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HomeMy WebLinkAbout08/26/96 Board of Public Works MinutesREGULAR MEETING AUGUST 26. 1996 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, August 26, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Brunel. Board Member James R. Caldwell was not present. ADD AGENDA ITEMS Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, agenda items for a Change Order and Project Completion Affidavit and a Block Party were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on August 19, 1996, were approved. OPENING OF BIDS - ELDER PARKWAY - MICHIGAN TO FELLOWS STREETS - PROJECT NO. 95-65-1 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY, INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. Richard A. Jankowski, Group Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,166,220.65 KASER SPRAKER CONSTRUCTION INC. 25487 State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,294,244.05 PHEND & BROWN. INC. 321 East 1250 North Milford, Indiana 46542 Bid was signed by Mr. Andrew J. Brown, Secretary -Treasurer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $1,240,698.95 REGULAR MEETING AUGUST 26, 1996 HRP CONSTRUCTION. INC Post Office Box 266 South Bend, Indiana 46624 Bid was signed by Mr. Paul J. Fallon, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed . Five per cent (5%) Bid Bond was submitted BID: $1,257,486.15 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - MEADE STREET STORM SEWER AND CURB INSTALLATION - PROJECT NO. 96-47 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIETH RILEY CONSTRUCTION COMPANY, INC 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. John Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $186,956.90 BRADBERRY BROTHERS, INC 20061 West Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W.J. Bradberry, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $219,454.50 PHEND & BROWN. INC. Post Office Box 150 Milford, Indiana 46542-0150 Bid was signed by Mr. Douglas V. Brown, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $191,299.05 HERRMAN & GOETZ D/B/A UNDERGROUND SERVICES 225 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Thomas J. Herrman, President REGULAR MEETING Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $226,738.30 KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $214,820.00 AUGUST 26. 1996 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the -Division of Engineering for review and recommendation. OPENING OF BIDS - NEAR NORTHWEST PARTNERSHIP CENTER - SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO. 96-44 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RIET14 RILEY CONSTRUCTION COMPANY. INC. 25200 State Road 23 South Bend, Indiana 46634 Bid was signed by Mr. John M. Szuba, Area Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $44,442.00 BATTEAST CONSTRUCTION COMPANY, INC. 430 East LaSalle South Bend, Indiana 46617 Bid was signed by Mr. Richard Gagnon, Senior Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $50,262.00 WALSH & KELLY. INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. James Walsh, Area, Group Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $39,270.00 REGULAR MEETING KASER SPRAKER CONSTRUCTION INC 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: $40,417.00 AUGUST 26. 1996 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. AWARD BID - ONE (1) DISC TYPE CHIPPER Mr. Matthew Chlebowski, Director, Division of Equipment Services, advised the Board that on August 19, 1996, bids were received and opened for the above referred to equipment. After reviewing those bids, Mr. Chlebowski recommends that the Board award the contract to Best Equipment Company, Inc., 2804 N. Catherwood Avenue, Indianapolis, Indiana in the amount of $19,280.00. Therefore, Mrs. Manier made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - LILAC ROAD SEWER EXTENSION - PROJECT NO. 95-77 Mr. Leszczynski advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of LaFree Excavating, Inc., 1251 West 3rd Street, Osceola, Indiana, for the above referred to project, indicating a final cost of $82,965.00. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Project Completion Affidavit was approved. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - KETTERING STORM SEWER - PROJECT NO. 96-20 Mr. Leszczynski advised that Mr. Jeff Boss, Division of Engineering has submitted Change Order No. 1 (Final) on behalf of Selge Construction Company, Inc., 2833 South IIth Street, Niles, Michigan, indicating that the contract amount be increased by $29,126.94 for a new contract sum including this Change Order in the amount of $214,679.14. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: South Bend Heritage Foundation Addendum II New Wage Decision CD94-606 Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above referred to Addendum was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM - RILEY HIGH SCHOOL Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Riley High School/T.R.E.E.S., to provide funding to T.R.E.E.S. to continue the youth painting of underpasses throughout South Bend. Mr. Leszczynski noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. 