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HomeMy WebLinkAbout12/30/96 Board of Public Works MinutesS29 REGULAR MEETING DECEMBER 30, 1996 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, December 30,1996, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Board Member James R. Caldwell was not present. Also present was Board Attorney Anne Bruneel. M APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on December 16, 1996, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANTS LICENSE - HEIRLOOM IMAGES Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchants License, as submitted by Mr. Roger L. Smith, 8863 East Black Point Road, Syracuse, Indiana, to conduct the sale of new and used home computer equipment, photo equipment and dollhouse miniatures, on March 9, 1997, January 12, 1997, March 16, 1997, May 4, 1997, April 6, 1997, September 7, 1997, October 5, 1997, November 2, 1997, and December 7, 1997, at the Century Center. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the City Attorney's Office. Mr. Roger L. Smith, 8863 East Black Point Road, Syracuse, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Application for Transient Merchants License was approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANTS LICENSE - SOUTH BEND HAMFEST Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchants License, as submitted by Mr. Robert Denniston, 21970 Kern Road, South Bend, Indiana, to conduct the sale of amateur radio equipment and computer equipment, on January 5, 1997, from 8:00 a.m. until 3:00 p.m. at the Century Center. Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Fire Department, Building Commissioner and the City Attorney's Office. Mr. Jeff Wilder, Century Center, was present, and stated that the South Bend Hamfest was the first event held at the Century Center, and has been very successful every year. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Application for a Transient Merchants License was approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANTS LICENSE - VILLAGE WEST ENTERPRISES, INC. Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for a Transient Merchants License, as submitted by Mr. Rita A. Stansu, RR 1, Box 195 C, Lake Village, Indiana, to conduct the sale of antique and modern long rifles, shotguns, revolvers and pistols, military surplus and related clothing, on Saturday, February 1, 1997 from 9:00 a.m. until 5:00 p.m. and Sunday, February 2, 1997, from 9:00 a.m. until 3:00 p.m., at Union Station. Mr. Leszczynski stated that favorable recommendation have been received by the Police Department, Fire Department, Building Commissioner and the City Attorney's Office. Ms. Rita Stansu, Box 195, Lake Village, Indiana, was present, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Application for a Transient Merchant License was approved. 53O REGULAR MEETING DECEMBER 30, 1996 OPENING OF BIDS - ONE (1) MORE OR LESS 37 CUBIC YARD ALUMINUM DUMP TRAILER This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WHITEFORD TRAILER & EQUIPMENT CO 137 South Olive Street South Bend, Indiana 46619 Bid was signed by Mr. Gerald Rife Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One (1) aluminum dump trailer $33,026.00 FET $3,659.00 TOTAL $36,685.00 Allowance for 1989 Wrecked Dump $6,000.00 $30,685.00 POZZO MACK SALES AND SERVICE, INC. 3001 E. 15th Place Gary, Indiana 46401 Bid was signed by Ms. Patricia Wyant Non -Collusion Affidavit was in order Non -Discrimination Commitment Form was completed Ten per cent (10%) Bid Bond was submitted BID: $29,724.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTIES - 2215 AND 2221 SMITH STREET This was the date set for receiving and opening of sealed bids for the above referred to properties. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. No bids were received. AWARD BID - SAMPLE-EWING REDEVELOPMENT AREA STORM SEWER SYSTEM PHASE I - PROJECT NO. 96-52 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on December 16, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Woodruff and Sons, Inc. Post Office Box 450, Michigan City, Indiana, in the amount of $785,751.05. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD BIDS - FIRE APPARATUS COMMUNICATIONS Fire Chief Luther Taylor, advised the Board that on December 9, 1996, bids were received and opened for the above referred to items. After reviewing those bids, Chief Taylor recommends that the Board award the bids as follows: S 3 1 REGULAR MEETING Midwest Fire & Safety Equipment 1605 Prospect Street Indianapolis, Indiana 46203 tom. Description 20 Intercom Systems 55 SE-2RVC-ASA Headsets 5 SAFE Inter -Comm System 25 PRA-809 Portable Adapters 22 Foot Switch 55 Health Muff 2 Maxtrac Interface Installation on Site Safety Services, Inc. Kalamazoo, Michigan ty. Description 30 Tactical 7 Headset 30 Windsock DECEMBER 30. 