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HomeMy WebLinkAbout11/18/96 Board of Public Works Minutes5 W- •> REGULAR MEETING NOVEMBER 18, 1996 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, November 18, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, agenda items for a Request to Advertise for the Receipt of Bids, a Construction Contract and a Change Order/Project Completion Affidavit were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on November 4, 1996, were approved. It was noted that the agenda items from the November 12, 1996 meeting will be conducted at the meeting of November 18, 1996, as there was not a quorum present on November 12, 1996. PUBLIC HEARING/RESOLUTION NO. 78-1996 - INTENT TO LEASE OFFICE SPACE - 205 WEST JEFFERSON BOULEVARD Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning the intent to lease office space at 205 West Jefferson Boulevard for the use of the City of South Bend Department of Economic Development Division of Planning and Neighborhood Development. Resolution No. 78-1996 was presented to the Board for their approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 78-1996 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, CONFIRMING ITS INTENT TO LEASE OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE CITY OF SOUTH BEND, DEPARTMENT OF ECONOMIC DEVELOPMENT, DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT WHEREAS, the Board of Public Works of the City of South Bend, Indiana ('Board"), on October 28, 1996, adopted a Resolution 76-1996 entitled A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE CITY OF SOUTH BEND, DEPARTMENT OF ECONOMIC DEVELOPMENT, DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT ("Resolution"), in which it declared its intent to lease office space at 205 West Jefferson Boulevard, South Bend, Indiana ("Premises"), for the use of the City of South Bend, Department of Economic Development, Division of Planning and Neighborhood Development, from the 1 st Source Bank of South Bend, Indiana, for a term of one (1) year, with an option to renew for an additional two (2) one-year periods, at the same annual rental, with the annual rental of said premises not to exceed Twenty-seven Thousand Four Hundred Seventy-eight Dollars ($27,478.00); and WHEREAS, the Resolution provided for public hearing on November 12, 1996, at 9:30 a.m., in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, Indiana 46601, at which hearing all persons wishing to be heard could address the Board as to whether the execution of the proposed lease is necessary and whether the proposed rental is fair and reasonable for the premises; and WHEREAS, pursuant to I.C. 36-1-10-13, notice of the public hearing on the proposed lease was published one (1) time in the South Bend Tribune and Tri-County News on November 1, 1996; and 1 1 470 REGULAR MEETING NOVEMBER 18 1996 WHEREAS, the public hearing was held pursuant to the notice and the Resolution, _ written remonstrances were filed, and all interested persons were heard at the public hearing; and WHEREAS, on October 28, 1996, the South Bend Common Council adopted Resolution 96- 105, entitled A RESOLUTION OF THE SOUTH BEND COMMON COUNCIL DETERMINING, AFTER INVESTIGATION, THAT THE LEASE OF OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE CITY OF SOUTH BEND, DEPARTMENT OF ECONOMIC DEVELOPMENT, DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT, IS NEEDED wherein the Common Council of the City of South Bend, Indiana, determined the lease of the premises is necessary. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That Resolution 76-1996 adopted by the Board on October 28, 1996, with respect to the lease of the premises is in all respects ratified and confirmed. 2. That the rental to be paid pursuant to the lease is fair and reasonable. 3. The Board hereby authorizes the execution of the Lease, as modified, and any and all documents necessary to give effect to the lease and the intent of this resolution. 4. Pursuant to I.C. 36-1-10-13, the Clerk of the Board is instructed to give notice of the execution of the Lease by publication in the South Bend Tribune and Tri-Countyews, newspapers of general circulation, published in the City of South Bend, with notice to be published one (1) time, within thirty (30) days of this date. Adopted on the 18th day of November, 1996, by the Board of Public Works of the City of South Bend, Indiana. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: Angela K. Jacob, Clerk There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the lease was approved and executed. PUBLIC HEARING - TRANSIENT MERCHANT LICENSE -_FIFTH ANNUAL KRIS KRINGLE CRAFT SHOW Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Ms. Elinor Tyl, 1154 East LaSalle, South Bend, Indiana, to conduct the Fifth Annual Kris Kringle Craft Show, at Union Station, 310 West South Street, South Bend, Indiana, on Sunday, December 1, 1996, from 9:00 a.m. until 4:00 p.m., for the sale of arts and crafts. Mr. Martin Tyl, 1154 East LaSalle, South Bend, Indiana, was present, and stated that this was their fifth annual craft show, and recommended approval. