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Home My WebLink About09/09/96 Board of Public Works Minutes0"'I OHN REGULAR MEETING SEPTEMBER 9. 1996 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, September 9, 1996, by Board Member James R. Caldwell, with Mrs. Jenny Pitts Manier present. . Also present was Board Attorney Anne Bruneel. Board President John E. Leszczynski was not present. AGENDA ITEMS ADDED/STRICKEN Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, agenda items for an Amended Project Completion Affidavit/Change Order, Contract for Customer Satisfaction Study, and a Bid Award for Elder Parkway were stricken from the agenda, and a Recommendation for an Encroachment and a Construction Contract were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on September 3, 1996, were approved. OPENING OF BIDS - BLACKTHORN CORPORATE PARK - INFRASTRUCTURE IMPROVEMENT FOR LOT 1 - PROJECT NO.95-86 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION CO., INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $294,532.30 SMALL. INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $248,977.00 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46624 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $286,585.25 REGULAR MEETING SEPTEMBER 9 1996 UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J . Herrman, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed , Five per cent (5%) Bid Bond was submitted BID: $319,410.83 SELGE CONSTRUCTION CO.. INC. 2833 S. 1 lth Street Niles, Michigan 49120 Bid was signed by Mr. Mary Selge, Jr., President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $275,028.50 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - NORTHEAST NEIGHBORHOOD PARTNERSHIP CENTER - CURB. SIDEWALK AND APPROACH REPAIRS - PROJECT NO. 96-54 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION CO.. INC. Post Office Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted IC G Base Bid: $ 52,180.00 Total, Alternate No. 1: $ 56,928.00 Total, Alternate No. 2: $ 13,215.50 Total Bid: $122,323.50 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. James R. Walsh, Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted C M 0'() REGULAR MEETING SEPTEMBER 9. 1996 Base Bid: $ 38,653.00 Total, Alternate No. 1: $ 42,318.00 Total, Alternate No. 2: $ 9,907.00 Total Bid: $ 90,878.00 KASER SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Base Bid: $ 53,774.00 Total, Alternate No. 1: $ 60,419.00 Total, Alternate No. 2: $ 12,476.00 Total Bid: $126,476.00 PHEND & BROWN. INC. Post Office Box 150 Milford, Indiana 46542-0150 Bid was signed by Mr. Douglas V. Brown, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid: $ 72,639.00 Total, Alternate No. 1: $ 77,786.00 Total, Alternate No. 2: $ 12,538.00 Total Bid: $162,963.00 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle Avenue South Bend, Indiana Bid was signed by Mr. Richard Gagnon, Sr. Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Base Bid: $ 48,770.50 Total, Alternate No. 1: $ 52,513.50 Total, Alternate No. 2: $ 15,536.50 Total Bid: $116,820.50 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. REGULAR MEETING SEPTEMBER 9. 