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HomeMy WebLinkAbout10/28/96 Board of Public Works Minutes4S4 REGULAR MEETING OCTOBER 28, 1996 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, October 28, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present, but left the meeting at 9:45 a.m.. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED/STRICKEN Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, a Resolution Transferring Property was added; and the Title Sheets were stricken from the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on October 21, 1996, were approved. OPENING OF BIDS - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAY/TOLL ROAD INTERCHANGE - PROJECT NO. 95-18-2 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: WALSH CONSTRUCTION COMPANY OF ILLINOIS 929 West Adams Street Chicago, Illinois 60607 Bid was signed by Mr. Daniel J. Walsh, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $828,927.98 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $942,444.90 HRP CONSTRUCTION, INC. 5777 Cleveland Road South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,048,952.18 PHEND & BROWN INC. Post office Box 150 45S REGULAR MEETING OCTOBER 28, 1996 Milford, Indiana 46542-0150 Bid was signed by Mr. Douglas Brown, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five cent (5%) Bid Bond was submitted BID: $861,700.20 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - 1996 CONCRETE IMPROVEMENTS - PROJECT NO. 96-61 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KANKAKEE VALLEY CONSTRUCTION CO.. INC. Post Office Box 1471 LaPorte, Indiana 46352 Bid was signed by Mr. James B. Nelson, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $130,325.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $146,758.00 RIETH RILEY CONSTRUCTION, CO.. INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $113,248.20 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the bid of Northern Indiana Construction Co., Inc., Post Office Box 1333, Mishawaka, Indiana, was rejected, as the bid did not contain Bid Security. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD BID - LOCUST ROAD SEWER AND ROADWAY IMPROVEMENTS - PHASE II - PROJECT NO. 96-60 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 7, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. 1 1 456 REGULAR MEETING OCTOBER 28, 1996 Littrell recommends that the Board award the contract to Walsh and Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $457,643.32. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - SALE OF CITY -OWNED PROPERTY - 123 EAST DAYTON Mr. Leszczynski advised the Board that on October 21, 1996, one (1) bid was received and opened for the above referred to property. After reviewing the bid, Ms. Bruneel recommended that the Board award the sale of City -owned property to Mr. Robert Morrell, 121 East Dayton, South Bend, Indiana, in the amount of $100.00, plus recording fees. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER - ENVIRONMENTAL SERVICES ADMINISTRATION BUILDING - HVAC UPGRADE - PROJECT NO. 94-19 Mr. Leszczynski advised that Mr. Robert Toppel, Division of Environmental Services, has submitted Change Order No. M-1, on behalf of Herrman & Goetz, Inc. 225 South Lafayette Boulevard, South Bend, Indiana indicating that the Contract amount be increased $4,125.00 for a new Contract sum including this Change Order in the amount of $134,510.00. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVE CHANGE ORDER - SIGNALIZATI.ON MODERNIZATION - PROJECT NO. 90-03B Mr. Leszczynski advised that Mr. Greg Sherpereel, Engineer, has submitted Change Order No. E4, on behalf of TransTech Electric, 4601 Cleveland Road, South Bend, Indiana indicating that the Contract amount be increased $5,221.50 for a new Contract sum including this Change Order in the amount of $1,512,994.70. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - BLACKTHORN GOLF COURSE CART PATHS - DIVISION I - PROJECT NO. 96-69 Mr. Leszczynski advised that in accordance with the bid awarded on October 21, 1996, to Rieth Riley Construction Co., Inc. Post Office Box 1775, South Bend, Indiana, in the amount of $142,135.11 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - ORGANIC RESOURCE FACILITY ASPHALT PAVING -PROJECT NO. 96-37 Mr. Leszczynski advised that in accordance with the bid awarded on October 21, 1996, to Rieth Riley Construction Co., Inc., Post Office Box 1775, South Bend, Indiana, in the amount of $82,222.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - CLYDE CREEK WATESHED - JACKSON ROAD CULVERTS - PROJECT NO. 96-55-1 Mr. Leszczynski advised that in accordance with the bid awarded on October 21, 1996, to Bradberry Brothers, Inc., 20061 West Dice Street, South Bend, Indiana, in the amount of $54,801.