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Transient Merchant License was approved. 471 REGULAR MEETING NOVEMBER 18. 1996 PUBLIC HEARING - TRANSIENT MERCHANT LICENSE - STAR TREK FESTIVAL Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a Transient Merchant License, as submitted by Mr. Vincent Anthony Mennella, 1848 N.W. 97 Avenue, Plantation, Florida, to conduct Trek Day, at the Century Center, South Bend, Indiana, on Sunday, December 8, 1996, from noon until 5:00 p.m., for the sale of Star Trek memorabilia. There being no one present wishing to address the Board concerning this matter, the Public Hearing was continued until the November 25, 1996 Board meeting. OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STEVE BICE 21210 Osborn.Road Lakeville, Indiana 46536 BID: Number Red Tag Make Year VIN Bid Amount 1 27047 Chevrolet 1979 CKL3398127511 $305.00 PATRICIA HANKS 925 Roberts Street South Bend, Indiana 46615 Number Red Tag Make Year VIN Bid Amount 4 37232 VW 1981 IVWBB0170BV042220 $ 75.00 SUPER AUTO 3300 South Main Street South Bend, Indiana 46614 Number Red Tag Make Year VIN Bid Amount 1 27047 Chevrolet 1979 CKL3398127511 $479.79 2 27236 Honda 1987 1HGCA5642hA198458 $ 78.79 3 37129 Pontiac 1986 1G2JU27J4G7617295 $169.79 4 37232 VW 1981 IVWBB0170BV042220 $ 67.69 5 37430 Oldsmobile 1986 1G3AM19X7GD389818 $ 78.79 6 37499 International 1978 D0822HBB38085 $ 32.79 7 37693 Chevy 1985 IYISK1946FZ106886 $ 32.79 8 37770 Buick 1982 1G4AJ47A3CR138909 $ 67.79 9 37930 Oldsmobile 1980 3R69FAM527412 $ 67.79 10 37984 Chevrolet 1972 CCS142F323464 $ 67.69 11 37987 Ford 1966 F25YK804651 $ 57.79 12 37990 VW 1981 1 VBB0173BV040283 $ 32.79 13 37993 Mercury 1984 2MEBP75R3EB619748 $ 67.79 14 38760 Mazda 1986 JMIFC3312G0153285 $107.79 15 47615 Oldsmobile 1979 3X37R9M116535 $ 78.79 DAVID EDMONDS 1919 Ontario Niles, Michigan 49120 Number Red Tag Make Year VIN Bid Amount 6 37499 International 1978 D082211HB38085 $ 237.10 13 37993 Mercury 1984 2MEBP75R3EB619748 $ 211.79 14 38760 Mazda 1986 JMIFC3312G0153285 $ 84.79 1 0 472 REGULAR MEETING NOVEMBER 18. 1996 SANDRASHERCK 53361 Hickory Road South Bend, Indiana 46635 Number Red Taiz Make Year VIN Bid Amount 13 37993 Mercury 1984 2MEBP75R3EB619748 $202.50 14 38760 Mazda 1986 JMIFC3312G0153285 $402.50 STEVE & GENES AUTO TRUCK SALVAGE 3109 Gertrude Street South Bend, Indiana 46614 Number Red Tag Make Year VIN Bid Amount 1 27047 Chevrolet 1979 CKL3398127511 $125.00 2 27236 Honda 1987 1HGCA5642hA198458 $ 29.95 3 37129 Pontiac 1986 1G2JU27J4G7617295 $ 29.85 4 37232 VW 1981 1VWBB017OBV042220 $ 29.00 5 37430 Oldsmobile 1986 1G3AM19X7GD389818 $ 39.85 6 37499 International 1978 D0822HBB38085 $ 25.00 7 37693 Chevy 1985 1YISK1946FZ106886 $ 39.85 8 37770 Buick 1982 1G4AJ47A3CR138909 $ 69.85 9 37930 Oldsmobile 1980 3R69FAM527412 $ 69.85 10 37984 Chevrolet 1972 CCS142F323464 $ 39.85 11 37987 Ford 1966 F25YK804651 $ 69.85 12 37990 VW 1981 1VBB0173BV040283 $ 39.00 13 37993 Mercury 1984 2MEBP75R3EB619748 $ 49.85 14 38760 Mazda 1986 JMIFC3312GO153285 $ 69.85 15 41615 Oldsmobile 1979 3X37R9M116535 $ 69.85 MICHIANA ENTERPRISE/MICHAEL J. GREIDER 1320 East Dayton South Bend, Indiana 46613 Number Red Tag Make Year VIN Bid Amount 1 27047 Chevrolet 1979 CKL3398127511 $150.00 10 37984 Chevrolet 1972 CCS142F323464 $ 25.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF BIDS - POLICE VEHICLE ACCESSORIES This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: STEVEN R. JENKINS CO. Bid was signed by Mr. Scott Jenkins Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Item Qty_ Description Unit Price Amount PD-1 100 Deck/Grille $ 27.36 $ 2,736.00 PD-1 100 Deck/Grille Micro Bryte Eye $ 33.73 $ 3,373.00 PD-2 115 Shotgun Mount $149.76 $17,222.40 PD-2 115 Shotgun Mount $116.85 $13,437.75 PD-2 (Opt) 115 Timer $ 21.34 $ 2,454.10 473 REGULAR MEETING NOVEMBER 18. 1996 Item Q t y. Description Unit Price Amount PD-3 115 Shotgun Mount Ceiling $145.19 $16,696.85 PD-3 115 Shotgun Mount Ceiling $199.00 $22,885.00 PD-4 50 Deck Grille Strobe $ 42.97 $ 2,148.50 PD-4 50 2-Head Power Supply $ 86.00 $ 4,300.00 PD-4 50 4-Head Power Supply $105.90 $ 5,295.00 PD-4 50 16' Cable $ 7.32 $ 366.00 PD-4 50 30' Cable $ 14.67 $ 733.50 PD-4 50 Deck/Grille Strobes $ 32.10 $ 1,605.00 PD-4 50 Deck/Grille Strobes $ 32.10 $ 1,605.00 PD-4 50 Deck/Grille Strobes $ 32.10 $ 1,605.00 PD-4 50 15' Cables $ 8.16 $ 408.00 PD-4 50 4-Head Power Supply $107.37 $ 5,368.50 PD-4 50 2-Head Power Supply $ 87.89 $ 4,394.50 PD-4 50 Deck/Grille Strobe $ 29.92 $ 1,496.00 PD-4 50 15' Cable $ 8.16 $ 408.00 PD-4 50 4-Head Power Supply $141.73 $ 7,086.50 PD-5 50 4-Head Power Supply $107.37 $ 5,368.50 PD-5 50 4-Head Power Supply $132.00 $ 6,600.00 