin Dot Matrix Printer NO BID
Panasonic KX-P2624 24-pin Dot Matrix Printer NO BID
Hewlett Packard LaserJet 4P Printer $ 936.00
Hewlett Packard LaserJet 4P with toner, 600 dpi, 2Mb RAM
17" MAG DX17F Color Display NO BID
17" NEC Xp17 Color Display $1,227.00
Two year on -site warranty
14" SVGA Color Display NO BID
NEC 15" Flat Tube MultiSync Color Display NO BID
Hewlett Packard ScanJet IICX Color Scanner $ 922.00
Two year on -site warranty
TOTAL BID $91,570.56
M1
REGULARMEETINGG FEBRUARY 20, 1995
Note: Computerland of Northern Indiana will provide warranty coverage for all equipment
purchased through us in conjunction with this bid for a period of two years on -site coverage (within
24 hours Monday through Friday 8:00 a.m. to 5:00 p.m., non -holidays). Warranty covers all parts
and labor limited to defects in the manufacturer's workmanship. A loaner will be provided if repairs
can not be completed leaving the equipment out of service for a period to exceed 48 hours from time
of diagnosis hours (Monday through Friday 8:00 a.m. to 5:00 p.m., non -holidays).
Comark, 471 Brighton Drive, Bloomingdale, Illinois, declined to bid as they are not located within
a 50 mile radius of South Bend.
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were
referred to the Controller's Office for review and recommendation.
APPROVAL OF AGREEMENT - INSURANCE_ CONSULTING - GIBSON RISK
MANAGEMENT SERVICES
In a memorandum to the Board, Ms. Jenny Pitts Manier, Chief Assistant City Attorney, submitted
an Insurance Consulting Agreement between the City of South Bend, and Gibson Risk Management
Services, Inc., and requested approval. Ms. Manier stated that this Agreement is for consulting
services, with a flat fee of $18,500.00. Therefore, upon a motion made by Mr. Leszczynski,
seconded by Mrs. Manier, the Agreement was approved and executed.
APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA
The following Community Development Contracts and Addenda were presented to the Board for
approval:
Near Northwest Neighborhood
Near Northwest Neighborhood
Addendum I
Addendum I
Extends to 3/31/95
Extends to 3/31/95
Bureau of Housing
Addendum I
Extends to 12/31/95
Low Income Rehab Program
Near Northwest Neighborhood
$20,000
Administration Activity
Near Northwest Neighborhood
$12,500
Social Service Outreach
Hansel Center
$20,000
Rehab at Community Center
Northeast Neigh. Council
$ 7,700
Operating Costs at Center
Bureau of Housing
Addendum I
Extends to 6/30/95
Emergency Repair Activity
South Bend Heritage Foundation
Addendum II
Extends to 12/31/95
Cushing Street Public Works
Legal Services of No. Indiana
$50,000
Legal Services Outreach
Madison Center
$20,000
Sexual Assault Intervention
Activity
Legal Services
$35,000
Mediation Project
LaCasa de Amistad
$20,000
Rehab of Community Center
South Bend Heritage Foundation
$50,000
Administration Activity
South Bend Heritage Foundation
$40,000
Youth Center -Public Works
South Bend Heritage Foundation
$70,000
SBHFHome Ownership Project
LaSalle Park Neigh. Council
$10,100
LaSalle Center
Youth Service Bureau
$30,000
Youth Development Initiative
South Bend Heritage
Addendum I
Extends to 12/31/95
Housing Development Corp.
Addendum I
Extends to 6/30/95
R.E.W.A.R.D. Activity
Bureau of Housing
Addendum I
Extends to 6/30/95
Loan Activity -Roof & Mechanical
Housing Development Corp.
Addendum I
Extends to 6/30/95
Problem Property Initiative
El Campito Center
$ 7,500
Accessibility Activity
YWCA
$40,000
Outreach Activity
REGULAR MEETING
Center for the Homeless
$20,000
FEBRUARY 20, 1995
Home Away from Home
Activity
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred
to Contracts and Addenda were approved and executed.
APPROVE PROJECT COMPLETION AFFIDAVIT - CURB AND SIDEWALK - ZONE 10 -
RIETH RILEY - PROJECT NO.. 94-22
Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the
Project Completion Affidavit indicating a final cost of $78,001.52. Upon a motion made by Ms.
