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HomeMy WebLinkAbout10/14/96 Board of Public Works Minutes442 REGULAR MEETING OCTOBER 14, 1996 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, October 14, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Brunel. AGENDA ITEM ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, an agenda item to Award Bids for Police Vehicles was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on October 7, 1996, were approved. OPENING OF BIDS - 1996 SEWER LINING PROGRAM - PROJECT NO. 96-66 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KENNY CONSTRUCTION COMPANY 250 Northgate Parkway Wheeling, Illinois Bid was signed by Mr. Gerald M. Kenny, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $368,600.00 REYNOLDS, INC. 4520 N. State Road 37 Orleans, Indiana 47452-0186 Bid was signed by Mr. Larry Purlee, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $365,080.00 INSITUFORM MIDWEST, INC. 12897 Main Street Lemont, Illinois 60439 Bid was signed by Ms. Diane G. Bowers, Assistant Secretary Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $298,830.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. 443 REGULAR MEETING OCTOBER 14, 1996 OPENING OF BIDS - BLACKTHORN GOLF COURSE CARTPATH ADDITIONS - PROJECT NO. 96-60 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Christopher L. Weinkauf, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $184,526.91 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bid was referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - ONE (1) MORE OR LESS, WRECKER This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: WHITEFORD FORD TRUCKS, INC. 4101 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Rich Stopczynski Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: $53,210.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bid was referred to the Division of Equipment Services for review and recommendation. OPENING OF QUOTATIONS - CLYDE CREEK WATERSHED/JACKSON ROAD CULVERTS - PROJECT NO. 96-55-1 Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: BRADBERRY BROTHERS, INC. 20061 West Dice Street South Bend, Indiana 46614 Quotation was submitted by Mr. W. Bradberry QUOTATION: $54,801.00 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Quotation was submitted by Mr. Ronald Howell, President REGULAR MEETING QUOTATION $59,107.45 OCTOBER 14, 1996 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to Division of Engineering for review and recommendation. AWARD BID - THIRTY-FIVE (35) CHEVROLET LUMINAS Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on September 30, 1996, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Gates Chevy World, 401 South Lafayette Boulevard, South Bend, Indiana the amount of $615,300.00, which is a unit price of $17,580.00 each. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVAL OF PURCHASE AGREEMENT - 1125 WEST INDIANA Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Maria and Jesus Granados, 1624 Kendall, South Bend, Indiana, for the purchase of City -owned property at 1125 West Indiana. Mr. Leszczynski noted that the Agreement is in the amount of $350.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - ENGINEERING SERVICES - DEGRIT BUILDING EXPANSION - WWTP - KEN HERCEG & ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ken Herceg & Associates, 211 West Washington, South Bend, Indiana, for professional engineering design services for the Degrit Building Expansion at Wastewater Treatment Plant. Mr. Leszczynski noted that the Agreement is in the amount of $8,400.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: Addendum IV - South Bend Heritage Updated Davis -Bacon Wage Decision CD94-305 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. APPROVAL OF DISTRIBUTION EASEMENT - AMERICAN ELECTRIC POWER Mr. Leszczynski stated that a Distribution Easement has been submitted to the Board for approval by American Electric Power for an easement to relocate electric lines in the River Commons area, according to plans submitted. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Distribution Easement was approved. ADOPT RESOLUTION NO. 74-1996 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 74-1996 , WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property REGULAR MEETING OCTOBER 14, 1996 and no longer useful to the City of South Bend; and WHEREAS, SERGEANT MICHAEL X MARTMCZAK has retired from the South Bend Police Department after twenty-one (21) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD18938, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 14th day of October, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE - IRONWOOD WIDENING - PROJECT NO. 96-25 Mr. Leszczynski stated that Mr. Toy Villa, Engineer, has submitted a Report of Contract Final Inspection and Recommendation for Acceptance for the above referred to project. Mr. Villa stated that this report states that the project has been final inspected, and the contractor may request from the Indiana Department of Transportation a reduction in their retainage. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Report was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - SIGN INSTALLATION - 2525 SOUTH MICHIGAN - NEW LIFE DELIVERANCE CENTER Mr. Leszczynski advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for the installation of a sign at 2525 South Michigan, South Bend, Indiana, subject to an Indemnification and Hold Harmless Undertaking. Further, it is to be noted that the sign installation is subject to the removal of the sign in the event the City, at some point in time would require the right-of-way. Upon a motion made by Mrs. Manier, seconded by Mrs. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - AWNING INSTALLATION - 105 EAST JEFFERSON - PEABODY CAFE Mr. Leszczynski advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for the installation of an awning at 105 East Jefferson, South Bend, Indiana, subject to an Indemnification and Hold Harmless Undertaking. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - APPROVAL OF SIDEWALK CAFE - 105 EAST JEFFERSON - PEABODY CAFE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Building Department, Design Review Committee, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Edward Gillooly, 104 U.S. 12 West, 447 REGULAR MEETING OCTOBER 14, 1996 Galien, Michigan, for an Application for a Sidewalk Cafe at 105 East Jefferson, South Bend, Indiana. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Application for a Sidewalk Cafe was approved. APPROVAL OF RECOMMENDATION TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - INSTALLATION OF SIGN - 222 SOUTH MICHIGAN STREET - OLD CHICAGO STEAKHOUSE Mr. Leszczynski advised that the Board is in receipt of favorable recommendations from the Division of Engineering, Police Department, Building Commissioner and the Redevelopment Design Review Committee for the installation of a sign at 222 South Michigan Street, South Bend, Indiana, subject to an Indemnification and Hold Harmless Undertaking. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT RED RIBBON MARCH Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Bernice Freeman, United Community Against Drug and Alcohol Abuse, 914 Lincolnway West, South Bend, Indiana to conduct the above referred to march, on Friday, November 1, 1996, commencing at 10:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following six (6) traffic control devices was approved: REMOVAL OF: No Parking & 2 Hour Parking LOCATION: 100 Block East Broadway south & north of street REMARKS: Treatment Center needs open parking to handle the Overflow from the parking lot NEW INSTALLATION: Do No Enter - Buses Only LOCATION: Park Lane Lafayette to Main REMARKS: Temporary signs to be used only at 2:00 p.m. to 2:30 p.m. When school children are loading the buses NEW INSTALLATION: LOCATION: REMARKS: REMOVAL OF LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: REMOVAL OF LOCATION: REMARKS: Handicap Sign 519 South Olive St. Adalbert's Church request - Two handicap spaces To be installed mid block between church/school Handicap Sign 1006 East Wayne Signs are no longer needed Handicap Sign 2214 Mishawaka Avenue River Park Partnership Center request Handicap Sign 3406 West Washington Sign not needed APPROVE TITLE SHEET - COMBINED SEWER OVERFLOW DISCONNECTIONS - PROJECT NO. 95-110 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. 1 1 G 1 REGULAR MEETING OCTOBER 14, 1996 APPROVE RELEASE OF CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors Bonds be released as follows: BOND OF CONTRACTOR David Chokey Samuel Wright Released October 14, 1996, Effective October 7, 1996 Released October 14, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Foegley Landscape, Inc. And Foegley Landscape 52215 North Lilac Road South Bend, Indiana 46628 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2, 549,162.92 dated October 14, 1996, and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski, President ames R. Ca well, Member (Jenny Pitts anier, Member f (/ TTEST: Angela . Jacob, Clepc