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HomeMy WebLinkAbout 11/04/96 Board of Public Works Minutes464 REGULAR MEETING NOVEMBER 4, 1996 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, November 4, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski and and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. Board Member James R. Caldwell was not present. AGENDA ITEM STRICKEN/AGENDA ITEMS ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the agenda item for a Request to Advertise for the Receipt of Bids for the Studebaker Corridor Block 10 Street Improvements was stricken from the agenda; Bid Awards for Elder Parkway and Nimtz Parkway Interchange and an Addendum for South Bend Heritage were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on October 28, 1996, were approved. OPENING AND AWARD OF QUOTATION - RUM VILLAGE PARTNERSHIP CENTER SERVICE AREA - KENDALL STREET PARK - PROJECT NO 95-26 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President QUOTATION: $49,854.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above Quotation was referred to the Division of Engineering for review and recommendation. Mr. Carl P. Littrell, Director, Division of Engineering, reviewed the quotation, and recommended that the quotation be awarded to Kaser-Spraker Construction, Inc., in the amount of $29,154.00, which includes only the base bid. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. OPENING/REJECT OF QUOTATION - ST. JOSEPH/WAYNE STREET PARKING GARAGE REPAIRS - BRICK VENEER - PROJECT NO. 96-23-1 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotation was opened and read: CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road South Bend, Indiana 46614 Quotation was submitted by Mr. Richard W. Plawecki, Vice President QUOTATION: $12,000.00 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. Mr. Carl P. Littrell, Director, Division of Engineering, reviewed the quotation, and recommended that the quotation be rejected, as it exceeded the engineer's estimate. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. 466 1 REGULAR MEETING Homeowner Lela Whitmer Pauline/Joel Greswick Steve Gay Phillip Parker Brian Wrobleski George/Marlene Rieder Anthony/Cynthia Winkel Linda Wheelock Albert Ridenour Nancy James Craig/Kathryn Savill NOVEMBER 4, 1996 Key Number Property 05-1035-044903 23711 State Road 23 05-1049-0712 23851 Mint 05-1035-045755 05-1035-045128 05-1049-0713 05-1035-0459 05-1049-0728 05-10490729 05-1049-0715 05-1049-0723 05-1049-0714 59320 Mayflower 59415 Mayflower 23833 Mint 23300 State Road 23 59600 Spearmint 59620 Spearmint 59543 Spearmint 23764 Peppermint 59561 Spearmint The Consents indicate that in consideration for permission to tap into the public water system of the City, the listed individuals waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mrs. Manier made a motion that the Consents be approved. Mr. Leszczynski seconded the motion which carried. APPROVE LICENSE APPLICATION - SECOND HAND DEALER Mr. Leszczynski stated that the following secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: Aunt Bo's Used Books Belinda K. Pyles 1408 Elwood Avenue Used books and other merchandise Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above license application was approved and referred to the Deputy Controller's Office for issuance of a license. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1 ST HALF OF 1997 COMPUTER PURCHASES In a memorandum to the Board, Mr. Milford Hutsell, Administration & Finance, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Hutsell stated that funding for this project will be from individual departments' Capital Expenditure Budget. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $616,482.43, dated November 4, 1996 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $40,551.92 and recommended approval. Mrs. Manier made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:41 a.m. REGULAR MEETING ATTEST: Angela K.' cob, Clerk` NOVEMBER 4, 1996 BOARD OF PUBLIC WORKS 9J in E. Les�zczynski, PWr'e4lVent James aldwell, Memb r Jenny Pitts Manier, Member 1 C 465 REGULAR MEETING NOVEMBER 4, 1996 AWARD BID - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAY/TOLL ROAD INTERCHANGE - PHASE I - PROJECT NO. 95-18-2 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 21, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Walsh Construction Company of Illinois, 929 West Adams Street, Chicago, Illinois, in the amount of $828,927.97. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID - 1996 CONCRETE PAVEMENT REPAIRS - PROJECT NO. 96-61 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 28, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction, Co., Inc., Post Office Box 1775, South Bend, Indiana in the amount of $113,248.20. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD BID AND APPROVE CONSTRUCTION CONTRACT - ELDER PARKWAY - PROJECT NO. 96-65-1 In a letter to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board accept the low bid of Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, in the amount of $1,166,220.65 for the above referred to project. It was noted that bids for this project were opened by the Board on August 26, 1996. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above bid was awarded and the Contract approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: South Bend Heritage Foundation Addendum II Adds Davis Bacon Wage Decision Adds relocation as a cost category Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Addendum was approved and executed. APPROVAL OF PURCHASE AGREEMENT - PURCHASE OF CITY -OWNED PROPERTY - 123 EAST DAYTON Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Robert and Dionisia Morrell, 121 East Dayton, South Bend, Indiana, for the purchase of City - owned property at 123 East Dayton, South Bend, Indiana. Mr. Leszczynski noted that the Agreement is in the amount of $100.00 plus recording fees. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF LEASE AGREEMENT/LEASE SUPPLEMENT NO. 1/ESCROW AGREEMENT - FIRST SOURCE BANK Mrs. Manier stated that the Board is in receipt of a Lease Agreement, Supplemental Agreement No. 1, and Escrow Agreement between the City of South Bend and First Source Bank, South Bend, Indiana, for the lease -purchase agreement for the police squad cars for the South Bend Police Department. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Lease Agreement, Supplement Agreement No. 1 and Escrow Agreement were approved and executed. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of eleven (11) Consents to Annexation and Waiver of Right to Remonstrate as submitted by the following individuals, for water service in the Dollar Lake area.