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HomeMy WebLinkAbout08/12/96 Board of Public Works MinutesREGULAR MEETING AUGUST 12, 1996 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, August 12, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEMS ADDED Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, agenda items for Contractor Bonds and Title Sheets for Meade Street Storm Sewer and Curbs and the Near Northwest Partnership Center Curb and Sidewalk Improvements were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on August 5, 1996, were approved. OPENING AND AWARD OF QUOTATIONS - COMPUTER EQUIPMENT - HAZMAT RIG Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to equipment. The following Quotations were opened and read: COMPUTER SPECIALISTS 52139 U.S. 31 North South Bend, Indiana 46637 Quotation was submitted by Computer Specialists QUOTATION: $3,967.50 DATAFLOW SERVICES 137 Manchester Drive Mishawaka, Indiana 46544 Quotation was submitted by Dataflow Services QUOTATION: $4,945.00 ROEING CORPORATION 2433 South Ninth Street Lafayette, Indiana 47905 Quotation was submitted by Mr. Kirk Elliott QUOTATION: $4,345.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above Quotations were referred to the Department of Administration and Finance for review and recommendation. Mr. Milford Hutsell, Department of Administration and Finance, reviewed the quotations, and recommended that the Board award the quotation to the low bidder, Computer Specialists, in the amount of $3,967.50. Mr. Hutsell stated that funding for this equipment was appropriated by the City Council. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the quotation was awarded as outlined above. AWARD BID - CAR WASHES FOR SOUTH BEND POLICE DEPARTMENT VEHICLES Police Chief Darrell G. Gunn, advised the Board that on August 5, 1996, bids were received and opened for the above referred to service. After reviewing those bids, Chief Gunn recommends that the Board award the contract as follows: REGULAR MEETING HI SPEED AUTO WASH 609 East LaSalle and 2615 Lincolnway West South Bend, Indiana Full Service Car Wash, 0-100 units per month $ 7.25 each Full Service Car Wash, 100 or more units per month $ 6.75 each TOWN & COUNTRY AMOCO 3627 East McKinley South Bend, Indiana 46615 Wet Wash Only, 1-100 units per month $1.99 each Wet Wash Only, 100 or more units per month $1.99 each AUGUST 12, 1996 Chief Gunn noted that the bids are awarded for a two (2) year period, as outlined in the specifications, and the source of funding will be the Police Department General Fund. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: Redevelopment $470,357.00 Construction of Elder Parkway Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to Contract was approved and executed. APPROVAL OF UTILITY AGREEMENT - TCI - ELDER PARKWAY - PROJECT NO. 95-65 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and TCI of Michiana, 2351 Miracle Lane, Mishawaka, Indiana, for the utilities which are located within the projects limits of the above referred to project, to be granted a permit to be located within the highway right-of-way in accordance with the submitted drawings. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF GRANT AGREEMENT - NEIGHBORHOOD YOUTH GRANT PROGRAM - BROADWAY CHRISTIAN PARISH UNITED METHODIST CHURCH Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the Broadway Christian Parish United Methodist Church, South Bend, Indiana, for the provision of funding to the youth of the Southeast Neighborhood to conduct a series of special events including a basketball camp, soccer clinic, neighborhood clean-up project, and a carpentry mentorship. Mr. Leszczynski noted that the Agreement is in the amount of $1,995.27. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AMENDMENT TO AGREEMENT - SOUTH BEND DAM. CANOE PORTAGE, AND ISLAND PARK REPAIRS - PROJECT NO. 94-67 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Lawson -Fisher Associates, 525 West Washington Avenue, South Bend, Indiana, to conduct a hydrographic survey and condition survey of the dam and surrounding downstream structures, as well as the river bottom in the stilling area. Sufficient funds are available in the appropriation for the original work to cover the cost of this Amendment to the Agreement. Mr. Leszczynski noted that the Amendment to the Agreement is in the amount of $24,400.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Amendment to the Agreement was approved and executed. REGULAR MEETING AUGUST 12. 1996 APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT HVAC REPAIRS WAYNE STREET PARKING GARAGE - PROJECT NO. 95-97 Mr. Leszczynski advised that Mr. Carl Littrell, Director, Division of Engineering has submitted Change Order No. 1 (Final) on behalf of Repairs, Inc., Post Office Box 1514, South Bend, Indiana, indicating that the contract amount be increased by $445.00 for a new contract sum including this Change Order in the amount of $13,495.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved subject to the filing of the appropriate three-year Maintenance Bond. FAVORABLE RECOMMENDATION - PETITION TO VACATE VARIOUS STREETS AND ALLEYS - RILEY HIGH SCHOOL Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Mr. Bruce Stahley, South Bend Community School Corporation, 635 South Main Street, South Bend, Indiana to vacate certain alleys and streets, as submitted by petition. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. The Area Plan Commission did not give a favorable recommendation, as described in the recommendation submitted. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Manier seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Daniel Bergman, 2410 Union Avenue, South Bend, Indiana to conduct the above referred to block party, on Sunday, August 25, 1996, from 12:00 noon until 8:00 p.m., on Union Avenue from Mac Arthur to Solomon. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ST. PAUL BETHEL CHURCH OPEN HOUSE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Cathy Shead, St. Paul Bethel Church, 621 Lindsey Street, South Bend, Indiana to close Scott Street from Lindsey to Pierce, in conjunction with their open house, on Saturday, August 17, 1996, from 10:00 a.m. until 4:00 p.m. