HomeMy WebLinkAbout02/13/95 Board of Public Works Minutes5-
REGULAR MEETING FEBRUARY 13. 1995
The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, February
13, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell
and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel.
AGENDA ITEM ADDED
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, an agenda item to
open bids for two (2) 22' roll trucks and one (1) 20 yard refuse packer truck was added.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the
regular meeting of the Board held on February 6, 1995, were approved.
PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - SHIPSHEWANA ON THE ROAD
Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a
Transient Merchant License for "Shipshewana on the Road", to be held at the Century Center on
March 3, 1995, from 12:00 noon to 9:00 p.m., March 4, 1995, from 9:00 a.m. to 6:00 p.m., and
March 5, 1995, from 12:00 noon to 6:00 p.m., to conduct the sale of clothing, jewelry, home
decorations, housewares, crafts, toys, and wood furniture.
Mr. Darrell D. Lepper and his wife, Julie A. Lepper was present, and informed the Board that this
has been the second year that they have conducted this sale, and have had great success with it.
Further, Mr. Lepper noted that over 10,000 people attended and they all enjoyed the show, and hope
to continue this year. There being no one else present wishing to address the Board concerning this
matter, the Public Hearing was closed.
Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the
application for a Transient Merchant License was approved.
OPENING OF BIDS - INTERIOR TRACK LIGHT FIXTURES - COLLEGE FOOTBALL HALL
OF FAME
This was the date set for receiving and opening of sealed bids for the above referred to equipment.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bid was opened and publicly read:
COLIP ELECTRIC COMPANY. DIV. OF MEAD & WHITE ELECTRICAL
714 East LaSalle Avenue
South Bend, Indiana 46617
Bid was signed by Mr. Albert M. Suter, Jr., Vice President
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
BID: $207,400.00
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bid was
referred to Gerard Hilferty & Associates, 14240 Route 550, Athens, Ohio, for review and
recommendation.
OPENING OF BIDS - TWO (2) 20 YARD REFUSE PACKERS AND ONE (1) 22' ROLL OFF
TRUCK WITH ARTICULATING CRANE
This was the date set for receiving and opening of sealed bids for the above referred to equipment.
The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were opened and publicly read:
52
REGULAR MEETING FEBRUARY 13, 1995
BEST EQUIPMENT COMPANY, INC.
2804 N. Catherwood Avenue
Indianapolis, Indiana 46219
Bid was signed by Mr. Norman G. Dahlmann, C.E.O.
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
1e
Two 1996 White/Volvo model WX64 equipped with 20 cubic yard Leach 2RII refuse bodies, in
accordance with City of South Bend advertised specifications, and those attached:
Unit Price Extended Price
$103,240 $206,480
Delivery: December, 1995
Two 1996 Mack MR686S equipped with 20 cubic yard Leach 2RII
Unit Price Extended Price
$111,460 $222,920
Delivery: December 1995
1
Two 1995 White/Volvo model WX64 (stock truck) equipped with 20 cubic yard Leach 2RII refuse
bodies, in accordance with enclosed specifications.
Unit Price Extended Price
$103,704 $207,408 subject to prior sale
Delivery: 60 days after order
Options:
1. Vulcan on board scales: $8,975 each x 2 $17,950
2. Communication from cab to rear: $880 each x 2 $1,760
BEST EQUIPMENT COMPANY, INC.
2804 N. Catherwood Avenue
Indianapolis, Indiana 46219
Bid was signed by Mr. Norman G. Dahlmann, C.E.O.
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
BID:
One 1996 White GMC/Volvo model WX64 equipped with 22', 60,000# Convertor roll off hoist,
National model N5027 knuckle boom crane, 4) 22' open top roll off containers, in accordance with
City of South Bend advertised specifications.
Unit Price
$135,456
Delivery: December, 1995
REGULAR MEETING FEBRUARY 13, 1995
One 1996 Mack MR686-S (specifications attached) equipped same as above.
Unit Price
$141,883
Delivery: December, 1995
One 1995 White GMC/Volvo model WX64 (stock truck) equipped same as above.
Unit Price
$133,956 - subject to prior sale
Delivery: 60-75 days after order
Option:
O'Brian auto cover II automatic tarper, installed: $6,159
Alternate Crane Bid
If IMT 5200 crane with 1/2 cubic yard grapple desired, deduct $4,000
WHITEFORD FORD TRUCKS, INC.
4707 Western Avenue
South Bend, Indiana 46619
Bid was signed by Mr. Rich Stopczynski
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
BID:
1995 Ford LTS9000 chassis with roll off body by Heil and crane by MacDonald Co.
Complete Unit
$121,508
HELPERS HAND OF AMERICA, INC.
