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HomeMy WebLinkAbout01/03/95 Board of Public Works MinutesREGULAR MEETING JANUARY 3, 1995 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, January 3, 1995, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on December 19, 1994, were approved. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, an agenda item to approve the final inspection for the Twyckenham widening project was added. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - HEIRLOOM IMAGES Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an application for a Transient Merchant License for Heirloom Images, as submitted by Mr. Roger L. Smith, 8863 E. Black Point Road, Syracuse, Indiana, to conduct the sales of new and used home computer equipment, photographic equipment, dollhouses, dollhouse furnishings and assorted miniatures, at the Century Center Convention Hall, Sunday, February 19, 1995, from 7:00 a.m. to 6:00 p.m., and Saturday, March 18, 1995, from 7:00 a.m. to 6:00 p.m. Additionally, Mr. Leszczynski noted that favorable recommendations have been received by the Police Department, Fire Department, and the Building Commissioner. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the application for Transient Merchant License was approved, and forwarded to the Deputy Controller's office for issuance of the license. OPENING OF BIDS - NEIGHBORHOOD PARTNERSHIP PUBLIC WORKS IMPROVEMENTS - DIVISION A - NORTHEAST PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 94- 62 - DIVISION B - RUM VILLAGE PARTNERSHIP CENTER SERVICE AREA - PROJECT NO. 94-63 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted L- It Division A - Northeast Partnership Center - Project No. 94-62 No Bid REGULAR MEETING JANUARY 3, 1995 Division B - Rum Village Partnership Center - Project No 94-63 Total, Division "B", Base $126,025.00 Alternate No. 1 $ 26,940.00 Alternate No. 2 $ 59,380.00 Total Amount of "A" and "B" $126,025.00 MCINTYRE JONES CONSTRUCTION CO. INC. 2526 W. Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Kenneth A. McIntyre Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted me Division A - Northeast Partnership Center - Project No 94-62 $ 62,212.50 Division B - Rum Village Partnership Center - Project No 94-63 Total, Division "B", Base $149,564.50 Alternate No. 1 $ 27,472.50 Alternate No. 2 $ 60,780.50 Total Amount of "A" and "B" $300,030.00 L.L. GEANS & SONS INC. 1923 N. Home Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky R. Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1e Division A - Northeast Partnership Center - Project No. 94-62 $ 55,144.66 Division B - Rum Village Partnership Center - Project No. 94-63 Total, Division "B", Base Alternate No. 1 Alternate No. 2 Total Amount of "A" and "B" $103,501.35 $ 19,778.09 $ 43,790.41 $158,646.01 1 1 1 0 REGULAR MEETING JANUARY 3. 1995 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Richard D Vick, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted C ID Division A - Northeast Partnership Center - Project No. 94-62 $ 76,904.20 Division B - Rum Village Partnership Center - Project No. 94-63 Total, Division "B", Base $168,747.75 Alternate No. 1 $ 31,396.00 Alternate No. 2 $ 69,465.50 Total Amount of "A" and "B" $245,651.95 ZIOLKOWSKI CONSTRUCTION. INC. 1005 S. Lafayette Boulevard South Bend, Indiana 466214 Bid was signed by Mr. Ben Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted C I0 Division A - Northeast Partnership Center - Project No. 94-62 $ 79,717.15 Division B - Rum Village Partnership Center - Project No. 94-63 Total, Division "B", Base Alternate No. 1 Alternate No. 2 Total Amount of "A" and "B" $175,597.30 $ 33,804.15 $ 63,469.30 $352,587.90 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - AUTOMATIC WEAPONS - (REBID) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: MICHIGAN POLICE EOUIl'MENT CO. 6521 Lansing Road Charlotte, Michigan 48813 Bid was signed by Ms. Catherine Adams Non -Collusion Affidavit was in order 3 REGULAR MEETING JANUARY 3, 1995 Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted Me Qty Item Cost Total 6 H&K Submachine guns MP5A2 9mm $ 969.25 $5,815.50 will include 1-30 round magazine and one spare 2 H&K Submachine guns MP5-N 9mm $1,158.91 $2,317.82 will include 1-30 round magazine and one spare 2 Sound supressors - stainless steel $ 589.00 $1,178.00 16 MP5 9mm magazines - 30 round $ 33.10 $ 529.60 capacity 2 Submachine gun accessory kits $ 33.00 $ 66.00 1 H&K sight adjust tool $ 26.00 $ 26.00 1 Manual - MP5 maintenance $ 33.10 TOTAL $9,966.02 Delivery on MP5A2 60-90 Days ARO Delivery on MPS-N Fall of 1995 ARO All other items 30-60 Days ARO Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - TWENTY-FIVE (25) 1995 POLICE PATROL VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 S. Lafayette Boulevard South Bend, Indiana 46634 Bid was signed by Mr. David Holland Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Net Price Each $17,522.00 Total (25) $438,050.00 Note: Due to extreme material shortages, this bid is only a will try basis. Time is of the essence. Exceptions: 1. Some specification items may not be available. These items will not alter the 9C I police package. The items could contain among others, key alike, electric mirrors, and vinyl rear seat. 2. Delivery time of vehicles cannot be guaranteed. A 1 REGULAR MEETING JANUARY 3, 1995 THE JORDAN GROUP 609 E. Jefferson Boulevard Mishawaka, Indiana 46546 Bid was signed by Ms. Peggy Tuttle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Net Price Each $16,285.00 Total (25) $407,125.00 Note: All orders must be received by Ford Motor Co. before February 15, 1995. Warranty: 3 Year - 36,000 mile bumper to bumper warranty Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - UNDERGROUND FUEL STORAGE TANKS & DISPENSING EQUIPMENT INSTALLATION - PROJECT NO. 94-40 (REBID) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ADVANCED POLLUTION TECH., LTD. 3503 N. Home Street, Ste. 100 Mishawaka, Indiana 46545 Bid was signed by Mr. Mark Cichoracki, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $199,919.00 MANKOFF, INC. 975 Campus Drive Mundelein, Illinois 60060 Bid was signed by Ms. Janet Simenson, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $236,690.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE CONTRACT FOR EMERGENCY MEDICAL SERVICES - UNIVERSITY OF NOTRE DAME - GENERAL MATTERS Mr. Leszczynski advised that the Board is in receipt of a Contract for Emergency Medical Services between the University of Notre Dame and the City of South Bend Fire Department It is further noted that services to be provided include the following: Advanced Life Support Unit staffed with two (2) St. Joseph County Certified Paramedics $75.00 per hour per unit REGULAR MEETING JANUARY 3. 1995 Basic Life Support Unit staffed with two (2) certified Emergency Medical Technicians E.M. T.'s $60.00 per hour Paramedic supervisor to work with the University control team (if requested) $18.00 per hour All transports from the specified event to St. Joseph Medical Center will be billed to the patient per ordinance 8269-92, effective June 19, 1992. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and executed. APPROVE CONTRACT FOR ORGANIC RESOURCES BUILDING Mr. Leszczynski advised that the Board is in receipt of a Contract for the upgrade of the ventilation in the existing warehouse storage area of the Organic Resources Building, between Ken Herceg & Associates, Inc., 224 W. Jefferson Boulevard, South Bend, Indiana, and the City of South Bend. It is noted that this Contract is in the amount of $22,600.00. It is further noted that services to be provided include the upgrading of ventilation in the existing warehouse storage area and the preparation of plans and specifications for the project.. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE AGREEMENT FOR STREET LIGHTING - CLEVELAND ROAD Mr. Leszczynski advised that the Board is in receipt of an Agreement for electric service for street lighting on Cleveland Road between Bendix Drive and Portage Avenue on the SLCM tariff (street lighting, customer -owned, metered) between Indiana Michigan Power Company, and the City of South Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was signed and executed. APPROVE AGENCY AGREEMENT - EDISON FILTRATION PLANT Mr. Leszczynski noted that an Agency Agreement has been submitted for approval, by the South Bend Board of Water Works Commissioners and the City of South Bend, for purposes of the Board of Commissioners designating the Board of Public Works to act as its agent for purposes of undertaking certain public improvements consisting of renovation of the Edison Filtration Plant and other matters related thereto. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agency Agreement was approved and executed. APPROVE ESCROW AGREEMENT - EDISON FILTRATION PLANT - MADDOX INDUSTRIES Mr. Leszczynski noted that an Escrow Agreement between the City of South Bend, though the Board of Public Works, Maddox Industrial Contractors, Inc., and Valley American Bank has been submitted for Board approval. Further, the Owner and the Contractor have entered into Construction Contract which is in excess of $100, 000.000, covering the construction of the Edison Filtration Plant, pursuant to the provision of I. C. 6-1-12-14. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Escrow Agreement was approved and executed. PROJECT COMMUNICATION SYSTEM, PHASE I - PROJECT NO. 93-15 Mr. Leszczynski advised that Mr. Roberto Flores, Division of Environmental Services, has submitted the Project Completion Affidavit, for Koontz -Wagner Electric Co., Inc., 3801 Voorde Drive, South Bend, Indiana, for the above referred to project, indicating a final cost of $1,138,953.32. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. REGULAR MEETING JANUARY 3, 1995 APPROVE PROJECT COMPLETION AFFIDAVIT - LA-Z-BOY SIDEWALK AND CURB - PROJECT NO. 94-32 Mr. Leszczynski advised that Mr. Carl Littrell, Director, Division of Engineering„ has submitted the Project Completion Affidavit for Ziolkowski Construction, 1005 S. Lafayette, South Bend, Indiana, for the above referred to project, indicating a final cost of $19,362.92. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE ADDENDUM NO. I - COMMUNITY HOMEBUYERS CORPORATION, INC. Mr. Leszczynski advised that the Board is in receipt of Addendum No. I to the Housing Development Fund - CHC Acquisition/Rehab Program Activity, as submitted by Ms. Marcia Townsend, Department of Community and Economic Development. Ms. Townsend advised that this Addendum No. I. clarifies language to conform to HUD regulations on Homeowner Assistance activities. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, this Addendum No. I was approved and executed. APPROVE CHANGE ORDERS - COLLEGE FOOTBALL HALL OF FAME Mr. Leszczynski advised that Mr. R. A. Dieringer, Verkler, Inc., 4406 Technology Drive, South Bend, Indiana, has submitted the following Change Orders for the above referred to project, and recommended approval: Change Order Contractor 16.00-07 Colip Electric 06.00-01 Hunter Corp. 03.00-02 16.00-09 Hagerman Const. Colip Electric 16.00-10 Colip Electric 16.00-11 Colip Electric AV-7 Donna Lawrence Productions 1 Troyer Group 2 Troyer Group 3 Troyer Group 4 Troyer Group 5 Troyer Group 6 Troyer Group Sum New Contract Sum Increase $ 636.86 $ 531,766.86 Increase $ 67.00 $ 567,567.00 Increase $ 1,662.00 $ 594,283.00 Increase $ 1,526.00 $ 533,292.86 Increase $ 5,939.90 $ 539,232.76 Increase $ 935.00 $ 540,167.76 Increase $137,383.00 $2,329,817.00 Increase $ 41,050.00 $ 551,050.00 Increase $ 1,985.00 $ 553,035.00 Increase $ 8,500.00 $ 561,435.00 Increase $ 4,393.00 $ 565,828.00 Increase $ 382.00 $ 566,210.00 Increase $ 3,241.00 $ 569,451.