1996 OPENING OF BIDS - ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MICHIANA ENTERPRISE 19270 Darden Road South Bend, Indiana 46637 Bid was signed by Mr. Curtis Kendall G Number Red Tag Make Year VIN Bid Amount 1 27035 Dodge 1987 1B3BS48E1HN34583 $ 65.50 2 27237 Plymouth 1985 1P3BM18CXFD312720 $ 65.50 3 37969 Lincoln 1979 9Y89S657443 $ 95.00 4 27243 Cadillac 1985 IGGKS6983FE809067 $ 95.00 5 27448 Olds 1984 1G3AJ19EOED385324 $ 65.50 6 27911 Chevy 1984 2GIAW35R6E1143146 $ 65.50 7 27916 Cadillac 1979 6D69S99253919 $ 95.00 8 37015 Honda 1984 1HGAD7435EA018244 $ 65.00 9 37066 Mazda 1986 JMIFC3311G0111934 $ 65.50 10 37120 Olds 1988 1 G3NF54U2JM204680 $200.50 11 37183 Chrysler 1986 1C3BT56K4GC164872 $ 65.60 12 37200 Ford 1985 IFMBU14SIFUD44335 $300.00 13 37238 Ford 1988 1FAPP2195JT142952 $ 65.50 14 37239 Chevy 1983 1G1AW19R4DG115832 $ 65.50 15 37336 Ford 1989 IFAPP36XXKK250116 $100.00 16 37340 Olds 1986 2G3AJ19RXG9325585 $ 65.50 17 37343 Chevy 1980 CCD14AF336585 $ 80.50 18 37357 Ford 1979 9R03W183625 $ 65.50 19 37358 Ford 1979 9F03Y316201 $ 65.50 20 37409 Nissan 1990 1N4GB22BO1C737615 $250.00 21 37415 Pontiac 1985 2G2AH19W2F9731543 $ 65.50 22 37462 Pontiac 1982 1G2AP37A1CP576678 $ 65.50 23 37466 Plymouth 1985 1P3BP36DOFC294992 $ 40.50 24 37507 Nissan 1985 JN1PS26S4FW043696 $ 95.50 25 37509 Ford 1985 2FABP0949FB 194566 $ 40.50 26 37514 Buick 1983 1G4AH19ROD6431568 $ 65.00 27 37595 Chevy 1987 J81RG5175H8447346 $ 65.50 28 37650 Olds 1983 1G3AM19E2DD438725 $ 65.50 29 37785 Olds 1983 1G3AZ57Y4DE319218 $ 95.00 30 37878 Pontiac 1986 1G2NE27U7GC661050 $ 78.50 31 37882 Mazda 1985 JM1GC2218F1757402 $125.00 32 37915 Ford 1984 1FTDE14Y9EHB37231 $ 95.00 33 37968 Ford 1974 4H33H237604 $ 50.50 34 37182 Dodge 1982 2133BX62K1CR10582 $ 95.00 STEVE BICE 21210 Osborne Road Lakeville, Indiana 46536 Bid was signed by Mr. Steve Bice e 0'1 1 REGULAR MEETING SEPTEMBER 9.1996 Number Red Tag Make Year VIN Bid Amount 12 37200 Ford 1985 1FMBU14S1FUD44335 $ 55.00 17 37343 Chevy 1980 CCD14AF336585 $ 45.00 23 37466 Plymouth 1985 1P3BP36DOFC294992 $ 40.00 SUPER AUTO 3399 South Main Street South Bend, Indiana 46614 Bid was signed by Mr. Paul Schultz am Number Red Tag Make Year VIN Bid Amount 1 27035 Dodge 1987 1B3BS48E1HN34583 $ 52.79 2 27237 Plymouth 1985 1P3BM18CXFD312720 $ 32.79 3 37969 Lincoln 1979 9Y89S657443 $ 82.79 4 27243 Cadillac 1985 1 GGKS6983FE809067 $ 87.79 5 27448 Olds 1984 1G3AJ19EOED385324 $ 57.79 6 27911 Chevy 1984 2GIAW35R6E1143146 $ 52.79 7 27916 Cadillac 1979 6D69S99253919 $ 82.79 8 37015 Honda 1984 1HGAD7435EA018244 $ 47.79 10 37120 Olds 1988 1 G3NF54U2JM204680 $127.79 11 37183 Chrysler 1986 1C3BT56K4GC164872 $ 57.79 12 37200 Ford 1985 1FMBU14S1FUD44335 $247.75 13 37238 Ford 1988 IFAPP2195JT142952 $ 87.79 14 37239 Chevy 1983 1G1AW19R4DG115832 $ 52.79 15 37336 Ford 1989 1FAPP36XXKK250116 $ 71.79 16 37340 Olds 1986 2G3AJ19RXG9325585 $ 57.79 17 37343 Chevy 1980 CCD14AF336585 $ 72.79 18 37357 Ford 1979 9R03W183625 $ 52.79 19 37358 Ford 1979 91703Y316201 $ 52.79 20 37409 Nissan 1990 1N4GB22BO1C737615 $127.75 21 37415 Pontiac 1985 2G2AH19W2F9731543 $ 52.79 23 37466 Plymouth 1985 1P3BP36DOFC294992 $ 47.79 24 37507 Nissan 1985 JN1PS26S4FW043696 $ 76.79 25 37509 Ford 1985 2FABP0949FB194566 $ 37.79 26 37514 Buick 1983 1G4AH19ROD6431568 $ 52.79 27 37595 Chevy 1987 J81RG5175H8447346 $ 62.79 28 37650 Olds 1983 1G3AM19E2DD438725 $ 52.79 29 37785 Olds 1983 1G3AZ57Y4DE319218 $ 77.79 30 37878 Pontiac 1986 1G2NE27U7GC661050 $ 66.79 31 37882 Mazda 1985 JMlGC2218FI757402 $ 42.79 32 37915 Ford 1984 1FTDE14Y9EHB37231 $ 77.79 33 37968 Ford 1974 4H33H237604 $ 62.79 34 37182 Dodge 1982 2B3BX62K1CR10582 $ 77.79 STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 Bid was signed by M. Gene Hancz Number Red Tag Make Year VIN Bid Amount 1 27035 Dodge 1987 1B3BS48E1HN34583 $ 41.00 2 27237 Plymouth 1985 1P3BM18CXFD312720 $ 