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HomeMy WebLinkAbout12/16/96 Board of Public Works Minutes52i REGULAR MEETING DECEMBER 16. 1996 The regular meeting of the Board of Public Works was convened at 9:3 5 a.m. on Monday, December 16, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Brunel. AGENDA ITEMS STRICKEN/ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the agenda items for a Contract Amendment and a Request to Increase Storage Fees were removed from the agenda, and two (2) Title Sheets were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on December 9, 1996, were approved. OPENING OF BIDS - SAMPLE-EWING REDEVELOPMENT AREA STORM SEWER SYSTEM - PHASE I - PROJECT NO. 96-52 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: YOUNG'S EXCAVATING INC. 50563 Dusty Trail Court Granger, Indiana 46530 Bid was signed by Mr. Kurt Young, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,022,046.36 UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $925,082.09 HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $798,182.38 1 522 REGULAR MEETING DECEMBER 16, 1996 DYE PLUMBING & HEATING, INC 2525 Monroe Street LaPorte, Indiana 46352 Bid was signed by Mr. Charles T. Dye, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $929,500.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $910,093.90 SELGE CONSTRUCTION CO., INC 2833 S. Niles Street Niles, Michigan 49120 Bid was signed by Mr. Mary Selge, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $825,746.38 WOODRUFF & SONS, INC. Post Office Box 450 Michigan City, Indiana 46361 Bid was signed by Mr. John M. Milner, Field Engineer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $785,751.05 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - BLENDED PHOSPHATE SEOUESTRANT-CORROSION INHIBITOR (WATER WORKS BID OPENING.) This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that at the present time, the Board of Water Works does not have a quorum, and bids are being received, opened and read by the Board of Public Works. The following bids were opened and publicly read: WATER SOLUTIONS UNLIMITED Post Office Box 347 Franklin, Indiana 46131 S23 REGULAR MEETING Bid was signed by Mr. Nick Stanley Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted ma 100,000 lbs. WSU 319 $1.03 $103,000.00 WATCON. INC. 2215 South Main South Bend, Indiana Bid was signed by Mr. G.A. Resnik Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: 100,000 lbs. Blended Phosphate $1.04 $104,000.00 CALCIQUEST 1891 I-85 Service Road Charlotte, North Carolina 28208 Bid was signed by Mr. John C. Walsh, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Ma 100,000 lbs. Calci-Quest Dry $ .79 $79,000.00 DECEMBER 16, 1996 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Water Works for review and recommendation. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on December 9, 1996, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids to the highest bidders as follows: PAUL SCHULTZ/SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 BID: Number Red Tam Make Year VIN Amount 3 37229 Buick 1983 1G4AX69Y7DH526088 $81.79 7 37705 Ford 1977 7P63H2O99U8 $76.79 9 37952 Buick 1987 1G4ND51L3HM007170 $87.79 10 37979 Olds 1983 1G3AZ57Y3DE317251 $76.79 11 37991 Buick 1982 1G4AM69A8CH237344 $67.79 TOTAL $370.95 1 1 S24 REGULAR MEETING DECEMBER 16, 1996 STEVE & GENE'S AUTO TRUCK SALVAGE 3109 South Gertrude Street South Bend, Indiana 46614 BID: Number Red Tag Make Year VIN Amount 16 38772 Honda 1986 1HGBA744XGA002128 $129.00 TOTAL $129.00 MICHIANA ENTERPRISES/CURTIS KENDALL 19270 Darden Road South Bend, Indiana 46637 Number Red Tag Make Year VIN Amount 1 37029 Chevy 1982 1 Gl AX68ROCT 118163 $46.00 2 37227 Chevy 1986 2G1AW19R9G1232467 $46.00 4 37363 Ford 1986 IFABP3691GT166926 $56.00 8 37869 Olds 1985 1G3NT27UOFC018068 $66.00 12 37992 Buick 1972 4V37T2H518256 $82.00 14 38593 Chrysler 1984 13BT56G5EC112191 $66.00 15 38595 Renault 1986 1XMDM9508GK145588 $46.00 TOTAL $408.00 STEVE BICE 21210 Osborne Road Lakeville, Indiana 46536 M Number Red Tag Make Year VIN Amount 5 37383 Chevy 1978 1N69U8J229962 $76.96 TOTAL $76.96 Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER - ELDER PARKWAY - PROJECT NO 95-65 Mr. Leszczynski advised that Mr. Toy Villa, Division of Engineering, has submitted Change Order No. 1, on behalf of Rieth Riley Construction Co., Post Office Box 1775, South Bend, Indiana indicating that the Contract amount be increased $36,139.25 for a new Contract sum including this Change Order in the amount of $1,202,359.90. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 SAL) AND PROJECT COMPLETION AFFIDAVIT - GOOD NEIGHBORS/GOOD NEIGHBORHOODS PUBLIC WORKS PROGRAM - ZONES 6 7 AND 8 - PROJECT NO. 96-09 Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, indicating that the contract amount be decreased $12,221.00 for a new contract sum including this Change Order in the amount of $46,019.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. 525 REGULAR MEETING DECEMBER 16, 1996 APPROVAL OF CONSULTING AGREEMENT - SMILAX ROAD MIDCORR SANITARY SEWER EXTENSION - PROJECT NO. 96-63 - CLYDE E. WILLIAMS AND ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Clyde E. Williams and Associates, 420 West Cleveland Road, Granger, Indiana, for design of an extension of the IN Tek Sewer on Smilax Road to serve a new industry being developed near the NICTD railroad. Mr. Leszczynski noted that the Agreement is in the amount of $2,500.