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HomeMy WebLinkAbout06/24/96 Board of Public Works MinutesREGULAR MEETING JUNE 24, 1996 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, June 24, 1996, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Anne Bruneel. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, an agenda item for an Agreement with Donna Lawrence Productions was added. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on June 17, 1996, were approved. APPROVAL OF INDEMNIFICATION AGREEMENTS - ETHNIC FESTIVAL Mr. Leszczynski stated that the Board is in receipt of four (4) Indemnification Agreements between the City of South Bend and the following properties, for use of said property for Ethnic Festival activities, on June 28, 29, and 30, 1996: Key Bank Michigan Street/Jefferson Boulevard South Bend Community School Corporation 420 South Eddy Teachers Credit Union 823 East Jefferson 110 South Main Street Holladay Properties Services 100 East Wayne Street Crowe, Chizek & Company 330 East Jefferson Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreements were approved and executed. APPROVAL OF AGREEMENT - 1996 EXHIBIT UPDATES - PANTHEON HIGHLIGHTS THEATER, SCHOLAR ATHLETE, AND HALL OF CHAMPIONS - DONNA LAWRENCE PRODUCTIONS - COLLEGE FOOTBALL HALL OF FAME - PROJECT NO. 93-09 Mr. Leszczynski stated that the Board is in receipt of an Agreement between the City of South Bend and Donna Lawrence Productions, 624 Baxter Avenue, Louisville, Kentucky, for updates for the Pantheon Highlights Theater, Scholar Athlete and Hall of Champions exhibits for the College Football Hall of Fame for 1996. Mr. Leszczynski noted that the Agreement is in the amount of $48,900.00. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Agreement was approved and executed. APPROVE CONTRACT FOR ANIMAL LICENSING SERVICES Mr. Leszczynski advised that the Board is in receipt of a Contract for animal licensing services between the City of South Bend, and Kryder Veterinary Clinic, P.C., 12555 State Road 23, Granger, Indiana, by and through the Board of Public Works. It is noted that services to be provided include all activities necessary to issue animal licenses on behalf of the City of South Bend. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Contract was approved and executed. APPROVE CONSTRUCTION CONTRACT - COMPUTER NETWORK CABLING - PROJECT NO. 96-47 Mr. Leszczynski advised that in accordance with the bid awarded on May 28, 1996, to Infotech, 224 West Jefferson Boulevard, South Bend, Indiana, in the amount of $15,305.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REGULAR MEETING JUNE 24, 1996 APPROVAL OF PROPOSAL - STORMWATER DRAINAGE DESIGN SERVICES - LOCUST ROAD - PROJECT NO. 94-66 Mr. Leszczynski stated that the Board is in receipt of a Proposal between the City of South Bend and Lawson Fisher Associates, 525 West Washington, South Bend, Indiana, for stormwater drainage design services for Locust Road south of State Route 23. Mr. Leszczynski noted that the Proposal is in the amount of $30,907.00. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Proposal was approved and executed. APPROVE CHANGE ORDER - SIGNALIZATION MODERNIZATION Mr. Leszczynski advised that Mr. Greg Scherpereel, Engineer, has submitted Change Order No. 2, on behalf of TransTech Electric, 4601 Cleveland Road, South Bend, Indiana, indicating that the Contract amount be increased $15,700.00 for a new Contract sum including this Change Order in the amount of $1,505,144.20. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Change Order was approved. ADOPT RESOLUTION NO.46-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.46-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT WILLIAM M. COAR has retired from the South Bend Police Department after twenty-six (26) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19854, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 24th day of June, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk 1 0""I 0 REGULAR MEETING JUNE 24. 1996 ADOPT RE§QLUTION NO.47-1996 - DISPOSAL OF CITY OWNED PROPERTY Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.47-1996 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT JEFFREY J. KORROS has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that sidearm Serial No. AD19171, a .40 caliber Sig -Sauer sidearm, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 24th day of June, 1996. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member ATTEST: s/Angela K. Jacob, Clerk APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski indicated that the Board is in receipt of the following Sidewalk Sale Permit application: 1. APPLICANT: BUSINESS ADDRESS: DATES OF SALE: GOODS TO BE SOLD: Edwardo's Pizza 235 South Michigan Street June 28, 29 and 30, 1996 Pizza Further, favorable recommendations have been received by Code Enforcement, Traffic and Lighting, the Police Department and Fire Department. Mr. Leszczynski made a motion that this application be approved. Mrs. Manier seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Susan Farrell, 1942 Wilber Street, South Bend, Indiana to conduct the above referred to REGULAR MEETING JUKE 24, 1996 block parry, on Thursday, July 4, 1996, from 1:00 p.m. until 8:00 p.m., on Wilber from Marquette to Portage. Mr. Leszczynski stated that favorable recommendations have been received by the Division of Traffic and Lighting and the Police Department. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Ruth Chapman, 1020 East Irvington, South Bend, Indiana to conduct the above referred to block party, on Saturday, July 6, 1996, from 2:00 p.m. until 6:00 p.m., on Dale from Eckman to Irvington. Mr. Leszczynski stated that favorable recommendations have been received by the Division of Traffic and Lighting and the Police Department. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CONDUCT BLOCK PARTY Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Kim Basham, 500 East Irvington Avenue, South Bend, Indiana to conduct the above referred to block party, on Saturday, July 6, 1996, from 3:00 p.m. until 12:00 midnight on Irvington from Fellows to Rush. Mr. Leszczynski stated that favorable recommendations have been received by the Division of Traffic and Lighting and the Police Department. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVE RECOMMENDATION - TO CONDUCT MILLION DOLLAR SALMON RUN In a letter to the Board, Ms. Mindy Jane Miller, Madison Foundation, 403 East Madison Street, South Bend, Indiana, advised that the people of the Madison Foundation, Inc., will celebrate the Million Dollar Salmon Run on Saturday, October 5, 1996, from 12:00 noon until 5:00 p.m. Therefore, Ms. Miller requested the use of the East Race in conjunction with this event. Mr. Leszczynski made a motion that this request be approved subject to favorable recommendations being received from the Police Department, Traffic and Lighting, Park Department, and the Legal Department. Mrs. Manier seconded the motion which carried. APPROVAL OF RECOMMENDATION - TO CONDUCT P.O.W./M.I.A. HOSTAGE FREEDOM MARCH Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Park Department, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Bob Farkas, 68137 Lawndale Street, Edwardsburg, Michigan to conduct the above referred to march, on Saturday, August 10, 1996, from 8:30 a.m. until 11:00 a.m., on the designated route as submitted. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - RIVER PARK NEIGHBORHOOD ASSOCIATION OPEN HOUSE Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Ms. Angie Jacob, President, River Park Neighborhood Association, to close 31 st Street from Mishawaka Avenue to Vine Street, on Thursday, July 25, 1996, from 6:00 p.m. until 8:00 p.m., in conjunction with an open house for the Neighborhood Association. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the recommendation was approved. APPROVAL OF RECOMMENDATION - TO CLOSE STREET - ANNUAL PARISH FESTIVAL - OUR LADY OF HUNGARY PARISH Mr. Leszczynski stated that favorable recommendations have been received by the Division of Engineering, Police Department and the City Attorney's office, in reference to a request as submitted by Mr. Richard Gratzol, Our Lady of Hungary Parish, 829 West Calvert, South Bend, Indiana, to close South Chapin from West Calvert to Bruce Street, on Saturday, July 20, 1996, from 4:00 p.m. until 11:30 p.m., in conjunction with their annual parish festival. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the recommendation was approved. REGULAR MEETING JUNE 24. 1996 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - MEADE STREET STORM SEWER & CURB INSTALLATION - EWING TO CALVERT STREETS - PROJECT NO. 96-47 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will construct a storm sewer and build curbs on a two (2) block long portion of Meade Street. Sufficient funds have been appropriated for this project. Therefore, upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the request to advertise for the receipt of bids was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NEAR NORTHWEST PARTNERSHIP CENTER SERVICE AREA - SIDEWALK, CURB AND APPROACH REPAIRS - PROJECT NO.96-44 In a memorandum to the Board, Mr. Carl Littrell, Director, Division of Engineering, requested permission to advertise for the receipt of bids for the above referred to project. Mr. Littrell stated that this project will improve curbs, walks, approaches and plant new trees on Cleveland Avenue in the Partnership Center Service area. Work is financed by appropriation from a Community Development Block Grant.. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the request to advertise for the receipt of bids was approved. REQUEST REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following request was referred to the appropriate Bureaus and Departments for recommendation: - TO ENCROACH ONTO PUBLIC RIGHT OF WAY In a letter to the Board, Mr. Brad Dennis, Ziolkowski Construction, 1005 South Lafayette, South Bend, Indiana, requested permission to park a sixteen (16) foot utility trailer on the east or south side of the First Bank Building, 205 West Jefferson, South Bend, Indiana, to store their equipment and materials, for four (4) to five (5) months, during the restoration of the First Bank Building. APPROVE CONTRACTOR BOND Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following Contractor Bond be approved as follows: BOND OF CONTRACTOR Greg Schnabel Approved June 24, 1996, Retroactive to June 17, 1996 Mr. Leszczynski made a motion that the recommendation be accepted and that the Bond be approved as outlined above. Mrs. Manier seconded the motion which carried. L REGULAR MEETING JUNE 24, 1996 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9: 43 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski, President V l mes R.I . tip /Y Idwell, Member r / lj Jenny jPittanier, Member EST: "V �—� L K1� Low - Angela I . Jacob, Clei