Manier, seconded by Mr. Caldwell and carried, and the Project Completion Affidavit was approved
subject to the filing of the appropriate three-year Maintenance Bond.
APPROVE PROJECT COMPLETION AFFIDAVIT - CURB AND SIDEWALK - ZONE 9 -
RIETH RILEY - PROJECT NO.. 94-22
Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the
Project Completion Affidavit indicating a final cost of $58,068.70. Upon a motion made by Mr.
Leszczynski, seconded by Mr. Caldwell and carried, and the Project Completion Affidavit was
approved subject to the filing of the appropriate three-year Maintenance Bond.
APPROVE PROJECT COMPLETION AFFIDAVIT - STUDEBAKER LOT #10 - WARNER &
SONS - PROJECT NO. 94-43
Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the
Project Completion Affidavit indicating a final cost of $58,068.70. Upon a motion made by Mrs.
Manier, seconded by Mr. Leszczynski and carried, and the Project Completion Affidavit was
approved subject to the filing of the appropriate three-year Maintenance Bond.
PROJECT NO. 95-03
Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on February 13,
1995, quotations were received and opened for the above referred to project. After reviewing those
bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction, Inc.,
25200 State Road 23, South Bend, Indiana, in the amount of $7,453.50. Therefore, Mr. Manier
made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr.
Caldwell seconded the motion which carried.
APPROVAL OF VOTING PLACES FOR MAY AND NOVEMBER ELECTIONS - 1995
In a letter to the Board, The Board of Commissioners of the County of St. Joseph, Indiana, requested
permission to use the following fifteen (15) City facilities to be used as voting places in the May 2
and November 7, 1995 elections this year. Upon a motion made by Mr. Leszczynski, seconded by
Mr. Caldwell, the following voting places were approved:
Leeper Park Tennis Center
900 N. Lafayette Boulevard
Potawatomi Park Greenhouse
2105 Mishawaka Avenue
LaSalle Fillmore Center
323 S. Bendix Drive
LaSalle Park Recreation Center
3419 W. Washington Avenue
Martin Luther King Center
1522 W. Linden Avenue
No. 5 Fire Station
2221 Prairie Avenue
No. 6 Fire Station
4302 W. Western Avenue
Rum Village Partnership Center
609 W. Indiana Avenue
No. 3 Fire Station
1805 McKinley Avenue
Northeast Neighborhood Center
803 N. Notre Dame Avenue
to
REGULAR MEETING
Pinhook Park Pavillion
2801 Riverside Drive
No. 10 Fire Station
308 W. Ireland Road
No. 2 Fire Station
110 E. Marion
FEBRUARY 20, 1995
No. 9 Fire Station
2520 Mishawaka Avenue
No. 7 Fire Station
1616 Portage Avenue
ADOPT RESOLUTION NO. 2-1995 - DISPOSAL OF OBSOLETE PROPERTY
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Resolution No. 2-1995
to dispose of obsolete equipment was adopted:
RESOLUTION NO. 2-1995
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property
is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend:
Computers
Three (3) Samsung
S231309
S318198
S318375
Two (2) Packard Bell
8310579
8310562
One (1) ADN
105428x-1
One (1) AST
56186
Monitors:
Three (3) Packard Bell 80311512
90104138
80311510
Three (3) Samsung
8804238419
8804238460
8804238487
One (1) AOC
IT01457 (n)
One (1) Hyandai
MBQHA211412440
One (1) Thomson
18762
Keyboards:
Two (2) Samsung
141382PT
137586PT
One (1) Packard Bell
000463
Two (2) BTC
70410273
One (1) IBM
5588973
One (1) AST
035342A
One (1) Chicony
H2400011
WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City; are unfit for the purpose
for which they were intended and have an estimated value of less than five thousand dollars
($5,000.00).
BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public
auction or private sale, without advertising. However, if the property is deemed worthless, such
may be demolished or junked.