41.00 GULAR MEETING SEPTEMBER 9.1996 Number Red Tag Make Year VIN Bid Amount 3 37969 Lincoln 1979 9Y89S657443 $ 69.00 4 27243 Cadillac 1985 1GGKS6983FE809067 $ 69.00 5 27448 Olds 1984 1G3AJ19EOED385324 $ 41.00 6 27911 Chevy 1984 2G1AW35R6E1143146 $ 41.00 7 27916 Cadillac 1979 6D69S99253919 $ 69.85 8 37015 Honda 1984 IHGAD7435EA018244 $ 39.00 10 37120 Olds 1988 1G3NF54U2JM204680 $ 39.00 11 37183 Chrysler 1986 1C3BT56K4GC164872 $ 41.00 12 37200 Ford 1985 1FMBU14S1FUD44335 $ 69.00 13 37238 Ford 1988 IFAPP2195JT142952 $ 41.00 14 37239 Chevy 1983 1G1AW19R4DG115832 $ 41.00 15 37336 Ford 1989 1FAPP36XXKK250116 $ 41.00 16 37340 Olds 1986 2G3AJ19RXG9325585 $ 41.00 17 37343 Chevy 1980 CCD14AF336585 $ 69.85 18 37357 Ford 1979 9R03W183625 $ 41.00 19 37358 Ford 1979 91703Y316201 $ 41.00 20 37409 Nissan 1990 1N4GB22BO1C737615 $ 39.00 21 37415 Pontiac 1985 2G2AH19W2F9731543 $ 39.00 22 37462 Pontiac 1982 1G2AP37A1CP576678 $ 39.00 23 37466 Plymouth 1985 1P3BP36DOFC294992 $ 39.00 24 37507 Nissan 1985 JN1PS26S4FW043696 $ 35.00 25 37509 Ford 1985 2FABP0949FB194566 $ 35.00 26 37514 Buick 1983 1G4AH19ROD6431568 $ 41.00 27 37595 Chevy 1987 J81RG5175H8447346 $ 41.00 28 37650 Olds 1983 1G3AM19E2DD438725 $ 41.00 29 37785 Olds 1983 1G3AZ57Y4DE319218 $ 41.00 30 37878 Pontiac 1986 1G2NE27U7GC661050 $ 41.00 31 37882 Mazda 1985 JMIGC2218FI757402 $ 35.00 32 37915 Ford 1984 1FTDE14Y9EHB37231 $ 41.00 33 37968 Ford 1974 41-1331-1237604 $ 41.00 34 37182 Dodge 1982 2B3BX62K1CR10582 $ 69.85 JERRY'S DISCOUNT TOWING, INC. 3719 West Western Avenue South Bend, Indiana 46619 Bid was signed by Jerry's Discount Towing a Number Red Tag Make Year VIN Bid Amount 1 27035 Dodge 1987 1B3BS48E1HN34583 $ 30.95 2 27237 Plymouth 1985 1P3BM18CXFD312720 $ 30.45 3 37969 Lincoln 1979 9Y89S657443 $ 69.95 4 27243 Cadillac 1985 1GGKS6983FE809067 $ 69.95 5 27448 Olds 1984 1G3AJ19EOED385324 $ 34.95 6 27911 Chevy 1984 2G1AW35R6E1143146 $ 30.95 7 27916 Cadillac 1979 6D69S99253919 $ 69.95 8 37015 Honda 1984 1HGAD7435EA018244 $ 30.95 10 37120 Olds 1988 1G3NF54U2JM204680 $ 45.95 11 37183 Chrysler 1986 1C3BT56K4GC164872 $ 30.95 12 37200 Ford 1985 1FMBU14SIFUD44335 $172.95 13 37238 Ford 1988 IFAPP2195JT142952 $ 34.95 14 37239 Chevy 1983 1G1AW19R4DG115832 $ 34.95 15 37336 Ford 1989 1FAPP36XXKK250116 $ 34.95 16 37340 Olds 1986 2G3AJ19RXG9325585 $ 34.95 0"! REGULAR MEETING SEPTEMBER 9. 1996 Number Red Tag Make Year VIN Bid Amount 17 37343 Chevy 1980 CCD14AF336585 $ 85.95 18 37357 Ford 1979 9R03W183625 $ 30.95 19 37358 Ford 1979 91703Y316201 $ 30.95 20 37409 Nissan 1990 1N4GB22BO1C737615 $ 30.99 21 37415 Pontiac 1985 2G2AH19W2F9731543 $ 30.95 22 37462 Pontiac 1982 1G2AP37A1CP576678 $ 30.95 23 37466 Plymouth 1985 1P3BP36DOFC294992 $ 29.95 24 37507 Nissan 1985 JN1PS26S4FW043696 $ 30.95 25 37509 Ford 1985 2FABPO949FB 194566 $ 80.95 26 37514 Buick 1983 1G4AH19ROD6431568 $ 30.95 27 37595 Chevy 1987 J81RG5175H8447346 $ 36.95 28 37650 Olds 1983 1G3AM19E2DD438725 $ 34.95 29 37785 Olds 1983 1G3AZ57Y4DE319218 $ 34.95 30 37878 Pontiac 1986 1G2NE27U7GC661050 $ 32.95 31 37882 Mazda 1985 JM1GC2218F1757402 $ 30.95 32 37915 Ford 1984 1FTDE14Y9EHB37231 $ 32.95 33 37968 Ford 1974 41-1331-1237604 $ 55.95 34 37182 Dodge 1982 2B3BX62K1CR10582 $ 55.95 DAVE EDMONDS 1919 Ontario Road Niles, Michigan 49120 Bid was signed by Dave Edmonds BID: Number Red Tag Make Year VIN Bid Amount 2 27237 Plymouth 1985 1P3BM18CXFD312720 $ 87.91 6 27911 Chevy 1984 2G1AW35R6E1143146 $ 89.10 10 37120 Olds 1988 1 G3NF54U2JM204680 $110.40 12 37200 Ford 1985 1FMBU14S1FUD44335 $178.37 13 37238 Ford 1988 IFAPP2195JT142952 $ 75.75 15 37336 Ford 1989 1FAPP36XXKK250116 $137.01 16 37340 Olds 1986 2G3AJ19RXG9325585 $ 86.90 18 37357 Ford 1979 9R03W183625 $ 85.00 23 37466 Plymouth 1985 1P3BP36DOFC294992 $ 80.00 26 37514 Buick 1983 1G4AH19ROD6431568 $ 60.00 30 37878 Pontiac 1986 1G2NE27U7GC661050 $ 96.35 MAXINE BRAZIER 1346 Clayton Drive South Bend, Indiana 46614 Bid was signed by Maxine Brazier BID: Number Red Tag Make Year VIN Bid Amount 1 27035 Dodge 1987 1133BS48E1HN34583 $100.00 20 37409 Nissan 1990 1N4GB22BO1C737615 $160.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. REGULAR MEETING SEPTEMBER 9. 1996 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MEADE STREET SEWER - PROJECT NO. 96-47-1 Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager has submitted Change Order No. 1 (Final) indicating that the contract amount be decreased by $499.23 for a new contract sum including this Change Order in the amount of $32,193.41. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE CHANGE ORDERS - SAMPLE-EWING DEVELOPMENT AREA - SITE CLEARANCE - PHASE II - PROJECT NO. 96-15-2 Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager, has submitted the following Change Orders on behalf of Bradberry Brothers, Inc., 20061 West Dice, South Bend, Indiana, and recommended approval: Change Order 1 Increase $13,555.12 $40,560.12 Change Order 2 Increase $ 2,142.19 $42,702.31 Change Order 3 Increase $ 914.50 $43,616.81 Change Order 4 Increase $ 990.00 $44,606.81 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Orders were approved. APPROVE CONSTRUCTION CONTRACT - NEAR NORTHWEST PARTNERSHIP CENTER SERVICE AREA - CURB. SIDEWALK AND APPROACH REPAIRS - PROJECT NO 96-44 Mr. Caldwell advised that in accordance with the bid awarded on, to Walsh & Kelly, Inc., 24358 State Rod 23, South Bend, Indiana, in the amount of $39,270.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved, subject to the filing of the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVAL OF AGREEMENT - EMERGENCY MEDICAL SERVICES/SOUTH BEND FIRE DEPARTMENT - UNIVERSITY OF NOTRE DAME Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, Notre Dame, Indiana, to provide emergency medical services during the 1996 Notre Dame home football games. Fire Chief Luther Taylor stated that this Agreement will generate additional revenue for the City of South Bend, as well as benefit the University of Notre Dame, and has worked out well for both in the past. Further, it was noted that the Board of Public Safety approved this Agreement at their September 4, 1996 meeting. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVE CONTRACT FOR SALE OF PERSONAL PROPERTY AT PUBLIC AUCTION - KAISER'S AUCTION SERVICE Mr. Caldwell advised that the Board is in receipt of a Contract for the sale of City -owned automobiles and miscellaneous equipment by auction between the City of South Bend, and Kaiser's Auction Service, 68099 Sycamore Road, North Liberty, Indiana, by and through the Board of Public Works. It is noted that the auction is to be held on Saturday, October 5, 1996, beginning at 8:30 a.m., at Equipment Services, 1045 West Sample Street, South Bend, Indiana. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVAL OF INDEMNIFICATION AND HOLD HARMLESS AGREEMENTS - GUS MACKER 3 ON 3 BASKETBALL TOURNAMENT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the following establishments, for tournament purposes on September 20, 21 and 22, 1996. -15 1 REGULAR MEETING Rose Fuel and Materials Norwest Bank Andrew Troeger & Company Main Engineering/Mill Race, LLC Madison Center and Hospital Holladay Property Services Batteast Construction SEPTEMBER 9. 