6229 McBeth Road
Fort Wayne, Indiana 46808
Bid was signed by Mr. John Underwood, Controller
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
I: 1a
Two (2) 20 yard refuse packers cab & chassis
Unit Price Extended Price
$104,393 $208,786
POZZO MACK SALES & SERVICE. INC.
3001 E. 15th Place, Post Office Box M 98
Gary, Indiana 46401
Bid was signed by Mr. Dan Arbuckle
Non -Collusion Affidavit was in order
Non -Discrimination Commitment form was completed
Ten per cent (10%) Bid Bond was submitted
REGULAR MEETING FEBRUARY 13, 1995
BID:
Two (2) Class 8 Mack Trucks, Model MR688S w/20 yard Heil rear load packer
Unit Price Extended Price
$121,067.21 $242,134.42
One (1) Class 8 Mack Truck Model-MR688S w/Galbreath hoist & articulating boom
Unit Price
$13 5,445.31
w/gal fab hoist & articulating boom
Unit Price
$135,637.31
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids
were referred to the Division of Equipment Services for review and recommendation.
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following bids
were rejected:
McDonald Machinery Co., Inc. Non -Collusion Affidavit not notarized
3911 Limestone Drive
Fort Wayne, Indiana 46809
Hill Truck Sales (Two bids) Insufficient Bid Security
1011 W. Sample Street
South Bend, Indiana
OPENING OF OUOTATIONS - FIRE STATION #2 - DRIVEWAY AND APPROACH
REPLACEMENT - PROJECT NO. 95-03
Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed
Quotations for the above referred to project. The following Quotations were opened and read:
MCINTRYE JONES CONSTRUCTION CO., INC.
2526 West Sixth Street
Mishawaka, Indiana
Quotation was submitted by Mr. Kenneth A. McIntrye, Chairman of the Board
QUOTATION: $9,102.00
WALSH & KELLY, INC.
243 5 8 State Road 23
South Bend, Indiana 46614
Quotation was submitted by Mr. Douglas V. Kesler, General Manager
QUOTATION: $10,704.50
L.L. GEANS & SONS, INC.
1923 N. Home Street
Mishawaka, Indiana 46545
Quotation was submitted by Mr. Mike Glenn, Vice President
QUOTATION: $ 9,764.44
REGULAR MEETING
FEBRUARY 13, 1995
RIETH-RILEY CONSTRUCTION CO., INC.
Post Office Box 1775
South Bend, Indiana 46634
Quotation was submitted by Mr. John Szuba, Area Sales Manager
QUOTATION: $ 7,453.50
KASER-SPRAKER CONSTRUCTION, INC.
25487 West State Road 2
South Bend, Indiana 46619
Quotation was submitted by Mr. Gary L. Spraker, President
QUOTATION: $ 9,794.00
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above Quotations
were referred to the Division of Engineering for review and recommendation.
APPROVAL OF AGREEMENT - AGENCY AGREEMENT- BOARD OF PARK
COMMISSIONERS
Mr. Leszczynski noted that the Board is in receipt of an Agency Agreement between the Board of
Park Commissioners and the City of South Bend, for chemical and fertilizer bids, construction of
a cart storage facility and renovations at the Erskine Clubhouse. Upon a motion made by Mr.
Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed.
APPROVAL OF AGREEMENT - SURVEYING SERVICES FOR SANITARY AND STORM
SEWER MANHOLE DETAILING - COLE ASSOCIATES
Mr. Leszczynski noted that the Board is in receipt of an Agreement to provide surveying services
for sanitary and storm sewer manhole detailing on the southeast side of South Bend, as submitted
by Mr. Joseph C. Zwierzynski, Cole Associates, 2211 East Jefferson Boulevard, South Bend,
Indiana. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried,
the Agreement was approved and executed.
APPROVAL OF AGREEMENT FOR PROFESSIONAL SERVICES - CENTER CITY
ASSOCIATES
Mr. Leszczynski noted that the Board is in receipt of an Agreement for professional services
between the City of South Bend and Center City Associates, 122 S. Michigan Street, South Bend,
Indiana. Mrs. Manier informed the Board that this Agreement provides professional services from
Center City Associates to the City of South Bend for the business community in downtown South
Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the
Agreement was approved and executed.