ADOPTED this 20th day of February, 1995
4
REGULAR MEETING
ATTEST:
s/Angela K. Jacob, Clerk
FEBRUARY 20, 1995
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/John E. Leszczynski, President
s/James R. Caldwell, Member
s/Jenny Pitts Manier, Member
ADOPT RESOLUTIONS NO. 3-1995 AND 4-1995 - DISPOSAL OF PROPERTY
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Resolutions No. 3-
1995 and 4-1995 were adopted, which disposes of City property:
RESOLUTION NO. 3-1995
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on January
11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South
Bend to determine that the sidearm of a police officer who retires in good standing is surplus
property and no longer useful to the City of South Bend; and
WHEREAS, CORPORAL DAVID SZYMCZAK has retired from the South Bend Polic
Department after twenty (20) years of service and the Board of Public Safety of the City of South
Bend has determined that he has retired in good standing; and
WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it was
intended;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that sidearm Serial No. AD19855, a .40 caliber Sig Sauer handgun, is no longer needed
by the City and is unfit for the purpose for which it was intended and has an estimated fair market
value of less than Five Hundred Dollars ($500.00).
BE IT FURTHER RESOLVED that said property be disposed of and removed from the City
inventory.
ADOPTED this 20th day of February, 1995.
ATTEST:
s/Angela K. Jacob, Clerk
BOARD OF PUBLIC WORKS
s/John E. Leszczynski, President
s/Jenny Manier, Member
s/James R. Caldwell, Member
REGULAR MEETING FEBRUARY 20, 1995
RESOLUTION NO. 4-1995
WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the
right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana
statutes, all real and personal property owned by the City of South Bend; and
WHEREAS, the Common Council of the City of South Bend passed as amended on January
11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South
Bend to determine that the sidearm of a police officer who retires in good standing is surplus
property and no longer useful to the City of South Bend; and
WHEREAS, CORPORAL STUART WOLFARTH has retired from the South Bend Police
Department after twenty (20) years of service and the Board of Public Safety of the City of South
Bend has determined that he has retired in good standing; and
WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal
property which is no longer needed by the City and which is unfit for the purpose for which it was
intended;
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that sidearm Serial No. 251K545, a .357 caliber Smith and Wesson handgun, is no
longer needed by the City and is unfit for the purpose for which it was intended and has an estimated
fair market value of less than Five Hundred Dollars ($500.00).
BE IT FURTHER RESOLVED that said property be disposed of and removed from the City
inventory.
ADOPTED this 20th day of February, 1995.
BOARD OF PUBLIC WORKS
s/John E. Leszczynski, President
s/Jenny Manier, Member
s/James R. Caldwell, Member
ATTEST:
s/Angela K. Jacob, Clerk
REGULAR MEETING
FEBRUARY 20, 1995
ADOPT RESOLUTION NO. 5-1995 - ACCEPT THE TRANSFER OF REAL PROPERTY FROM
SOUTH BEND REDEVELOPMENT COMMISSION
Resolution No. 6-1995
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA,
ACCEPTING THE TRANSFER OF REAL PROPERTY
FROM THE SOUTH BEND REDEVELOPMENT COMMISSION
WHEREAS, the City of South Bend, Indiana , Department of Redevelopment
(Redevelopment), whose governing body is the South Bend Redevelopment Commission (the
"Commission") is the owner of the following described real property stituated in St. Joseph County,
Indiana.
A part of the northeast quarter of Section 11, Township 37 North, Range 2 East,
Portage Township, City of South Bend, St. Joseph County, Indiana, described
as follows: Lots Numbered 7, 8, and 9 as shown on the recorded Plat of
Frederick J. Thomas' Subdivision of the south part of Bank Out Lot Numbered
74 of the First Plat of Out Lots of the Town, now City of South Bend, platted
by the State Bank of Indiana, recorded April 27, 1860 in Plat Book 1, page 56
(hereinafter the Real Property);
and;
WHEREAS, the Commission, in Resolution 1322, adopted on February 17, 1995,
expressed its desire to transfer the Real Property to the City of South Bend, Indiana; and
WHEREAS, the City of South Bend is desirous of acquiring the Real Property from the
Commission; and
WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South
Bend (the "Board") has custody of and may maintain all real property of the City of South
Bend; and
WHEREAS, pursuant to I.C. 36-1-11-1(b), the City of South Bend, acting by and
through the Board, may exchange or transfer property with another governmental entity upon
terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of
substantially identical resolutions of each entity; and
WHEREAS, the Commission has agreed to transfer the Real Property to the City of
South Bend, and the City of South Bend, acting by and through the Board, has agreed to accept
the transfer of the Real Property from the Commission for the payment of a nominal
consideration.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS
FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
1. That the transfer of the Real Property situated in St. Joseph County, Indiana, by the
City of South Bend Department of Redevelopment, acting by and through the South Bend
Redevelopment Commission to the City of South Bend, Indiana:
A part of the northeast quarter of Section 11, Township 37 North, Range 2 East,
Portage Township, City of South Bend, St. Joseph County, Indiana, described
as follows: Lots Numbered 7, 8, and 9 as shown on the recorded Plat of
Frederick J. Thomas' Subdivision of the south part of Bank Out Lot Numbered
74 of the First Plat of Out Lots of the Town, now City of South Bend, platted
by the State Bank of Indiana, recorded April 27, 1860 in Plat Book 1, page 56
REGULAR MEETING FEBRUARY 20, 1995
for the sum of One Dollar ($1.00) shall be, and hereby is, approved.
