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HomeMy WebLinkAbout01/09/95 Board of Public Works MinutesREGULAR MEETING JANUARY 9, 1995 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, January 9, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on January 3, 1995, were approved. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agenda item to approve Claims was stricken. Additionally, Agenda items to approve Change Orders and to adopt a Resolution were added. APPROVE AGREEMENT FOR STAFF SUPPORT - URBAN ENTERPRISE ASSOCIATION Mr. Leszczynski noted that an Agreement between the Urban Enterprise Association of South Bend, Inc. and the City of South Bend, specifically, the Department of Community and Economic Development and Legal Department, was submitted by Ms. Jeanine Muir, Urban Enterprise Association, and approval was recommended. Ms. Muir stated that this Agreement is a multi -year arrangement from January 1995, to and including December 31, 1999, with the dollar figure to be determined on an annual basis. Additionally, the 1995 dollar figure is $95,000.00, and was approved along with the contract at the December 14th Urban Enterprise Association meeting. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE AGREEMENT WITH THE INDIANA DEPARTMENT OF TRANSPORTATION - RECONSTRUCTION OF CONRAIL CROSSING AT RIVERSIDE DRIVE Mr. Leszczynski noted that an Agreement between the Indiana Department of Transportation and the City of South Bend was submitted by Mr. Carl Littrell, Director, Division of Engineering, and recommended approval. Mr. Littrell stated that this Agreement is for the reconstruction of the Conrail crossing of Riverside Drive just north of Angela Boulevard. The Board authorized the Indiana Department of Transportation to begin preliminary engineering of this project in October of 1999. Further, Mr. Littrell stated that the cost of the work is estimated at $43,500.00. The work will be done by Conrail on a "Force Account" basis with 90% Federal aid. The Agreement requires the City of South Bend to bear the remaining cost of the work, to be approximately $4,350.00. Additionally, there is an adequate balance in a 1994 appropriation from Local Roads and Streets Appropriations funds for "Railroad Improvements". The automobile crossing is proposed to be improved as a "rubberized" crossing. The pedestrian walkway will be constructed as a "timber" crossing. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVE AGREEMENT FOR ENGINEERING SERVICES - STUDEBAKER MUSEUM - COLE ASSOCIATES Mr. Leszczynski noted that an Agreement between Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, and the City of South Bend was submitted by Mr. Joseph Zwierzynski, P.E., Cole Associates, for a structural investigation of the Studebaker National Museum, and recommended approval. Mr. Leszczynski noted that this Agreement will perform two tasks: 1) material investigation; and 2) structural analysis. Further, Cole Associate's estimate of fees will be approximately a cost of $47,500.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE REVISION TO AGREEMENT - ARCHITECTURAL AND ENGINEERING SERVICES - STUDEBAKER MUSEUM - COLE ASSOCIATES Mr. Leszczynski noted that the Board is in receipt of a revised Agreement for architectural and engineering services for the Studebaker Museum, as submitted by Mr. Joseph C. Zwierzynski, P.E., Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana. Mr. Zwierzynski stated that the revised Agreement will provide architectural and engineering services to conduct a five year life cycle analysis of the Studebaker Museum. Further, the total cost in a lump sum fee shall be REGULAR MEETING JANUARY 9, 1995 $7,800.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the revision to the Agreement was approved and executed. APPROVAL OF PROPOSAL - ASBESTOS CONTAINING MATERIALS SURVEY - ACM ENVIRONMENTAL, INC. Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board for approval a proposal from ACM Environmental, Inc., 229 South Michigan Street, South Bend, Indiana, and recommended approval. Mr. Littrell informed the Board that this proposal is to conduct an asbestos - containing materials survey and a Phase I environmental assessment for two (2) properties at 1901 and 1911 South Ironwood Drive, which were purchased for the Ironwood Drive Widening Project. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Proposal was approved and executed. TABLE RECOMMENDATION TO ESTABLISH THE 1100-1200 BLOCKS OF MCKINLEY AS ONE-WAY, EASTBOUND Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to recommendation was tabled. APPROVE RECOMMENDATION FOR PURCHASE OF CITY -OWNED PROPERTY - 51240 REDWOOD ROAD It was noted that on December 12, 1994, the Board opened two (2) bids for the purchase of the following real property: Lot 43, as shown on the recorded Plat of Redwood Road Minor Subdivision, recorded September 9, 1994, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 434478. Commonly known as 51240 Redwood Road. Mr. Caldwell made a motion that the high bid received from Ms. Sandra L. Creager, 3324 Hedge Maple Court, South Bend, Indiana, in the amount of $61,025.00 be accepted. Mrs. Manier noted that this award is in the best interest of the City, and that this bid is subject to approval by the Mayor and the Common Council. There being no further questions, Mrs. Manier seconded the motion which carried. APPROVE RECOMMENDATION TO CONDUCT THE MARTIN LUTHER KING MARCH Mr. Leszczynski noted that the Board is in receipt of favorable recommendations from the Police Department, the Legal Department, the Division of Engineering and the Park Department, concerning a request to conduct the Martin Luther King March on Monday, January 16, 1995, beginning at 1:30 p.m., from the County -City Building to the Century Center. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. AWARD BID - NEIGHBORHOOD PARTNERSHIP PUBLIC WORKS IMPROVEMENTS - SIDEWALK, CURB AND APPROACH REPAIRS - PROJECTS NO. 94-62 AND 94-63 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on January 3, 1995, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the low bid to L.L. Geans & Sons, 1923 N. Home Street, Mishawaka, Indiana, in the amount of $202,436.42. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. REQUESTS Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO CONDUCT PROCESSION - ST. JOSEPH COUNTY RIGHT TO LIFE Ms. Mary MacDonell, President, St. Joseph County Right to Life, Inc., requested permission to conduct a peaceful protest procession on Monday, January 23, 1995, beginning at noon, and lasting one hour on the sidewalk outside the Federal Court Building, on Jefferson and Main Streets. REGULAR MEETING JANUARY 9, 1995 - TO PURCHASE CITY -OWNED PROPERTY - TWO LOTS BETWEEN 204 AND 214 E. BROADWAY Mr. Fernando Orozco, 204 E. Broadway, South Bend, Indiana, requested permission to purchase two (2) City -owned lots, which are located between his two homes at 204 and 214 E. Broadway. Mr. Orozco is interested in these lots so that his children can have space to play in. ADOPT RESOLUTION NO. 1-1995 - TRANSFER OF REAL PROPERTY Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Resolution No. 1-1995 was adopted: RESOLUTION NO. 1-1995 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AUTHORIZING THE TRANSFER OF A CERTAIN PARCEL OF REAL PROPERTY TO NOTRE DAME CHAPTER OF HABITAT FOR HUMANITY WHEREAS, the City of South Bend, Indiana, (hereinafter the "City"), is the owner of a parcel of real property situated in the City of South Bend, St. Joseph County, Indiana, and being more particularly described as follows: Key No. 18-5100-3540 Lot 78 Hartman & Millers Plat Commonly known as 1113 Burns Avenue; and WHEREAS, the care, custody and control of City -owned real estate is vested in the Board of Public Works pursuant to I.C. 36-9-6-3 and 36-1-11-1, et seq.; and WHEREAS, the Notre Dame Chapter of Habitat for Humanity (hereinafter "Habitat"), an Indiana not -for -profit corporation meeting the requirements of I. C. 3 6-1-11 (a) (7), desires to obtain ownership of the above -described real estate for the purpose of constructing a single-family home on this property, which will provide a home ownership opportunity for low-income individuals in the community; and WHEREAS, the use of said property for such purposes will be beneficial to the community, and the City is willing to transfer said property to Habitat for the construction of said single-family home. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indian, as follows: 1) The City shall transfer to Habitat one (1) parcel of real property more particularly described as follows: Key No. 18-5100-3540 Lot 78 Hartman & Millers Plat Commonly known as 1113 Burns Avenue; and 2) Such transfer shall be accomplished by a Quit -Claim Deed, executed by the Mayor of the City of South Bend and attested to by the South Bend City Clerk. 3) Such transfer shall be made by the City to Habitat in an "as is" condition with no warranties, indemnities or representations made relative to said real property. Adopted this 9th day of January, 1995. 1 F1 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JANUARY 9, 1995 BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: INSTALLATION OF: Handicap Sign LOCATION: 1930 E. Fox REMARKS: Mr. Kubisiak has met all requirements REVISED: Stop Sign - Revised to a 4-Way Stop Sign LOCATION: Fellows/South Streets REMARKS: A 57-unit apartment complex is under construction; traffic will increase in this area APPROVE EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bonds be approved as follows: Excavating Engineers Approved effective January 3, 1995 Laidig Concrete Approved effective January 9, 1995 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME Mr. Leszczynski advised that Mr. R.A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted the following Change Orders, and recommended approval: Change Order Contractor Sum New Contract Sum 06.00-02 Hunter Corporation Increase $3,423.00 $570,990.00 06.00-03 Hunter Corporation Increase 1,756.00 $572,746.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Orders were approved as outlined above. TABLE FILING OF RATE STRUCTURE - ENGINEERING XEROX 3060 COPYING SERVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the filing of a rate structure for the Divison of Engineering's Xerox 3060 copying services was tabled. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Certificate of Insurance was accepted for filing: Verkler, Inc. 3306 Technology Drive South Bend, Indiana REGULAR MEETING JANUARY 9, 1995 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS 4hn E. Leszczynski, P esident James R. Caldwell, Member )enny Pitts anier, Member ATTEST: 9 Angela . Jacob, Cle 1 U