PD-6 300 100% SS Flasher $ 25.20 $ 7,560.00 PD-6 300 100% SS Flasher $ 26.23 $ 7,869.00 PD-6 300 100% SS Flasher $ 26.23 $ 7,869.00 PD-7 230 Rechargeable $ 66.63 $15,324.90 PD-7 230 Rechargeable $ 73.97 $17,013.10 PD-8 230 Lightweight Rechargeable $ 55.97 $12,873.10 PD-9 115 Light Bar $427.40 $49,151.00 PD-10 50 Mirror Light $ 37.77 $ 1,888.50 PD-10 50 Mirror Light $ 69.77 $ 3,488.50 PD-11 150 Tactical Light $149.77 $22,465.50 PD-12 140 Siren/Light Control $273.86 $38,340.40 PD-12 140 Siren/Light Control $238.92 $33,448.80 PD-12 140 Siren/Light Control $257.40 $36,036.00 PD-12 140 Siren/Light Control $219.29 $30,700.60 PD-13 150 Speaker $110.00 $16,500.00 PD-13 150 Speaker $ 92.50 $13,875.00 PD-14 50 Strobe Light $ 85.97 $ 4,298.50 PD-14 50 4-Head Strobe $105.90 $ 5,295.00 PD-14 50 4-Head Strobe $131.99 $ 6,599.50 PD-14 50 16' Cable $ 7.32 $ 366.00 PD-14 50 30' Cable $ 14.67 $ 733.50 PD-14 50 Strobe light $ 75.60 $ 3,780.00 PD-14 50 15' Cable $ 9.45 $ 472.50 PD-14 50 4-Head Strobe $141.73 $ 7,086.50 PD-14 50 2-Head Strobe $ 87.89 $ 4,394.50 PD-14 50 4-Head Strobe $107.37 $ 5,368.50 PD-15 NO BID PD-16 115 VLS $584.79 $67,250.85 PD-17 50 Two Lamp Halogen $ 69.77 $ 3,488.50 PD-17 50 Two Lamp Halogen $ 37.77 $ 1,888.50 PD-18 130 Console Box $130.22 $16,928.60 PD-18 130 Console Box $174.74 $22,716.20 PD-19 30 Visor Light $106.00 $ 3,180.00 PD-19 30 Visor Light $ 94.18 $ 2,825.40 PD-20 175 Emergency Markings $186.71 $32,674.25 PD-20 175 Emergency Markings $115.71 $20,249.25 PD-20 175 Emergency Markings $103.72 $18,149.25 PD-20 175 Emergency Markings $115.71 $20,249.25 PD-21 115 Protective Cages $280.99 $32,313.85 PD-21 115 Protective Cages $272.67 $31,357.05 1 1 474 REGULAR MEETING NOVEMBER 18, 1996 Item QAL Descritp ion Unit Price Amount PD-22 NO BID PD-23 50 Strobe Light $ 75.60 $ 3,780.00 PD-23 50 Cable $ 9.45 $ 472.50 PD-23 50 4-Head Strobe $141.73 $ 7,086.50 PD-23 50 2-Head Strobe $ 87.89 $ 4,394.50 PD-23 50 4-HEAD $107.37 $ 5,368.50 RAY O'HERRON CO., INC. 3549 North Vermillon Street Danville, Illinois 61834-1070 Bid was signed by Mr. Ray O'Herron Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Item Qjy. Description Unit Price Amount PD-1 100 Deck/Grille $ 38.50 $ 3,750.00 PD-1 100 Deck/Grille Micro Bryte Eye $ 36.90 $ 3,690.00 PD-1 100 Deck Blaster $ 40.00 $ 4,000.00 PD-1 100 W/339 Flasher $ 38.75 $ 3,875.00 PD-2 115 Shotgun Mount $118.50 $13,627.50 PD-2 (Opt) 115 Timer $ 20.50 $ 2,357.50 PD-3 115 Shotgun Mount Ceiling $146.00 $16,790.00 PD-4 50 Strobe Deck Light $114.90 $ 5,745.00 PD-4 PD-4 50 50 Brite-Eye Pulsar Power Supply $ 62.00 $147.00 $ 3,100.00 $ 7,350.00 PD-4 50 15' Cable $ 10.00 $ 500.00 PD-4 50 30' Cable $ 14.67 $ 733.50 PD-4 50 2-Strobe $ 43.95 $ 2,195.50 PD-4 50 4-Head Power Supply $108.95 $ 5,447.50 PD-4 50 2-Head Power Supply $ 88.75 $ 4,394.50 PD-4 50 16' Cable $ 7.75 $ 387.50 PD-4 50 30' Cable $ 15.50 $ 775.00 PD-5 50 Sound Off Pulsar $147.00 $ 7,350.00 PD-5 50 Federal SPS4J $136.00 $ 6,800.00 PD-5 50 Code 3, PSC 475 $132.50 $ 6,625.00 PD-6 300 Federal FA5FA6 $ 26.90 $ 8,070.00 PD-6 300 Sound OffETVFB00-? $ 25.95 $ 7,785.00 PD-6 300 Code 3, #605 $ 33.75 $10,125.00 PD-6 300 Code 3, W/625 Kit $ 37.50 $11,250.00 PD-7 230 Rechargeable $ 55.00 $12,650.00 PD-8 230 Lightweight Rechargeable $ 55.00 $12,650.00 PD-9 115 Light Bar SHL 4814 $442.00 $50,830.00 PD-9 115 Code 3, MX7000 Model 7399A1 $494.00 $56,810.00 PD-9 115 Code 3, MX7000 Model 7321A1 $543.00 $62,445.00 PD-10 PD-10 50 50 Mirror Light Mirror Light $ 28.50 $ 11.00 $ 1,425.00 $ 550.00 PD-11 150 Sure Fire System 618 $124.00 $18,600.00 PD-11 150 Sure -Batteries DL273AC $ 9.75 $ 1,462.50 PD-12 140 Siren/Light Control PA40OSS $284.00 $39,760.00 PD-12 140 Siren/Light Control 3942L6 $290.00 $40,600.00 PD-13 150 Speaker BPI 00 $113.00 $16,950.00 PD-13 150 Speaker GSV-95 $113.00 $16,950.00 PD-13 150 Speaker SH2O25 $119.50 $17,925.00 PD-14 50 MS2-FD $ 89.00 $ 4,450.00 PD-14 50 MS-2-GM $ 89.00 $ 4,450.00 47S REGULAR MEETING NOVEMBER 18, 1996 Item t r. Description Unit Price Amount PD-14 50 SPS4P $108.95 $ 5,447.50 PD-14 50 SPS4J $136.00 $ 6,800.00 PD-14 50 16' Cable $ 7.75 $ 387.50 PD-14 50 30' Cable $ 15.50 $ 775.00 PD-14 50 ETSSDB9XX $ 68.00 $ 3,400.00 PD-14 50 ETDHBZK $ 11.00 $ 550.00 PD-14 50 15' Cable $ 10.00 $ 500.00 PD-14 50 ETP475 Power Supply $147.00 $ 7,350.00 PD-14 50 ETSC30DB $ 22.75 $ 1,137.50 PD-15 NO BID PD-16 115 SV4817 $591.00 $67,956.00 PD-16 115 Flash Pods V-RF $ 21.75 $ 2,501.25 PD-17 50 Two Lamp Halogen ML2F $ 73.00 $ 3,650.00 PD-17 50 Sound Off Satellite $ 49.00 $ 2,450.00 PD-18 130 Console Box CC-006 $164.00 $21,320.00 PD-18 130 CM-LAP-96 $140.00 $18,200.00 PD-18 130 MCSPKG9 $179.00 $23,270.00 PD-18 130 MCS-PKG 14 $199.00 $25,870.00 PD-18 130 MCS-Laptop Mount $120.00 $15,600.00 PD-18 130 MODEL C-100 TM $178.00 $23,140.00 PD-18 130 MODEL C-140OTM $178.00 $23,140.00 PD-18 130 MODEI C-UL $199.00 $14,300.00 PD-19 NO BID PD-20 175 Emergency Markings