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Home My WebLink About11/25/96 Board of Public Works Minutes491 REGULAR MEETING NOVEMBER 25, 1996 The regular meeting of the Board of Public Works was convened at 9:37 a.m on Monday, November 25, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Board Attorney Anne Bruneel was not present. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, an agenda item for a Supplemental Agreement for the Northside Boulevard Bikeway/Walkway was added to the agenda. APPROVE MINUTES OF PREVIOUS' MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on November 18, 1996, were approved. PUBLIC HEARING - APPLICATION FOR TRANSIENT MERCHANTS LICENSE - STAR TREK FESTIVAL Mr. Leszczynski advised that the Public Hearing was continued from the September 18, 1996 meeting, as there was not a representative from the Star Trek Festival at the Public Hearing, concerning an Application for a Transient Merchant License, as submitted by Mr. Vincent Anthony Mennella, 1848 N.W. 97 Avenue, Plantation, Florida, to conduct a Star Trek Festival on Sunday, December 8, 1996, from Noon until 5:00 p.m., at the Century Center. Mr. Mark Bradley, Century Center was present, and recommended approval of the Festival. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Application for a Transient Merchant License was approved. OPENING OF BIDS - ONE (1) MORE OR LESS, ALUMINUM DUMP TRAILER It was noted that bids for this equipment were to be opened on November 11, 1996. The bid was not opened until November 18, 1996, at which time it was discovered that the bid was not a bid for abandoned vehicles, but for an aluminum dump trailer. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the bid received from Whiteford Trailer & Equipment Company, 137 South Olive Street, South Bend, Indiana was rejected, and it did not contain bid security. It was noted that this was the only bid received. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on November 18, 1996, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Number Red Tag Make 1 27047 Chevrolet 3 15 37129 37430 47615 Pontiac Year VIN 1979 CKL3398127511 1986 1 G2JU27J4G7617295 Oldsmobile 1986 1G3AM19X7GD389818 Oldsmobile 1979 3X37R9M116535 DAVID EDMONDS 1919 Ontario Niles, Michigan 49120 TOTAL Bid Amount $479.79 $169.79 $ 78.79 $ 78.79 $807.16 1 1 1 492 REGULAR MEETING NOVEMBER 25, 1996 Number Red Tag Make Year VIN Bid Amount 6 37499 International 1978. D0822HHB38085 $237.10 13 37993 Mercury 1984 2MEBP75R3EB619748 $211.79 TOTAL $448.89 SANDRASHERCK 53361 Hickory Road South Bend, Indiana 46635 Number Red Taia Make Year VIN Bid Amount 14 38760 Mazda 1986 JMIFC3312GO153285 $402.50 TOTAL $402.50 CURTIS KENDALL/D.B.A. MICHIANA ENTERPRISES 19270 Darden Road South Bend, Indiana 46637 Number Red Tag Make Year VIN Bid Amount 2 27236 Honda 1987 1HGCA5642hA198458 $100.00 4 37232 VW 1981 IVWBB017OBV042220 $ 75.00 10 37984 Chevrolet 1972 CCS 142F323464 $ 75.00 11 37987 Ford 1966 F25YK804651 $ 75.00 12 37990 VW 1981 IVBB0173BV040283 $ 50.00 TOTAL $375.00 STEVE & GENES AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 Number Red Taiz Make Year VIN Bid Amount 7 37693 Chevy 1985 IYISK1946FZ106886 $ 39.85 8 37770 Buick 1982 1G4AJ47A3CR138909 $ 69.85 9 37930 Oldsmobile 1980 3R69FAM527412 $ 69.85 TOTAL $179.55 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - RENOVATION OF ROBERTSON'S BUILDING - DIVISION I - ASBESTOS ABATEMENT - PROJECT NO. 96-48-1 Mr. Leszczynski advised that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted the Project Completion Affidavit on behalf of Insulco Asbestos Management, Inc., 2840 West Vermont Street, Blue Island, Illinois, for the above referred to project, indicating a final cost of $142,969.44. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. APPROVE 1997-1998 -NEO-NATAL CONTRACT - MEMORIAL HOSPITAL Mr. Leszczynski advised that the Board is in receipt of a 1997-1998 Neo Natal for neo-natal ambulance and staffing between the City of South Bend, and Memorial Hospital of South Bend by and through the Board of Public Works. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and executed. APPROVAL OF CONSULTING AGREEMENTS - GIBSON RISK MANAGEMENT SERVICES, INC. Mr. Leszczynski stated that the Board is in receipt of two (2) Agreements between the City of South Bend and Gibson Risk Management Services, Inc., 300 South Saint Louis Boulevard, South Bend, Indiana, for consulting services regarding Workers' Compensation and property/boiler and machinery. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreements were approved and executed. 493 REGULAR MEETING NOVEMBER 25, 1996 APPROVAL OF ESCROW AGREEMENT - BLACKTHORN GOLF COURSE CARTPATHS - PROJECT NO. 96-69 Mr. Leszczynski stated that the Board is in receipt of an Escrow Agreement between the City of South Bend, First Source Bank, Post Office Box 1602, South Bend, Indiana, and Reith Riley Construction Co., Inc. Post Office Box 1775, South Bend, Indiana, for the Blackthorn Golf Course Cartpaths. