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Home My WebLink About09/23/96 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 23, 1996 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, September 23,1996, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell. Board Member Jenny Pitts Manier was not present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, an agenda item for Traffic Control Devices was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on September 16, 1996, were approved. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 1125 WEST INDIANA This was the date set for receiving and opening of sealed bids for the above referred to property. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: MARIA AND JESUS GRANADOS 1624 Kendall South Bend, Indiana 46613 BID: $350.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bid was awarded to Maria and Jesus Granados, subject to the approval of the Purchase Agreement and Quit Claim Deed. OPENING OF QUOTATIONS - SANITARY SEWER EXTENSION - BLACKTHORN LOT 4C - PROJECT NO. 96-29 This was the date set for receiving and opening of sealed quotations for the above referred to project. The following quotations were opened and publicly read: HERRMAN & GOETZ, INC.. DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman BID: $51,486.74 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President BID: $24,264.20 HRP CONSTRUCTION_ INC. Post Office Box 266 South Bend, Indiana 46624-0266 REGULAR MEETING SEPTEMBER 23 1996 Bid was, signed by Mr. Paul J. Fallon, President BID: $36,480.00 DYE PLUMBING & HEATING, INC. Post Office Box 1728 LaPorte, Indiana 46352 Bid was signed by Mr. Michael F. Essling, Secretary BID: $19,171.00 SELGE CONSTRUCTION CO., INC. 2833 South 1 lth Street Niles, Michigan 49120 Bid was signed by Mr. Mary Selge, Jr., President BID: $17,412.00 LAFREE EXCAVATING. INC. 1251 West Third Street Osceola, Indiana 46561 Bid was signed by Mr. Richard LaFree, President BID: $15,680.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above quotations were referred to the Division of Engineering for review and recommendation. Mr. Carl Littrell, Director, Division of Engineering, reviewed the bids, and recommended that the quotation be awarded to the low bidder, LaFree Excavating, 1251 West Third Street, Osceola, Indiana, in the amount of $15,680.00. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the quotation was awarded to LaFree Excavating, Inc. OPENING OF QUOTATIONS - BERGAN STREET SANITARY SEWER EXTENSION - PROJECT NO. 96-62 This was the date set for receiving and opening of sealed quotations for the above referred to project. The following quotations were opened and publicly read: HERRMAN & GOETZ INC DBA UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas Herrman, President BID: $26,224.66 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President BID: $25,446.60 REGULAR MEETING SEPTEMBER 23, 1996 DYE PLUMBING & HEATING INC Post Office Box 1728 LaPorte, Indiana 46352 Bid was signed by Mr. Michael F. Essling, Secretary BID: $24,000.00 SELGE CONSTRUCTION CO., INC. 2833 South 1 lth Street Niles, Michigan 49120 Bid was signed by Mr. Mary Selge, Jr., President BID: $20,603.00 LAFREE EXCAVATING, INC. 1251 West Third Street Osceola, Indiana 46561 Bid was signed by Mr. Richard LaFree, President BID: $23,588.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above quotations were referred to the Division of Engineering for review and recommendation. APPROVE CHANGE ORDER - IRONWOOD WIDENING - PROTECT NO 95-62 Mr. Leszczynski advised that Mr. Toy Villa, Engineer, has submitted Change Order No. E6 on behalf of Rieth Riley Construction, 25200 State Road 23, South Bend, Indiana, indicating that the Contract amount be increased $1,777.43 for a new Contract sum including this Change Order in the amount of $2,357,717.31. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Change Order was approved. APPROVE CONSTRUCTION CONTRACT - NORTHEAST NEIGHBORHOOD SIDEWALK CURB AND APPROACH REPAIRS - PROJECT NO 96-54 Mr. Leszczynski advised that in accordance with the bid awarded on September 16, 1996, to Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, in the amount of $90,878.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved subject to the filing of the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE CONSTRUCTION CONTRACT - BLACKTHORN CORPORATE PARK LOT 1 IMPROVEMENTS - PROJECT NO. 95-96 Mr. Leszczynski advised that in accordance with the bid awarded on September 16, 1996, to Small Inc., 25190 State Road 4, North Liberty, Indiana, in the amount of 1241,977.