1996 513 East Madison 100 block of South Niles Avenue 402 East Madison 403 East Madison 431 E. Colfax/105 North Niles 430 East LaSalle Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Indemnification and Hold Harmless Agreements were approved. APPROVAL OF RECOMMENDATION - TO ENCROACH ONTO PUBLIC RIGHT-OF-WAY - SIGN INSTALLATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Design Review, Police Department and the City Attorney's office, in reference to a request as submitted by Awnings of Michiana, 2100 Lincolnway West, Mishawaka, Indiana, to install a fabric awning at Mishawaka Avenue, South Bend, Indiana. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation as approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ST JOSEPH'S HEALTH CENTER ICE CREAM SOCIAL Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Sister Maura Brannick, St. Joseph's Health Center, 303-305 South Chapin, South Bend, Indiana to conduct the above referred to ice cream social, on Sunday, October 13, 1996, from 12:00 p.m. until 6:00 p.m., on Napier from Pine to Chapin. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO REMOVE PARKING RESTRICTIONS - TEMPLE BETH-EL - HOLY DAY SERVICES Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Gail Dowry, Temple Beth -El, 305 West Madison Street, South Bend, Indiana to remove parking restrictions in front of Temple Beth -El, in conjunction with their Holy Day Services, from Friday, September 13, 1996, through Monday, September 23, 1996. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO REMOVE PARKING RESTRICTIONS - SINAI SYNAGOGUE, HIGH HOLY DAYS Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Wein, Sinai Synagogue, 1102 East LaSalle Avenue, South Bend, Indiana to remove parking restrictions around the Sinai Synagogue, from Saturday, September 14, 1996, through Monday, September 23, 1996, in conjunction with their High Holy Days. Therefore, upon a motion made by Mrs. Manier, seconded by Mrs. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Darlene Sims, 223 South Camden, South Bend, Indiana to conduct the above referred to block party, on Saturday, September 14, 1996, from 3:00 p.m. until 10:00 p.m., on Camden Street, from Jefferson to Western. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. REGULAR MEETING SEPTEMBER 9. 1996 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kathleen Thomas, 1531 East LaSalle Avenue, South Bend, Indiana to conduct the above referred to block party, on Sunday, September 22, 1996, from 2:00 p.m. until 8:00 p.m., on LaSalle from Twyckenham to Esther. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Dennis Burks, 205 E. Victoria, South Bend, Indiana to conduct the above referred to block party, on Saturday, September 7, 1996, from 3:00 p.m. until 11:00 p.m., on Victoria from St. Joseph to Carroll Street. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. ADOPT RESOLUTION NO. 70-1996- DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 70 - 1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: SEE ATTACHED ITEM LIST WHEREAS, Indiana Code 36-1-11-6(b) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated value of more than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or sale. ADOPTED this 9th day of September, 1996. BOARD OF PUBLIC WORKS s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REQUEST TO ADVERTISE FOR THE SALE OF VEHICLES/MISCELLANEOUS EQUIPMENT AT A PUBLIC AUCTION In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to vehicles and equipment. Mr. Chlebowski stated that this project will dispose of the obsolete equipment at public auction. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to conduct an auction was approved. REGULAR MEETING SEPTEMBER 9.1996 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - BLACKTHORN GOLF CLUB CARTPATH ADDITIONS - PROJECT NO 96-69 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide grading, excavation, asphalt paving, and landscaping to build additional cartpaths at Blackthorn Golf Club, and funding is being provided by the Department of Community and Economic Development. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - LOCUST ROAD SEWER AND ROADWAY IMPROVEMENTS - PHASE II - PROJECT NO 96-60 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will provide excavation, grading, paving, sidewalks, curbs, approaches and sanitary sewers for approximately 1500-1800 lineal feet on Locust Road in the City of South Bend, and funding will be provided by Wastewater revenues. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - FORTY (40) MORE OR LESS 1997 MID SIZE FRONT WHEEL DRIVE POLICE PATROL VEHICLES - ONE HUNDRED FIFTEEN (115) MORE OR LESS 1997 FULL SIZE REAR WHEEL DRIVE POLICE PATROL VEHICLES In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to vehicles. Mr. Chlebowski stated that funding will be provided through a lease purchase plan. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of eight (8) Consents to Annexation and Waiver of Right to Remonstrate, for the Dollar Lake area, as follows: Jill Seifer 05-1049-0726 59558 Spearmint Drive Thomas/Elaine Katovscih 05-1035-0476 Donald Paul 05-1035-047611 59655 Market Laszlo/Magdolna Hunyadi 05-1049-0720 23765 Peppermint Del Heusley 05-1035-045703 59312 Mayflower Linda Korkos 05-1049-0716 59521 Spearmint Linda Malstaff 05-1035-047611 59655 Market Dawn Carpenter 05-1035-045714 The Consent indicates that in consideration for permission to tap into the public water system of the City, to provide water service to each of the above listed properties, each individual waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mrs. Manier made a motion that the Consents be approved. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following two (2) traffic control devices were approved: NEW INSTALLATION: Handicap Sign LOCATION: 206 South Kenmore REMARKS: Mr. Milton Sanders has met all requirements REGULAR MEETING 2. NEW INSTALLATION: LOCATION: REMARKS: SEPTEMBER 9. 1996 No Parking 1525 South Walnut Traffic Safety and Sight Distance RELEASE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Excavation Bond be released as follows: EXCAVATION BOND Louis Seago & Sons, Inc. Released September 9, 1996, effective September 9, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be released as outlined above. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: Gibson -Lewis, LLC Post Office Box 488 Mishawaka, Indiana 46544 Rieth-Riley Construction Post Office Box 477 Goshen, Indiana 46527-0477 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $523,640.99, dated September 9, 1996 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $17,464.16 and $206,999.86 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 10:12 a.m. BOARD OF PUBLIC WORKS , YJhn .,.1 PregVeRt in James R. e Member Jenny Pitts Manier, Member AT Angela K. cob, Clerk-