1996 Unit Price Amount $ 572.94 $11,458.00 $ 255.29 $14,040.95 $1,212.94 $ 6,064.70 $ 234.11 $ 5,852.75 $ 44.00 $ 970.20 $ 1.84 $ 101.20 $ 176.47 $ 352.94 2,200.00 TOTAL $41,040.74 Unit Price Amount $ 285.00 $ 8,550.00 $ .9319 $ 27.95 TOTAL $ 8,577.95 Chief Taylor stated that funding for these items is provided through the EMSCIF and the General Fund. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDER - ELDER PARKWAY - PROJECT NO. 95-65 Mr. Leszczynski advised that Mr. Toy Villa, Engineer, has submitted Change Order No. 2, on behalf of Rieth Riley Construction Co., Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $93,059.05 for a new Contract sum including this Change Order in the amount of $1,295,418.95. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVAL OF CONTRACT - EMERGENCY MEDICAL SERVICES - UNIVERSITY OF NOTRE DAME Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, Notre Dame, Indiana, for emergency medical services for the University of Notre Dame for special events. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Corporation for Entrepreneurial Development $46,000 Staff Support - 1997-1998 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above referred to Contract was approved and executed. APPROVAL OF LEASE AGREEMENT - BUILDING COMMISSIONER VEHICLE Mr. Don Fozo, Building Commissioner, submitted an automobile Lease for his vehicle to the Board for approval. Mr. Fozo stated that the present lease is due to expire on January 4, 1997. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Lease Agreement was approved. ADOPT RESOLUTION NO. 91-1996/APPROVE AGREEMENT - DISPOSAL OF CITY - OWNED PROPERTY Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works, and the Agreement for Disposal of City - owned property was approved. 1 532 REGULAR MEETING DECEMBER 30, 1996 RESOLUTION NO. 91-1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "ARIE", A K-9 POLICE DOG WHEREAS, the South Bend Board of Public Works has been advised by the City's Police Chief that "Arie", a K-9, is no longer needed by the South Bend Police Department; and WHEREAS, it has been determined by the Board of Public Works that "Arie" is unfit for the purpose for which he was acquired and is no longer of use to the City of South Bend; and WHEREAS, Lieutenant Darryl Boykins, South Bend Police Department, has agreed to care for "Arie" at his own expense and to keep him as a house pet and understands that "Arie" can never again be used as a Police Dog; and WHEREAS, I.C. 36-1-11-6 © permits and establishes a procedure for disposal of property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that "Arie", a K-9 Police Dog, is unfit for the purpose for which he was acquired, is no longer of use to the City of South Bend, and has an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that "Arie" the Police Dog, should be retired and put into the care of Lieutenant Darryl Boykins for use as a house pet only. ADOPTED this 30th day of December, 1996. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS John Leszczynski, President Jenny Pitts Manier, Member ATTEST: Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS -SAMPLE EWING REDEVELOPMENT AREA - SITE CLEARANCE PHASE III - PROJECT NO 96-68 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will demolish and remove ten (10) structures in the Redevelopment area. One is a commercial structure which will be incorporated into the Ivy Tech State College site, and the other nine are on the site that will be incorporated into the new park area. The Department of Community and Economic Development has obligated funds for this project from the Sample -Ewing Area TIF fund. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. FILING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE - ACE CAB LINES Mr. Leszczynski stated that an Application for Certificate of Public Convenience has been submitted to the Board for filing, as submitted by Mr. Robert M. Personett, 300 East High Street, Elkhart, Indiana, to operate a taxi cab business in the City of South Bend. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Application for Certificate of Public Convenience was filed. 5 33 REGULAR MEETING DECEMBER -TO, 1996 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: Memorial Health System, Inc. 615 North Michigan Street South Bend, Indiana 46601 Ideal Consolidated, Inc. 806 West Sample Street South Bend, Indiana 46601 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,704,127.53, dated December 23, 1996 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $40,956.73 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS r ohn E. Leszczynski, Prag&ent 4JaesVMm;eo�, Member d"'�Jenny Pit Manier, Member A TEST: Angela Jacob, Cle 1