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referenced Change Orders were approved as outlined above. SELECTION OF BOARD OF PUBLIC WORKS PRESIDENT Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, Mr. John E. Leszczynski was selected as Board President for 1995. APPROVAL OF REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE - TWYCKENHAM WIDENING PROJECT Mr. Leszczynski advised the Board that Mr. Toy Villa, Project Engineer, has submitted to the Board, a Report of Contract Final Inspection and Recommendation for Acceptance for the Twyckenham Widening Project, and recommended approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Report was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Dick Rohde, Transpo, 901 Northside Boulevard, South Bend, Indiana, to vacate the following alley: REGULAR MEETING JANUARY 3, 1995 A north/south alley bounded by West South Street on the north and the railroad on the south. Also an east/west alley bounded by Main Street on the west and Michigan Street on the east, part situated in Martin and Tutt Addition to the City of South Bend, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Jeffrey V. Gibney, South Bend Heritage Foundation, 914 Lincolnway West, South Bend, Indiana to vacate the following alley: The first and second cast/west alleys north of E. Pennsylvania Avenue from the east right-of- way line of S. Fellows St. to the west right-of-way line of S. Rush St., each being a width of approximately 16 feet and a length of approximately 415.17 feet. Also, the first north/south alley east of S. Fellows St. from the south right-of-way line of E. Wenger St. to the north right-of-way line of E. Pennsylvania Ave., for a width of approximately 14 feet and a length of approximately 384 feet, excluding the portion that intersects with the east/west alleys. Part situated in Wenger's Fifth Addition to the City of South Bend. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council. concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. AWARD BID - 1995 POLICE S.W.A.T. VEHICLE Chief Ronald G. Marciniak, Chief of Police, advised the Board that on November 21, 1994, bids were received and opened for the above referred to project. After reviewing those bids, Chief Marciniak recommends that the Board award the contract to St. Ives, Inc. 828 Warehouse Road, Toledo, Ohio, in the amount of $88,083.00. 1995 St. Ives Police S.W.A.T. Truck, with a 191 x 84"H x 93.5"W all aluminum Utilimaster Aeromaster Walk -In Step Van Body mounted on a 1995 Chevrolet P-3 Commercial Forward Control Shipped Chassis with a 178" wheel base, 14,100 gvwr, 7.41, (454 cu.in.), 230 H.P. gasoline engine and automatic transmission. The vehicle will be designed, manufactured and equipped per your enclosed bid specifications. Completed unit delivered to the City of South Bend Police Department, South Bend, Indiana 46601. BASE BID: $86,590.00 Options: #1 Roof mounted air conditioner, operable by both shoreline and generator. Unit to be mounted on roof over the SWAT compartment: $ 948.00 #3 Spare wheel and tire, comparable to the tires and wheel installed on the chassis. (mounted on body or shipped loose): $ 295.00 #4 Vehicle security alarm system: due to the many types of alarms available, we are bidding a price range. If this option is requested we can go into details of the many systems available: $ 250.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. REGULAR MEETING JANUARY 3, 1995 AWARD BID - ONE (1) OR MORE ORDINANCE HANDLING ROBOTIC VEHICLE Chief Ronald G. Marciniak, Chief of Police, advised the Board that on November 21, 1994, bids were received and opened for the above referred to project. After reviewing those bids, Chief Marciniak recommends that the Board award the contract to HDE/Falcon Robots, Inc., 2733 Whitmore Street, Ft. Worth, Texas, in the amount of $36,840.00, as outlined below. Radio Control System, FCC Type Accepted $14,500.00 Options: #1 Full color video camera (to replace black and white camera): $ 685.00 Full color television receiver, battery, 110 volt and do volt powered: $ 600.00 #2 Radio controlled zoom lens assembly with hardware to allow for operation of pan and tilt (replacement for fixed focal length lens): $ 1,800.00 #3 Radio controlled elevator for zoom lens camera system $ 300.00 #4 Optional wheel or track sets for robot: $ 280.00 #5 Spare battery assembly, for robot: $ 75.00 #6 #7 Spare batteries for console: X-ray mount assembly (fits new Golden