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: South Bend Heritage Foundation Expand area for housing construction and extend contract to June 30, 1997 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Addendum was approved and executed. ADOPT RESOLUTION NO. 89-1996 - ACCEPTING OWNERSHIP OF CERTAIN IMPROVEMENTS Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 89-1996 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ACCEPTING OWNERSHIP OF CERTAIN IMPROVEMENTS WHEREAS, pursuant to I.C. 39-9-6-3, the Board of Public Works (hereinafter "Board") has custody of all personal property of the City of South Bend; and WHEREAS, a water main and related facilities have been constructed under the supervision of the South Bend Response Group to serve residents near Dollar Lake; and WHEREAS, these improvements have been funded, in large part, by the South Bend Response Group; and WHEREAS, the construction is now complete, and the South Bend Response Group has requested that the Board of Public Works take ownership of these improvements in consideration for the Board's agreement to maintain the improvements; and WHEREAS, the Board desires to take ownership of these improvements and agrees to maintain the same. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS AS FOLLOWS: 1. That the main extension and related improvements, with the exception of the lateral service lines, shall be and hereby are, accepted. 2. That the improvements, with the exception of the lateral service lines, shall be maintained by the City of South Bend. 3. That the lateral service lines shall be included in the Leak Insurance program. Adopted at a meeting of the Board of Public Works of the City of South Bend held on December 16, 1996. 11 52G REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk DECEMBER 16, 1996 BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ADOPT RESOLUTION NO. 90-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 90-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT ROBERT A. SHARPE has retired from the South Bend Police Department after twenty-six (26) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD35765, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 16th day of December, 1996 BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk It was noted that Mrs. Manier voted against the Resolution. APPROVAL OF RECOMMENDATION - TO CONDUCT KNIGHTS OF COLUMBUS MARCH FOR LIFE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Arthur Leinen, Knights of Columbus, Post Office Box 774, South Bend, Indiana 46624 to conduct the above referred to march, on Sunday, January 19, 1997, beginning at 1:30 p.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved. 527 REGULAR MEETING DECEMBER 16, 1996 APPROVAL OF LICENSE APPLICATION FOR TRASH AND GARBAGE REMOVAL SERVICE Mr. Leszczynski stated that the Board is in receipt of a favorable recommendation from Code Enforcement for a License Application for a Trash and Garbage Removal Service, as submitted by Mr. Donald J. Haas, Griffin Transport LLC, 750 Wheeler Street, Crown Point, Indiana. Mr. Leszczynski stated that the Bureau of Sanitation has inspected the vehicles to be used in this service, and have found them to be satisfactory. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the License Application was approved. APPROVAL OF REQUEST TO REJECT BIDS - BOWMAN CREEK IMPROVEMENTS DAYTON STREET TO DUBAIL STREET - SEWER AND STREET IMPROVEMENTS - PROJECT NO. 95-120 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to reject all bids opened on December 9, 1996, for the above referred to project. Mr. Littrell stated that all bids exceeded the Engineer's estimate. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS NEAR WESTSIDE PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 96-46 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will repair sidewalks, curbs and approaches on Huey Street and Kenwood Avenue in the Near Westside Partnership Center Service Area, and CDBG funds have been appropriated for this project. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: Steel Warehouse Company, Inc. 2722 W. Tucker Drive South Bend, Indiana 46624 2. Qualex, Inc. 921 Louise Street South Bend, Indiana 46615 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Wastewater Discharge Permits were approved. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Ted Temple d/b/a/ Temple Contractors Approved December 16, 1996 Retroactive to December 8, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mr. Caldwell seconded the motion which carried. 52S REGULAR MEETING DECEMBER 16, 1996 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,460,041.36, dated December 16, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $80,444.14 and $142,883.42 and recommended approval. Mrs. Manier made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. APPROVE TITLE SHEET - NEAR WESTSIDE PARTNERSHIP CENTER - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 96-46 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. APPROVE TITLE SHEET - CENTURY CENTER COOLING TOWER REPLACEMENT - PROJECT NO. 96-80 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. COMMUNITY DEVELOPMENT AGREEMENT AMENDED Mrs. Manier stated that at the December 9, 1996 Board meeting, the Board approved a Community Development Agreement for the Corporation for Entrepreneurial Development, 1997 Staff Support. As this Agreement pays the City of South Bend, Mrs. Manier recommended that it be approved for 1998, also. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:51 a.m. BOARD OF PUBLIC WORKS C_Aohn E. Leszczynski, r s' ent James R. Caldwell, Member Jenny Pitt Manier, Member T ST: Angela I Jacob, Cled