APPROVAL OF AGREEMENT - PANGERE CORPORATION - COLLEGE FOOTBALL HALL
OF FAME - PAINTING AND FINISHING
Mr. Leszczynski noted that the Board is in receipt of an Agreement between the City of South Bend
and the Pangere Corporation, 4050 West Fourth Avenue, Gary, Indiana, for the College Football
Hall of Fame Bid Package 09.90 for painting and finishing. Mr. Leszczynski noted that the
Agreement is for the sum of $224,312.00. Therefore, upon a motion made by Mr. Leszczysnki,
seconded by Mr. Caldwell and carried, the Agreement was approved and executed.
APPROVAL OF PROPOSAL - CONSULTING ENGINEERING SERVICES - RIVER
CROSSING NO. 2 - LAWSON FISHER ASSOCIATES
Mr. Leszczynski noted that the Board is in receipt of a Proposal for engineering services, as
submitted by Mr. Jack Dillon, Director, Division of Environmental Services, for engineering
services for the cleaning of river crossing #2 between the South Bend Wastewater Treatment Plant
and Lawson -Fisher Associates, 525 West Washington, South Bend, Indiana. Mr. Leszczynski noted
that the Proposal will not exceed $11,200.00. Therefore, upon a motion made by Mrs. Manier,
d
seconded by Mr. Caldwell and Carried, the Proposal was approved and executed.
REGULAR MEETING
FEBRUARY 13, 1995
APPROVAL OF CONTRACT - PROFESSIONAL SERVICES - TRIAD ENGINEERING
Mr. Leszczynski noted that the Board is in receipt of a Contract between the City of South Bend and
Triad Engineering Incorporated, 325 East Chicago Street, Milwaukee, Wisconsin, to provide
professional engineering services in upgrading of secondary clarifiers at the South Bend Wastewater
Treatment Plant. Further, Triad Engineering indicated that based on the scope of work, it is
estimated the cost of Phase I to be $14,800.00, and additions or deletions from the proposed scope
of work will result in an adjustment to the fee. Therefore, upon a motion made by Mr. Leszczynski,
seconded by Mr. Caldwell and carried, the Contract was approved and executed.
APPROVE COMMUNITY DEVELOPMENT CONTRACTS AND ADDENDA
The following Community Development Contracts and Addenda were presented to the Board for
approval:
Contract/Addenda
Christmas in April, Inc.
Community Coordinated
Child Care
Historic Preservation
Commission
Emergency Repair
Bureau of Housing
Administration
Code Enforcement
Clean Up
Code Enforcement Mgt
& Inspection
Code Enforcement
Amount Description
$ 70,000 Support for 1995 housing rehab activities
$ 45,000 Child care subsidies for low/mod families
$ 19,000 Historic preservation activities
$100,000
$438,000
$ 41,000
$150,100
$ 60,000
Receivership
Neighborhood Watch $100,000
Neighborhood Patrols $100,000
Real Services Guardian- $ 8,000
ship
Real Services Older Adult $ 9,800
Rehab activities for low income homeowners
Staff/technical support for BOH, HDC,
CHC, and Christmas in April housing
Clean up of properties in inner city
Inspections of substandard bldgs. in inner city
Enforcement for decent housing for low/
moderate tenants
Crime prevention activities in inner city
Directed neighborhood police patrols
Pilot program in cooperation with Adult
Protective Services to insure safety for
elderly clients
Counseling for older crime victims
Crime Victim
Parks Department
Playground Equipment
$ 70,000
Low/mod neighborhood park improvements
Playground Resurfacing
$ 30,000
Rum Village Playground
$ 60,000
Neighborhood Partner-
$420,000
Public works funds for 7 Partnership neighbor -
ships -Public Works
hoods: SE, Rum Village, NE, Near NW, Far
NW, Near Westside, and Westside
Planning & Neighborhood
$237,694
Admin. support foroneighborhood and
Development Admin.
planning and comprehensive community
development planning
Center City Associates 0
SBCDA Revolving Loan 0 Continues commercial loan program
Parking Lot Income Admin Continues eligible uses of program income fo
CCA administration
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred
to Contracts and Addenda were approved and executed.
APPROVE CHANGE ORDER NO. 1 - GOOD NEIGHBORS/GOOD NEIGHBORHOODS -
ZONE 10 - RIETH RILEY -PROJECT 94-22
Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, Division of Engineering, has
submitted Change Order No. 1 indicating that the Contract amount be decreased $39,510.48 for a
new Contract sum including this Change Order in the amount of $78,001.52. Upon a motion made
by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved.