0""5 REGULAR MEETING AUGUST 26, 1996 APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM - BOYS & GIRLS CLUB Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Boys & Girls Club, 416 Wenger Street, South Bend, Indiana, for funding for thirteen children and two sponsor adults to visit the Dusable Museum of African American History in Chicago. The thirteen youth were selected through a neighborhood competition that included research and written reports from the students on a variety of African American historical and cultural events. Mr. Leszczynski noted that the Agreement is in the amount of $432.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF PURCHASE AGREEMENT - PURCHASE OF CITY -OWNED PROPERTY - 215 DAYTON Mr. Leszczynski stated that the Board is in receipt of a Purchase Agreement between the City of South Bend and Tommy James and Lisa Sconiers, 217 East Dayton, South Bend, Indiana, for the purchase of the above referred to City -owned property, located at 215 East Dayton. Mr. Leszczynski noted that the Agreement is in the amount of $150.00, plus $16.00 in recording fees. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF RELEASE AND INDEMNITY AGREEMENT - SCOTTSDALE MALL - "CITY ON DISPLAY" Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Scottsdale Mall, for "City on Display", to be hosted by the City of South Bend on the premises of Scottsdale Mall, to be held on October 4 and 5, 1996. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVE PROPOSAL FOR ENGINEERING SERVICES - STUDY OF POWER FACTOR CORRECTION OPTIONS - MUNICIPAL SERVICES FACILITY Mr. Leszczynski advised that the Board is in receipt of a Proposal for engineering services for a study of power factor correction options at the Municipal Services Facility, 701 West Sample, South Bend, Indiana, between the City of South Bend, and M/E Design Services 120 South Hill Street, Mishawaka, Indiana. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Proposal was approved and executed. APPROVAL OF TRIPLE TRAILER COMBINATION PERMIT Mr. Leszczynski stated that the Board is in receipt of a Triple Trailer Combination Permit from United Parcel Service, Inc., 700 West 15th Street, Indianapolis, Indiana, for the purpose of entering and exiting the toll road to the United Parcel Service terminal at 3800 West Lathrop Drive. Mr. Leszczynski stated that the permit is valid from one (1) year from the date of approval by the Board. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Triple Trailer Combination Permit was approved. ADOPT RESOLUTION NO. _63-1996 - DECLARATION OF INTENT TO LEASE THE PROPERTY AT 2214 MISHAWAKA AVENUE, SOUTH BEND, INDIANA FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.63-1996 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE THE PROPERTY AT 2214 MISHAWAKA AVENUE, SOUTH BEND, INDIANA, FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER REGULAR MEETING AUGUST 26, 1996 WHEREAS, the City of South Bend is desirous of establishing several Neighborhood Partnership Centers in order to build stronger neighborhoods by bringing municipal and community services directly to the neighborhoods; and WHEREAS, the property at 2214 Mishawaka Avenue, South Bend, Indiana, has been selected as a site for a Neighborhood Partnership Center; and WHEREAS, this property at 2214 Mishawaka Avenue, South Bend, Indiana, contains approximately 1200 square feet, an area sufficient to accommodate the activities for which the Neighborhood Partnership Center is intended; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on August 22 1996, received a petition ("Petition") signed by at least fifty (50) taxpayers of the City of South Bend, requesting that the Board lease the premises at 2214 Mishawaka Avenue, South Bend, Indiana, for a term of one year, with a one year option to renew the leasehold agreement upon the City's option with an annual rental not to exceed Five Thousand Three Hundred Ten Dollars ($5,310.00) in the first year and Five Thousand Eight Hundred Forty-one Dollars ($5,841.00) in the option year if the option to renew for the second year is exercised by the City; and further this monthly rental amount may be reduced contingent upon Robert J. Filley. receiving a partial tax exemption pursuant to I.C. 36-1-10-18; and WHEREAS, the Board also received, on August 22, 1996, a certificate of the St. Joseph County Auditor, certifying that the verifier of the Petition and at least fifty (50) of the signatories of the Petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board also received, on August 22 , 1996, a proposed lease agreement ("Proposed Lease") concerning the lease of the premises as petitioned; and WHEREAS, I.C. 36-1-10-7(2) requires, that prior to the Board's entering into a lease agreement for said premises, that the South Bend Common Council, after investigation, determine that the lease of the premises is needed NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) That the Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to lease the premises at 2214 Mishawaka Avenue, South Bend, Indiana, for its use as a Neighborhood Partnership Center. 