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HomeMy WebLinkAbout07/01/96 Board of Public Works MinutesREGULAR MEETING JULY 1, 1996 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, July 1, 1996, by Board Member Mr. James R. Caldwell, with Board Member Mrs. Jenny Pitts Manier present. Board President John E. Leszczynski and Board Attorney Anne Bruneel were not present. AGENDA ITEMS ADDED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, agenda items for Copperfield Annexation Area Tax Abatement Program and Cleveland Road Pavement Repair were added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on June 24, 1996, were approved. OPENING OF BIDS - RENOVATIONS TO ROBERTSON'S BUILDING - PROJECT NO.96-48 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GIBSON LEWIS. LLC 1001 West I Ith Street Mishawaka, Indiana Bid was signed by Mr. Robert Carpenter, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted an Bid Package 3 Base Bid $24,700.00 A-1 $ 1,800.00 A-2 $ 4,500.00 A-3 $ 6,500.00 KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Bid Package 3 Base Bid $27,850.00 A-1 $ 2,050.00 A-2 $ 5,525.00 A-3 $ 9,000.00 A-4 $12,475.00 A-5 $15,950.00 A-6 $19,425.00 REGULAR MEETING O'ROURKE CONSTRUCTION CO. 660 Lunken Park Drive Cincinnati, Ohio 45226 Bid was signed by Mr. Michael P. O'Rourke, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted n Bid Package 3 Base Bid $13,950.00 A-1 $ 1,000.00 A-2 $ 1,000.00 A-3 $ 1,000.00 A-4 $ 1,000.00 A-5 $ 1,000.00 A-6 $ 1,000.00 MONTGOMERY KONE INC. 1315 East State Boulevard Fort Wayne, Indiana Bid was signed by Mr. Roger Smith, Service Sales Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted o Bid Package 2 $171,859.00 CAVINDER ELEVATORS, INC. 2712 Western Avenue South Bend, Indiana 46619 Bid was signed by Ms. Beverly L. Cohen, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Bid Package 2 $175,482.00 INSULCO ASBESTOS MANAGEMENT INC. 2840 West Vermont Street Blue Island, Illinois 60406 Bid was signed by Mr. G.J. Giovanelli, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 6 Bid Package 1 $142,654.00 JULY 1. 1996 REGULAR MEETING PREMIERE ENVIRONMENTAL SERVICES. INC. 1053 East 91 st Drive - Merrillville, Indiana Bid was signed by Mr. Perre Krizanek, Vice President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Bid Package 1 $312,580.54 CLEAN AIR SYSTEMS, INC. 23349 State Road 23 West South Bend, Indiana 46614 Bid was signed by Mr. Daniel Cavinder Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted D Bid Package 1 $176,377.00 SPECIALTY SYSTEMS OF SOUTH BEND INC. 1408 Elwood Avenue South Bend, Indiana 46628 Bid was signed by Mr. Joe W. Taylor, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted a Bid Package 1 $331,024.00 NATIONAL SURFACE CLEANING, INC. 160 Eisenhower Lane North Lombard, Illinois Bid was signed by Mr. Louis Dille, General Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted BID: Bid Package 1 $279,952.00 DORE & ASSOCIATES CONTRACTING, INC. 900 Harry Truman Parkway Bay City, Michigan 48706 Bid was signed by Mr. Arthur J. Dore, President Non -Collusion Affidavit was in order JULY 1, 1996 REGULAR MEETING JULY L 1996 Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted 3-1 D Bid Package 1 $220,726.00 JET VAC, INC. 1343 South Schmuhl Road New Lenox, Illinois Bid was signed by Mr. R. Deda, Project Manager Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted . m Bid Package 1 $492,612.00 ENVIRONMENTAL MANAGEMENT SPECIALISTS, INC. Post Office Box 39 Huntertown, Indiana 46748 Bid was signed by Mr. Thomas F. Papaik, President Non -Collusion Affidavit was in order Non -Discrimination Commitment form was completed Five per cent (5%) Bid Bond was submitted Me Bid Package 1 $259,173.14 It was noted that there was not a representative from Jet Vac attending the mandatory pre -bid conference. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE CONSTRUCTION CONTRACT - KETTERING DRIVE STORM SEWER - PROJECT NO.96-20 Mr. Caldwell advised that in accordance with the bid awarded on June 10, 1996, to Selge Construction Co., Inc., 2833 South 1 lth Street, Niles, Michigan, in the amount of $185,552.20 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. CONTRACT FOR WORKFORCE DEVELOPMENT SERVICES TABLED Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Contract was tabled until the July 8, 1996 Board of Public Works meeting. APPROVAL OF AGREEMENT - NEIGHBORHOOD YOUTH GRANT Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the Center for the Homeless, for funding for the purpose of providing those youth involved in a garden project with daily lunches, tools, garden supplies, T-shirts and advertisement supplies to complete the project. Mr. Caldwell noted that the Agreement is in the amount of $2,000.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. L [1 REGULAR MEETING JULY 1, 1996 INVOKE EMERGENCY REPAIRS - CLEVELAND ROAD PAVEMENT REPAIR Mr. Carl P. Littrell, Director, Division of Engineering, stated that on Friday, June 28, 1996, a section of Cleveland Road just east of Mayflower Road buckled from the summer heat. Traffic is currently using the paved shoulders adjacent to the roadway. There is another buckled section about one half mile east of the first that buckled in early May. The Street Department made a temporary repair to that one. Mr. Littrell requested the Board to declare an emergency situation and allow the Engineering Division to seek quotes and award a contract to make repairs as soon as possible. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request was approved. APPROVAL OF AGREEMENT - CENSUS ANALYSIS - UNIVERSITY OF NOTRE DAME Mr. Caldwell stated that the Board is in receipt of an Agreement between the City of South Bend and the University of Notre Dame, Laboratory for Social Research, G126 Hesberg Library, Notre Dame, Indiana, for the assistance in the analysis of certain 1980 and 1990 U.S. Census data. Mr. Caldwell noted that the Agreement is in the amount of $1,000.