REGULAR MEETING FEBRUARY 13, 1995
APPROVE CHANGE ORDER NO. 1 - GOOD NEIGHBORS/GOOD NEIGHBORHOODS -
ZONE 9 - RIETH RILEY - PROJECT 94-22
Mr. Leszczynski advised that Mr. Bob Allen, Construction Manger, Division of Engineering, has
submitted Change Order No. 1 indicating that the Contract amount be decreased $67,101.30 for a
new Contract sum including this Change Order in the amount of $58,068.70. Upon a motion made
by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved.
APPROVE CHANGE ORDER NO. 1 - GARLAND STREET SEWER EXTENSION - HRP
CONSTRUCTION - PROJECT NO. 94-80
Mr. Leszczynski advised that Mr. Bob Allen, Construction Manger, Division of Engineering, has
submitted Change Order No. 1 indicating that the Contract amount be increased $2,459.40 for a
new Contract sum including this Change Order in the amount of $15,762.60. Upon a motion made
by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Order was approved.
APPROVE CHANGE ORDER - TWYCKENHAM WIDENING - HRP CONSTRUCTION -
PROJECT NO. 93-32
Mr. Leszczynski advised that Mr. Toy Villa, Project Engineer, has submitted Change Order No. 8
indicating that the Contract amount be increased $3,271.48 for a new Contract sum including this
Change Order in the amount of $1,444,356.13. Upon a motion made by Mr. Manier, seconded by
Mr. Leszczynski and carried, the Change Order was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT - GARLAND STREET SEWER
EXTENSION - HRP CONSTRUCTION - PROJECT NO. 94-80
Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, Division of Engineering, has
submitted the Project Completion Affidavit, for the above referred to project, indicating a final cost
of $15,762.60. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried,
the Project Completion Affidavit was approved.
APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT -
1994 TRAFFIC SIGNAL DETECTOR LOOP MAINTENANCE - PROJECT NO. 94-37
Mr. Leszczynski advised that Mr. Carl P. Littrell, Division of Engineering, has submitted Change
Order No. 1 (Final) indicating that the contract amount be increased by $2,157.00 for a new
contract sum including this Change Order in the amount of $8,097.00. Additionally submitted was
the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs.
Manier, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project
Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance
Bond.
APPROVAL OF RECOMMENDATION TO REJECT BIDS - RENOVATION OF WATER
WORKS BUILDING - 94-38
Upon a motion made by Mr. Leszczynski, all bids were rejected for the above referred to project.
It was noted that bids were opened for this project on July 25, 1994, and they exceeded the estimate
of the project. Mrs. Manier seconded the motion which carried.
AWARD BIDS AND REQUEST PERMISSION TO ADVERTISE FOR RECEIPT OF BIDS -
COMPUTER. VIDEO AND AUDIOVISUAL EQUIPMENT - COLLEGE FOOTBALL HALL OF
FAME
Mr. David Fox, Gerard Hilferty & Associates, Inc., 14240 Route 550, Athens, Ohio, advised the
Board that on February 6, 1995, bids were received and opened for the above referred to equipment.
After reviewing those bids, Mr. Fox recommends that the Board award the contracts to the
following bidders as outlined below:
Computer Equipment Awarded To Contract Amount
Apple Performa 630 w/4MB & Computerland $1,040.00
250MB HD, Sys. 7.1 (CPU only) 3371 Cleveland Road
REGULAR MEETING
Apple Performa 630/4MB/250 HD
Sys.7.1, Apple keyboard & 15"
monitor
South Bend Indiana
FEBRUARY 13, 1995
Computerland $1,416.00
GRANT TOTAL $2,456.00
Additionally, Mr. Fox indicated that in evaluating these bids it became apparent that there were
some problems in the way the PC compatible computer bid was structured. Bidders were asked to
furnish bids on individual components only, not the assembly and testing of the individual computer
configuration. Secondly, although it was requested that bidders who were bidding on alternate
manufacturers of computers specify which manufacturers they proposed, none did so making critical
evaluation almost impossible. Mr. Fox noted that the above referenced vendors were the only ones
who furnished bids for these items. These computers are not subject to the assembly issue, and the
figures are very competitive. Mr. Fox recommended approval to rebid the PC compatible computers
with revised specifications, which have been rewritten to accommodate assembled, tested,
computers, in lieu of the individual components. The rebid will not be offered as a divisible bid.