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. ADOPT RESOLUTION NO. 57-1996 - DISPOSAL OF OBSOLETE PROPERTY Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 57-1996 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property, is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend. TWENTY (20) CANNON LIGHTING INSTRUMENTS WHEREAS, Indiana Code 36-1-11-60 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. REGULAR MEETING AUGUST 12, 1996 NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed below are no longer needed by the City, are unfit for the purpose for which they were intended; and have an estimated value of less than One Thousand Dollars ($1,000.00). TWENTY (20) CANNON LIGHTING INSTRUMENTS BE IT FURTHER RESOLVED, that said equipment may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 12th day of August, 1996. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVAL OF REOUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ORGANIC RESOURCES FACILITY - ASPHALT PAVING - PROJECT NO. 96-37 In a memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct an asphalt pavement on a new compost handling field and an access roadway at the Organic Resources Facility. The Division of Environmental Services has appropriated sufficient funds for this project. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the request to advertise for the receipt of bids was approved. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ken and Paula Kiang. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 136 East Pendle Street, South Bend, Indiana, (Key # 03-1129-0064), the Kiang's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mrs. Manier seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. Larry G. Snyder. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 51744 West Gatehouse Drive, South Bend, Indiana, (Key # 02-1234-9627), Mr. Snyder waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mrs. Manier seconded the motion which carried. APPROVE CONSENTS TO ANNEXATION AND WAIVERS OF RIGHT TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of thirty-two (32) Consents to Annexation and Waiver of Rights to Remonstrate for the following owners of property in St. Joseph County, for water service for the Dollar Lake area. Property Owner Key Number Address Clinton/Susan Naragon 05-1035-0445138 59218 Hollywood Janet Tunis 05-035-45170 59255 Hollywood 05-035-04571 59267 Hollywood REGULAR MEETING Property Owner James/Beth Reed William Weaver Timothy Lykowski Landscaping Unlimited Olay Malay Thong Charles/Eva Werntz Marian Naragon Delois Deitsch Dean/Peg Kesler Mary/Leonard Wenzel Edward/Deborah Jankowski Theresa McCubbins Harry Chabera George I. Markanich Eugene/Elsie Downhour Melissa Taulbee Todd/Denise Betz Jeffrey Naragon Helen Kesler Key Number 05-1035-045168 05-1035-047608 05-1035-047618 05-1035-045711 05-1035-045730 05-1035-0453 05-1035-0454 05-1035-045102 05-1035-044908 05-1035-047202 05-1035-047205 05-1035-0473 05-1035-0469 05-1035-0470 05-1049-0722 05-1049-0727 05-1035-045750 05-1035-0457 05-1035-047403 05-1035-047401 05-1035-047001 05-1035-047002 05-1035-044904 05-1035-045162 05-1035-045739 05-1035-047301 05-1035-047302 05-1035-045709 AUGUST 12, 1996 Address 59297 Hollywood 23158 Ireland Road 59696 Market 59074 Mayflower Road Lots 7&8 29-37-2E 59275 Mayflower Road 59297 Mayflower Road 59479 Mayflower Road 59535 Mayflower Road 59589 Mayflower Road 23494 S.R. 23 23734 Liberty Highway 23688 S.R. 23 23760 Peppermint 59588 Spearmint Drive 23339 S.R. 23 23401 S.R. 23 23356 S.R. 23 23420 S.R. 23 23594 S.R. 23 23640 S.R. 23 23665 S.R. 23 23701 Vine 59360 Mayflower 59570 Mayflower 59570 Mayflower 23487 S.R. 23 Each Consent indicates that in consideration for permission to tap into the public water system of the City, and to provide water service to the above noted properties, South Bend, Indiana, the above listed property owners waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consents be approved. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following seven (7) traffic control devices were approved: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: NEW INSTALLATION: LOCATION: REMARKS: Handicap Sign 120 East Fairview Mr. Stout has met all requirements Handicap Sign 814 South Liberty Mr. Slemp has met all requirements Handicap Sign 1416 East Calvert Mr. Vanes has met all requirements Handicap Sign 719 Cleveland Ms. McGill has moved from 1201 Van Buren to 719 Cleveland 1 1 I - REGULAR MEETING AUGUST 12, 1996 REMOVAL: No Parking Bus Zone LOCATION: Byron, York to Springbrook REMARKS: Buses no longer park on Byron NEW INSTALLATION: LOCATION: REMARKS: REMOVAL: LOCATION: REMARKS: Handicap Sign 100 W. Bronson South Bend Community School request Handicap Sign 1314 Poland Signs are no longer needed APPROVE TITLE SHEETS - ORGANIC RESOURCES FACILITY - ASPHALT PAVING - PROJECT NO. 96-37 - MEADE STREET STORM SEWER - PROJECT NO. 96-47 -NEARNORTHWESTNEIGHBORHOOD PARTNERSHIP CENTER SIDEWALK. CURB AND APPROACH REPAIRS - PROJECT NO. 96-44 Mr. Leszczynski advised that the Title Sheets for the above referred to projects were being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above referred to Title Sheets were approved and signed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: Masonry Restoration Specialists, Inc. 1904 Hartman Drive South Bend, Indiana APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bonds be approved as follows: BOND OF CONTRACTOR J.W. Werntz & Sons, Inc. Approved effective August 12, 1996, Retroactive to August 1, 1996 Kent Clayton Approved effective August 12, 1996, Retroactive to August 9, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amount of $37,440.81 and $264,816.64 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:48 a.m. REGULAR MEETING EST: Angela acob, Cler AUGUST 12, 1996 BOARD OF PUBLIC WORKS James R. Caldwell, Member Jenny P7ittsanier, Member r J L