2. That upon receipt of a fully executed quitclaim deed to the Real Property from
the Commission, the Clerk of the Board is hereby authorized and directed to pay to the
Commission, on behalf of the Board, the sum of One Dollar ($1.00) and to cause the recording
of said quitclaim deed.
3. That this Resolution shall be in full force and effect upon its adoption.
ADOPTED this 20th day of February, 1995.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/James R. Caldwell
s/Jenny Pitts Manier
ATTEST:
s/Angela K. Jacob, Clerk
ADOPT RESOLUTION NO 6-1995 - TRANSFER OF REAL PROPERTY TO NORTHERN
INDIANA HISTORICAL SOCIETY
Resolution No. 6-1995
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA,
APPROVING THE TRANSFER OF REAL PROPERTY
TO THE NORTHERN INDIANA HISTORICAL SOCIETY
WHEREAS, the City of South Bend, Indiana (the "City") is the owner of the following
described real property situated in St. Joseph County, Indiana:
A part of the northeast quarter of Section 11, Township 37 North, Range 2 East,
Portage Township, City of South Bend, St. Joseph County, Indiana, described
as follows: Lots Numbered 7, 8, and 9 as shown on the recorded Plat of
Frederick J. Thomas' Subdivision of the south part of Bank Out Lot Numbered
74 of the First Plat of Out Lots of the Town, now City of South Bend, platted
by the State Bank of Indiana, recorded April 27, 1860 in Plat Book 1, page 56
(hereinafter the Real Property);
and;
WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South
Bend (the "Board") has custody of and may maintain all real property of the City of South
Bend; and
WHEREAS, pursuant to I.C. 36-1-11-1(b), the City of South Bend, acting by and
through the Board, may exchange or transfer property with an Indiana nonprofit corporation
organized for educational, literary, scientific, religious, or charitable purposes that is exempt
from federal income taxation under Section 501 of the Internal Revenue Code ("Indiana
nonprofit corporation") upon such terms and conditions as the parties agree; and
WHEREAS, the Northern Indiana Historical Society (NIHS) is an Indiana nonprofit
corporation and is desirous of acquiring the Real Property from the City so that NIHS may
construct a storage facility upon the Real Property; and
REGULAR MEETING FEBRUARY 20, 1995
WHEREAS, the City, through the Board, is desirous of transferring the Real Property
to NIHS for a nominal sum so that the Real Property may be used for that purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS
FOR THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS:
1. That the transfer of the Real Property situated in St. Joseph County, Indiana, and
generally described as follows, by the City of South Bend, Indiana to the Northern Indiana
Historical Society:
A part of the northeast quarter of Section 11, Township 37 North, Range 2 East,
Portage Township, City of South Bend, St. Joseph County, Indiana, described
as follows: Lots Numbered 7, 8, and 9 as shown on the recorded Plat of
Frederick J. Thomas' Subdivision of the south part of Bank Out Lot Numbered
74 of the First Plat of Out Lots of the Town, now City of South Bend, platted
by the State Bank of Indiana, recorded April 27, 1860 in Plat Book 1, page 56
for the sum of One Dollar ($1.00) shall be, and hereby is, approved.
2. That the Mayor of the City of South Bend and the South Bend City Clerk shall
be, and hereby are, authorized, respectively, to execute and attest to the execution of a quitclaim
deed conveying all of the right, title and interest of the City of South Bend, Indiana in and to
the Real Property to the Northern Indiana Historical Society upon the occurrence of the
conditions set forth immediately above.
3. That this Resolution shall be in full force and effect upon its adoption by the Board
of Public Works of the City of South Bend.