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVAL OF UTILITY AGREEMENTS - IRONWOOD DRIVE RECONSTRUCTION. PHASE II - PROJECT NO. 96-25 Mr. Caldwell stated that the Board is in receipt of six (6) separate Agreements between the City of South Bend and the following utility companies, for relocation of their utility lines as necessary for the construction of the above referred to project. NIPSCO Ameritech American Electric Power Mishawaka Utilities (Water) Mishawaka Utilities (Electric) TCI of Michiana Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Agreements were approved and executed. APPROVAL OF RECOMMENDATION - TO CONDUCT 1996 ALZHEIMER'S ASSOCIATION MEMORY WALK Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Jo Broden, Alzheimer's Association, 919 East Jefferson, South Bend, Indiana to conduct the above referred to walk, on Sunday, September 15, 1996, at 12:00 noon, beginning at Howard Park, on the designated route as submitted. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Melissa DeClercq, 130 North Hawthorne Drive, South Bend, Indiana to conduct the above referred to block party, on Saturday, August 17, 1996, from 2:00 p.m. until 10:00 p.m., on Hawthorne Drive from Colfax to Washington. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Caldwell stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Milton Allen, 1247 North Kaley, South Bend, Indiana to conduct the above referred to block party, on Thursday, July 4, 1996, from 11:00 a.m. until 11:00 p.m., on Calhoun from Kaley to Eclipse Place. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. REGULAR MEETING JULY 1, 1996 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) OR MORE 2,000 G.P.M. PUMPER/COMBINATION 100 FOOT PLATFORM In a memorandum to the Board, Fire Chief Luther Taylor, requested permission to advertise for the receipt of bids for the above referred to vehicle. Chief Taylor stated that this vehicle will replace a unit not in service, and funding will come from the Emergency Medical Services Capital Improvement Fund. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. REQUESTS REFERRED Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following requests were referred to the appropriate Bureaus and Departments for recommendation: - TO PURCHASE CITY -OWNED PROPERTY In a letter to the Board, Mr. Ricardo Milton, American Home Dreams, Inc., 4201 St. Andrews Circle, Mishawaka, Indiana, requested permission to purchase two (2) City -owned lots on Broadway Street (18-7013-0500 and 18-7013-0499) to build a new one -family 1,500 square foot duplex on the property. - TO ACQUIRE CITY -OWNED PROPERTY In a letter to the Board, Mr. Richard A. Swanson, Memorial Hospital, Habitat for Humanity Division, 615 North Michigan, South Bend, Indiana, requested permission to acquire a City -owned lot, (Lot 569, Vernon Heights, Key No. 18-2096-3652), for the purpose of their 1996 Building Blitz. - TO CLOSE STREETS IN CONJUNCTION WITH THE 1996 4H FAIR In a letter to the Board, Mr. Frank Ronchetti, 4H Fair, requested permission to close Ironwood at Jackson to all north and south bound traffic, from July 29 through August 3, 1996, from 5:00 p.m. until 7:30 p.m., in conjunction with the 1996 4H Fair. APPROVAL OF TRANSFER OF CERTIFICATE OF CONVENIENCE In a letter to the Board, Ms. Carol Heilman, Michiana Courtesy Cab, Inc., 510 East Colfax, South Bend, Indiana, requested permission to change the name of the License of Michiana Courtesy Cab Inc., to Courtesy Deliver Inc. Ms. Heilman stated that they will continue to operate twenty-four (24) hours and will specialize in contract and time scheduled transportation. In addition, they would like to change the name of Sunshine Cab to Michiana Taxi, as it is sold to Mr. Michael Keller. Mr. Keller stated that he has had nine (9) years experience in operating a cab company. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request was approved. APPROVAL OF COPPERFIELD ANNEXATION AREA TAX ABATEMENT PROGRAM Mr. Caldwell stated that the Copperfield Annexation Area Tax Abatement Program was submitted to the Board for approval. As a result of House Bill 1338 passed the last Legislative Session and effective on July 1, 1996, the City may offer to property owners in areas it proposes to annex, an abatement of a portion of their property tax liability. The Copperfield Annexation Area will be offered through the Annexation Ordinance, a three (3) year tax abatement, as follows: 75% of a taxpayer's tax liability the first year 50% of a taxpayer's tax liability the second year 25% of a taxpayer's tax liability the third year Mrs. Manier stated that the tax abatement program would have no cost impact for the Department of Public Works. It was noted that the Second Reading by the Common Council for this Annexation Ordinance is scheduled for July 8, 1996. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Tax Abatement Program was approved. 1 C [1 1 REGULAR MEETING JULY 1, 1996 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the following traffic control device was approved: NEW INSTALLATION: Sidewalk closed LOCATION: West side of Main Street from Washington Street to County jail entrance REMARKS: For construction staging at Courthouse. InDOT has issued an occupancy permit to Verkler, Inc. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Mr. Asphalt, d/b/a Mac McQuery Approved effective July 1, 1996 Retroactive to June 25, 1996 Mr. Caldwell made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,244,056.86, dated June 24, 1996; $16,247.00, dated June 26, 1996; and $736,318.23 dated July 1, 1996, and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $41,593.31 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the meeting adjourned at 10:00 a.m. TEST: Angela . Jacob, Cle BOARD OF PUBLIC WORKS (Jz E. Leszczynski, Presi ent Llames R. dwell, Member Jenny Pitts Manier, Member