Loading...
HomeMy WebLinkAbout07/08/96 Board of Public Works Minutes. . 0340 REGULAR MEETING JULY 8. 1996 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 8, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski and Board Member James R. Caldwell present. Also present was Board Attorney Anne Brunel. Board Member Jenny Pitts Manier was not present. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, an agenda item for a bid award for the asbestos abatement for the Robertson's Building was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on July 1, 1996, were approved. OPENING OF BIDS - FM PORTABLE RADIOS & ACCESSORIES This was the date set for receiving and opening of sealed bids for the above referred to items. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: EMERGENCY RADIO SERVICE, INC. Post Office Box 110 Ligonier, Indiana 46767 Bid was signed by Mr. Samuel Edton Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted NEW HT Portable Radio Package, 16 Channel 4-Watt UHF Package Base Bid $780.00 Options: Additional Batteries $ 68.00 2 '/2" Belt Clip $ 8.00 Standard Compact Charger $ 25.00 Rapid Charger $ 74.00 One Hour Enhanced Charger $100.00 Compact Rapid in lieu of Standard, add $ 48.00 Vehicular Charger $230.00 Door Hanger $ 14.00 3.55mm Jack Adapter $ 40.00 Surveillance Accy. $ 92.00 Leather Swivel in lieu of Swivel "D" $ 20.00 Remote Speaker/Mic $ 68.00 VISAR:Miniature 4-watt 16channel UHF Radio Package $665.00 with overnight charger/high capacity battery FOB: Destination REGULAR MEETING DULY 8, 1996 SHEARER COMMUNICATIONS. INC. 52234 Filbert Road Granger, Indiana 46530 Bid was signed by Mr. Thomas Shearer Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Ten per cent (10%) Bid Bond was submitted BID: HO1SDC9AA3N HT-100 UHG Portable Radio 4-Watt $745.00 H885 Two Year Express Service Plan NC H319 Leather Case w/Swivel NC NMN6193 Remote Speaker/Microphone NC High Capacity NiCad Battery NC Options: H437 Rapid Rate Charger $ 48.00 NTN7317 2.4" Belt Clip $ 9.00 NTN1174 Compact Battery Charger $ 25.00 NTNI 171 Compact Rapid Rate Charger $ 75.00 NTNI 177 Multi Unit Rapid Rate Charger $545.00 NMN6193 Remote Speaker/Microphone $ 68.00 NTN7143 High Capacity NiCad Battery $ 69.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Radio Communications Shop for review and recommendation. OPENING OF QUOTATIONS - NETWORK TESTING EQUIPMENT Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to item. The following Quotations were opened and read: INFOTECH 224 West Jefferson Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. Keith Brooks QUOTATION: $4,395.00 (1) One Wirescope 155 w/Dual Remote and Software Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above Quotation was referred to the Department of Administration and Finance for review and recommendation. APPROVAL OF CONTRACT - WORKFORCE DEVELOPMENT SERVICES Mr. Leszczynski advised that the Board is in receipt of a Contract for services of one (1) Assistant City Attorney (Jenny Pitts Manier) for WDS to provide advice and assistance on legal matters relating to the conduct of the WDS Program during the July 1, 1996 through June 30, 1997 period between the City of South Bend, and Workforce Development Services, 425 North Michigan, South Bend, Indiana, by and through the Board of Public Works. It is noted that this Contract is in the amount of $500.00 per month for up to six (6) hours per month and $50.00 per hour for each hour of assistance per month exceeding six (6) hours per month. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. 0312 REGULAR MEETING JULY 8.1996 APPROVE CONTRACT - COMMUNITY DEVELOPMENT PROGRAM Mr. Leszczynski advised that the Board is in receipt of a Contract for a Community Development Program between the Near Northwest Neighborhood and the City of South Bend. It is noted that this Contract shall be no more than $20,000.00. It is further noted that services to be provided include improvements to a neighborhood public facility, the Near Northwest Partnership Center, 1215 Lincolnway West, South Bend, Indiana. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Contract was approved and executed. APPROVAL OF LEASE PURCHASE AGREEMENT - SAFECO CREDIT COMPANY Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Safeco Credit Company, Safeco Plaza S-4, Seattle, Washington, for capital equipment purchases for 1996. Mr. Leszczynski noted that the Lease Purchase Agreement is in the amount of $2,032,840.00, to be deposited into an escrow account. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. APPROVAL OF AGREEMENT - STAFF SUPPORT - CITY OF MISHAWAKA Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and the City of Mishawaka and the Department of Community and Economic Development, for support with the Housing and Community Development Plan activities and preparation. Mr. Leszczynski noted that the Agreement is in the amount of $9,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. AWARD BID - PACKAGE NO. 1 - ASBESTOS ABATEMENT - ROBERTSON' S BUILDING - PROJECT NO. 96-48 Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on July 1, 1996, bids were received and opened for the above referred to project. After reviewing those bids, Mr. Littrell recommended that the Board award the bid for package number 1, asbestos abatesment, to Insulco, 2840 West Vermont, Blue Island, Illinois, in the amount of $142,654.60. Mr. Leszczynski noted that the paperwork for the bid award presented to the Board for approval was incorrect, i.e., the bid award memorandum for package 2, elevator renovation, was submitted in lieu of the asbestos abatement package number 1 memorandum. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid for package 1, asbestos abatement, be awarded as outlined above. Mr. Caldwell seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Christine Holbrook, 1872 East Irvington, South Bend, Indiana to conduct the above referred to block party, on Saturday, July 13, 1996, from 8:00 a.m. until 8:00 p.m., on Irvington, from Sampson to Southeast. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Ronald Silcott, 1242 McKinley Avenue, South Bend, Indiana to conduct the above referred to block party, on Saturday, July 6, 1996, from 7:00 pm. until 12:00 p.m., on North Walsh from LaSalle to McKinley. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was approved. APPROVE CONSENTS TO ANNEXATION AND WAIVERS OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of thirty-five (35) Consents to Annexation and Waiver of Rights to Remonstrate for the following owners of property in St. Joseph County, for water service for the Dollar Lake area. ():' REGULAR MEETING JULY 8. 1996 Property Owner Key Number Property Address Randy Rankin 05-1035-046201 23063 Ireland Charles/Louis Scott 05-1035-045169 59323 Hollywood Boulevard Rita Thomas 05-1035-0463 23046 State Road 23 Edward/Deborah Jankowski 05-1049-0727 59588 Spearmint Drive Martin/Coleen Schuck 05-1049-0719 23779 Peppermint Place Carol Kissel 59300 Hollywood Richard Robakowski 05-1035-045737 59276 Mayflower Road Robert Tharp 05-1035-0452 59321 Mayflower Road Gery Gorzynski 05-1035-045704 59336 Mayflower Road Dave Whitesel 05-1035-045101 59341 Mayflower Road Ervin Wright 05-1035-045754 59352 Mayflower Road Edwin/Diana Johns 05-1035-047201 59643 Mayflower Road William Henke 05-1035-047105 59659 Mayflower Road John Switzer 05-1035-047106 59699 Mayflower Road J.E. Henry 05-1035-0481 59974 Mayflower Road Julie/Eugene Miller 05-1049-0721 23755 Peppermint Gary Pyclik 05-1049-0724 23788 Peppermint Place Linda Pawlak 23815 Peppermint Place Robert/Janice Joachim 05-1049-0725 59540 Spearmint Jon Hanley 05-1035-045753 23421 State Road 23 Stella Palka 05-1035-044905 23557 State Road 23 Vernon /Linda Bruington 05-1035-047102 23570 State Road 23 Larry Overholser 05-1035-044906 23575 Liberty Highway Charles Yoder 05-1035-044901 23635 State Road 23 Charles Yoder 05-1035-0468 23635 State Road 23 Roy/Bette Ritchie 05-1035-044902 23685 State Road 23 James Morris 05-1035-0467 23824 State Road 23 Ruth Ann MacDonald 05-1035-0466 23886 State Road 23 Robbie/Roy Morris 05-1035-045732 59216 State Road 23 Andrea/Bryan Timm 05-1035-045149 23721 Vine Peggy/Dan Lowe 05-1035-045154 23730 Vine John Douglas 05-1035-045150 23731 Vine 05-1035-045158 Teresa/Jimmie Robbins 05-1035-045152 23790 Vine 05-1035-045153 The Consent indicates that in consideration for permission to tap into the public water system of the City, and to provide water service to the above noted properties, the above listed individuals waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Ms. Monique Kobayashi. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 19125 Pendle Road, South Bend, Indiana, Ms. Kobayashi waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Stephen and Janet Vaghy. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to 140 East Pendle Road, South Bend, Indiana, (Key # 03-1129-0065), the Vaghy's waive and release any and all right to remonstrate against or oppose any pending or future 1 1 REGULAR MEETING JULY 8, 1996 annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mr. Caldwell seconded the motion which carried. APPROVAL OF HOUSE MOVE In a memorandum to the Board, Mr. Don Fozo, Building Commissioner, requested permission to move a house for the South Bend Heritage Foundation by Mitschelen Relocators, Inc., from 607 East Wenger Street to 614 East Pennyslvania Street. Mr. Fozo stated that approval from the utility companies have been obtained; the Police Department has indicated they will not be involved as the proposed route will only involve crossing two (2) City streets; and the remainder of the route will be private property. Additionally, the Engineering Department has no problem with the proposed route. Therefore, upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the request was approved. APPROVE CONTRACTOR BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractors Bonds be approved as follows: BOND OF CONTRACTOR Luis Rodreguez Approved July 8, 1996, Retroactive to June 26, 1996 Jose M. Rangel Approved July 8, 1996, Retroactive to July 3, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bonds be approved as outlined above. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Caldwell and carried, the following Certificate of Insurance was accepted for filing: Shaum Electric Co., Inc. 1125 N. Nappanee Street Elkhart, Indiana 46514 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $829,253.77, dated July 8, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $176,690.65 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:45 a.m. BOARD OF PUBLIC E. James Jenny Pitts Manier, Member