ADOPTED at a meeting of the Board of Public Works of the City of South Bend held
on February 20, 1995, at 1308 County -City Building, 227 West Jefferson Boulevard, South
Bend, Indiana 46601.
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John E. Leszczynski
s/James R. Caldwell
s/Jenny Pitts Manier
ATTEST:
s/Angela K. Jacob, Clerk
APPROVAL OF RECOMMENDATION - LICENSE APPLICATIONS FOR PUBLIC
PARKING FACILITIES
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following
license applications were approved and referred to the Deputy Controller's office for issuance
of licenses. It was noted that the required Proof of Insurance as well as the hours and rates to
be charged were attached to the applications.
Cathedral Church of St. James
307-311 W. Washington
Ampco System Parking
211 N. Lafayette
307 W. Colfax
214-216 W. Wayne
120 N. Main
123 N. Main
322 S. Lafayette
1
1
REGULAR MEETING FEBRUARY 20. 1995
APPROVE LICENSE APPLICATION - SECONDHAND DEALER
Mr. Leszczynski stated that the following secondhand dealers license has been received:
NAME: Wholesale Surplus
BY: Mr. Jack Ford
ADDRESS: 922 S. Michigan Street
FOR THE PURPOSE OF SELLING: Cabinets, Flooring
Mr. Leszczynski further advised that favorable recommendations have been received from the
Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire
Department concerning the above application. Upon a motion made by Mr. Caldwell, seconded
by Mrs. Manier and carried, the license application was approved and referred to the Deputy
Controller's Office for issuance of a license.
APPROVAL OF RECOMMENDATION - BLOCK PARTY - RIVER PARK PARTNERSHIP
CENTER - 907 S. 31 ST STREET
Mr. Leszczynski noted that favorable recommendations have been received from the Police
Department, Division of Engineering and the City Attorney's Office, in reference to the request
for a block party, as submitted by Ms. Angela Jacob, President, River Park Neighborhood
Association. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the recommendation was approved.
APPROVAL OF REQUESTS TO ADVERTISE FOR RECEIPT OF BIDS
- POLYMERS - WASTEWATER TREATMENT PLANT
- ORGANIC RESOURCES BUILDING ADDITION AND VENTILATION UPGRADE -
PROJECT NO. 95-09
In a letter to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested
permission to advertise for the receipt of bids for the Organic Resources building addition and
ventilation upgrade. Mr. Littrell stated that this project will construct an addition to the
building at Organic Resources and upgrade the ventilation system. Further, the plans and
specifications are being prepared by Ken Herceg and Associates, and the Engineering Division
and the Legal Department are reviewing them. Additionally, Mr. Robert E. Toppel, Process
Specialist, Environmental Services, requested permission to advertise for the receipt of bids for
polymers for the Wastewater Treatment Plant. Mr. Toppel noted that this bid process begins
with an advertisement to all potential bidders to perform laboratory bench test, which allows
the supplier to determine which polymer works best in this application. The polymer is tested
during a full scale trial run at the Wastewater Treatment Plant. Each supplier who can meet the
minimum performance standards, as well as all other conditions of the trial, will be invited to
submit a bid for the supply of polymer. Therefore, upon a motion made by Mr. Leszczynski,
seconded by Mrs. Manier and carried, the requests were approved.
APPROVE TITLE SHEETS
- ORGANIC RESOURCES BUILDING ADDITION AND VENTILATION UPGRADE -
PROJECT NO. 95-09
-ELBEL GOLF COURSE STORAGE FACILITY - PROJECT NO. 95-06
Mr. Leszczynski advised that the Title Sheets for the above referred to projects were being
presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by
Mrs. Manier and carried, the above referred to Title Sheets were approved and signed.
FILING OF CERTIFICATE OF INSURANCE
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following
Certificate of Insurance was accepted for filing:
Reinhart's Landscaping
Post Office Box 282
Decatur, Indiana 46733
�z
REGULAR MEETING
FEBRUARY 20, 1995
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,203,487.53 and
recommended approval. Mr. Leszczynski made a motion that the claims be approved and the
reports as submitted be filed. Mrs. Manier seconded the motion which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr.
Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:00 a.m.
BOARD OF PUBLIC WORKS
qj n E. Leszczynski, Pre6si&&
Z
ames R. well, Memb r
G/ Jenny Pitts `Manier, Member
ATTEST:
Angela k. Jacob, C erk