Video Equipment
AV Associates
Storrs, Connecticut
Item
uantit Description
Unit Cost
Extension
1
4
Ampro 7000 D light valve video projectors
w/spare lamp, IR remote
$36,500
$146,000
2
4
Ampro input card, quad video/S-video
$ 442
$
1,768
decoder
3
2
Ampro remote infrared receiver w/200 ft
$ 167
$
334
cable
4
2
Ampro projector lens, 1.5-1
$ 2,150
$
4,300
5
2
Ampro projector lens, 3-1
$ 2,150
$
4,300
NOTE:
Change 1.5:1 lens to work with custom image
reduction cards (Item 6A)
6
2
Custom diopter lenses for video projectors
See below
6A
2
Ampro custom image reduction boards to
$ 6,300
$
12,600
reduce image ratio to 3.24:1
PSS-722 support
8
1
Sony CCQ-10 cable
$ 276
$
276
9
1
Sony suspension support
$ 453
$
453
TOTAL BID:
$175,217.00
Midwest Visual Equipment Co.
South Bend, Indiana
Item Qugntit Description Unit Cost Extension
7 1 Sony VPH-10000 PAC w/PSS-722 support $4,543.00 $4,543.00
VPH-1001 w/RM-PJ1044 wireless/wired remote
Commander & PSS722
TOTAL BID: $ 4,453.00
Mr. Fox noted that only three (3) vendors bid on the items included within the Video Equipment
package with only one firm responding to all bid items.
REGULAR MEETING FEBRUARY 13, 1995
Audiovisual Equipment
Midwest Visual Equipment Co.
South Bend, Indiana
Item
Quantily Description
Unit Cost
Extension
2
20
Schneider 85-210mm f/3.9 zoom lens
$488.00
$9,760.00
3
9
Schneider 90mm XY PC lens
$378.00
$3,402.00
NOTE:
Prices quoted all Chief products or none
6
29
Chief Elmo Projector hold down clamps
$ 6.50
$ 188.50
31
7
Pioneer laser disc player Pioneer Model
$730.00
$5,110.00
CLDV-2600
32
4
Pioneer laser disc player w/4 audio tracks
$2,005.75
$8,023.00
38
1
RDL lx2 mixer
$ 92.00
$ 92.00
39
6
Tascam CD player rack mounted w/remote
$ 477.75
$2,866.50
54
3
Sennheiser IR stereo system
$1,084.10
$3,252.30
L
1
TOTAL BID: $32,694.30
Communications Systems
South Bend, Indiana
Audiovisual Equipment
Item uantit Description
1 1 Elmo omnigraphic 301 pro AF projector
4 10 Chief 2 proj . stand for Elmo 3 01 pro AF
projector
5 3 Chief 3 proj. stand for Elmo 301 pro AF
projector
8 12 Lamp, 1000 WATT;FEL
TOTAL BID: $25,089.40
Studio One
South Bend, Indiana
Unit Cost Extension
$21,080.00 $21,080.00
$ 270.00 $ 2,700.00
$ 373.00 $ 1,119.00
$ 23.80 $ 190.40
Item Qugjgit Description Unit Cost Extension
11 36 Lamp, 500W, 2000 hour bulb $ 10.14 $ 365.04
12 2 Leprecon total systems assembled by $3,800.00 $7,600.00
Mfg.
TOTAL BID: $ 7,965.04
AV Associates
Storrs Ct.
Item
Quanti1y
Description
Unit Cost
Extension
7A
12
Strand 1000W spotlight w/clamp, color
$
407
$ 4,884
& pattern frame, safety cable
9
36
Strand Lekolite spotlight 4 1/2" variable
$
241
$ 8,676
focus, C-clamp, safety cables
10
12
Strand custom pattern iris kit
$
86
$ 1,032
13
2
Dataton trax 2 software
$
867
$ 1,734
14
5
Dataton smartpax control unit
$ 1,671
$ 8,355
15
9
Dataton pax controller
$
945
$ 8,505
16
3
Dataton 2.5 rack adapter
$
112
$ 336
17
3
Dataton ACPAX adapter power supply
$
155
$ 465
18
3
Dataton analog smartlink cable
$
871
$ 2,613
r,
REGULAR MEETING FEBRUARY 13, 1995
Item
uantit
Description
Unit Cost
Extension
19
1
Dataton digital smartlink cable
$
609
$
609
20
1
Dataton IR smartlink cable
$
287
$
287
21
2
Dataton Mac smartlink cable
$
287
$
574
22
2
Dataton pax cable, 5m
$
84
$
168
23
16
Dataton pax cables for 2 Elmo Projectors
$
192