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Escrow Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Neighborhood Resources & Technical Services Activity Extends contract to end of 1996 Addendum I Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Addendum was approved and executed. APPROVAL OF SUPPLEMENTAL AGREEMENT NO. 2 - NORTHSIDE BOULEVARD BIKEWAY/WALKWAY - PROJECT NO. 95-22 Mr. Leszczynski stated that the Board is in receipt of a Supplemental Agreement between the City of South Bend and Ken Herceg and Associates, 211 West Washington, South Bend, Indiana, for additional fees for additional work requested by the Engineering Division during the course of preparing plans and specifications for letting by the Indiana Department of Transportation. Mr. Leszczynski stated that Supplemental Agreement No. 2 increases the contract amount to $120,912.00, which is an increase of $31,500.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - RESEARCH PROGRAM FOR PROPOSED SOUTH BEND ENTERTAINMENT DISTRICT - ECONOMICS RESEARCH ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Economics Research Associates, 20 East Jackson Boulevard, Chicago, Illinois, for a research program for a proposed South Bend entertainment district. Mr. Leszczynski noted that the Proposal is in the amount of $8,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Proposal was approved and executed. ADOPT RESOLUTION NO. 85-1996 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 85 - 1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED ITEM LIST WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of less than one thousand dollars ($1,000.00). it 1 REGULAR MEETING NOVEMBER 25, 1996 BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 25th day of November, 1996. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL_ OF RECOMMENDATION - LICENSE APPLICATION FOR SIDEWALK CAFE - RJ'S ESPRESSO SHOPPE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Design Review, Police Department, Fire Department and the City Attorney's office, in reference to a request as submitted by Mr. Patrick J. Wittling, RJ's Espresso Shoppe, 109 West Washington, South Bend, Indiana for a sidewalk cafe. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the License Application was approved. APPROVAL OF RECOMMENDATION - LICENSE APPLICATION FOR RUBBISH AND GARAGE REMOVAL SERVICE - K&D HAULING & MOVING Mr. Leszczynski stated that a favorable recommendation has been received by the Department of Code Enforcement, in reference to a request as submitted by Mr. Kurtis Edward Rochevort, 812 Division, Mishawaka, Indiana for a License Application for Rubbish and Garbage Removal Service. In addition, the Bureau of Sanitation has inspected the vehicles to be used in conjunction with this service, and have been approved. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the License Application was approved. APPROVAL OF THREE-YEAR MAINTENANCE BOND - GENERATIONS DRIVE Mr. Leszczynski stated that a three (3) year Maintenance Bond has been submitted by Mr. Larry Spradlin, Engineering, on behalf of Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $5,824.00. The bond is in excess of ten percent of the construction cost of the sanitary sewer and water main systems, which the Division of Engineering has inspected and approved. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Bond was approved and executed. APPROVAL OF DEEDS OF DEDICATION Mr. Leszczynski stated that Mr. Larry Spradlin, Engineering, has submitted two (2) Deeds of Dedication for additional right-of-way on Locust Road. The Deeds of Dedications are for Key #18- 8155-5576 (James Gruza) and Key No. 18-8155-5591 (St. Mary's of Assumption). Therefore, upon a motion made by Mrs. Manier, seconded by Mrs. Caldwell and carried, the Deeds of Dedication were approved and executed. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately sixteen (16) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that' all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholder notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above request was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: REGULAR MEETING NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: Handicap Sign 717 North Bendix Allied Signal at Gate 6 One (1) hour parking - 6:00 a.m. - 6:00 p.m. 2031, 2033 and 2035 South Michigan Business Turnover FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: MJW Masonry, Inc. 19250 Roosevelt Road South Bend, Indiana 46614 Bonneyville Carriage Rides 15799 CR #8 Bristol, Indiana 46507 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,815,770.22, dated November 25, 1996, and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT . There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:46 a.m. BOARD OF PUBLIC WORKS Jenny Pitts Manier, Member ATTEST: i-� Angela K. ;T ob, Clerk J 1 1