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HomeMy WebLinkAbout01/30/95 Board of Public Works MinutesREGULAR MEETING JANUARY 30, 1995 The regular meeting of the Board of Public Works was convened at 9:36 on Monday, January 30, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Board Attorney Anne Bruneel was not present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on January 16, 1995, were approved. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, agenda items to request permission to advertise for receipt of bids and for a traffic device were added. APPROVE AGREEMENTS - SERVICES OF BOARD OF PUBLIC SAFETY MEMBERS AND THE CITY OF SOUTH BEND Mr. Leszczynski stated that the Board is in receipt of Agreements between the City of South Bend, through the Board of Public Works and Mr. Elmer L. Carr, Mr. Jack R. Bland, and Mr. Thadeus T. Zakowski, for services as members of the Board of Public Safety. Mr. Leszczynski noted that each Agreement is for a sum of Three Thousand Four Hundred ($3,400.00) per year, for services rendered, payable in equal monthly increments, and the term of these Agreements shall be from January 1, 1995 until December 31, 1995, unless terminated pursuant to statute or by the resignation of the Appointee. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreements were approved and executed. APPROVE PROPOSAL - CONTINUED AGRONOMIC TECHNICAL SERVICES - ENVIRONMENTAL AGRONOMICS AND THE CITY OF SOUTH BEND Mr. Leszczynski stated that the Board is in receipt of a Proposal from Mr. Thomas Schreeg, Environmental Agronomics, 24136 Layton Road, South Bend, Indiana, for continued agronomic technical services, as submitted by Mr. John J. Dillon, Director, Division of Environmental Services. Mr. Dillon noted that the intent of the Proposal is to create a streamlined fixed cost contract, help the City of South Bend accomplish their goals, and offer major cost savings to the City. Further, Mr. Dillon noted that the goal of Environmental Agronomics is to assist the City of South Bend in taking the land application program to the next logical stage of development and move to a support mode. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Proposal was approved and executed. AWARD BID - CENTURY CENTER REMODELING - PROJECT NO, 94-83 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on December 6, 1994, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Reinke Construction Corporation, 1216 West Sample Street, South Bend, Indiana, in the amount of $2,455,600.00, as outlined below: Alternates General Construction (Deduct) G-2 Delete folding partitions between Meeting Rooms A, B, C, D $ 52,800.00 G-3 Delete window between Jewelry E-108 and Corridor E-121 $ 1,300.00 G-4 Delete window between Elevator Lobby E-306 and Skywalk $ 1,300.00 G-5 Delete window between Weaving E-310 and Corridor E-327 $ 1,300.00 G-6 Delete vertical strip windows facing River and assoc. mech./elec. $186,000.00 REGULAR MEETING JANUARY 30, 1995 G-8 Delete Polish Room E-108A $ 2,000.00 G-10 Exchange polymer paint for standard paint in Meeting $ 1,800.00 Rooms E-109, 112, 115, 117 G-13 Delete Rooms D-101, 102, 103, 105, 106, 107, 108, 148 $120,000.00 G-14 Delete demolition and construction in River Level Area E $320,000.00 G-15 Perform demolition and partial construction in Meeting Rooms $ 92,000.00 E-109, 112, 115, 117 General Construction (Add) G-1 Add escalator with step width of 32" $365,000.00 G-17 Add white maple veneer plywood paneling on walls and doors $ 7,800.00 of Vestibules D-213 and 218 G-18 Add escalator with step width of 24" $358,000.00 Mechanical Construction (Deduct) M-1 Provide standard pneumatic controls in lieu of direct $ 28,000.00 digital controls M-3 Associated cost for Alternate M-2 if M-1 is accepted $ 34,000.00 M-4 Delete humidification system with AHU-13 $ 3,060.00 M-5 Provide Barber Coleman pneumatic controls in lieu NO BID of Johnson Controls Electrical Construction (Deduct E-1 Delete communication conduit from Storage E-119 to $ 17,000.00 Building "B" E-2 Delete 208V twist lock outlets in Meeting Rooms A,B,C,D $ 1,700.00 E-3 Delete all sound system rough -ins $ 2,300.00 E-4 Delete VISA wall sconces $ 8,100.00 E-5 Delete dimmer system rough -ins and provide switches $ 11,500.00 E-6 Delete downlight at top of skylight in Rotunda D-216 $ 1,150.00 E-7 Delete exterior walkway lights along west wall of Street $ 4,100.00 Level Area "D" All work can be completed in the River Level Area E by September 20, 1995, and all remaining work can be completed by October 31, 1995. M11 REGULAR MEETING JANUARY 30, 1995 Additionally, Mr. Littrell noted that Mathews-Purucker-Anella, Inc., 218 South Frances, South Bend, Indiana, is the Project Architect, and the Century Center staff is in agreement that the award of contractor to be Reinke Construction. Further, the amount of $2,455,600.00 is for the base bid and is deducting alternates G-7, G-9, G-11, G-12, G-16, and M-2. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD CONDITIONAL BID - UNDERGROUND FUEL STORAGE TANKS - DISPENSING EQUIPMENT INSTALLATION - PROJECT NO. 94-40 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on January 3, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Advanced Pollution Technologies, 3505 North Home Street, Mishawaka, Indiana, in the amount of $199,919.00. Mr. Littrell noted that the award of this contract is conditional upon appropriations of funds for this project, which must be approved by the City Council. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE RECOMMENDATION TO ESTABLISH RESIDENTIAL PARKING - 1300-1400 BLOCKS OF CHESTER STREET Mr. Leszczynski noted that favorable recommendations have been received from the Police Department, City Attorney's Office, Division of Engineering, Park Department and the Street Department for A Petition to Establish a Residential Parking Zone in the 1324 through 1442 block of Chester Street. Mr. Littrell noted that a residential parking study was completed in the 1300-1400 blocks of Chester Street. Further, the north side of Chester Street already has "No Parking" restrictions, and each block was done as an independent study, performed on December 14, 1994, from 8.00 a.m. to 3:00 p.m. Mr. Littrell stated that the results of the petition for just the south side of Chester from 1324 to 1442 were as follows: 86% of curb space occupied 86% of curb space occupied by non-resident vehicles The petition from 1302 to 1320 Chester did not meet the criteria, and the results were as follows: 30% of curb space occupied 30% of cub space occupied by non-resident vehicles Requirements to satisfy the South Bend Municipal Code, Chapter 20, Article 10 states that curb space must be occupied at 75% of the time, and curb space must be occupied by non-resident vehicles at least 25% of the time. Mr. Caldwell asked Mr. Littrell if there was a long term solution to the situation of parking near Adams High School. Mr. Littrell stated that the Division of Engineering will continue to respond to neighborhood requests for the establishment of residential parking zones, and perform investigations. Therefore, upon a motion made by Mr. Leszczysnki, seconded by Mrs. Manier and carried, the Petition to Establish Residential Parking from 1324 to 1442 Chester was approved, and 1302 to 1320 Chester was denied. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following traffic control device was approved: NEW INSTALLATION: Residential Parking LOCATION: 1324 - 1442 Chester, North Side REMARKS: 7:00 a.m. - 4:00 p.m., Monday through Friday REGULAR MEETING JANUARY 30, 1995 APPROVE RECOMMENDATION TO CONDUCT ST. JOSEPH RIVER RUN & CANOE RACE Mr. Leszczynski stated that favorable recommendations have been received from the Police Department, City Attorney's Office, Division of Engineering, Park Department, Street Department and the Fire Department, for a request to conduct the St. Joseph River Run and Canoe Race on Saturday, May 13, 1995. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request was approved. REQUEST REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for review and recommendation: -TO CONDUCT WALK-A-THON - NATIONAL MULTIPLE SCLEROSIS SOCIETY Ms. Susan Wargon, National Multiple Sclerosis Society, 615 N. Alabama, Indianapolis, Indiana, submitted a request for permission to conduct a Walk-A-Thon on April 2, 1995, beginning at 8:00 a.m. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS - COMPUTER PRINTER AND COMPUTER -RELATED PURCHASES Mr. Kevin Horton, City Controller, submitted a request for permission to advertise for the above referred to equipment, for 1995. -SOUTH BEND WATER WORKS - FIELD COATING 3.5 MG IRONWOOD ROAD RESERVOIR AND FIELD COATING 0.25 MG FELLOWS STREET BOOSTER RESERVOIR - PROJECT NO. 94-94 Mr. Carl Littrell, Director, Division of Engineering, submitted on behalf of the Water Works, a request for permission to advertise for the above referred to project. Mr. Littrell stated that this project will paint the interior and exterior of two reservoirs in the southeast quadrant of the City. Further, plans and specifications have been prepared by S.G. Pinney and Associates, of which the Engineering Division and the Legal Department are reviewing. -ERSKINE GOLF COURSE CLUBHOUSE REMODELING - PROJECT NO. 95-05 Mr. Carl Littrell, Director, Division of Engineering, submitted to the Board a request for permission to advertise for the above referred to project. This project will remodel the Erskine Clubhouse to provide a larger pro shop and snack bar. The plans and specifications are being prepared by John Werntz, Architect, and the Engineering Division and the Legal Department are reviewing them. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above requests were approved. APPROVE RELEASE CONTRACTOR EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be released as follows: Ronald R. Foulks, Jr. Released effective January 30, 1995 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mr. Caldwell seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORTS - OCTOBER AND NOVEMBER 1994 Mr. Leszczynski indicated that the Board is in receipt of the monthly reports as submitted by the Humane Society of St. Joseph County, Inc., for the months of October and November 1994. The reports indicate the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the reports be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. 3 1 1 11 REGULAR MEETING JANUARY 30, 1995 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $774,567.68 and $524,736.16 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one list containing claims in the amount of $139,567.68 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:45 a.m. A TEST: Angela k. Jacob, Cle BOARD OF PUBLIC WORKS J hn E. Leszczynski, freYident Jenny Pitts Monier, Member