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HomeMy WebLinkAbout07/29/96 Board of Public Works MinutesREGULAR MEETING JULY 29, 1996 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, July 29, 1996, by Board Member James R. Caldwell, with Board Member Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. Board President John E. Leszczynski was not present. AGENDA ITEMS ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried four (4) recommendations for block parties were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on July 22, 1996, were approved. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - 215 DAYTON This was the date set for receiving and opening of sealed bids for the above referred to property. Mr. Caldwell stated that the date set for opening of bids was July 15, 1996, and no bids were received at that time. The Clerk notified all abutting property owners of the offer for sale of the above referenced parcel of real estate. The following bids were opened and publicly read: Lisa Sconiers 3527 Addison South Bend, Indiana BID: $150.00 Richard James 217 East Dayton South Bend, Indiana BID: $100.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Legal Department for review and recommendation. AWARD BID - ONE (1) 71000 G.V.W. PUMPER AERIAL PLATFORM Fire Chief Luther Taylor, advised the Board that on July 22, 1996, bids were received and opened for the above referred to equipment. Only one (1) bid was received. After reviewing the bid, Chief Taylor recommends that the Board award the contract to Pierce Manufacturing, 2600 American Drive, Appleton, Wisconsin, in the amount of $661,535.85, which includes the proposal for $614,616.00 plus $47,919.85 in options. The source of funding will be the Emergency Medical Services Capital Improvement Fund-1996 City Lease Purchases. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - MEADE STREET/CALVERT STREET/WABASH STREET SANITARY SEWER SERVICES - PROJECT NO. 96-47-1 Mr. Caldwell advised that in accordance with the bid awarded on July 15, 1996, to Herrman & Goetz, Inc., DB/A Underground Services, 225 South Lafayette Boulevard, South Bend, Indiana, in the amount of $32,692.64 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. 1 1 REGULAR MEETING JULY 29, 1996 APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contracts and Addenda were presented to the Board for approval: Local Initiatives Support Corp. Neighborhood Housing Services LaCasa De Amistad Youth Services Bureau Human Rights Commission Addendum I Funding for additional acquisition Addendum I Public works on Chalfant/Bissell and Sorin Streets $10,000 Operations $30,000 Youth Development Initiative $13,000 Fair housing counseling Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Contracts and Addenda were approved and executed. APPROVAL OF AMENDMENT TO CONTRACT - ENGINEERING SERVICES AGREEMENT - VARIOUS COMBINED SEWER OVERFLOW (CSO) DISCONNECTIONS In a memorandum to the Board, Mr. Roberto Flores, Division of Environmental Services, submitted Amendment Number 1 to the above referred to Agreement for approval. Mr. Flores stated that the amendment covers the extra work needed to add CSO 4 to the project at a cost of $2,950.00, which will be funded by the Wastewater's Engineering budget. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Amendment Number 1 was approved. APPROVAL OF CONSTRUCTION AND PROJECT MANAGEMENT AGREEMENT - INDIANA DEPARTMENT OF TRANSPORTATION - IRONWOOD DRIVE WIDENING - PHASE II Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Indiana Department of Transportation, for construction and project management for reconstruction of Ironwood Drive from Ewing to Randolph. Mr. Caldwell noted that sufficient funds have been appropriated from the Local Roads and Streets account to cover the obligation of this Agreement. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT - LA CASA DE AMISTAD Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and La Casa de Amistad, 746 South Meade, South Bend, Indiana, for funding for educational recreational and neighborhood youth activities. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVAL OF ESCROW AGREEMENT - ANIMAL CONTROL SHELTER - PROJECT NO. 96-13 Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend, Kaser Spraker Construction, 25487 West State Road 2, South Bend, Indiana, and Key Bank, South Bend, Indiana, covering the Animal Control Shelter. Mr. Caldwell noted that the Contract for the project was approved on April 29, 1996. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. APPROVE PROJECT COMPLETION AFFIDAVIT - ORGANIC RESOURCES OFFICE UPGRADE - PROJECT NO. 95-71 Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Kaser Spraker, 25487 West State Road 2, South Bend, Indiana, for the above referred to project, indicating a final cost of $38,200.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved. `1 , REGULAR MEETING JULY 29. 1996 APPROVE PROJECT COMPLETION AFFIDAVIT - COLLEGE FOOTBALL HALL OF FAME - GENERAL CONSTRUCTION - HUNTER CORPORATION - PROJECT NO 93-09 Mr. Caldwell advised that Mr. Bob Allen, Public Construction Manager, has submitted the Project Completion Affidavit on behalf of Hunter Corporation, 6000 Southport Road, Portage, Indiana, for the above referred to project, indicating a final cost of $610,977.67. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) MORE OR LESS DISC TYPE CHIPPER In a memorandum to the Board, Mr. Matthew Chlebowski, Director, Division of Equipment Services, requested permission to advertise for the receipt of bids for the above referred to item. Mr. Chlebowski stated that the wood chipper is for use by the Sewer Department, and funding will be provided by the User Department Capital Fund. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. ADOPT RESOLUTION NO. 52-1996 - DISPOSAL OF CITY -OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 52-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 9, 1995, Ordinance No. 8570-95 which states that upon retirement with twenty (20) or more years of service: "Upon retirement with twenty (20) or more years of service to the City of South Bend, Indiana, a sworn member of the South Bend Fire Department shall be entitled to retain as his or her own personal property, the fire helmet used by such Firefighter immediately prior to giving notice of his or her retirement." and WHEREAS, John M. Becker and Leonard R. Klosinski have retired from the South Bend, Indiana Fire Department after twenty (20) or more years of service, and the Board of Public Safety of the City of South Bend, Indiana has determined that they have retired in good standing; and WHEREAS, I.C.. 36-1-11-6 permits and established procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; and WHEREAS, Chief Luther Taylor has advised that the fire helmets previously worn by these Firefighters are of no further use to the Department and of no practical value; NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend that the fire helmets worn by these Firefighters are no longer needed by the City and unfit for the purpose for which they were intended and have an estimated fair market value of less than One Thousand ($1,000.00) Dollars. BE IT FURTHER RESOLVED that said property be disposed of in accordance with Ordinance 8570-95 and removed from the City inventory. Adopted this 29th day of July, 1996. BOARD OF PUBLIC WORKS z f� REGULAR MEETING JULY 29, 1996 s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE CONSENTS TO ANNEXATION AND WAIVERS OF RIGHT TO REMONSTRATE Mr. Caldwell stated that the Board is in receipt of thirteen (13) Consents to Annexation and Waiver of Rights to Remonstrate for the following owners of property in St. Joseph County, for water service for the Dollar Lake area. Property Owner Key Number Address Sherry McGann 05-1049-0718 23795 Peppermint Place Wayne Grother 05-1035-047061 59865 Market Street William Marvin 05-1035-047605 59755 Market Street Phillip Greenlee 05-1035-045738 59127 Malcor Carol/Stephen Suth 05-1035-045175 23585 Drake Road Earline Robbins 05-1035-045734 59182 Mayflower Road Robert Eichstedt 05-1035-047606 23020 Ireland Road Connie/Jack Stopper 05-1035-0462 23096 State Road 23 Virgil/Barbara Cavinder 05-1035-045752 23349 State Road 23 Virgil/Barbara Cavinder 05-1035-045752 23349 %2 State Road 23 Kenneth/Dorothy Davis 05-1035-045720 23419 Cloyd Norma Irvine 05-1035-045501 59235 Hollywood Norma Irvine 05-1035-045156 59235 Hollywood Each Consent indicates that in consideration for permission to tap into the public water system of the City, and to provide water service to the above noted properties, South Bend, Indiana, the above listed property owners waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mrs. Manier made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVAL OF GRANT OF PERPETUAL EASEMENT - BOWMAN CREEK DRAINAGE Mr. Caldwell stated that the Board is in receipt of a Grant of Perpetual Easement for the Bowman Creek drainage between the City of South Bend and Garry and Donna Carver, 815 Dayton, South Bend, Indiana, for a segment of Bowman Creek located adjacent to the Grantors real estate, for the reconstruction and the right to ingress and egress from said easement, as submitted. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Grant of Perpetual Easement was approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT INTERSECTION SOLICITATION - MUSCULAR DYSTROPHY ASSOCIATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Stephanie Santos, Muscular Dystrophy Association, 112 North Main Street, Mishawaka, Indiana to conduct an intersection solicitation at Miami and Ireland; Lombardy and Western; and Lincolnway East and Twyckenham, in conjunction with "Jerry's Kids", on Sunday, August 25,1996, from 11:00 a.m. until 3:00 p.m. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT JINGLE BELL RUN, 5K RUN - ARTHRITIS FOUNDATION Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Marylynn Becker, Arthritis Foundation, Life State Center, 1024 North Notre Dame Avenue, South Bend, Indiana to conduct the above referred to Jingle Bell Run, 5K Run, on Saturday, December 7, 1996, from 10:00 a.m. until 12:00 p.m., on the designated route as submitted. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. n C* ,1 REGULAR MEETING JULY 29, 1996 APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTIES 1VIr. Caldwell stated that favorable recommendations have been received .by the Division of Engineering, Police Department and the City Attorney's office, in reference to the following requests to conduct block parties: Name Bill/Lisa Whiteman 738 South 24th Street Brett Seifert 801 32nd Street Tina Thompson 1437 Mishawaka Ave. Delora Clyde 1002 Diamond Ave. Location of Block Partv Date/Time South 24th from Hastings to Wall Tuesday, August 6,1996 5:00 p.m. - 8:00 p.m. 32nd Street from Wall to Mishawaka Ave. Tuesday, August 6,1996 6:00 p.m. - 12:00 a.m. North of Mishawaka Avenue - E/W Alley Saturday, August 3,1996 4:00 p.m. - 12:00 a.m. California from Diamond to Cleveland Saturday, August 3,1996 3:00 p.m. - 7:00 p.m. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referred to recommendations were approved. APPROVE RENEWAL OF WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Mr. Ken Zmudzinski, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit Renewals and recommended approval: 1. Imagineering Enterprises, Inc. 1302 West Sample Street South Bend, Indiana 46619 2. New Energy Company of Indiana, Limited Partnership 3201 West Calvert Street South Bend, Indiana 46680 Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Wastewater Discharge Permit Renewals for the above referred to companies were approved. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following Certificates of Insurance were accepted for filing: Robert Henry Corporation Post Office Box 1407 South Bend, Indiana 46624 Dominiack Mechanical Inc. Post Office Box 1343 South Bend, Indiana 46624 First General Services of North Central Indiana Post Office Box 1407 South Bend, Indiana 46624 Masonry Restoration Specialists Insulco Asbestos Management 1904 Hartman Drive 2840 West Vermont South Bend, Indiana 46617 Blue Island, Illinois 60406 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $846,732.05 dated July 29, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $94,689.40 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports 1 REGULAR MEETING as submitted be filed. Mrs. Manier seconded the motion which carried. JULY 29. 1996 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 9:51 a.m. BOARD OF PUBLIC WORKS hn E. Leszczynski,Went James . aldwell, Member e Pitts anier, Member TEST: Angela( . Jacob, CVerk