X-Ray): $ $ 25.00 800.00 #8 Wheeled cart for transporting heavy objects: $ 380.00 99 Shotgun mount assembly, radio controlled: $1,400.00 #10 Laser aiming device for shotgun: Included #11 Remote controlled 12 gauge disrupter and mounting assembly: $1,250.00 #12 Laser aiming system for disrupter: $ 245.00 #13 Hardware cable is included with initial system: Included Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVAL OF RECOMMENDATION TO ACOUIRE CITY -OWNED PROPERTY - 1113 BURNS STREET Mr. Leszczynski advised that the Board is in receipt of favorable of recommendations from the Department of Public Works, Code Enforcement, Community and Economic Development and the Park Department, concerning the acquisition of City -Owned property at 113 Burns Street, as requested by Mr. Joshua Briggs, Project Coordinator, Notre Dame Indiana. Further, Mr. Briggs noted that the Notre Dame Chapter of Habitat for Humanity has requested the acquisition of this property to build on. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. REGULAR MEETING JANUARY 3. 1995 APPROVAL OF RECOMMENDATION TO CONDUCT "ANNUAL RIGHT TO LIFE MARCH" Mr. Leszczynski noted that Mr. Arthur R. Leinen, St. Joseph County Knights of Columbus Councils has requested permission to conduct the "Annual Right to Life March" on Sunday, January 22, 1995, beginning at 1:30 p.m. Mr. Leszczynski stated that the Board is in receipt of favorable recommendations from the Police Department, City Attorney's Office, Division of Engineering, and the Park Department. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to conduct the march was approved. APPROVAL OF RECOMMENDATION TO CONDUCT "25TH ANNIVERSARY WALKAMERICA" Mr. Leszczynski informed the Board that Mr. Tom Gerard, Division Director, March of Dimes Birth Defects Foundation, 501 E. Monroe, South Bend, Indiana, has requested permission to conduct the "25th Anniversary WalkAmerica" on Saturday, April 29, 1995. Further, the Police Department, City Attorney's Office, Division of Engineering and the Park Department have given favorable recommendations. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request for the "25th Anniversary WalkAmerica" was approved. APPROVAL OF RECOMMENDATION TO CONDUCT "WALKTOBERFEST" Mr. Leszczynski formed the Board that favorable recommendations have been received from the Police Department, City Attorney's Office, Division of Engineering and the Park Department for the above referred to request, as submitted by Ms. Susan Harlow, American Diabetes Association, 7363 Est 21st Street, Indianapolis, Indiana. Ms. Harlow stated that the "Walktoberfest" will be conducted on Sunday, October 1, 1995, beginning at 9:00 a.m. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to conduct a "Walktoberfest" was approved. REQUESTS REFERRED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate Bureaus and Departments for review and recommendation: - RELOCATION OF FLAGS - HOLIDAY INN - DOWNTOWN Mr. Gregory Williams, Chief Engineer, Holiday Inn - Downtown, 213 W. Washington Street, South Bend, Indiana, requested permission to move pre-existing flag poles from the Main Street side (east side) of the building to the Washington Street side (south side). Further, the reason for relocation the pole is that Holiday Inn Corporation requires that the American flag and the Holiday Inn flag be near the entrance of the hotel. - TO CONDUCT 1 OTH ANNUAL MARTIN LUTHER KING MARCH Ms. Bernice Freeman, Martin Luther King Jr. Foundation, Inc., 914 Lincolnway West, South Bend, Indiana, requested permission to conduct their 1 Oth Annual Traditional March from the County -City Building to the Century Center, on Monday, January 16, 1995, beginning at 1:00 p.m. - TRANSIENT MERCHANT LICENSE - TRANEX CAR SALES Ms. Sharon H. Drybrough, 632 Spring Mill Lane, Indianapolis, Indiana, requested permission to conduct a used vehicle sale, on March 1 through March 3, 1995, from 9:00 a.m. to 9:00 p.m.,and March 4, 1995 from 9:00 a.m. to 6:00 p.m., at the K-Mart parking lot at 4640 South Michigan Street, South Bend, Indiana. -TO