GK51 $121.00 $21,175.00 PD-20 175 Emergency Markings GK25A $121.00 $21,175.00 PD-20 175 Emergency Markings GK46 $107.00 $18,725.00 PD-20 175 Emergency Markings GK20 $199.00 $34,825.00 PD-21 115 Protective Cages LEXAN MR7000 $252.00 $28,980.00 PD-21 115 Protective Cages MR 7000 $245.00 $28,175.00 PD-21 115 Bucket Seat Adapter $ 12.00 $ 1,380.00 PD-21 115 Lower Extension Panel $ 26.75 $ 3,076.25 PD-21 115 Pro -Gard 3B2204-AR $291.00 $33,465.00 PD-21 115 Pro -Gard 3A2107 $ 24.60 $ 2,829.00 PD-21 115 Pro -Gard 3A2107F $ 27.70 $ 3,185.50 PD-21 115 Sliding Window TP-1 $259.00 $29,785.00 PD-21 115 Sliding Window TP-1S $288.00 $33,120.00 PD-22 130 Marine Magnum Shotguns $349.00 $45,370.00 PD-23 50 Strobe Light ETSSDB $ 68.00 $ 3,400.00 PD-23 50 Power Supply $147.00 $ 7,350.00 PD-23 50 Cable 15' $ 10.00 $ 500.00 PD-23 50 Cable 30' $ 22.75 $ 1,137.50 WHELEN ENGINEERING COMPANY Route 145 Winthrop Road Chester, Connecticut 06412 Bid was signed by Mr. Craig Szymanski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Item Qty._ Description Unit Price Amount PD-1 100 DMP1H $ 46.87 $ 4,687.00 PD-4 50 VP22HD $ 24.95 $ 1,247.50 PD-5 50 UPS64CSB $118.89 $ 5,944.50 PD-8 230 Lightweight Rechargeable $ 55.97 $12,873.10 PD-13 150 SA122DBA $ 95.89 $14,383.50 1 F 0 476 1 I L REGULAR MEETING Item QM. Description PD-19 30 FL220 SHEARER COMMUNICATIONS. INC. 12990 State Road 23 South Bend, Indiana 46530 Bid was signed by Mr. Thomas Shearer, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted NOVEMBER 18, 1996 Unit Price Amount $ 94.18 $ 2,825.40 BID: Item t r. Description Unit Price Amount 150 M34GMC09C3AA GM-300 10-25 Watt Mobile Radio $457.00 $68,550.00 150 Two Year EPS Option $ 19.00 $ 2,850.00 150 HSN8145 External speaker $ 27.00 $ 4,050.00 TOTAL $75,450.00 SMR CON 4UNICATION INC. 4894 Lake Chapin Road Berrien Springs, Michigan 49103 Bid was signed by Mr. Michael Ruedinger Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted li I6 Item Qty. Description Unit Price Amount PD-15 150 25Watt, 32 Channel Mobile Radio $ 380.00 $57,000.00 LETT ELECTRONICS, INC. 3501 NW Highway 24 Topeka, Kansas 66618 Bid was signed by Mr. Allen Woodaway Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted M Item ft. Descritp ion Unit Price Amount 150 Motorola GM 300 Mobile Radio $540.00 $81,000.00 Option HSN8145 7.5 External Speaker $ 29.00 EMERGENCY RADIO SERVICE, INC. 57678 CR 3 Elkhart, Indiana 46517 Bid was signed by Mr. Jamie Hull Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 477 REGULAR MEETING NOVEMBER 18, 1996 BID: Item Qty. Description Unit Price Amount 150 GM300 UHF Mobile Radio $495.95 $74,392.50 150 HAE4003R Antenna Kit $0 $0 150 Two Year Service Plan $0 $0 150 Service Manual $0 $0 Option 1 7.5 Watt External Speaker $ 35.26 $ 35.26 A.A.A. FIRE EQUIPMENT INC. 23002 Gardena Place Elkhart, Indiana 46514 Bid was signed by Mr. Daniel F. Warren Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted 1.3"D Item (,fit . Description Unit Price Amount 230 Flashlights SL20XP $ 60.00 $13,700.00 230 Flashlights SL20 $ 75.00 $17,250.00 175 Graphics GK51 $121.00 $21,175.00 175 Graphics GK46 $109.00 $19,075.00 115 Protective Cages Model 5-S $270.00 $31,050.00 115 Protective Cages Model 10-S $262.00 $30,130.00 115 Bucket Seat Adapter Plates $ 15.00 $ 1,725.00 115 Bucket Seat Adapter Plates $ 32.18 $ 3,700.70 TELE-RAD, INC. 1001 Pipestone Road Benton Harbor, Michigan 49022 Bid was signed by Mr. Michael Kott, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted .e Item - Description Unit Price Amount PD-9 115 Federal Signal All -Light Streethawk $600.97 $69,111.50 PD-12 140 Federal Signal Electronic Siren $327.47 $45,845.18 PD-13 150 Federal Signal Compact Speaker $159.39 $23,908.50 PD-15 150 Motorola UHF FM Mobile Radio $586.16 $87,924.38 PD-16 115 Federal Signal Light System $743.64 $85,518.05 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the bid received from Michigan Police Equipment Co., 6521 Lansing Road, Charlotte, Michigan, was rejected, as it did not contain sufficient bid security. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Police Department for review and recommendation. OPENING OF BIDS - WEST SIDE PARTNERSHIP CENTER SERVICE AREA - CURB SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 96-45 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News 1 1 1 REGULAR MEETING NOVEMBER 18, 1996 which were found to be sufficient. The following bids were opened and publicly read: JJAMCO CONSTRUCTION, INC. 25739 Lake Drive Elkhart, Indiana 46514 Bid was signed by Mr. Mike Molko, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $85,332.75 PHEND & BROWN, INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Andrew J. Brown, Secretary -Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $98,134.10 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Douglas V. Kesler, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $77,456.00 ZIOLKOWSKI CONSTRUCTION, INC. Post Office Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Mr. Ben Ziolkowski, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $97,109.90 KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $78,937.00 479 REGULAR MEETING REINKE CONSTRUCTION CORPORATION 1216 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. H.G. Reinke, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $71,840.78 RIETH RILEY CONSTRUCTION CO., INC. Post Office. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $82,594.75 NOVEMBER 18, 1996 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - EQIRMENT SERVICES FACILITY EXPANSION - PROJECT NO. 96-68 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $771,096.00 Alternate No. 1 Add $ 7,432.00 Alternate No. 2 Deduct $12,141.00 Alternate No. 3 Deduct $22,666.00 Alternate No. 4 Deduct $ 1,500.00 VERKLER, INC. 4406 Technology Drive South Bend, Indiana 46628 Bid was signed by Mr. Fred Lusk Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $717,800.00 Alternate No. 1 Add $ 9,000.00 Alternate No. 2 No Bid 1 REGULAR MEETING NOVEMBER 18, 1996 Alternate No. 3 No Bid Alternate No. 4 Deduct $ 1,500.00 L.L. GEANS & SONS, INC. 1923 N. Home Street Mishawaka, Indiana 46545 Bid was signed by Mr. Rocky Geans, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $730,000.00 Alternate No. 1 Add $ 5,000.00 Alternate No. 2 No Bid Alternate No. 3 No Bid Alternate No. 4 Deduct $ 1,500.00 GIBSON LEWIS, LLC. 1001 West 11 th Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $805,000.00 Alternate No. 1 Add $ 7,000.00 Alternate No. 2 No Bid Alternate No. 3 No Bid Alternate No. 4 Deduct $ 1,500.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - COMBINED SEWER OVERFLOW CSO DISCONNECTIONS - PROJECT NO. 95-110 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION INC. Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted W No. 1 CSO 020 $15,500.00 No. 2 CSO 032 $19,000.00 No. 1 CSO 024 $36,500.00 No. 2 CSO 004 $24,500.00 4S1 REGULAR MEETING NOVEMBER 18. 1996 HERRMAN & GOETZ INC. DBA UNDERGROUND SERVICES 225 South Lafayette South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted , LOB 10 No. 1 CSO 020 $25,900.00 No. 2 CSO 032 $22,600.00 TOTAL $48,500.00 No. 1 CSO 024 $55,600.00 No. 2 CSO 004 $59,300.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: No. 1 CSO 020 $26,000.00 No. 2 CSO 032 $36,500.00 TOTAL $62,500.00 No. 1 CSO 024 $52,500.00 No. 2 CSO 004 $56,000.00 SELGE CONSTRUCTION CO., INC. 2833 South I Ith Street Niles, Michigan 49120 Bid was signed by Mr. Mary Selge, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 6 No. 1 CSO 020 $48,940.00 No. 2 CSO 032 TOTAL $54,140.00 $103,080.00 No. 1 CSO 024 $63,160.00 No. 2 CSO 004 $82,230.00 DYE PLUMBING & HEATING INC. 3535 Monroe Street LaPorte, Indiana 46352 1 REGULAR MEETING NOVEMBER 18, 1996 Bid was signed by Mr. Charles Dye, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted e No. 1 CSO 020 $17,500.00 No. 2 CSO 032 $22,000.00 TOTAL $39,500.00 No. 1 CSO 024 $38,400.00 No. 2 CSO 004 $35,500.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD BID - DE-ICING MATERIALS Mr. Sam Hensley, Street Commissioner, advised the Board that on October 21, 1996, bids were received and opened for the above referred to materials. After reviewing those bids, Mr. Hensley recommends that the Board award the bids as follows: Material Sodium Chloride (Salt) Calcium Chloride Slag Sand Calcium Chloride Slag Sand/Salt Mixture Type II Slag Sand InDOT No. 23/24 Natural Sand Awarded To Amount North American Salt $30.68 per ton Levy Company $16.45 per ton Levy Company $24.70 per ton Klink Trucking $ 7.85 per ton Klink Trucking $ 4.60 per ton Mr. Hensley stated that funding is provided by the Sewer Department. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - BERGAN STREET SANITARY SEWER EXTENSION - PROJECT NO. 96-62 Mr. Leszczynski advised that in accordance with the bid awarded on October 21, 1996, to Selge Construction, 2833 South 1lth, Niles, Michigan, in the amount of $20,603.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAY/TOLL ROAD INTERCHANGE PHASE I - PROJECT NO 95-18-2 Mr. Leszczynski advised that in accordance with the bid awarded on November 4, 1996, to Walsh Construction Company of Illinois, 929 West Adams Street, Chicago, Illinois, in the amount of $828,927.97 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - LOCUST ROAD SEWER AND ROADWAY IMPROVEMENTS - PHASE II - PROJECT NO. 96-60 Mr. Leszczynski advised that in accordance with the bid awarded on October 28, 1996, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $457,643.32 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filled. L 483 REGULAR MEETING NOVEMBER 18. 1996 APPROVE CONSTRUCTION CONTRACT - 1996 SEWER LINING PROGRAM - PROJECT NO. 96-66 Mr. Leszczynski advised that in accordance with the bid awarded on October 28, 1996, to Insituform Midwest, Inc., 12897 Main Street, Lemont, Illinois, in the amount of $298,830.