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HomeMy WebLinkAbout01/23/95 Board of Public Works MinutesREGULAR MEETING JANUARY 23, 1995 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, January 23, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. ADD AGENDA ITEM Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, an agenda item for a Lease Agreement was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on January 16, 1995, were approved. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - TRANEX CAR SALES Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a license application for a Transient Merchant License, as submitted by Ms. Sharon Drysbrough, Tranex Car Sales, Inc., d/b/a Va1Car Rental Car Sales, 5075 W. 38th Street, Indianapolis, Indiana, for the purpose of conducting a used car sale at the parking lot at K-Mart, 4640 S. Michigan, South Bend, Indiana, on Wednesday, March 1, 1995 through Friday, March 3, 1995, from 9:00 a.m. to 9:00 p.m., and Saturday, March 4, 1995, from 9:00 a.m. to 6:00 p.m. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the license application for Transient Merchant was approved. APPROVE SUPPLEMENTAL AGREEMENT NO. 1 - CLEVELAND ROAD TURNING MOVEMENTS - CLYDE WILLIAMS & ASSOCIATES - PROJECT NO. 94-48 Mr. Leszczynski stated that the Board is in receipt of a Supplemental Agreement No. 1, for the Cleveland Road turning movements, as submitted by Mr. Keith Blanton, Manager, Construction Services, Clyde E. Williams & Associates, Inc., 1843 Commerce Drive, South Bend, Indiana, recommending approval. Mr. Leszczynski noted that the Supplemental Agreement is in conjunction with the original agreement on a cost plus basis with a not to exceed figure of four thousand dollars ($4,000.00). The original design services was expanded to include plans and specifications for repaving the cross -over west of Bendix Drive on Cleveland Avenue. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Supplemental Agreement was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - LEVEL CONTROLS MODIFICATION UN KOTE LIFT STATIONS NO. 1 THROUGH 4 - GASVODA & ASSOCIATES - PROJECT NO. 94-51 Mr. Leszczynski advised that Mr. Robert Flores, Division of Environmental Services, has submitted the Project Completion Affidavit, for the above referred to project, indicating a final cost of $23,266.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. 09 Mr. Leszczynski advised that Mr. R.A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted Change Order No. 15.80-03, on behalf of Dye Plumbing & Heating, Post Office Box 1728, LaPorte, Indiana, indicating that the Contract amount be increased $5,352.00, fora new Contract sum including this Change Order in the amount of $682,456.00. Mr. Leszczynski noted that this change order relates to the revisions required to meet design noise requirements to shield offices from noise and vibrations. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. REGULAR MEETING JANUARY 23, 1995 AWARD BID TWENTY-FIVE (25) POLICE PATROL CARS Mr. Matthew Chlebowski, Director, Equipment Services, advised the Board that on January 3, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommended that the Board award the contract to Jordan Ford, 609 E. Jefferson, Mishawaka, Indiana, in the amount of $407,125.00. Further, Mr. Chlebowski noted that the bid award is for twenty-five (25) 1995 Crown Victoria Police Interceptor vehicles, at a unit price of $16,285.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE LEASE AGREEMENT - FRATERNAL ORDER OF POLICE LODGE NO 36 AND THE CITY OF SOUTH BEND Mr. Leszczynski noted that Mr. George E. Herendeen, Attorney at Law, 205 W. Jefferson Boulevard, South Bend, Indiana, has submitted a Lease Agreement between the Fraternal Order of Police Lodge No. 36 and the City of South Bend, and recommended approval. Mr. Leszczynski noted that the Agreement concerns the lease of two (2) properties, commonly known as 25327 State Road 23, and 1530 South Main Street (formerly known as the Tepe's Building). Further, this Agreement leases to the City of South Bend the above referred to properties for a sum of eight thousand five hundred dollars ($8,500.00) from February 1, 1995, to and including January 31, 1996, payable no later than February 28 during each year of the Lease. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Lease Agreement was approved and executed. APPROVAL OF RECOMMENDATION - ESTABLISH MCKINLEY AVENUE AS A ONE-WAY STREET - EAST BOUND FROM EDDY STREET TO SUNNYSIDE AVENUE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Area Plan Commission, Department of Community and Economic Development, Fire Department, Department of Sanitation, Police Department and the City Attorney's Office, concerning a request to establish McKinley Avenue as a one-way street east bound from Eddy Street, to Sunnyside Avenue. Upon a motion made by Mrs. Manier, seconded by Mrs. Caldwell and carried, the recommendation was approved. REQUEST REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for review and recommendation: - REQUEST TO INSTALL ANEW SIGN ON THE PUBLIC RIGHT -OF -WAY AT 431 SOUTH MAIN STREET Mr. Leo J. Priemer and Mr. Melvin McCallum, Edward D. Jones & Co., 431 S. Main Street, submitted a request to install a new sign at their business, which is being moved from 213 S. Main Street to 431 S. Main Street. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirty-one (31) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks have been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above request was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS Mr. Leszczynski stated that the Board is in receipt of a request from Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, requesting permission to advertise for the sale of one (1) 22' Roll Off Truck with Articulating Crane and two (2) 20 Yard Refuse Packers. Additionally, Mr. Chlebowski stated that bids were opened for the 22' Roll Off Truck with Articulating Crane, and recommended permission to reject these bids. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for receipt of bids for the above referred to equipment was approved. Further, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to reject bids for the 22' Roll Off Truck with Articulating Crane was approved. REGULAR MEETING JANUARY 23, 1995 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following four (4) traffic control devices were was approved: NEW INSTALLATION: One Way LOCATION: 1100 & 1200 Block McKinley, Eddy to Sunnyside One-way east bound REMARKS: Petition from Area Residents NEW INSTALLATION: Walk & Waits LOCATION: Western/Dundee and Western/Kaley REMARKS: None NEW INSTALLATION: Handicap Sign LOCATION: 1710 Swygart REMARKS: Mrs. V. Berndt has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 2011 Kenwood REMARKS: Mrs. K. Poindexter has met all requirements FILING OF HUMANE SOCIETY MONTHLY REPORT - SEPTEMBER 1994 Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of September, 1994. The report indicates the type and number of animals handled for the City of South Bend. Mrs. Manier made a motion that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,023,529.64 and recommended approval. Mr. Caldwell made a motion that the claims be approved. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS q..J n E. Leszczynski, Wesfident Z 4James4Rt ell,Member enny Pitts 4anier, Member AT J ST: V Angela & Jacob, Cl k