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: South Bend Heritage Foundation Change in Targeted Goals CD95-111 s REGULAR MEETING SEPTEMBER 23, 1996 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above referred to Addendum was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the South Bend Housing Authority, 501 South Scott Street/Alfredo Palacios, South Bend, Indiana, for the provision of funding for Alfredo Palacios and other youth for the "Soccer Start' works to involve the youth of the South Bend Housing Authority and surrounding neighborhoods in the game of soccer. Alfredo has been playing soccer with the Authority for the past three (3) years and would now like to work with the younger youth to get them involved in playing soccer. Mr. Leszczynski noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY REPLACEMENT OF EXISTING SIGN - PTL TIRE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Design Review Committee, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Peter Hauser, North American Signs, to replace an existing sign at PTL Tire Sign, 135 North Lafayette, South Bend, Indiana. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved. REQUEST DENIED- TO ENCROACH ONTO PUBLIC -RIGHT-OF-WAY - TEMPORARY PLACEMENT OF LIGHTED MARQUEE Mr. Leszczynski stated that an unfavorable recommendation has been received by the Design Review Committee, in reference to a request as submitted by Ms. Mary Beth Hoover, Home Management Services, to place a portable, lighted marquee advertising the Home Management Services Annual Sports Celebrity Fest in front of 237 North Michigan Street, for the week of September 16 through September 27, 1996. Mr. Jim Markle stated that portable signs are not permitted in the South Bend Central Development Area. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request was denied. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Ella Ellen, 1028 North Lawrence, South Bend, Indiana to conduct the above referred to block party, on Saturday, September 28, 1996, from 11:00 a.m. until 11:00 p.m., on Lawrence from St. Vincent to Howard Street. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved, subject to patrols by the Police Department. FAVORABLE RECOMMENDATION - PETITION TO VACATE VARIOUS ALLEYS Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Ms. Anne Mannix, South Bend Heritage Foundation, 914 Lincolnway West, South Bend, Indiana to vacate certain alleys in South Bend, as submitted to the Board. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Leszczynski seconded the motion which carried. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS WRECKER In a memorandum to the Board, Mr, Matthew Chlebowski, Director, Equipment Services, requested permission to advertise for the receipt of bids for the above referred to equipment. Mr. Chlebowski stated that funding will be provided by the User Department Capital Fund. Therefore, upon a 1 REGULAR MEETING SEPTEMBER 23, 1996 motion made by Mr. Caldwell, seconded by Mr. Leszczynski the request to advertise for the receipt of bids was approved. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following two (2) traffic control devices were approved: NEW INSTALLATION: Handicap Sign LOCATION: 1028 East Cedar REMARKS: Mr. James White has met all requirements NEW INSTALLATION: Handicap Sign LOCATION: 2003 Swygart REMARKS: Mr. Thomas Walkowski has met all requirements APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Rigoberto Tapia Approved September 23, 1996, Retroactive to September 13, 1996 McCollough-Scholten Approved September 23, 1996 Retroactive to August 25, 1996 Herman Ownes Approved September 23, 1996 Retroactive to September 17, 1996 Albaro Regino Approved September 23, 1996 Retroactive to September 13, 1996 EXCAVATION BONDS McCollough-Scholten Approved September 16, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Certificate of Insurance was accepted for filing: Phoenix Precision Air, LLC Steve Pianowski D/B/A 60710 Neaman Road Three Rivers, Michigan 49098 APPROVE TITLE SHEET - OLIVE STREET/LOCUST ROAD - SEWER AND STREET IMPROVEMENTS - PROJECT NO. 96-60 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Title Sheet was approved and signed. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,307,029.75 dated September 23, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) lists containing claims in the amount of $49,764.44 and recommended approval. Mr. Leszczynski made a motion that the claims be 0430 REGULAR MEETING SEPTEMBER 23- 1996 approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS / Ill VA ��.�. N--o&'A frYs/dent VF/F'Jla�mes Z&!#Kell, /� Jenny Pitts Manier, Member ATT T: Angela . acob, Cl 1