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - RUM VILLAGE NEIGHBORHOOD PARTNERSHIP CENTER - KENDALL STREET PARK - PROJECT NO 96-60 Mr. Leszczynski advised that in accordance with the bid awarded on November 4, 1996, to Kaser Spraker Construction, Inc., 25487 West State Road 2, South Bend, Indiana, in the amount of $29,154.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - 1996 CONCRETE PAVEMENT REPAIRS Mr. Leszczynski advised that in accordance with the bid awarded on November 4, 1996, to Rieth Riley Construction, Post Office Box 1775, South Bend, Indiana, in the amount of $113,248.20 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MEADE STREET STORM SEWER AND STREET RECONSTRUCTION - PROJECT NO 96-47 Mr. Leszczynski advised that Mr. Bob Allen, Construction Manager, has submitted Change Order No. 1 (Final) on behalf of Rieth Riley Construction Co., Inc., Post Office 1775, South Bend, Indiana, indicating that the contract amount be increased by $26,867.95 for a new contract sum including this Change Order in the amount of $217,414.85. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. APPROVAL OF AGREEMENTS - COMMUNITY DEVELOPMENT YOUTH GRANTS Mr. Leszczynski stated that the Board is in receipt of three (3) Agreements for Neighborhood Youth Grants, as submitted by Ms. Jeanine Muir, Planning Department: Riley High School Peer $2,000.00 Two-day peer workshop at Pokagon Mediation Training State Park - 22 students, 4 adults Washington High School $1,870.00 Two-day peer workshop at Pokagon Peer Mediation Training State Park - food and lodging - 40 students 4 adults Edison Middle School $2,000.00 After school project - Community Kids Network - youth activities APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Business Development Corp. $182,500.00 Two-year staff support Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Contract was approved and executed, subject to annual appropriations. . Z . REGULAR MEETING NOVEMBER 18, 1996 APPROVAL OF UTILITY AGREEMENT Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and American Electric Power Company, for location of utility facilities to be located within the project limits of the St. Joseph Valley Parkway/Nimtz Parkway/Toll Road Interchange Phase I, in South Bend, Indiana. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF UTILITY AGREEMENT Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, for location of utility facilities to be located within the project limits of the St. Joseph Valley Parkway/Nimtz Parkway/Toll Road Interchange Phase I, in South Bend, Indiana. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 81-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 81-1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "ZARK", A K-9 POLICE DOG WHEREAS, the South Bend Board of Public Works has been advised by the City's Police Chief that "Zark", a K-9, is no longer needed by the South Bend Police Department; and WHEREAS, it has been determined by the Board of Public Works that "Zark" is unfit for the purpose for which he was acquired and is no longer of use to the City of South Bend; and WHEREAS, Michael Martinzak, South Bend, Indiana, has agreed to care for "Zark" at his own expense and to keep him as a house pet and understands that "Zark" can never again be used as a Police Dog; and WHEREAS, I.C. 36-1-11-6 © permits and establishes a procedure for disposal of property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that "Zark", a K-9 Police Dog, is unfit for the purpose for which he was acquired, is no longer of use to the City of South Bend, and has an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that "Zark" the Police Dog, should be retired and put into the care of Michael Martinzak for use as a house pet only. ADOPTED this 12th day of November, 1996. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF AGREEMENT - SALE OF K-9 DOG Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Michael Martinzak, for the sale of a dog registered as Zark. Mr. Leszczynski noted that the Agreement is in the amount of $1.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 82-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 82-1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS REGARDING THE RETIREMENT OF "CHASE", AK-9 POLICE DOG WHEREAS, the South Bend Board of Public Works has been advised by the City's Police Chief that "Chase", a K-9, is no longer needed by the South Bend Police Department; and WHEREAS, it has been determined by the Board of Public Works that "Chase" is unfit for the purpose for which he was acquired and is no longer of use to the City of South Bend; and WHEREAS, Brian Young, South Bend, Indiana, has agreed to care for "Chase" at his own expense and to keep him as a house pet and understands that "Chase" can never again be used as a Police Dog; and WHEREAS, I.C. 36-1-11-6 0 permits and establishes a procedure for disposal of property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, Indiana, that "Chase", a K-9 Police Dog, is unfit for the purpose for which he was acquired, is no longer of use to the City of South Bend, and has an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that "Chase" the Police Dog, should be retired and put into the care of Brian Young for use as a house pet only. ADOPTED this 12th day of November, 1996. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF AGREEMENT - SALE OF K-9 DOG Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Mr. Brian Young, for the sale of a dog registered as Chase. Mr. Leszczynski noted that the Agreement is in the amount'of $1.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. ADOPT RESOLUTION NO. 83-1996 - ACQUISITION OF REAL PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING NOVEMBER 18, 1996 RESOLUTION NO 83-1996 ACQUISITION OF REAL PROPERTY WHEREAS, it is deemed necessary by the City of South Bend to acquire unencumbered fee title to the following real estate for the purpose of widening Ironwood Drive located in the City of South Bend, Indiana: A part of Lot 1 in the Hillside Addition to the City of South Bend, Indiana the plat of which is recorded in Plat Book 12, Page 136, in the Office of the Recorder of St Joseph County, Indiana, described as follows: Beginning at the northeast corner of said lot; thence South 0 degrees 05 minutes 20 seconds West 141.54 feet along the east line of said lot to the southeast corner of said lot; thence North 89 degrees 53 minutes 10 seconds West 6.00 feet along the south line of said lot; thence North 0 degrees 05 minutes 20 seconds East 136.55 feet; thence North 40 degrees 38 minutes 17 seconds West 6.58 feet to the north line of said lot; thence South 89 degrees 53 minutes 10 seconds East 10.30 feet along said north line to the point of beginning and containing 860 square feet, more or less. WHEREAS, the Board of Public Works previously retained the services of Zanussi Company, Inc. to facilitate the acquisition of all right-of-way necessary to construct the project; and WHEREAS, purchase offers have been extended for all property necessary to construct the project between Ewing and Randolph; and WHEREAS, the offer to purchase the aforementioned Real Estate has not been accepted. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that: l . All actions taken pursuant to the agreement between the City of South Bend and the Zanussi Company, Inc., including but not limited to the extension of offers to purchase real property, discussions concerning same, and real property acquisitions are hereby ratified. 2. The Board's attorney is authorized and directed to file a complaint in the name of the City of South Bend, Indiana, in order that appraisers be appointed to establish the value of said real estate, and all other necessary and proper actions be taken to accomplish the taking by eminent domain pursuant to law. Adopted this 18th day of November, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF PROPOSAL - SURVEY & ENGINEERING SERVICES - OLIVE ROAD SEWER EXTENSION Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Peirce & Associates, 3231 Sugar Maple Court, South Bend, Indiana, for a revision to the original proposal for the above referred to project. Mr. Leszczynski noted that the Proposal is not to exceed the amount of $8,300.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Proposal was approved and executed. REGULAR MEETING NOVEMBER 18, 1996 APPROVAL OF TRIPLE TRAILER COMBINATION PERMIT Mr. Leszczynski stated that the Board is in receipt of a Permit between the City of South Bend and Yellow Freight System, Inc., 1818 South High School Road, Indianapolis, Indiana, for a permit to operate triple trailer -truck combinations to and from the Indiana Toll Road and their Walnut Street terminal, per route as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Permit was approved and executed. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. Kokoku Wire Industries Corporation 1217 South Walnut Street South Bend, Indiana 46619 2. Ashland Chemical, Inc. 1817 West Indiana Avenue South Bend, Indiana 46613 3. Allied-Signal Aerospace Bendix Wheels and Brakes Division 3520 Westmoor Street South Bend, Indiana 46628 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Wastewater: Discharge Permits were approved. APPROVAL OF 1997 HOLIDAY SCHEDULE Mr. Leszczynski stated that the 1997 Holiday Schedule has been submitted to the Board for approval for the 1997 Holiday Schedule for City employees, with the exception of the sworn Police and Fire personnel: The designated holidays are as follows: New Year's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day After Thanksgiving Christmas Day Wednesday, January 1, 1997 Friday, March 28, 1997 Monday, May 26, 1997 Friday, July 4, 1997 Monday, September 1, 1997 Tuesday, November 11, 1997 Thursday, November 27, 1997 Friday, November 28, 1997 Thursday, December 25, 1997 In addition to the nine (9) designated holidays above, employees may choose one (1) additional holiday from the holidays listed below: Martin Luther King Day President's Day Columbus Day Employee's Birthday Day After Christmas Monday, January 20, 1997 Monday, February 17, 1997 Monday, October 13, 1997 Friday, December 26, 1997 Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried the 1997 Holiday Schedule was approved. 