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HomeMy WebLinkAbout09/30/96 Board of Public Works Minutes431 REGULAR MEETING SEPTEMBER 30, 1996 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, September 30, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on September 23, 1996, were approved. OPENING OF BIDS - ONE HUNDRED FIFTEEN (115) MORE OR LESS, 1997 FULL SIZE REAR WHEEL DRIVE POLICE PATROL VEHICLES AND FORTY (40) OR MORE FRONT WHEEL DRIVE POLICE PATROL VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVY WORLD 401 South Lafayette South Bend, Indiana 46634 Bid was signed by Mr. Dave Holland, Fleet Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: Forty (40) more or less 1997 Chevrolet Lumina with Police Per Unit Total Package, and as per specifications $17,580.00 $703,200.00 Alternate Bid: Forty (40) more or less 1997 Chevrolet Lumina with taxi cab Package, and as per specifications $16,924.00 $676,960.00 THE JORDAN GROUP 609 East Jefferson Mishawaka, Indiana 46546 Bid was signed by Ms. Peggy Tuttle Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: One Hundred Fifteen (115) more or less 1997 Ford Per Unit Crown Victoria Police Interceptor $19,700.00 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the bid from Celozzi- Ettleson Chevrolet, 155 East Roosevelt Road, Elmhurst, Illinois was rejected, as the bid form was not notarized. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. 4 �2 REGULAR MEETING SEPTEMBER 30, 1996 APPROVAL OF AGREEMENT - MARKETING LICENSE AGREEMENT - SCOTTSDALE MALL Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Scottsdale Mall, South Bend, Indiana, for the showcasing of the City of South Bend in conjunction with "City on Display", for the use of the facilities of Scottsdale Mall, on Friday, Saturday, and Sunday, October 4, 5, and 6, 1996. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved. APPROVAL OF AGREEMENT - MASTER PLANNING SERVICES - DOWNTOWN MIXED USE DEVELOPMENT - URBAN DESIGN GROUP, INC. Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Urban Design Group, Inc., 39 South LaSalle, Chicago, Illinois, for master planning services for the development of downtown mixed use. Mr. Leszczynski noted that the Agreement is in the amount of $3,500.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved. APPROVE COMMUNITY DEVELOPMENT ADDENDA AND CONTRACT The following Community Development Addenda and Contract were presented to the Board for approval: Emergency Shelter Grant Program $14,247.00 Family/Children's Services Addendum I - Aids Task Force Addendum I - YWCA Addendum I - Center for the Homeless Addendum I - Youth Services Bureau Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Addenda and Contract were approved and executed. APPROVE CHANGE ORDERS - CONTROL, INFORMATION AND COMMUNICATIONS SYSTEM, PHASE II - WASTEWATER TREATMENT PLANT - PROJECT NO. 95-55 Mr. Leszczynski advised that Mr. John J. Dillon, Director, Environmental Services, has submitted the following change orders on behalf of Precision Control Systems, 7141 West Morris Street, Indianapolis, Indiana, and recommended approval: Change Order 1 Increase $23,635.00 $519,885.00 Change Order 2 Increase $ 2,791.47 $522,676.47 Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Change Orders were approved. ADOPT RESOLUTION NO. 72-1996 - DISPOSAL OF CITY -OWNED PROPERTY - 123 EAST DAYTON Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 72 - 1996 WHEREAS, the Board of Public Works of the City of South Bend, Indiana, has compiled a current detailed inventory of all real property owned by the City of South Bend; and WHEREAS, the Board of Public Works has reviewed said inventory of real property and it finds that a certain parcel of real estate now owned by the City of South Bend is not necessary to the public use and is not set aside by State and City laws for public purposes; and WHEREAS, the Board of Public Works finds that the property described below has an assessed valuation of less than $2,000.00, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of the parcel, and that the highest and best use of the parcel is sale to an abutting landowner. 1 1 4 33 REGULAR MEETING SEPTEMBER 30, 1996 WHEREAS, the Board of Public Works now wishes to take the necessary action to make it possible for the Board, in the future, to sell said parcel of real estate pursuant to State statutes. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana: 1. That the parcel of real estate owned by the City contained in the following list is not necessary to the public use, is not set aside by State or City laws for public purposes, that the cost of maintaining said parcel equals or exceeds the estimated fair market value of said parcel and the highest and best use of said parcel is sale to an abutting landowner: ADDRESS 123 East Dayton Key No. 18-7042-1649 ADOPTED this 30th day of September, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RESOLUTION NO. 73-1996 - PARKING RATES AND CHARGES FOR PARKING GARAGES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Resolution No. 73-1996 was approved and accepted by the Board of Public Works: RESOLUTION NO. 73-1996 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA FIXING PARKING RATES AND CHARGES FOR PARKING GARAGES AT MUNICIPALLY OPERATED PARKING FACILITIES WHEREAS, I.C. 36-9-11-7 authorizes the Board of Public Works to fix rates for municipally owned off-street parking facilities, subject to the approval of the Common Council. WHEREAS, the Director of Administration and Finance for the City of South Bend recommends, and the Board of Public Works for the City of South Bend hereby finds that it is in the best interest, fiscal and otherwise, of the City that rooftop parking in the City -owned garages be made available to groups at a discounted monthly rate and that the hourly rates be adjusted to encourage the use of said facilities on a daily basis. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, that the following monthly parking rates be established for the Colfax Street Parking Garage, the Jefferson Street Parking Garage, and the Wayne Street Parking Garage: SECTION I. The following monthly rates shall be charged to vehicles parked at City operated parking garages: Rate (a) Per vehicle, on a month -to -month basis $35.00 per mo. (b) Per vehicle, on a three-year contract $35.00 per mo. 0 Per vehicle, on a five-year contract $35.00 per mo. 4 "3 4 REGULAR MEETING (d) Group rates on a monthly contract (e) Group rates on a monthly contract for SEPTEMBER 30, 1996 $35.00 per mo. rooftop parking $22.00 per mo. (f) For purposes of Subsection (e), a group shall be defined as ten (10) or more spaces leased pursuant to a single account. (g) Priority for committing parking spaces within a City operated parking garage shall be given to vehicles with the longest term parking contract and the highest monthly rental rate. Commitment of spaces within a parking garage within a particular rate structure shall be determined based upon (1) the number of parking spaces committed per single billing; (2) the length of time the person has committed spaces within that garage; and (3) the payment experience of the account. Persons entering into long term agreements for parking may be granted an option to renew within the discretion of the Board of Public Works or its designee. (h) The owner of any vehicle admitted to the garage pursuant to a rooftop group rate contract shall be fined $10.00 in the event the vehicle is parked in violation of the contract. SECTION II. The following hourly rates shall be charged for individual vehicles parked at City operated parking garages: (a) From September 1 through April 30 Hours Rate 0 to 1 hour $ 1.00 2 hours $ 1.50 3 to 5 hours $ 2.00 6 to 24 hours $ 3.00 After hours/Evening $ 2.00 (b) From May 1 through August 31 Enter garage prior to 11:00 a.m. $2.00 per day Enter garage 11:00 a.m. or after $1.00 per day SECTION III. This Resolution rescinds and supersedes all prior resolutions setting rates for municipal parking facilities. SECTION IV. Nothing herein shall affect rights and liabilities accrued prior to the effective date of this ordinance. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF HOUSE MOVE In a memorandum to the Board, Mr. Don Fozo, Building Commissioner, requested approval to issue a moving permit to Lykowski Construction to move a residential dwelling from 1214 Marietta Street to 628 Pennsylvania. Mr. Fozo stated that favorable recommendations have been received by the utility companies, Traffic and Lighting and the Police Department. Additionally, the Certificate of Insurance has been submitted, and all the appropriate permits have been issued. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. Ll 1 435 REGULAR MEETING SEPTEMBER 30. 1996 APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - GIFT OF WARMTH FUNDRAISER - NIPSCO Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Design Review Committee, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Thornberg, NIPSCO, 307 North Michigan, South Bend, Indiana to conduct the above referred to fundraiser, on Friday, October 4, 1996, from 9:00 a.m. until 4:00 p.m., on the sidewalk in front of 307 North Michigan, South Bend, Indiana. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Rita Baskin, 1602 North Huey Street, South Bend, Indiana to conduct the above referred to block party, on Saturday, October 19, 1996, from 12:00 noon until 11:00 p.m., on Bulla from Huey to O'Brien. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT HOMECOMING PARADE - RILEY HIGH SCHOOL Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Anthony Byrd, Assistant Principal. Riley High School, 405 East Ewing Avenue, South Bend, Indiana to conduct the above referred to homecoming parade, on Friday, October 4, 1996, beginning at 6:00 p.m., on the designated route as submitted. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT SOUTH BEND-MISHAWAKA LIFE CHAIN PRAYER CHAIN Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Gus Zuehlke, South Bend -Mishawaka Life Chain, to conduct the above referred to prayer chain, on Sunday, October 6, 1996, from 2:30 p.m. until 3:30 p.m., on the designated route as submitted. Upon a motion made by Ms. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - ESTABLISHMENT OF A RESIDENTIAL PARKING ZONE - 1000 WEST WAYNE Mr. Leszczynski stated that favorable recommendations have been received by the Police Department, Street Department and the Division of Engineering, for a Petition for the Establishment of a Residential Parking Zone, on the south side of the 1000 block of East Wayne Street, Monday through Friday, from 6:00 a.m. until 7:00 p.m. In addition, a traffic study was completed, and warrants were met for the Residential Parking Zone. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DE-ICING MATERIALS In a memorandum to the Board, Mr. Sam Hensley, Director, Division of Transportation, requested permission to advertise for the receipt of bids for the above referred to items. Mr. Hensley stated that funding is provided by Street Materials Funds, Sewer Department and LRSA. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. FILING OF EMERGENCY BOARD UP LIST CONTRACTOR Mr. Leszczynski stated that Mr. Marc Mersich, G&M Diamond Builders, Inc., Post Office Box 1954, Mishawaka, Indiana, has submitted his bond for the Emergency Board -Up List. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, G&M Diamond Builders, Inc., was filed as an Emergency Board -Up List Contractor. 436 REGULAR MEETING SEPTEMBER 30, 1996 APPROVAL OF GRANT OF TEMPORARY EASEMENT Mr. Leszczynski stated that a Grant of Temporary Easement for 735 Lincolnway East, South Bend, Indiana, has been submitted for the Board's approval, by John and Helen Hodurek, for a portion of their building at Lincolnway West and Bronson, which encroaches into the right-of-way. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Grant of Temporary Easement was approved. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: 1. Nimet Industries 2424 N. Foundation Drive South Bend, Indiana 46628 2. Van Dyne Crotty 2810 Foundation Drive South Bend, Indiana 46628 3. The Former Torrington Heavy Bearings Facility 3702 West Sample Street South Bend, Indiana 46619 Upon a motion made by Mr Caldwell, seconded by Mrs. Manier and carried, the Renewals for the Industrial Wastewater Permit were renewed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following six (6) traffic control devices were approved: REMOVAL OF: Handicap Sign LOCATION: 1809 South Nash REMARKS: Signs are no longer needed. REMOVAL OF: No Parking REVISED TO: 2 Hour Parking 6 a.m. 6 p.m. LOCATION: 900 Block Clover REMARKS: Allow parking for area businesses NEW INSTALLATION: Handicap Sign ADDRESS: 2318 Roger REMARKS: Ms. Myra Barnes has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 1621 East Bowman REMARKS: Mr. Harshman has met all requirements NEW INSTALLATION: Residential Parking - 6:00 a.m. - 7:00 p.m. - Tow Zone LOCATION: 1000 East Wayne REMARKS: Residential Parking - Met Warrants NEW INSTALLATION: Handicap Parking LOCATION: 500 Block North Main REMARKS: Mar Main Apartments - North Main/East Side APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: 437 REGULAR MEETING SEPTEMBER 30, 1996 BOND OF CONTRACTOR Kent Hizer Approved September 30, 1996 Retroactive to September 25, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $798,873.56, dated September 30, 1996, and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski, President James dwell, Member 1 2;Z�g Jenny Pitts danier, Member EST: Angela kjacob, Clerk