Loading...
HomeMy WebLinkAbout10/21/96 Board of Public Works MinutesREGULAR MEETING OCTOBER 21, 1996 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 21, 1996, by Board Member James R. Caldwell, with Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. Board President John E. Leszczynski was not present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded ,by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on October 14, 1996, were approved. OPENING OF BIDS - DE-ICING MATERIALS This was the date set for receiving and opening of sealed bids for the above referred to materials. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: THE LEVY COMPANY, INC. Post Office Box 540 Portage, Indiana 46368 Bid was signed by Mr. Paul Overton, Transportation Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Item No. 2 5,000 tons Calcium Chloride Treated Slag Sand $16.45 per ton Item No. 4 5,000 tons Calcium Chloride Treated Slag Sand $24.70 per ton & Salt Blend Item No. 5 5,000 tons Slag Sand - Type II $ 9.40 per ton INDIAN TRUCKING COMPANY, INC. 60669 Orange Road South Bend, Indiana 46614 Bid was signed by Mr. Paul Overton, Transportation Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Item No. 1 12,000 tons Sodium Chloride Rock Salt $31.90 per ton AKZO NOBEL SALT INC. Post Office Box 352 Clarks Summit, Pennsylvania 18411-0352 Bid was signed by Mr. Allan R. Bonnell, Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Security was submitted 4 I1 Rock Salt 12,000 tons $37.03 per ton 1 1 450 REGULAR MEETING KLINK TRUCKING, INC. Post Office Box 428 Ashley, Indiana 46705 Bid was signed by Mr. Sean Watt Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: OCTOBER 21, 1996 Item No. 1 12,000 Tons Sodium Chloride $32.00 per ton Item No. 2 No Bid Item No. 3 No Bid Item No. 4 No Bid Item No. 5 5,000 Tons Type II Slag Sand $ 7.85 per ton Voluntary 5,000 Tons InDOT No. 23/24 Natural Sand $ 4.60 per ton Alternate NORTH AMERICAN SALT COMPANY 8300 College Boulevard Overland Park, Kansas 66210 Bid was signed by Mr. Stephen Briggs Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted Rock Salt 12,000 Tons C.C. Rock Salt $30.68 per ton W/anti-caking Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Street Department for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 123 EAST DAYTON This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: MR. ROBERT MORRELL 121 East Dayton South Bend, Indiana 46613 BID: $100.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above bid was referred to the Legal Department for review and recommendation: AWARD BID - ORGANIC RESOURCE FACILITY ASPHALT PAVING - PROJECT NO. 96-37 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 3, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley, Post Office Box 1775, South Bend, Indiana in the amount of $88,220.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. 4 Li "1 REGULAR MEETING OCTOBER 21, 1996 AWARD BID - BLACKTHORN GOLF CLUB CARTPATHS - PROJECT NO. 96-69 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 14, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Rieth Riley Construction Co., Inc., Post Office Box 1775, South Bend, Indiana in the amount of $142,135.1 1, for Division I only. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD BID - 1996 SEWER LINING PROGRAM - PROJECT NO. 96-66 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 14, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Insituform Midwest, Inc., 12897 Main Street, Lemont, Illinois in the amount of $298,830.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD QUOTATION - BERGAN STREET SANITARY SEWER EXTENSION - PROJECT NO. 96-62 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 23, 1996, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Selge Construction Co., Inc., 2833 South 1 lth Street, Niles, Michigan in the amount of $20,603.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mrs. Manier seconded the motion which carried. AWARD QUOTATION - CLYDE CREEK SANITARY SEWER EXTENSION - PROJECT NO. 96-55-1 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on October 14, 1996, quotations were received and opened for the above referred to project. After reviewing those quotations, Mr. Littrell recommends that the Board award the contract to Bradberry Brothers, 20061 West Dice Street, South Bend, Indiana in the amount of $54,801.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - SANITARY SEWER EXTENSION - BLACKTHORN LOT 4C - PROJECT NO. 96-29 Mr. Caldwell advised that in accordance with the bid awarded on September 23, 1996, to LaFree Excavating Inc., 1251 West Third Street, Osceola, Indiana, in the amount of $15,680.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF APPLICATION FOR GROUP INSURANCE - ALLIANZ LIFE INSURANCE COMPANY OF NORTH AMERICA Mr. Caldwell stated that the Board is in receipt of an Application for Group Insurance between the City of South Bend and Allianz Life Insurance Company of North America, 530 East Swedesford Road, Wayne, Pennsylvania, for Group Insurance for the City of South Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application was approved and executed. APPROVAL OF RENEWAL OF MAINTENANCE AGREEMENT - INDIANA DEPARTMENT OF TRANSPORTATION - TRAFFIC SIGNAL MAINTENANCE Mr. Carl P. Littrell stated that the Bureau of Traffic and Lighting currently maintains traffic signals at one hundred fifty (150) intersections on State highway routes in St. Joseph County under an Agreement with the Indiana Department of Transportation approved by the Board of Public Works one (1) year ago. Mr. Littrell recommended that the Board approve renewal of that Agreement under the same terms and conditions for the period of October 1, 1996, through September 30, 1997. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was renewed. 1 1 1 452 REGULAR MEETING OCTOBER 21, 1996 APPROVAL OF RECOMMENDATION - ENCROACH ONTO PUBLIC RIGHT-OF-WAY - TEMPORARY USE - GROUND BREAKING CEREMONY - ROBERTSON'S BUILDING PROJECT Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Jeffrey Gibney, South Bend Heritage Foundation, 914 Lincolnway West, South Bend, Indiana to conduct the above referred to ground breaking ceremony in the area in front of the State Theater, on Tuesday, October 22, 1996, from 9:30 a.m. until 11:00 a.m._ Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVE LICENSE APPLICATION - OPEN AIR STAND Mr. Caldwell advised that the following license application has been received: NAME: BY: ADDRESS: STAND TO BE LOCATED AT: DATES: FOR THE PURPOSE OF: Brown's Tree Farms Earl M. Brown 8928 W. Oak Lane, Lake City, Michigan Parking Lot near Ironwood/State Road 23 November 28 to December 22, 1996 Selling Christmas Trees Mr. Caldwell further advised that favorable recommendations have been received from the Police Department, Department of Code Enforcement, and the Bureau of Traffic and Lighting for the above application. Additionally provided with the application was a letter of permission from the property owner. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Application for an Open Air Stand was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - COMBINED SEWER OVERFLOW DISCONNECTIONS - PROJECT NO, 95-110 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will disconnect structures carrying combined storm/sanitary sewer overflows to the St. Joseph River at various locations. Funds have been appropriated from Wastewater Treatment Plant revenues. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation to advertise for the receipt of bids was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS 3T CUBIC YARD ALUMINUM DUMP TRAILER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding will be provided by the User Department Capital Fund. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: Catering by Billie, Inc. 117 E. Wayne Street South Bend, Indiana 46634 1st Source Corporation Post Office Box 1602 South Bend, Indiana 46634-1602 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $739,518.77, dated October 21, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $92,908.82 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. 4 4; 3 REGULAR MEETING OCTOBER 21, 1996 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 9:45 a.m. BOARD OF PUBLIC WORKS OJ hn E. Leszczynski, Preside t /ames R. Cal well, Nreinber Jenny Pit Manier, Member AT iT: Angela K. fAob, Clerk rJ