Loading...
HomeMy WebLinkAbout09/16/96 Board of Public Works Minutes0 g f) REGULAR MEETING SEPTEMBER 16, 1996 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 16, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board Member Jenny Pitts Manier was not present. Also present was Board Attorney Anne Brunel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following items were added to the agenda: Proposal for Services, Bowman Creek Improvements; Ameritech Access Indiana Service Agreement; Proposal for Jefferson Parking Garage Ramp Repair; and a Benchmark and Tracking Study. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on September 9, 1996, were approved. PUBLIC HEARING - APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY - MICHIANA TAXI (FORMERLY SUNSHINE CAB) Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning an Application for Certificate of Public Convenience and Necessity, as submitted by Mr. Michael E. Keller, 833 North Huey, South Bend, Indiana, with a business address of 510 East Colfax, South Bend, Indiana. Mr. Michael Keller was present, and stated that he has purchased Sunshine Cab, and the name has been changed to Michiana Taxi. He has five (5) vehicles, which have been inspected and approved by Weights and Measures, and he hopes to improve and maintain the business. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Application for Certificate of Public Convenience and Necessity was approved and forwarded to the Deputy Controller's office for issuance of said license. PUBLIC HEARING - LEASE OF REAL PROPERTY - 2214 MISHAWAKA AVENUE Mr. Leszczynski advised that this was the date set for the Board's Public Hearing concerning a Lease of Property located at 2214 Mishawaka Avenue, for use as a Neighborhood Partnership Center, as submitted by Mr. Marco Marian, City Planner. Mr. Marian was present, and stated the lease is for one (1) year, with a one (1) year option to renew the leasehold agreement upon the City's option. The annual rent to be paid is Five Thousand Three Hundred and Ten Dollars ($5,310.00) the first year, and Five Thousand, Eight Hundred Forty -One Dollars ($5,841.00) if the option to lease the premises for the second year is exercised by the parties. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Lease of Real Property was approved and executed. AWARD BID - BLACKTHORN CORPORATE PARK - LOT 1 IMPROVEMENTS - PROJECT NO. 95-96 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 9, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Small Inc., 25190 State Road 4, North Liberty, Indiana in the amount of $248,977.00. Mr. Littrell stated that funds are committed and appropriated for this project from the Blackthorn TIF district and from Wastewater revenues. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Caldwell seconded the motion which carried. 0o, REGULAR MEETING SEPTEMBER 16, 1996 AWARD BID - NORTHEAST NEIGHBORHOOD SIDEWALK CURB AND APPROACH REPAIRS - PROJECT NO 96-54 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on September 9, 1996, bids were rece vpq and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommends that the Board award the contract to Walsh & Kelly, 24358 State Road 23, South Bend, Indiana in the amount of $90,878.00. Mr. Littrell stated that the funds are committed and appropriated for this project from a Community Development Block Grant. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. AWARD BIDS - ABANDONED VEHICLES Mr. Gary Libbey, Department of Code Enforcement, advised the Board that on September 9, 1996, bids were received and opened for the above referred to vehicles. After reviewing those bids, Mr. Libbey recommends that the Board award the bids as follows: MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 Number Red Tam Make Year VIN Bid Amount 3 37969 Lincoln 1979 9Y89S657443 $ 95.00 4 27243 Cadillac 1985 IGGKS6983FE809067 $ 95.00 5 27448 Olds 1984 1G3AJ19EOED385324 $ 65.50 7 27916 Cadillac 1979 6D69S99253919 $ 95.00 8 37015 Honda 1984 IHGAD7435EA018244 $ 65.00 9 37066 Mazda 1986 JMIFC3311G0111934 $ 65.50 10 37120 Olds 1988 1G3NF54U2JM204680 $200.50 11 37183 Chrysler 1986 1C3BT56K4GC164872 $ 65.60 12 37200 Ford 1985 IFMBU14SIFUD44335 $300.00 14 37239 Chevy 1983 1G1AW19R4DG115832 $ 65.50 19 37358 Ford 1979 91703Y316201 $ 65.50 20 37409 Nissan 1990 1N4GB22BO1C737615 $250.00 21 37415 Pontiac 1985 2G2AH19W2F9731543 $ 65.50 22 37462 Pontiac 1982 1G2AP37A1CP576678 $ 65.50 24 37507 Nissan 1985 JN1PS26S4FW043696 $ 95.50 26 37514 Buick 1983 1G4AH19ROD6431568 $ 65.00 27 37595 Chevy 1987 J81RG5175H8447346 $ 65.50 28 37650 Olds 1983 1G3AM19E2DD438725 $ 65.50 29 37785 Olds 1983 1G3AZ57Y4DE319218 $ 95.00 31 37882 Mazda 1985 JMIGC2218FI757402 $125.00 32 37915 Ford 1984 1FTDE14Y9EHB37231 $ 95.00 34 37182 Dodge 1982 2B3BX62K1CR10582 $ 95.00 TOTAL $2,261.00 SUPER AUTO 3399 South Main Street South Bend, Indiana 46614 Number Red Tag Make Year VIN Bid Amount 13 37238 Ford 1988 IFAPP2195JT142952 $ 87.79 33 37968 Ford 1974 4H33H237604 $ 62.79 TOTAL $150.58 r� [1 REGULAR MEETING JERRY' S DISCOUNT TOWING INC. 3719 West Western Avenue South Bend, Indiana 46619 SEPTEMBER 16, 1996 Number Red Tag Make Year VIN Bid Amount 17 37343 Chevy 1980 CCD14AF336585 $ 85.95 25 37509 Ford 1985 2FABPO949FBI94566 $ 80.95 TOTAL $146.90 DAVE EDMONDS 1919 Ontario Road Niles, Michigan 49120 Number Red Tag Make Year VIN Bid Amount 2 27237 Plymouth 1985 1P3BM18CXFD312720 $ 87.91 6 27911 Chevy 1984 2G1AW35R6E1143146 $ 89.10 15 37336 Ford 1989 IFAPP36XXKK250116 $137.01 16 37340 Olds 1986 2G3AJ19RXG9325585 $ 86.90 18 37357 Ford 1979 9RO3W183625 $ 85.00 23 37466 Plymouth 1985 1P3BP36DOFC294992 $ 80.00 30 37878 Pontiac 1986 1G2NE27U7GC661050 $ 96.35 TOTAL $662.27 NV[AXINE BRAZIER 1346 Clayton Drive South Bend, Indiana 46614 Number Red Tag- Make Year VIN Bid Amount 1 27035 Dodge 1987 1B3BS48E1HN34583 $100.00 TOTAL $100.00 Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MEADE STREET STORM SEWER & CURB INSTALLATION - PROJECT NO. 96-47 Mr. Leszczynski advised that in accordance with the bid awarded on September 3, 1996, to Rieth Riley Construction Co., Inc., 25200 State Road 23, South Bend, Indiana, in the amount of $190,546.90 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVAL OF AGREEMENT - ACCESS INDIANA SERVICE AGREEMENT - AMERITECH Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Ameritech, 135 North Pennsylvania Street, Indianapolis, Indiana, for accessing the Internet. Mr. Leszczynski noted that the Agreement is in the amount of $1,450.00 installation, and a $1,295.00 monthly fee. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF TRACKING STUDY - CUSTOMER SATISFACTION BENCHMARK - THOMAS BEUG & ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Thomas Beug and Associates, 2591 North Summit Avenue, Milwaukee, Wisconsin, for a customer satisfaction benchmark and tracking study, in conjunction with the City of South Bend's Statement of Strategic Posture. Mr. Leszczynski noted that the Agreement is in the amount of $35,000.00. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and REGULAR MEETING SEPTEMBER 16, 1996 carried, the Agreement was approved and executed. APPROVAL OF PROPOSAL - ENGINEERING SERVICES - RAMP REPAIR - JEFFERSON PARKING GARAGE - FUJAWA ENGINEERS Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Paul Fujawa Engineers, Inc., 922 East Wayne, South Bend, Indiana, for engineering services for the Jefferson Parking Garage ramp repair. Mr. Leszczynski noted that the Proposal is in the amount of $3,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Proposal was approved and executed. APPROVAL OF PROPOSAL - ENGINEERING SERVICES - STORMWATER DRAINAGE DESIGN - BOWMAN CREEK - LAWSON FISHER ASSOCIATES Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for engineering services for stormwater drainage design for Bowman Creek. Mr. Leszczynski noted that the Proposal is in the amount of $12,300.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Proposal was approved and executed. APPROVE CHANGE ORDER NO 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - LILAC ROAD SEWER EXTENSION - PROJECT NO 95-77 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order No. 2 (Final) on behalf of LaFree Excavating, Inc., 1251 West 3rd Street, Osceola, Indiana, indicating that the contract amount be increased by $1,540.00 for a new contract sum including this Change Order in the amount of $84,505.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT - SOUTH BEND ANIMAL CONTROL SHELTER - PROJECT NO. 96-13 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, for the above referred to project, indicating a final cost of $106,065.00. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: NHS, INC. CD96-307 Planning/Neighborhood Development Contract Terminated $90,000 NHS Public Works Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above referred to Contracts were approved and executed. APPROVE REMOVAL OF TWO (2) CONTRACTORS FROM THE EMERGENCY BOARD -UP LIST In a memorandum to the Board, Police Department Supervisor James R. Kile recommended that Best Home Services, 15 North 2nd Street, Mishawaka, Indiana, and First Response, 1919 South Michigan Street, South Bend, Indiana, be removed from the Emergency Board -Up List, as either company had responded three (3) times in forty-two (42) calls for emergency board -ups. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the two (2) contractors were removed from the Emergency Board -Up List.. J 00 REGULAR MEETING SEPTEMBER 16, 1996 ADOPT RESOLUTION NO. 71-1996 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 71-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, Firefighter Thomas Jozwiak passed away on August 30, 1996, after serving the South Bend Fire Department twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend has determined that he has served the department in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmet previously worn by these Firefighters is of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmet worn by these Firefighters is no longer needed by the City and unfit for the purpose for which it was intended and has an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 16th day of September, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF RECOMMENDATION - TO CONDUCT MEMORIAL HOSPITAL/HEALTH SYSTEM DUALTHON AND 5K RUN Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Phillip Newbold, Memorial Hospital, 615 North Michigan, South Bend, Indiana to conduct the above referred to Dualthon and 5K run, on Sunday, September 22, 1996, on the designated route as submitted. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT MOVING WALL MARCH Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Bob Farkas, Michigan Vietnam Veterans, 68137 Lawndale Street, Edwardsburg, Michigan to conduct the above referred to march, on Saturday, October 5, 1996, from 7:30 a.m. until 10:00 a.m., on the designated route as submitted. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendation was approved: REGULAR MEETING SEPTEMBER 16, 1996 APPROVE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved as follows: BOND OF CONTRACTOR Bradberry Brothers Inc. Approved September 16, 1996 EXCAVATION BONDS Bradberry Brothers Inc. Approved September 16, 1996 Asphalt Paving Co., Inc. Approved September 16, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,287,530.69 dated September 16, 1996 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS 6 r ohn E. Leszczynski, �Presi(fent <5;ZJames R. dwell, Member Jenny Pitts Manier, Member EST: UAI��4e �14 Angela . Jacob, Cle