$ 3,072
24
22
Dataton pax extension cable, 5m
$
84
$ 1,848
25
7
Dataton Pioneer smartlink cable for 2600
$
84
$
588
26
4
Dataton smartlink cable for RS-232 for
$
84
$
268
Ampro projectors
27
8
Dataton smartpax extension cable, 5m for
$
84
$
672
Ampro 7000D projectors
28
3
Dataton system cable, lm
$
46
$
134
29
3
Dataton system cable, 2m
$
63
$
189
30
25
Dataton system extension cable, 5m
$
79
$1
,975
33
2
MTS laser disc controller, 4 button
$
565
$1,130
34
3
MTS laser disc controller 12 button
$
646
$1,938
35
3
Sigma video DA
$
246
$
738
36
1
Sigma rack mount kit for 3 units
$
43
$
43
37
10
Mid atlantic rack kit for Pioneer
$
68
$
680
LDV 2600 or LDV-8000
40
1
MTS CD controller, 1 button
$
402
$
402
41
3
MTS CD controller, 12 button
$
646
$1,
93 8
42
1
MTS CD controller, 4 button
$
565
$
565
43
1
MTS CD sequence controller
$
565
$
565
44
14
MTS illuminated push button (visitor start)
$
25
$
350
45
1
MTS lightings control timer
$
240
$
240
46
2
MTS rack mount black plates for RK-3
$
3
$
6
47
1
MTS rack mount kit for CD-1
$
34
$
34
48
1
MTS rack mount kit for CDC-200
$
34
$
34
49
2
MTS rack mount kit for CDC-212
$
34
$
68
50
1
MTS rack mount kit for CSQ-1
$
34
$
34
51
2
MTS rack mount kit for VDC-200, w/blank
$
34
$
68
plates
52
2
MTS rack mount kit for VDC-212
$
34
$
68
53
7
MTS rack mount blank plate for RK-2
$
3
$
21
55
8
Sennheiser IR stereo headset w/battery
$
193
$
1,544
56
1
Sennheiser IR battery charger strip for 10
$
218
$
218
batteries
57
10
Sennheiser IR rechargeable battery for
$
8
$
80
headset
58
2
Sennheiser IR system
$
246
$
492
TOTAL BID: $58,240.00
1
Mr. Fox noted a total of four (4) vendors bid on items included within the Audiovisual Equipment
package with only one firm responding to all bid items. Additionally, all four vendors submitte
low bids on one or more items.
Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be
awarded as outlined above. Mr. Leszczynski seconded the motion which carried. Additionally,
upon a motion made Mrs. Manier, seconded by Mr. Caldwell and carried, the remainder of the bids
were rejected as stated above, and the request to advertise for receipt of bids for PC compatible
computers with revised specifications was approved.
REGULAR MEETING FEBRUARY 13, 1995
APPROVE FAVORABLE RECOMMENDATIONS
- SIGN INSTALLATION - EDWARD D. JONES & CO. - 431 S. MAIN STREET
Mr. Leszczynski noted that favorable recommendations have been received from the Division of
Engineering, Police Department, City Attorney's Office, Building Commissioner, and the Design
Review Committee for the installation of the above referred to sign. Upon a motion made by Mr.
Leszczysnki, seconded by Mrs. Manier and carried, the recommendation was approved.
-WALK-A-THON - NATIONAL MULTIPLE SCLEROSIS SOCIETY
Mr. Leszczysnki noted that favorable recommendations have been received from the Police
Department, City Attorney's Office, Division of Engineering, and the Park Department, for the
request to conduct a Walk -A -Thou at 8:00 a.m. on April 2, 1995. Upon a motion made by Mr.
Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved.
AWARD BID - ABANDONED VEHICLES
Ms. Kathy Dempsey, Department of Code Enforcement, advised the Board that on February 6,
1995, bids were received and opened for abandoned vehicles. After reviewing those bids, Ms.