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved. APPROVAL OF NEIGHBORHOOD YOUTH GRANT AGREEMENTS Mr. Leszczynski stated that the Board is in receipt of three (3) Agreements for Neighborhood Youth Grants, as submitted by Jeanine Muir, Division of Planning: 457 REGULAR MEETING Grant Adams High School/Anthony Allen Revelation Church of God Vision Care Ministry/ Shardi Kingsberry OCTOBER 28, 1996 Amount Purpose $1,357.60 Six (6) Adams minority males to attend the Black Male in the Family and Community conference in Indianapolis on October 28 and 29, 1996. $1,915.21 Provide funds for a neighborhood clean up for senior citizens and several social outings and a cooking project. $1,680.44 Older children involved in after school day care program with adult sponsors to build an indoor greenhouse. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreements were approved and executed. APPROVAL OF PROPOSAL - REBUILD OF WORTHINGTON ENGINE - WASTEWATER TREATMENT PLANT Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Three Star Electric, Inc., 56540 Twin Branch Drive, Mishawaka, Indiana, for the rebuild of a Worthington Engine at the Wastewater Treatment Plant. Mr. Leszczynski noted that the Agreement is in the amount of $52,888.00 for the rebuild. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Proposal was approved and executed. APPROVAL OF TERMINATION OF ASSIGNMENT AND SECURITY AGREEMENT Mr. Leszczynski stated that a Termination of Assignment and Security Agreement has been submitted to the Board for approval. Mr. Leszczynski stated that the termination is done as a part of the substitution of the letter of the credit issuer on the College Football Hall of Fame bonds. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Termination of Assignment and Security was approved and executed. ADOPT RESOLUTION NO. 76-1996 - INTENT TO LEASE OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND INDIANA. FOR THE USE OF THE CITY OF SOUTH BEND DEPARTMENT OF ECONOMIC DEVELOPMENT, DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 76-1996 RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE CITY OF SOUTH BEND, DEPARTMENT OF ECONOMIC DEVELOPMENT, DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT WHEREAS, the current offices of the South Bend Department of Economic Development, located at 205 West Jefferson Boulevard, South Bend, Indiana, provide insufficient space to accommodate the Division of Planning and Neighborhood Development, and to allow for effective and efficient operations of these various divisions of the Department of Economic Development; and WHEREAS, the Director of the City of South Bend, Department of Economic Development, has recommended that the Division of Planning and Neighborhood Development, comprising seven (7) full-time staff members and three (3) part-time intern, expand its offices; and i� 1 i REGULAR MEETING OCTOBER 28, 1996 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on October 28, 1996, received a petition ("Petition") signed by fifty (50) taxpayers of the City of South Bend, requesting that the Board lease office space at 205 West Jefferson Boulevard, South Bend, Indiana, ("Premises"), for the use of the City of South Bend, Department of Economic Development, Division of Planning and Neighborhood Development, from the 1 st Source Bank of South Bend, Indiana, for a term of one (1) year, with an option to renew for an additional two (2) one-year periods, at the same annual rental, with the annual rental of said premises not to exceed Twenty-seven Thousand . Four Hundred Seventy-eight Dollars ($27,478.00); and WHEREAS, the Board of Public Works also received, on October 28, 1996, a certificate of the St. Joseph County Auditor, certifying that the verifier of the Petition and the signatories of the Petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board of Public Works also received, on October 28, 1996, a proposed lease agreement ("Proposed Lease") concerning the lease of the Premises as petitioned; and WHEREAS, I.C. 36-1-10-7(2) requires, prior to the Board of Public Works entering into a lease agreement for said premises, that the South Bend Common Council, after investigation, determine that the premises are needed. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, as follows: 1. The Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to lease office space at 205 West Jefferson Boulevard, South Bend, Indiana, for the use and benefit of the City of South Bend, Department of Economic Development, Division of Planning and Neighborhood Development. 2. That the Petition, as certified by the St. Joseph County Auditor, submitted to the Board of Public Works on October 28, 1996, is hereby accepted for filing and made available for public inspection. 3. That the lease of the Premises shall be for a period of one (1) year, with an option to renew for an additional two (2) one-year periods, at the same annual rental, with the annual rental of said premises not to exceed Twenty-seven Thousand Four Hundred Seventy-eight Dollars ($27,478.00). 