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HomeMy WebLinkAbout01/16/95 Board of Public Works MinutesREGULAR MEETING JANUARY 16, 1995 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, January 16, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Brunel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on January 9, 1995, were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - UN KOTE SANITARY SEWER MANHOLE 157 MODIFICATIONS Mr. Leszczynski advised that Mr. Roberto Flores, Construction Engineer, Division of Environmental Services, has submitted the Project Completion Affidavit, for the above referred to project, indicating a final cost of $1,948.00. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved. APPROVE CONTRACT - SERVICES OF ASSISTANT CITY ATTORNEY - WORKFORCE DEVELOPMENT SERVICES OF NORTHERN INDIANA Mr. Leszczynski stated that the Board is in receipt of a Contract between Workforce Development Services and the City of South Bend, as submitted by Mr. Douglas S. Johnson, Contacts Manager, Workforce Development Services. Further, Mr. Johnson noted that this Contract provides for the services of one Assistant City Attorney (John Broden) for WDS to provide advice and assistance on legal matters relating to the conduct of the WDS Program during the July 1, 1994 through June 30, 1995 period. Additionally, said services will be available for a fixed fee of $500.00 per month for up to six (6) hours per month and $50.00 per hour for each hour of assistance per month exceeding six (6) hours per month. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME Mr. Leszczynski advised that Mr. R.A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted the following Change Orders and recommended approval: Change Order Contractor Sum New Contract Sum 07.10-02 Jarnigan Ent. Increase $ 340.00 $168,700.00 04.00-07 Reinke Const. Increase $4,423.33 $371,815.80 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Change Orders were approved. AWARD BID - AUTOMATIC WEAPONS - POLICE DEPARTMENT Chief Ronald G. Marciniak, South Bend Police Department, advised the Board that on January 3, 1995, bids were received and opened for the above referred to equipment. After reviewing those bids, Chief Marciniak recommends that the Board award the contract to Michigan Police Equipment Co., 6521 Lansing Road, Charlotte, Michigan the amount of $9,966.02. Chief Marciniak noted that this was the only bid opened on January 3, 1995, and that the specifications for the weapons have been reviewed by the Services Division Chief as well as the S.W.A.T. team Commander, and have been found acceptable. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE RECOMMENDATION - TO CONDUCT PROCESSION - ST. JOSEPH RIGHT TO LIFE Mr. Leszczynski stated that favorable recommendations have been received by the -Police Department, City Attorney's Office, Division of Engineering and the Park Department, concerning the request to conduct a peaceful protest procession, as submitted by Ms. Mary MacDonell, St. Joseph County Right to Life, Inc. Mr. Leszczynski noted that the procession will be conducted on Monday, January 23, 1995, beginning at noon and lasting one hour on the sidewalk outside the Federal Court Building. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. REGULAR MEETING JANUARY 16, 1995 REQUESTS REFERRED: Upon a motion made by Mr. Leszczysnki, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for review and recommendation: - TO CONDUCT THE SECOND ANNUAL TRIATHLON EXTREME Ms. Loren T. Kinne, Race Director, InFront Promotion and Camp Ray, 938 Roberts, South Bend, Indiana, submitted a request to conduct the Second Annual Triathlon Extreme, which will consists of a Fun Roll, Fast Roll, and In -Line Skate Race, to be held on Sunday, May 21, 1995. - TO ESTABLISH A RESIDENTIAL PARKING ZONE - 1001-1100 BELLEVUE AND 1600 BLOCK OF RUSKIN Ms. Mary Ann Zemke, Indiana University at South Bend, 1700 Mishawaka Avenue, South Bend, Indiana, submitted a petition for the establishment of a Residential Parking Zone in the area of 1001-1100 Bellevue Avenue and 1601 to 1622 Ruskin Street. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - COLLEGE FOOTBALL HALL OF FAME - TRACK LIGHTING AUDIOVISUAL EQUIPMENT, COMPUTER EQUIPMENT AND VIDEO PROJECTION EQUIPMENT Mr. David W. Fox, Gerard Hilferty & Associates, 14240 Route 550, Athens, Ohio , requested permission to advertise for the receipt of bids for three equipment packages pertaining to audiovisual and computer exhibit elements for the College Football Hall of Fame. Additionally, Mr. R.A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, requested permission to advertise for the receipt of bids for interior light track fixtures for the College Football Hall of Fame. Mr. Dieringer noted that the drawings are being prepared by the Troyer Group. Mrs. Manier made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: REMOVAL OF: No Parking Sign, revised to No Parking on South side LOCATION: Bruce Street, from Chapin to Catalpa, South side REMARKS: Our Lady of Hungary Church request NEW INSTALLATION: No Parking Sign, Tow Zone LOCATION: 800 block Chippewa at dead end REMARKS: Complaints from neighbors' cars blocking drives FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing thirty-four (34) City owned and miscellaneous properties which were cleaned by the Department on January 6, 1995. Mrs. Manier made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $673,401.36 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $27,317.70 and recommended. approval. Further, Ms. Ann Kolata, Department of Community and Economic Development, submitted claims for the College Football Hall of Fame and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. Ll REGULAR MEETING JANUARY 16, 1995 PRIVILEGE OF THE FLOOR Mr. Tom Howell, U93, was present and asked of the Board the status of the Ironwood Widening Project, as the County will be opening bids January 17, 1995. Mr. Leszczynski stated that the bids to be opened are for the railroad bridge, and that the City of South Bend will be doing the north section, from Randolph Street to Ewing Street, when the County has finished their phase of the widening. Additionally, Mr. Howell asked if Conrail or Grand Trunk has approached the City concerning the train whistle issue. Members present did not know the status. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:45. ATTEST: 1 Angela k. Jacob, derk BOARD OF PUBLIC WORKS _John E. Leszczyns i, resident PlAr m �� IIMIT, MW = Jenny Pitts anier, Member