Dempsey recommends that the Board award the bids as outlined below:
MAYFLOWER AUTO PARTS
55303 Mayflower Road
South Bend, Indiana 46628
Red Tag
Number Vehicle ID Number
Description
Amount Bid
25724
1G3HN3731G1833008
Olds 1986
$ 650.00
24097
1G3WH54D0LD331641
Olds 1990
$1,550.00
25488
1C3BT56KXGC286491
Chevy 1986
$ 200.00
GRAND TOTAL
$2,400.00
DAVID W. EDMONDS
1919 Ontario
Niles, Michigan 49120
Red Tag
Number Vehicle ID Number
Description
Amount Bid
25470
1G4AP69A2CX157776
Buick 1982
$ 111.00
25517
IGIJD69PXFJ225050
Chevy 1985
$ 152.76
25515
1G3AX69Y1BM248569
Olds 1981
$ 111.00
24783
F25YC36414
Ford 1977
$ 127.50
GRAND TOTAL
$ 502.26
STEVE & GENES AUTO TRUCK SALVAGE
3109 Gertrude
South Bend, Indiana 46614
Red Tag
Number Vehicle ID Number
Description
Amount Bid
25419
JN1MN034S4CM011857
Datsun 1982
$ 25.25
25229
1B3BD26C7DF275976
Dodge 1983
$ 36.75
25414
1B38K41N5BC114833
Dodge 1981
$ 30.75
25493
1MEBP544EW607903
Ford 1984
$ 29.35
25684
8X31F518166
Mercury 1978
$ 39.85
25232
1P3BL28N5BD267941
Plymouth 1981
$ 29.85
GRAND TOTAL
$ 199.80
i6
REGULAR MEETING FEBRUARY 13, 1995
SUPER AUTO
3300 S. Main Street
South Bend, Indiana 46614
Red Tag Number
Vehicle ID Number
Description
Amount Bid
24882
6D476A9121884
Cadillac 1980
$
137.79
25609
1G68S698XCE696788
Cadillac 1982
$
229.75
25485
1L69U7S187896
Chevy 1977
$
67.75
24889
CKL189F134604
Chevy 1979
$
129.69
25190
CCD14AF339718
Chevy 1980
$
77.79
24714
1GIAW19ROF6293116
Chevy 1985
$
67.79
25486
1C3BT46D6EC197378
Chrysler
$
137.79
25310
6A62C257767
Ford 1966
$
72.79
25867
2FABP0120CX197039
Ford 1982
$
39.79
25311
5G62X205394
Ford 1965
$
125.79
25191
6Y89G442435
Lincoln 1965
$
229.76
25860
1G3AP35N4BX105057
Olds 1981
$
87.79
25500
3M69NAM563061
Olds 1980
$
47.79
25492
1G3AM27E7ED441100
Olds 1984
$
57.79
24127
3X69N9M117147
Olds 1979
$
57.79
25295
1GAB69XXCW332479
Olds 1982
$
32.79
25487
2G2AG19R3C1511075
Pontiac 1982
$
32.79
25321
D14BJ7S231568
Dodge 1977
$
67.78
GRAND TOTAL
$1,701.00
1
Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be
awarded as outlined above. Mrs. Manier seconded the motion which carried.
Ai i 1\V V AL Vl' 1\Li V 1/J1V1V 1 V LL'A1JL' i Vl\L.11A01i 11"1V1>AVJ..i - V.L. VA1 11I111 1 VLLlt.
FINANCE
Mr. Leszczynski noted that the Board is in receipt of a memorandum from Ms. Gretchen Bolan,
Fiscal Officer, Division of Engineering, requesting a revision to the Lease Purchase Package with
G.E. Capital Public Finance, 8400 Normandale Lake Boulevard, Minneapolis, Minnesota. Ms.
Bolan indicated that in order for the City of South Bend to make changes to the original lease
purchase package that the City has with G.E. Capital Public Finance, approval for this revision is
required as noted below:
Original_ Equipment List
Item
Description
Five -Year Equipment
1
S/A Dump Truck
2
25 Yard Packers
3
Street Sweepers
4
Steel Drum Roller
5
1 Ton Chassis
6
Grader -Maintainer
7
Extended Cab Pick Ups
8
4WD Pick -Up W/Plow
9
4WD Blazers
Total Five Year Equipment
Qty Unit Price Amount
1
2
2
1
1
1
2
1
2
Three Year Equipment
1 Medic Unit 1
2 Rescue I Rechassis & 1
Refurbish
Total Three Year Equipment
GRAND TOTAL
$51,000
$90,000
$71,000
$75,000
$15,500
$44,000
$17,500
$16, 500
$17,500
$108,650
$100,000
$ 51,000
$180,000
$142, 000
$ 75,000
$ 15,500
$ 44,000
$ 35,000
$ 16,500
$ 35,000
$594,000
$108,650
$100,000
$208,650
$802,650
L_J
1
REGULAR MEETING
Revised Equpment List
Item
Description
Five -Year Equipment
1
S/A Dump Truck
2
25 Yard Packers
3
Street Sweepers
4
Steel Drum Roller
5
1 Ton Chassis
6
4WD Pick -Up w/Plow
7
Extended Cab Pick Ups
8
4" Pick -Up W/Plow
9
4WD Blazers
Three Year Equpment
1 Medic Unit
2 UHF Repeaters
GRAND TOTAL
FEBRUARY 13, 1995
_Qty
Unit Price
Amount
1
$ 56,453.50
$ 56,453.50
2
$102,382.00
$204,764.00
2
$ 65,035.00
$130,070.00
1
$ 73,500.00
$ 73,500.00
1
$ 22,041.00
$ 22,041.00
1
$ 21,420.71
$ 21,420.71
2
$ 17,847.04
$ 35,694.08
1
$ 21,420.71
$ 21,420.71
2
$ 19,545.00
$ 39,090.00
$108,650.00 $108,650.00
$ 91,902.00 $ 91,902.00
$805,006.00
* Excess of $2,356.00 over original funding amount is to be covered by interest earned on the
escrow account
Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Revision to the
Lease Purchase Package was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - WATER WORKS
BULDING RENOVATION - PROJECT NO. 94-93
Mr. Leszczysnki noted that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted
a request to advertise for the receipt of bids for the above referred to project. It was noted that bids
were opened for this project on July 25, 1994, and were rejected on February 13, 1995, as the bid
amounts exceeded the estimate. Upon amotion made by Mrs. Manier, seconded by Mr. Caldwell
and carried, the request was approved.