2) That the Petition, as certified by the St. Joseph County Auditor and submitted to the Board on August 22, 1996, is hereby accepted for filing and made available for public inspection. 3) That the lease of the premises shall be for a term of one (1) year with a one (1) year option to renew exercisable at the City's option, and with an annual rental not to exceed Five Thousand Eight Hundred Forty-one Dollars ($5,841.00) in the second year if the option to renew is exercised by the City. 4) That the Proposed Lease for the premises submitted to the Board on August 22 , 1996, is hereby accepted for filing and made available for public inspection. 5) That the Board directs and authorizes that a Resolution be filed with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, a form of Resolution to establish, after investigation and consideration, its determination that the lease of the premises described herein is needed. 6) That a public hearing on the proposed lease is hereby set for September 9, 1996, at 9:30 a.m. in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, C I 0."'0".4 1 REGULAR MEETING AUGUST 26, 1996 Indiana, 46601, at which hearing all persons desiring to be heard will be given the opportunity to address whether the Proposed Lease is necessary and whether the proposed rental is fair and reasonable. 7) That this Resolution will be in full force and effect from and after its passage by the Board. Adopted this 26th day of August, 1996. CITY OF SOUTH BEND, BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk UNFAVORABLE RECOMMENDATION - PETITION TO VACATE A STREET Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Michael Trippel, Post Office Box 1210, Mishawaka, Indiana, to vacate the following street: The street to be vacated is described as Priory Lane; from the north right-of-way line of Topswood Lane to dead end for a distance of approximately 155 feet in length and a width of 50 feet. Part situated in Topsfield II, Part I in the City of South Bend, Indiana. Mr. Leszczynski advised that the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from the Area Plan Commission, Department of Economic Development and the Department of Public Works. The Engineering Division stated that the right -of-way of Priory Street was platted for the specific use of future expansion of the property to the north; Area Plan stated that the request does not meet the standards for vacation, nor does it support good planning concepts; and the Department of Community and Economic Development stated that Priory Lane is the only means of a secondary access to a parcel directly north of Priory Lane, in addition to being in the position to provide the connection to the continuity of the developing internal traffic circulation pattern. Therefore, Mrs. Manier made a motion that the Board send an unfavorable recommendation to the Common Council concerning this Vacation Petition. Mr. Leszczynski seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Joanna D. Parahams, 1615 Dale, South Bend, Indiana to conduct the above referred to block party, on Monday, September 2, 1996, from 8:00 a.m. until 10:00 p.m., on Dale from Indiana to Virginia. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - 1996 SEWER LINING PROGRAM - PROJECT NO. 96-66 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will install liners in existing sanitary and combined storm and sanitary sewers in various areas in the City of South Bend, and $400,000.00 has been budgeted by the Bureau of REGULAR MEETING AUGUST 26. 1996 Sewers from the Wastewater revenues. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. APPROVE REQUEST TO ADVERTISE FOR RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately thirty-four (34) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the above request was approved. APPROVE AND/OR RELEASE CONTRACTOR AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors and Excavation Bonds be approved and/or released as follows: BOND OF CONTRACTOR Charles Howell Approved effective August 26, 1996 Retroactive to August 14, 1996 McCollough-Scholten Construction Released August 26, 1996, effective June 5, 1997 EXCAVATION BONDS Asphalt Paving Co., Inc. Released August 19, 1996, effective August 2, 1997 Mrs. Manier made a motion that the recommendation be accepted and that the Bonds be approved and/or released as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,307,944.55 dated August 26, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one list containing claims in the amount of $76,498.40 and recommended approval. Mrs. Manier made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:50 a.m. BOARD OF PUBLIC WORKS MR. CM T.KMWEV VA James R. Caldwell, Member Jenny;Pi s Manier, Member TEST: i Ange K. Jacob, Clerk