INSTALL REDWOOD SIGN Mr. Donald E. Jesswin, President, Forest Sign & Display, Inc. requested permission to install one (1) double face redwood sandblasted sign at InternationaNartending Institute,1805 South Michigan Street, - LICENSE RENEWAL - SCRAP METAL DEALER- SOUTH BEND SCRAP & PROCESSING Mr. Cary Levin, 51070 Huntington Lane, Granger, Indiana, requested permission to renew the license application for Scrap Metal Dealer/Junk Dealer/Recycling Operation/Transfer Station License at 3113 South Gertrude, South Bend, Indiana. EMI REGULAR MEETING JANUARY 3, 1995 - LICENSE RENEWAL - SECONDHAND STORE Mr. Fidencio Bueno, 210 E. Haney, South Bend, Indiana, requested permission to renew his license application for a Secondhand Store, Mason Heating & Appliances, 118 E. Sample Street, South Bend, Indiana, to conduct the sale of appliances. ADOPTION OF RESOLUTIONS NO. 47-1994 AND 49-1994 - HOLIDAY SCHEDULE FOR FIRE DEPARTMENT AND POLICE DEPARTMENT Mr. Leszczynski advised that the Fire Department and the Police Department have submitted respectively Resolution No. 47-1994 (Fire Department) and Resolution No. 49-1994 (Police Department) setting Holiday Schedules as follows: RESOLUTION NO. 47-1994 WHEREAS, the Board of Public Safety of the City of South Bend, Indiana, is empowered by law to establish rules and regulations for the South Bend Fire Department; and WHEREAS, it is in the interest of the City of South Bend that the Fire Department holidays be set with certainty. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Safety of the City of South Bend: SECTION I. That the following days be holidays in 1995 for all sworn members of the South Bend Fire Department on an eight (8) hour assignment: New Year's Day Monday, January 2 Good Friday Memorial Day Friday, April 14 Monday, May 29 Independence Day Tuesday, July 4 Labor Day Monday, September 4 Veteran's Day Friday, November 10 Thanksgiving Day Thursday, November 23 Day after Thanksgiving Friday, November 24 Christmas Day Monday, December 25 In addition to the nine (9) designated holidays above, sworn personnel of the South Bend Fire Department on an eight (8) hour assignment may choose one additional holiday from the following listed below: Martin Luther King Day President's Day Columbus Day Employee's Birthday Monday, January 16 Monday, February 20 Monday, October 9 SECTION II. While sworn members of the South Bend Fire Department are not excused from duty on holidays, according to the salary ordinance they shall receive extra compensation for working on certain chosen holidays. During each calendar year, each member of "A Shift" or of "C Shift" shall choose three (3) holidays from those designated for his or her shift. In 1995, each member of "B Shift" shall choose four (4) holidays of those designated for his or her shift. For those sworn members assigned to "A Shift", on January 1, 1995, the following days are designated as possible choices for holidays: January 1 September 5 January 14 October 9 REGULAR MEETING February 19 April 14 May 29 July 4 November 12 November 23 November 25 December 27 JANUARY 3, 1995 For those sworn members assigned to "B Shift", on January 1, 1995, the following days are designated as possible choices for holidays: January 4 September 4 January 15 October 10 February 20 November 10 April 15 November 24 May 30 November 26 July 3 December 25 For those sworn members assigned "C Shift", on January 1, 1995, the following days are designated as possible choices for holidays: January 2 September 7 January 16 October 8 February 21 November 11 April 16 November 22 May 31 November 27 July 6 December 24 All references to holidays for the twenty-four (24) hour period refer to the duty shift and not to the calendar day. ADOPTED this 3rd day of January, 1995. ATTEST: s/Angela K. Jacob, Clerk BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Manier, Member RESOLUTION NO. 49-1994 WHEREAS, the Board of Public Safety of the City of South Bend, Indiana, is empowered by law to establish rules and regulations for the South Bend Police Department; and WHEREAS, it is in the interest of the City of South Bend that the Police Department holidays be set with certainty. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Safety of the City of South Bend: SECTION I. That for all sworn police officers who are assigned to work as their regular work schedule, 5 on and 2 off, Monday through Friday, the following holidays shall apply: New Year's Day January 2 Martin Luther King Day January 16 Good Friday April 14 Memorial Day May 29 Independence Day July 4 Labor Day September 4 no REGULAR MEETING Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day JANUARY 3. 1995 November 10 November 23 November 24 December 25 For purposes of the holiday grant only, the eight (8) days which may be selected are: President's Day February 20 Easter Monday April 17 Flag Day June 14 Yom Kippur October 4 Columbus Day October 9 Hanukkah December 18 Christmas Eve December 22 New Year's Eve December 29 SECTION II. For all other Employees, the following holidays apply for pay purposes only: (a) Grand Holidays each year shall be: New Year's Day January 1 Memorial Weekend May 29 Independence Day July 4 Labor Day September 4 Thanksgiving Day Christmas Day November 23 December 25 (b) For these Employees the other holidays are: Martin Luther King's Birthday January 15 Washington's Birthday February 22 Memorial Weekend May 26 Labor Day Weekend September 2 Veteran's Day November 11 Christmas Weekend December 23 SECTION III. That for an officer whose shift begins on one calendar day and ends on another, it is only the officer whose shift ends on a designated holiday who can take the holiday and/or receive any holiday pay. For example, the night shift which comes on at 10:30 p.m. on Memorial Day in any given year does not have it as a holiday; but, members of the night shift whose tour of duty ends at approximately 6:30 or 7:00 a.m. on Memorial Day shall have that day as a holiday. Each officer covered by Section I of this Resolution shall elect by December 30, 1994, which holidays apply to him or her in 1995. SECTION IV. That for those police officers in D.A.R.E. or whose assignments require that they follow the South Bend Community School Corporation's vacation and holiday schedules, the Board reserves the right to amend the vacation schedule for those officers only to ensure that those officers have an equal opportunity for vacation and vacation pay. ADOPTED this 3rd day of January, 1995. M REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk JANUARY 3. 1995 BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Manier, Member APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: Willie's Construction Co. Approved 12/27/94 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: NEW INSTALLATION: Handicap Sign 1 LOCATION: 931 S. 26th Street REMARKS: Mrs. Hendrickson has met all requirement NEW INSTALLATION: Handicap Sign LOCATION: 3518 Northside REMARKS: Mrs. Torbenson has met all requirements FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: Doyle Signs, Inc. 232 Interstate Road Addison, Illinois 60101 Memorial Health System Inc. Etal 615 N. Michigan Street South Bend, Indiana Federal Sign, Division of Federal Sign Corporation FILING OF MONTHLY NBDC REPORT Mr. Leszczynski advised that Mr. Sam Mercantini, Executive Director, Neighborhood Busines Development Program, has submitted for filing, the December Monthly NBDC Report. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Report was accepted and filed as submitted. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,947,407,65 and $4,880,149.23, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $20,632.82 and $256,183.53, and recommended approval. Additionally, Ms. Ann Kolata, Department of 1 n REGULAR MEETING JANUARY 3, 1995 Community and Economic Development, submitted a claim for the College Football Hall of Fame and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 10:04. ATTEST: Angel . Jacob, Clerk BOARD OF PUBLIC WORKS i j& 1-^ A-e� Yhn. Leszczynsk, resident James R. C ell, Member ?—Jenny Pitts anier, Member