1 C r 488 REGULAR MEETING NOVEMBER 18, 1996 APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - SALVATION ARMY SOLICITATION Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Code Enforcement and the City Attorney's office, in reference to a request as submitted by Mr. David M. Hudgens, Salvation Army, 510 South Main Street, South Bend, Indiana to conduct a holiday solicitation at the intersection of South Main and Monroe at the hours of 11:00 a.m. to 1:00 p.m. and 3:00 p.m. until 6:30 p.m., from November 29 through December 21, 1996. The Police Department recommended that all participants remain on the sidewalks. Attorney Anne Bruneel stated to the Board that the City not authorize solicitors to remain in the street, due to safety hazards, however, solicitation on the sidewalks, subject to the signing of an Indemnification, would be permissable. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was tabled, subject to Mr. Hudgens conversing with the Police Department. APPROVAL OF RECOMMENDATION - TO CONDUCT "DOWNTOWN FOR THE HOLIDAYS" Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Claudia Falkenburg, Community Affairs to conduct the above referred to event, on December 6, 7 and 8, 1996, from 4:45 p.m. until 7:00 p.m. on December 6, 1996; 11:30 a.m. until 4:30 p.m. on December 7; and 4:00 p.m. until 6:00 p.m. on December 8, 1996, on the designated streets as submitted. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF LICENSE APPLICATION FOR RUBBISH AND GARBAGE REMOVAL SERVICE Mr. Leszczynski stated that the Board is in receipt of favorable recommendations from the Department of Code Enforcement for a License Application for a Rubbish and Garbage Removal Service, as submitted by Himco Waste -Away Service, Inc., 707 North Wildwood Avenue, Elkhart, Indiana. It was noted that the Bureau of Sanitation has inspected the vehicles to be used in this service, and were found to be approved. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the License Application was approved. APPROVAL OF REQUEST TO REJECT BIDS - ONE O MORE OR LESS, HEAVY DUTY 15,000 GVWR 1997 RECOVERY UNIT Mr. Matthew Chlebowski, Director, Equipment Services, recommended that the Board reject all bids for the above referred to equipment, as the specifications do not meet the needs of equipment services. It was noted that bids were opened on October 14, 1996. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FIRE APPARATUS COMMUNICATIONS SYSTEMS FOR TWENTY-FIVE (25) FRONT LINE FIRE VEHICLES In a memorandum to the Board, Fire Chief Luther J. Taylor, requested permission to advertise for the receipt of bids for the above referred to equipment. Chief Taylor stated that funding will be from the Emergency Medical Services Capital Improvement Fund and the General Fund. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SAMPLE EWING REDEVELOPMENT AREA STORM SEWER SYSTEM PHASE I - PROJECT NO. 96-52 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct the first phase of a storm sewer system in the Sample Ewing Redevelopment Area and this phase will provide a drainage path for runoff from the Juvenile Justice Center/Ivy Tech College area to drain to Bowman Creek. Funds have been appropriated from the Wastewater revenues. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. s REGULAR MEETING NOVEMBER 18, 1996 APPROVE TITLE SHEET - SAMPLE EWING REDEVELOPMENT AREA STORM SEWER SYSTEM - PHASE I —PROJECT NO. 96-52 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following traffic control device was approved: NEW INSTALLATION: Traffic Signals LOCATION: Jefferson & Niles REMARKS: Jefferson and Niles Signals will be turned on Monday, November 18, 1996 APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Lawrence Levine Approved Effective November 12, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Rieth Riley Construction Post Office Box 477 Goshen, Indiana 46527-0477 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $556,434.99 dated November 12, 1996, and $815,646.61, dated November 18, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $165,293.67 and $34,600.86 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. 1 E ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at .10:18 a.m. TTEST: 4gK. Jacob, CI rk BOARD OF PUBLIC WORKS 9oSLeszc;zynski, hn E. Pre ident ames C ell, ember Jenny Pitts M lier, Member