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Home My WebLink About10/07/96 Board of Public Works MinutesREGULAR MEETING OCTOBER 7. 1996 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, October 7, 1996, by Board Member James R. Caldwell, with Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. Board President John E. Leszczynski was not present. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the agenda item for a Recommendation to Encroach onto Public Right of Way was stricken; and agenda items to Advertise for the Receipt of Bids; Award of Bids; and a Title Sheet were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on September 30, 1996, were approved. OPENING OF BIDS - LOCUST ROAD SEWER AND ROADWAY IMPROVEMENTS - PHASE II - PROJECT NO. 96-60 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HRP CONSTRUCTION Post Office Box 266 South Bend, Indiana 46624-0266 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted I: D Alternate Bid No. 1: $ 42,447.50 Base Bid: $379,303.00 Total: $421,750.00 Alternate Bid No. 2: $ 84,417.40 Base Bid: $421,750.50 Total: $506,167.90 RIETH RILEY CONSTRUCTION CO. INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Alternate Bid No. 1: $ 57,432.52 Base Bid: $580,574.35 Total: $638,006.87 439 REGULAR MEETING Alternate Bid No. 2: $116,848.55 Base Bid: $638,006.87 Total: $754,855.42 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Richard D. Vick, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 1a Alternate Bid No. 1: $ 37,003.00 Base Bid: $339,590.92 Total: $376,593.92 Alternate Bid No. 2: $ 81,049.40 Base Bid: $376,593.92 Total: $457,643.32 PHEND & BROWN INC. Post Office Box 150 Milford, Indiana 46542 Bid was signed by Mr. Andrew J. Brown, Secretary -Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted l Alternate Bid No. 1: $ 47,047.20 Base Bid: $457,802.30 Total: $504,849.50 Alternate Bid No. 2: $ 99,169.10 Base Bid: $504,849.50 Total: $604,018.60 OCTOBER 7, 1996 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE CHANGE ORDER - RENOVATION OF ROBERTSON'S BUILDING - ASBESTOS ABATEMENT - PROJECT NO., 96-48-1 Mr. Caldwell advised that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted Change Order No. 1, on behalf of Insulco Asbestos Management, Inc., 2840 West Vermont Street, Blue Island, Illinois indicating that the Contract amount be increased $314.84 for a new Contract sum including this Change Order in the amount of $142,969.44. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Change Order was approved. APPROVAL OF UTILITY AGREEMENT - AMERICAN ELECTRIC POWER Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and American Electric Power Company, for the location of electric lines and appurtenances within the project limits of Elder Parkway. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. 440 REGULAR MEETING OCTOBER 7, 1996 AWARD BID ONE HUNDRED TWENTY-TWO (122) CROWN VICTORIA POLICE PATROL VEHICLES Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, advised the Board that on September 30, 1996, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Jordan Ford Corporation, 609 East Jefferson Boulevard, Mishawaka, Indiana in the amount of $2,403,400.00, which is a unit price of $19,700.00 per vehicle. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAY/INDIANA TOLL ROAD INTERCHANGE PHASE I - SOUTHBOUND ENTRANCE RAMP FROM NIMTZ PARKWAY TO ST. JOSEPH VALLEY PARKWAY - PROJECT NO. 95-18-2 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct the first phase of a new interchange between Nimtz Parkway and the St. Joseph Valley Parkway. The project is being funded by a grant of $4.9 million from the Indiana Department of Transportation, Transportation Finance Authority. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1996 CONCRETE PAVEMENT IMPROVEMENTS - PROJECT NO. 96-61 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will make repairs to various streets paved with concrete. Funds have been appropriated from the Local Road and Street fund to pay for this project. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVE TITLE SHEET - ST. JOSEPH VALLEY PARKWAY/NIMTZ PARKWAY/INDIANA TOLL ROAD INTERCHANGE PHASE I - SOUTHBOUND ENTRANCE RAMP FROM NIMTZ PARKWAY TO ST. JOSEPH VALLEY PARKWAY - PROJECT NO. 95-18-2 Mr. Caldwell advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Title Sheet was approved and signed. APPROVAL OF RECOMMENDATION - TO CONDUCT NEIGHBORHOOD HALLOWEEN PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Stanley J. Molenda, 329 West Madison, South Bend, Indiana to conduct the above referred to Neighborhood Halloween Party, on Sunday, October 27, 1996, from 3:00 p.m. until 7:30 p.m., on LaMonte Terrace from North Forest to Park. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following traffic control device was approved: NEW INSTALLATION: Stop Sign LOCATION: Dover & Ridgedale REMARKS: "T" Intersection APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1 1 441 REGULAR MEETING OCTOBER 7. 1996 1. Heat Treat Inc. 1331 Northside Boulevard South Bend, Indiana 46615 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Asphalt Paving Co., Inc. Approved October 7, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Majority Builders, Inc. 62900 U.S. 31 South South Bend, Indiana 46614 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $947,394.69, dated October 7, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $168,380.15 and $44,160.81 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 9:43 a.m. BOARD OF PUBLIC WORKS n_ mil .�.. �.,.' 4J�ameeCaldwell, Member Jenny Pi s Manier, Member A rEST. Angel . Jacob, rk