APPROVAL OF REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - ELBEL GOLF
COURSE CART STORAGE FACILITY - PROJECT NO. 95-06
Mr. Leszczysnki noted that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted
a request to advertise for the receipt to bids for the above referred to equipment. Mr. Littrell is
submitting this request on behalf of the Park Department, and the project will construct a post -frame
building to store and re -charge golf carts. Further, the plans and specification are being prepared
by Wightman Petrie, Inc., 2340 Cassopolis Street, Elkhart, Indiana. Therefore, upon a motion made
by Mr. Leszczysnki, seconded by Mr. Caldwell and carried, the request was approved.
REQUEST TO ACQUIRE CITY -OWNED PROPERTY
Mr. Richard Swanson, Habitat for Humanity, 6125 North Michigan Street, submitted a request for
the acquisition of five (5) City -owned properties: 1612-1614 Philippa, 1616 Philippa, 1802 Phillipa,
1808 Phillipa, and 1814 Philippa. Upon a motion made by Mr. Caldwell, seconded by Mr.
Leszczysnki and carried, the request was referred to the appropriate Bureaus for recommendation.
REQUEST TO CONDUCT BLOCK PARTY - RIVER PARK PARTNERSHIP CENTER - 907 S.
31 ST STREET
Ms. Angela K. Jacob, President, River Park Neighborhood Association, has submitted a request to
conduct a block party on 31st Street, from Mishawaka Avenue to Vine Street, on Saturday, May 13,
1995, from 10:00 a.m. - 4:00 p.m., in conjunction with the Grand Opening of the River Park
Partnership Center. Additionally, Saturday, May 20, 1995, was listed as a rain date. Upon a
motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was referred
to the appropriate Bureaus for recommendation.
REGULAR MEETING
FEBRUARY 13, 1995
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following two
(2) traffic control devices were approved:
REMOVAL OF: 30 Minute Parking Sign
CHANGE TO: 1-Hour Parking Sign
LOCATION: 1600 Mishawaka Avenue, South Side, Bellevue to Esther
REMARKS: All business owners in the 1600 block of the Avenue
REMOVAL OF: 1 Handicap Space
CHANGE TO: 2 Hour Handicap Space
LOCATION: 530 N. Lafayette, South Bend Medical Foundation
REMARKS: Reduce handicap space to one (1) 25' space
Main Street Side
APPROVE TITLE SHEETS - IRONWOOD DRIVE, PHASE 2 AND SOUTH BEND WATER
WORKS BUILDING
Mr. Leszczynski advised that the Title Sheets for the above referred to projects were being presented
at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and
carried, the above referred to Title Sheets were approved and signed.
FILING OF HUMANE SOCIETY MONTHLY REPORT - DECEMBER 1994
Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the
Humane Society of St. Joseph County, Inc., for the month of December, 1994. The report indicates
the type and umber of animals handled for the City of South Bend. Mr. Leszczynski made a motion
that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried.
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount of $533,897.09 and
recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern
Indiana, submitted one (1) list containing claims in the amount of $51,922.96 and recommended
approval. Ms. Ann Kolata, Department of Community and Economic Development, submitted
claims for the College Football Hall of Fame and recommended approval. Mr. Leszczynski made
a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded
the motion which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Leszczynski,
seconded by Mrs. Manier and carried, the meeting adjourned at 10:10 a.m.
BOARD OF PUBLIC WORKS
a 6) 'V VIAA �-e, — /--,A -
J n E. Leszczynski, re i ent
ames . C Idwell, M ber
j Jenny Pitts X4anier, Member
A EST:
Angela . Jacob, C erk