4. That the Proposed Lease for the Premises submitted to the Board of Public Works on October 28, 1996, is hereby accepted for filing and made available for public inspection. 5. That the Board of Public Works directs and authorizes the Director of the Department of Economic Development of the City of South Bend as its agent, to file with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, a form of resolution to establish, after investigation, its determination that the lease of the Premises described herein is needed. 6. That a public hearing on the Proposed Lease is set for the 12th day of November, 1996, at 9:30 a.m., in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, Indiana 46601, at which hearing all persons wishing to be heard will be given the chance to address whether the Proposed Lease is necessary and whether the proposed rental is fair and reasonable. 7. This resolution shall be in full force and effect from and after its passage by the Board. Adopted this 28th day of October, 1996. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John Leszczynski s/James R. Caldwell 459 REGULAR MEETING ATTEST: s/Angela K. Jacob, Clerk OCTOBER 28, 1996 ADOPT RESOLUTION NO. 77-1996 - TRANSFER OF PROPERTY TO THE SOUTH BEND COMMUNITY SCHOOL CORPORATION Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 77-1996 TRANSFER OF PROPERTY TO THE SOUTH BEND COMMUNITY SCHOOL CORPORATION WHEREAS, the City of South Bend, Indiana (the "City") is the owner of certain real property constituting a portion of the real property known as the Studebaker Park (the "Park"); WHEREAS, the City, by and through it Board of Park Commissioners of the Park District of the City, previously caused a deed to be executed on January 20, 1993, transferring title to the Park to the School Corporation; WHEREAS, it has been determined that the City may continue to have an interest in certain real property in and around the Park and the City desires to transfer by quit -claim deed any remaining interest in said real property described as follows: Lots Numbered One (1) and Two (2) as shown on the recorded Plat of Riley High School Minor Subdivision, recorded September 25, 1996, in the Office of the Recorder of St. Joseph County, Indiana, as Instrument No. 9638147. (the "Real Property") WHEREAS, I.C. 36-1-11-8 provides for the transfer of real property between governmental entities such as the School Corporation and the Park Department, upon terms and conditions as are agreed upon by the entities as evidenced by the adoption of substantially identical resolutions by each entity; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA: 1. The transfer of the Real Property by the City of South Bend, Indiana, to the South Bend Community School Corporation shall be, and hereby is, approved. The Mayor and the Clerk are hereby authorized to execute and attest, respectively, a quit -claim deed evidencing said transfer. 2. This resolution shall be effective upon its adoption. ADOPTED this 28th day of October, 1996. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by George and Phyllis Pearson. The Consent indicates that in 460 REGULAR MEETING OCTOBER 28, 1996 consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lots 35 Greenleaf 2nd Addition Section `B", South Bend, Indiana, (Key # 02-1206-0317-04), the Pearson's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. John Bennett. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 97 Vogt's Edison Road, 5th Addition, South Bend, Indiana, (Key # 17-1079-2865), Mr. Bennett waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Laurie Christie. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 98, Vogt's Edison Road, 5th Addition, South Bend, Indiana, (Key # 17-1079-2866), Ms. Christie waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Richard and Joyce Harris. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 1, Plat ofRitters Dixie Gardens, South Bend, Indiana, (Key # 01-1017- 034401), the Harris's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Caldwell made a motion that the Consent be approved. Mr. Leszczynski seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT RILEY HIGH SCHOOL "MARCH-A- THON" Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Melissa Burton, Riley High School, 405 East Ewing, South Bend, Indiana to conduct the above referred to march, on Saturday, November 2, 1996, from 9:00 a.m. until 1:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried the recommendation was approved. FAVORABLE RECOMMENDATION - PETITION TO VACATE VARIOUS ALLEYS Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Angelo Ciao, 2511 West Ewing, South Bend, Indiana to vacate the following alleys: The first north/south alley west of Wabash Street from the north right-of-way of West Ewing Avenue to the South right-of-way of the first east/west alley north of West Ewing Avenue running between Meade and Wabash Streets, for a distance of approximately 120 feet in length and a width of 14 feet, part located in Homeland 2nd Addition to the City of South Bend, Indiana. Also, the first east/west alley north of West Ewing Avenue from the west right-of-way of Wabash Street to the east right-of-way of the first north/south alley west of Wabash Street for a distance of approximately 129 feet in length and a width of 14 feet, part located in Homeland 2nd Addition to the City of South Bend, Indiana. 461 REGULAR MEETING OCTOBER 28, 1996 Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to any utility easements that may be required. Mr. Leszczynski seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. William Faust, 312 North Hill Street, Mishawaka, Indiana to vacate the following street: O'Brien Street between Washington and Orange Streets Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to any utility easement that may be required. Mr. Leszczynski seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE AN ALLEY Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. William Panzica, Western Avenue Properties, 422 East Monroe, South Bend, Indiana to vacate the following alley: The alley to be vacated is described as the first north/south alley west of St. Joseph Street from the south right-of-way of West Western to the north right-of-way of the first east/west alley south of West Western Avenue for a distance of approximately 198 feet in length and width of 14 feet. Part located in Martin's Addition in the City of South Bend, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition, subject to any utility easements and turning easement that may be required. Mr. Leszczynski seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Lang, Feeney and Associates, 715 South Michigan Street, South Bend, Indiana to vacate the following street: Sampson Street running north from the north right-of-way line of east Ireland Road for a distance of approximately 617 feet and a width of 50 feet. Part located in the west half, northeast quarter, section 30, Township 37 north, Range 3 east, City of South Bend, St. Joseph County, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Area Plan Commission stated that the right-of-way be vacated, only if access_ to the property to the north is provided and subject to any utility easements that may be required. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Leszczynski seconded the motion which carried. I 462 REGULAR MEETING OCTOBER 28. 1996 APPROVE REOUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - EQUIPMENT SERVICES FACILITY EXPANSION - PROJECT NO. 96-68 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will add a bay to the Equipment Services Facility to service Fire Department vehicles, and funds have been appropriated from the General Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - WESTSIDE NEIGHBORHOOD PARTNERSHIP CENTER CURB AND SIDEWALK IMPROVEMENT PROGRAM - PROJECT NO. 96-45 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will make repairs along three (3) blocks of Huron Street, from Grant Street to Pulaski Street. The Department of Community and Economic Development has appropriated Community Development Block Grant funds to pay for this project. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - POLICE VEHICLE ACCESSORIES In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding is provided by First Source Leasing. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following five (5) traffic control devices were approved: NEW INSTALLATION: Handicap Sign LOCATION: 1815 South Taylor REMARKS: Mr. Gray has met all the requirements NEW INSTALLATION: Handicap Sign LOCATION: 1638 Magnolia REMARKS: Mr. Pierce has met all the requirements NEW INSTALLATION: Handicap Sign LOCATION: 210 Hammond Place REMARKS: Ms. Randall has met all the requirements NEW INSTALLATION: School Zone LOCATION: 700 block North Niles REMARKS: For Madison Center REMOVAL: No Parking Bus Zone 7-4 LOCATION: 28th/Vine to Pleasant, west side 463 REGULAR MEETING OCTOBER 28, 1996 REMARKS: Request from Pat Shelton, School City APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Practical Construction Inc. Released October 28, 1996, Effective July 1, 1997 EXCAVATION BOND Wallace Mitchell Approved October 28, 1996, retroactive to October 21, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Certificate of Insurance was accepted for filing: Rieth Riley Construction Post Office Box 477 Goshen, Indiana 46527-0477 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,508,776.98, dated October 28, 1996, and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS James R. Caldwell, Member enny Pitts anier, Member ATTEST: Angela kJ Jacob, Cleric 1